Adopted Budget 2008 - City of Sunny Isles Beach

celebrating our eleventh anniversary

Adopted Budget 2008 ✹ 2009

10.01.2008 ✹ 09.30.2009

ADOPTED

BUDGET

CITY OF SUNNY ISLES BEACH 10.01.2008 “ 09.30.2009

Mayor Norman S. Edelcup Vice Mayor Lewis J. Thaler Commissioner Roslyn Brezin Commissioner Gerry Goodman Commissioner George “Bud” Scholl

Presented by A. John Szerlag, City Manager Douglas Haag, Assistant City Manager, Finance Division Jorge Vera, Assistant City Manager, Service Division September 2008

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CITY OF SUNNY ISLES BEACH A D M I N I S T R A T I V E

S T A F F

A. John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, City Clerk

Douglas Haag, Assistant City Manager, Finance Division Jorge Vera, Assistant City Manager, Service Division

Alyce Hanson, Director, Administrative Services Department Clayton Parker, Building Official/Director, Building Department Robert Solera, Director, Community Development Department Susan Simpson, Director, Cultural and Human Services Department Edel Fonseca, Director, Information Technology Department Fred Maas, Chief, Police Department Rick Conner, Director, Public Works and Engineering Department

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

How to Use this Book We have made every effort to make this book as easy as possible to read, but we understand just how difficult it can be to find what you are looking for in such a complex document. To make your search easier, we have provided a number of tools.

Organization of this Book The City of Sunny Isles Beach Adopted Budget 2008/2009 is divided into nine major sections: Introduction

This section contains general information about the City, its history, organization, services and demographics.

Budget Overview

This section presents a discussion of our financial policies, an overview of the budget process and an introduction to the budget for fiscal year (FY) 2008/2009 and the Capital Improvement Program.

General Fund Revenues

This section contains a detailed revenue summary and explanation.

General Fund Expenses

This section contains an expense summary, and a breakdown of each department that includes its function, objectives,

performance

indicators,

progress

report,

authorized positions and budget highlights. This section also contains a listing of the proposed capital outlay expenditures for the General Fund. Capital Improvement

This section contains a detailed revenue and expenditure

Projects (CIP) Fund

summary of the Capital Improvement Projects Fund along with status reports for each capital project with a budget for both capital and operating costs. Projects are divided into the following clusters: Completed; Committed, Proposed and TBD; and New Requests.

Stormwater Fund

This section contains a detailed revenue and expenditure summary of the Stormwater Fund.

Debt Services

This section contains information on all short- and longterm debt obligations of the City.

Glossary of Terms

This section contains a list of terms relating to areas of municipal government. The definitions of terms are not all inclusive or descriptive. Rather, they are useful meanings which can help in understanding “municipal jargon”.

Supplemental

This section contains detailed information such as an

Information

existing vehicle schedule, projected five-year general fund budget, detail debt service schedule, etc.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

About the Table of Contents The main Table of Contents starts on page vii and provides an overview of the different sections of the book. Each major section contains its own Table of Contents, which, in some cases, is more detailed than the main Table of Contents.

Guide for Readers The Fiscal Year 2008/2009 Adopted Budget for the City is intended to serve the following purposes: A Policy Guide As a policy document, the budget serves to inform the reader about the organization and its policies. The budget includes organization-wide financial and programmatic policies and goals that address long-term concerns and issues, as well as short-term financial and operational policies that guide the development of the budget for the upcoming year. This budget document details the services the City will provide during the twelve-month period from October 1, 2008 through September 30, 2009. The departmental budgets provide goals and objectives for each department. A Financial Plan As a financial plan, the budget details the costs associated with providing municipal services and how the services will be funded. The General Fund Revenues and General Fund Expenditures sections include a summary and detailed description of all revenues and expenditures. The budget document explains the underlying assumptions for the revenue estimates and discusses significant revenue trends. In addition, there is discussion of the City’s accounting structure and budgetary policies. An Operational Guide As an operational guide, the budget details how departments and the general fund are organized. The budget informs the reader of all activities, services and functions carried out by each department. Each departmental budget section includes a description of the department’s function, its goals and objectives, authorized positions, budget highlights and the budgetary appropriation. A Communication Device As a communication device, the budget provides summary information to aid the reader in interpreting the document. Charts, graphs and tables are included with text in every section to consolidate the information as much as possible. The budget document also includes a main Table of Contents, a more detailed Table of Contents in each major section and a Glossary of Terms to make it easy to locate and understand its contents. Finally, in the Budget Overview section, a Budget Message provides readers with a condensed analysis of the fiscal plans of the City for the upcoming fiscal year.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents How to Use this Book

v

Guide for Readers

vi

Table of Contents

vii

Distinguished Budget Presentation Award

xv

INTRODUCTION Table of Contents

18

About Sunny Isles Beach

19

History

20

City Celebrates 11 Years

22

General Information

23

Demographics

26

Voting Districts

27

City Commission

28

Calendar of Meetings

29

Communications

29

Contact Information

30

BUDGET OVERVIEW Table of Contents Budget Message Budget at a Glance Budget Principles General Fund Budget Revenue Summary General Fund Operating Budget Where Does Your Tax Dollar Go? Budget Calendar– FY 2008/09 TRIM Compliance – FY 2008/09 Financial Policies Population Residential Units FY 2008/09 Millage Rate Comparison Budget Summary, General Fund Five-Year Expenditure Summary TRIM Budget Summary – FY 2008/09 Table of Organization Summary of Position Changes, FY 2008/09 City-Budgeted Positions, Five-Year Summary Budgeted Full-Time Positions by Department, FY 2008/09 Projected Changes in Fund Balance – All Funds

32 34 39 41 42 43 44 45 48 50 70 71 72 73 74 75 79 80 81 82 84 P A G E

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued

GENERAL FUND REVENUES Table of Contents

86

Revenue Worksheet Made Easy

87

General Fund Budget Revenue

88

Major Revenues

91

GENERAL FUND EXPENSES Table of Contents

120

Expense Worksheets Made Easy

125

Expense Worksheet Summary by Department

126

511 – City Commission Functional Organizational Chart Organizational Chart Mission Statement Service Statement Meetings Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

127 127 128 128 128 129 129 130

512 – Office of the City Manager Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Performance Objectives/Indicators Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 518 – Human Resources Accomplishments 2007/08 Did You Know? Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

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131 134 135 136 136 136 137 137 137 138 139 139 139 140 141 142

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued 513 – Finance Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

143 145 146 147 147 148 148 149 149 150

514 – Office of the City Attorney Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Performance Objectives Performance Indicators Did You Know? Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

151 153 154 155 155 156 157 157 158 159 160

515 – Building Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Customer Service Building Department Requirements Did You Know? Performance Indicators Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

161 162 164 165 165 165 166 167 168 172 173 174 175 176

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued

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516 – Office of the City Clerk Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Goals and Objectives 2008/09 Performance Indicators Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

177 178 179 180 180 181 182 183 183 185 185 186

518 – Human Resources Department Organizational Chart Five-Year Position Summary

187 188

519 – Administrative Services Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Performance Indicators Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

189 191 193 194 194 195 196 197 198 199 200 200

521 – Police Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheets Cost Center 522 – School Crossing

201 202 204 205 205 206 207 208 209 210 211 212

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued 524 – Community Development Department Functional Organizational Chart – Code Enforcement & Licensing Functional Organizational Chart – Planning & Zoning Organizational Chart Five -Year Position Summary Mission Statement Service Statement Did You Know? Performance Indicators Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

213 214 215 217 218 219 222 223 226 227 228 229 230

539–Public Works & Engineering Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 540 – Property Management

231 233 235 236 236 237 237 238 239 240 242

559 – Information Technology Department Functional Organizational Chart Organizational Chart Five -Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 560 – Wireless Island

243 246 247 248 248 248 249 250 251 252 253 254

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued 572 – Cultural & Human Services Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 573 – Pelican Community Park Cost Center 574 – Transportation Trust

255 257 259 260 260 261 261 263 264 264 265 266

700 – General Fund Capital Outlay Introduction Capital Outlay Summary by Department Expense Justification Worksheet

267 268 269

800 – Transfers and Contingency Introduction Expense Justification Worksheet

271 271

CAPITAL IMPROVEMENT PROJECTS (CIP) FUND

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Table of Contents

274

CIP Fund Revenue Worksheet Made Easy

276

Capital Improvement Projects Fund Revenue

277

CIP Fund Expense Worksheet Made Easy

278

Capital Improvement Projects Fund Expense Worksheet

279

Proposed CIP Project Priority List

280

Five-Year CIP Operating Budget Impact, Summary

282

Five-Year CIP Operating Budget Impact, Detail

283

Federal, State and Local Grants Status Report

284

Capital Improvement Projects (CIP) Fund Overview

285

How to Read CIP Status Reports

288

CIP Status Report Information

289

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued Completed Projects Countdown Pedestrian Signal Heads Pelican Community Park Wireless Island 174th Street Median Landscaping Dog Park Citywide Signage Phase I

291 293 295 298 300 302

Committed, Proposed and TBD Projects Central Island Drainage Government Center Modifications Phase I Pedestrian and Emergency Vehicular Bridge Town Center Park Observation Deck and Boardwalk Collins Avenue Streetscape Collins Avenue Streetscape/Promenade FPL Undergrounding Phase I 185th – 194th Streets Bus Shelters Collins Avenue Median Closure Sunny Isles Boulevard Street Improvement Bella Vista Bay Park Land Bank New Park Development and Two Parking Garages Town Center Park Pathway Lighting FPL Undergrounding – 172nd Street 172nd Street Roadway Improvements Atlantic Avenue Sanitary Sewer FPL Undergrounding and Street Lighting for Atlantic Isle Atlantic Isle Stormwater Drainage Heritage Park and Garage Wireless Island Enhanced Citywide Signage Phase II

305 308 310 312 314 315 317 318 321 323 325 327 329 330 332 333 335 337 338 339 341 342

New Requests* Newport Fishing Pier Atlantic Isle Bridge Collins Avenue Median Fencing Sunny Isles Boulevard Detention Pond Improvements Oceania Park 182nd Street and Collins Avenue Traffic Signal Senator Gwen Margolis Park Restrooms Restroom and Shower Additions at Pelican Community Park

343 345 347 349 351 353 354 356

*Not Included in FY 2007/08 CIP Budget

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Table of Contents, continued

STORMWATER FUND Table of Contents

358

Stormwater Fund Revenue Worksheet Made Easy

359

Stormwater Fund Revenue

360

Stormwater Fund Expense Worksheet Made Easy

361

Stormwater Fund Expense Worksheet

362

Stormwater Fund Overview

363

Major Revenues

363

Major Expenses

364

DEBT SERVICES Table of Contents

366

Long-Term Debt

367

Revenue Bonds

367

Property Acquisition

369

Sunny Isles Beach Government Center

370

GLOSSARY OF TERMS Glossary of Terms

371

SUPPLEMENTAL INFORMATION

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Table of Contents

388

Comparative Data for Miami-Dade County Taxing Jurisdictions

389

Vehicle Replacement Schedule

390

Fleet Management Vehicle Profile

391

General Fund Pro Forma

393

General Fund Consolidated Debt Retirement Schedule by Year

395

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Distinguished Budget Presentation Award

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Distinguished Budget Presentation Award, continued The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Sunny Isles Beach, Florida for its annual budget for the fiscal year beginning October 1, 2007. This award is the highest form of recognition in governmental budgeting and represents a significant achievement by the City. It reflects the commitment of the governing body and staff to meeting the highest principles of governmental budgeting. In order to receive the award, the City had to satisfy nationally recognized guidelines for effective budget presentation. These guidelines are designed to assess how well an entity’s budget serves as: a policy document, a financial plan, an operations guide and a communications device. Budget documents must be rated “proficient” in all four categories to receive the award. The Government Finance Officers Association is a nonprofit professional association serving 17,500 government finance professionals throughout North America. The GFOA’s Distinguished Budget Presentation Awards Program is the only national awards program in governmental budgeting. Award recipients have pioneered efforts to improve the quality of budgeting and provide an excellent example for other government entities.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Introduction This section contains general information about the City, a brief description of its history, general information about its organization as a government, its services, demographics, voting districts, elected officials and contact information.

I N T R O D U C T I O N

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents

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About Sunny Isles Beach

19

A Convenient Location

19

Places to Go, Things to Do

19

Redevelopment

19

History

20

Sunny Isles – The Venice of America

20

Historic Fishing Pier

20

Development in the ‘40s, ‘50s and ‘60s

20

Famous Visitors and Residents

21

Residential Areas

21

Vote to Incorporate

21

City Celebrates 11 Years

22

General Information

23

City Government

23

Climate

23

Utility Services

24

Medical Facilities

24

Business

24

Educational Facilities

24

Transportation

25

Print and Electronic Media

25

Demographics

26

Voting Districts

27

City Commission

28

City Commission Members

28

Calendar of Meetings

29

City Commission Meetings

29

Communications

29

Contact Information

30

I N T R O D U C T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

About Sunny Isles Beach Sunny Isles Beach, florida’s riviera, is located on an island in the northeast corner of Miami-Dade County. Sunny Isles Beach is bounded by the turquoise-blue water of the Atlantic Ocean on the east and the Intracoastal Waterway on the west. The City of Golden Beach lies to the north; Bal Harbour and Haulover Park are immediately to the south.

A Convenient Location Sunny Isles Beach is midway between downtown Miami and Fort Lauderdale with easy access to business centers, entertainment, sports and recreational facilities, and tourist

State of Florida, USA Sunny Isles Beach, Florida is midway between downtown Miami and Fort Lauderdale.

attractions. Residents and visitors can fly into either Miami International

or

Fort

Lauderdale/Hollywood

International

airports, or cruise into the Port of Miami or Port Everglades. Sunny Isles Beach is just a short 20- to 30-minute drive away.

Places to Go, Things to Do Almost one million vacationers visit Sunny Isles Beach each year to enjoy a two-mile long fine-sand beach and outdoor activities such as water sports, boating, fishing and tennis. Abundant shopping, dining and entertainment options are also available. The landmark Newport Fishing Pier (formerly known as the Sunny Isles Fishing Pier) is a local favorite while the beautiful Samson Oceanfront Park provides a children's play area, and

Sunny Isles Beach is located on an island between the Atlantic Ocean and the Intracoastal Waterway in the northeast corner of Miami-Dade County. It is convenient to both Miami and Fort Lauderdale.

space to relax, meet friends and enjoy the sunrise on the ocean.

Redevelopment Sunny Isles Beach is experiencing a redevelopment renaissance on the east side of Collins Avenue, the main thoroughfare. Zoning laws ensure view corridors and beach access pathways. To the west of Collins Avenue, the City continues building parks, improving the infrastructure and laying the groundwork for future redevelopment. The emphasis of most of the redevelopment is on residential condominium construction. Luxury oceanfront condominiums are steadily replacing outdated motels. Much of this residential construction is not intended for year-round occupancy. However, statistics show a steady growth in young families who want to be near the ocean. In response to the changing demographics the City opened in 2008 both a community center and park that includes a gymnasium, a little league baseball field, offices, meeting rooms and classrooms. In a cooperative effort with Miami-Dade County, a K – 8 public school opened fall of 2008. I N T R O D U C T I O N

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

History Sunny Isles – The Venice of America In 1920, Mr. Harvey B. Graves, a private investor from Rochester, New York, purchased a 2.26-square mile tract of land for development as a tourist resort. He named it Sunny Isles - The Venice of America. Five years later, the completion of the Haulover Bridge made the area accessible from Miami Beach. Developers came and widened streams, dug canals and inlets, and created islands and peninsulas with waterfront properties on Biscayne Bay. Mr. Harvey B. Graves

Historic Fishing Pier In 1936, the Sunny Isles Fishing Pier was built and quickly became a popular destination for tourists and fishermen. The half-mile pier was designated an historic site in 1982 and is still used by fishing enthusiasts and sightseers from around the world. The City is working with other agencies to fund the repair of the pier which was damaged by Hurricane Wilma in 2005. A private investor, Dr. Cornfeld, has pledged $2 million toward the reconstruction, which is now in the design stage.

Sunny Isles Fishing Pier, 1936

Development in the '40s, '50s and '60s Sunny Isles developed slowly until the 1950s. The Golden Strand, the first four-story hotel on the beach in this area, was built in 1946. The Ocean Palm, the first two-story motel in the U.S., was built in 1949. During the 1950s, the first single-family homes were built in the Golden Shores area. More than 30 motels sprang up along Collins Avenue during the 1950s and 1960s, including the Aztec, Driftwood, Thunderbird, Sahara, Dunes and Golden Gate. The collection soon became known as 'Motel Row' and tourists from all over came to enjoy these motels of Golden Strand, 1946

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exotic design and theme.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

History, continued

Famous Visitors and Residents The Golden Strand served for many years as a majestic enclave for the rich and famous. Visitors included America's royal princess, Grace Kelly; industrialists such as the Du Ponts, Guggenheims and Vanderbilts; celebrities such as actors Burt Lancaster, Mike Todd, Joseph Cotton and Gary Cooper; band leaders Benny Goodman and Guy Lombardo; and notables such as major league baseball star Babe Ruth, and politician Ted Kennedy. The Beatles of rock and roll fame were also visitors to Sunny Isles Beach, and cavorted at the Castaways Motel's famed Wreck Bar on Collins Avenue (State Road A1A) just south of Sunny Isles Boulevard. The Castaways Motel was demolished in the 1970s and Oceania Towers, the first luxury condominium complex in Sunny Isles Beach, was constructed on the site in the 1990s. The area's popular oceanfront community gained many new residents (both yearround and seasonal) as condominium communities such as Winston Towers and Arlen House were built in the 1970s. Over the next decade, tourists from Europe, Canada and South America flocked to the value-for-money accommodations and favorable exchange rates offered by the hotels and motels of Sunny Isles Beach.

Residential Areas Many new mid- and high-rise multi-family buildings were constructed, adding to the residential options in Sunny Isles Beach. The City's three single-family communities – the Golden Shores, the Atlantic Isle and the Golden Gate, a new luxury enclave at the northern tip of the City – are all on the Intracoastal Waterway.

Vote to Incorporate In 1997, residents voted to incorporate as a municipality, thus creating the City of Sunny Isles Beach as a highly-desirable and independent oceanfront community. Sunny Isles Beach is now in the midst of a major redevelopment effort with many luxury high-rise condominiums and elegant hotels under construction. On June 16, 1997, the City of Sunny Isles Beach was incorporated out of the unincorporated area of Miami-Dade County. It operates under ordinances of the City, the Charters of the City and Miami-Dade County and statutes of the State of Florida.

I N T R O D U C T I O N

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

City Celebrates 11 Years The City of Sunny Isles Beach celebrated its 11th Anniversary the weekend of June 20-22, 2008 with its 1st annual offshore powerboat racing event and a birthday party at Samson Oceanfront Park featuring food, music, rides and exciting events for nearly 2,000 visitors.

After leading in singing “Happy Birthday” to the City, the elected officials served birthday cake.

Nearly 2,000 attended the city’s birthday celebration at Samson Oceanfront Park.

Those attending the birthday celebration enjoyed a day at the beach and a day at the races!

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I N T R O D U C T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Information City Government The City of Sunny Isles Beach has a council-manager form of government. Residents elect a City Commission, which is comprised of a Mayor and four Commissioners. The City Commission sets policy and enacts, amends and repeals ordinances governing Sunny Isles Beach. The City Commission appoints the City Manager, who serves as the Chief Administrative Officer. The City Manager is responsible for all City operations as prescribed by law; implements policies and ordinances; and operates the City on a daily basis in accordance with the City Charter. Sunny Isles Beach provides a full range of modern, municipal services such as: •

Police protection.

•

Community planning and economic development.

•

Zoning and code enforcement.

•

Cultural arts programs.

•

Concerts and other events.

•

Parks, recreational and sports programs.

•

Building permit and inspection services.

•

Stormwater management and street maintenance.

Miami-Dade County provides fire protection, emergency, K – 8 education, library and sanitary sewer services. The City of North Miami Beach provides potable water service. The State of Florida issues marriage licenses, driver's licenses, automobile registrations and license plates.

Climate In Sunny Isles Beach, steady tropical breezes keep the winters moderate and the summers cool. There are many opportunities for recreation in the City parks, on the beach and on the waters surrounding the City. Averages

July

January High Temperature 75°

High Temperature 86°

Low Temperature 62°

Low Temperature

Days with Sunshine 72%

Days with Sunshine 56%

75°

Average Annual Wind Speed - 9.2 mph Annual Rainfall - 57.6 inches Climate - Subtropical Marine Elevation - 12 feet I N T R O D U C T I O N

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Information, continued

Utility Services Residents receive utility services from the following providers: Utility

Utility Provider

Electric

Florida Power and Light (FP&L)

Cable Television

Atlantic Broadband

Natural Gas

TECO Peoples Gas

Potable Water

City of North Miami Beach

Sewer

Miami-Dade County

Stormwater

City of Sunny Isles Beach

Local telephone

AT&T

Medical Facilities Medical facilities serving Sunny Isles Beach include: •

Aventura Hospital, Aventura.

•

Mount Sinai Medical Center/Miami Heart Institute, Miami Beach.

•

Mount Sinai Emergency Care, Aventura.

•

Jackson North Medical Center, North Miami Beach.

•

Hollywood Medical Center, Hollywood.

Business Types of businesses in the City include retail stores, restaurants, real estate and medical offices and parking concessions. Property owners of shopping plazas, hotels, motels, condominiums and private homes are the major sources of tax revenue. There is no industry in Sunny Isles Beach.

Educational Facilities In partnership with the City, Miami-Dade County Public Schools constructed a K-8 elementary school in the City that opened August 2008 for grades K – Grade 6. The school will add Grade 7 for the 2009/10 school year and Grade 8 for 2010/11. Depending on their age, students attend one of several public schools as described below: Grade Level

P A G E

Assigned Public School

Kindergarten - Grade 6

Sunny Isles Beach Community School

Grades 7 - 8

Highland Oaks Middle School

Grades 9-12

Dr. Michael M. Krop Senior High School

24

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Information, continued Colleges in the South Florida region include: •

Florida International University.

•

Johnson & Wales University.

•

Miami Dade College.

•

Barry University.

•

St. Thomas University.

•

University of Miami.

Transportation Collins Avenue (State Road A1A) runs north and south through the City. Two east-towest routes, with bridges over the Intracoastal Waterway, link Sunny Isles Beach to the mainland. Sunny Isles Boulevard (State Road 826) at Collins Avenue and the William Lehman Causeway at Collins Avenue and 192nd Street provide easy access to U.S. 1, I-95 and the Florida Turnpike. The City offers free local bus service, every day of the week, morning through evening hours. Under a Bus-2-Bus program, this Community Shuttle service synchronizes connections with local bus services provided by the neighboring cities of Aventura and North Miami Beach. Miami-Dade Transit buses – including Routes E, H, K, S & V – also serve Sunny Isles Beach. Sunny Isles Beach is located midway between downtown Miami and Fort Lauderdale. Miami International Airport, Fort Lauderdale/Hollywood International Airport, the Port of Miami and Port Everglades are all within a 20 to 30 minute drive.

Print and Electronic Media Several metropolitan daily newspapers are circulated in Sunny Isles Beach. These include the Miami Herald, El Nuevo Herald and the Sun Sentinel. USA Today, the Wall Street Journal and weekly newspapers are also available. The twice-monthly Sunny Isles Beach Sun covers local community news. National and local television and radio also serve the City. Atlantic Broadband provides local cable access and a channel for City meetings, events and services. The City operates SIB TV on Cable Channel 77.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Demographics This demographic information is as of the 2000 Census. Population as of 4/1/08

20,121

Population as of 2000 Census

15,315

Income

Male

46.3%

Female

53.7%

(1999 dollars)

50.4 years

Below the poverty level:

35.3 years

2,250 individuals

Median age National average White

91.9%

Black

2%

American Indian or Alaska Native

2%

Asian

1.4%

Two or more races

2.3%

Education

Median household income

454 families

Occupations Agriculture, forestry, fishing and hunting, and mining

3.8%

Manufacturing

2.8%

Wholesale trade

8.6%

79.5%

Retail trade

Bachelor’s degrees

16.4%

Transportation, warehousing, utilities

Professional degrees

12.8%

Information

Native Born in United States State of residence Different state Born outside United States Foreign born Entered 1990 to March 2000

41.3% 9.8% 31.5% 1.9% 56.8% 22.3%

Naturalized citizen

30.1%

Not a citizen

26.8%

Language Spoken at Home English only

36.1%

Language other than English

63.9%

Speak English less than “very well” Spanish Speak English less than “very well” Other Indo-European languages Speak English less than “very well” Asian and Pacific Island languages Speak English less than “very well”

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14.3%

31.0% 39.2% 19.3% 19.6% 9.4% .6% .2%

8.1% 4%

Finance, insurance, real estate rental 43.2%

.1%

Construction

High school graduate or higher

Nativity and Place of Birth

$31,627

13%

and leasing Professional, scientific, management,

12.2%

administrative, and waste management services Educational, health and social

14.2%

services Arts, entertainment, recreation,

10.1%

accommodation and food services Other services

5.1%

Public administration

3.6%

Year Structure Built 1999 to March 2000

4.8%

1995 to 1998

5.0%

1990 to 1994

4.4%

1980 to 1989

12.8%

1970 to 1979

45.2%

1960 to 1969

15.5%

1940 to 1959

11.4%

1939 or earlier

0.8%

I N T R O D U C T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Voting Districts The City is divided into three voting districts*, called residential areas, as follows: • Northern Area. • Central Area. • Southern Area. (The map on the right shows the boundaries of each area.) Registered voters Citywide elect a Mayor and four Commissioners (Seats 1-4) as follows: • 1 Mayor residing anywhere. • 3 residential area Commissioners – one residing in each area filling these Seats: o Seat 1 – Northern Area. o Seat 2 – Central Area. o Seat 3 – Southern Area. • 1 Commissioner residing anywhere filling Seat 4. Elections Elections are held every oddnumbered year, on the second Tuesday following the first Monday in November.

Electoral Districts The City of Sunny Isles Beach is located in the following electoral districts: •

Congressional - 20.

•

State Senatorial - 35.

•

State House - 106.

•

County Commission - 4.

•

School Board - 3.

I N T R O D U C T I O N

*Note: The voters will decide in November 2008 whether or not to divide the City into four voting districts instead of three. With a fourth voting district, Seat 4 on the commission would be filled with a commissioner residing in that district.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

City Commission The City Charter provides for a City Commission that is vested with all legislative powers of the City. The Mayor and four Commissioners are elected to serve four-year terms. Each year members of Commission elect one of the Commissioners to serve as Vice Mayor for a period of one year.

City Commission Members

Citywide Mayor Norman S. Edelcup Next election: November 2009.

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Northern Area – Seat 1 Vice Mayor Lewis Thaler Next election: November 2011.

Southern Area – Seat 3 Commissioner George “Bud” Scholl* Next election: November 2011.

Central Area – Seat 2 Commissioner Gerry Goodman Next election: November 2009.

Citywide – Seat 4 Commissioner Roslyn Brezin Next election: November 2009.

I N T R O D U C T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Calendar of Meetings The Office of the City Clerk publishes an Official Calendar of Meetings and Events. The Calendar is posted at the SIB Government Center; on the City’s website, www.sibfl.net; is broadcast on SIB TV, Cable Channel 77; and is also available as a handout from the City Clerk. Meeting dates occasionally change. Check with the Office of the City Clerk for an upto-date schedule.

City Commission Meetings Regular City Commission meetings are held at 6:30 p.m. on the third Thursday of every month. If that date is a holiday, the meeting is rescheduled. As needed, City Commission Workshops are held.

Communications In an effort to keep its residents and visitors informed about City meetings, projects, lane closures, programming and event offerings, the City utilizes the following main methods of communications: City’s Official Website

www.sibfl.net

This includes the “Ask City Hall” feature that offers frequently asked questions and answers and the ability to submit a question and a request for service. Government Cable Access

SIB TV, Cable Channel 77

This cable television channel is provided by the local cable company, Atlantic Broadband and is operated by the City of Sunny Isles Beach. Community Newspaper

Sunny Isles Beach Sun

This local newspaper is produced twice a month and distributed throughout the City. The City submits articles, calendars, public service announcements and the agendas for the monthly commission meetings for publication.

I N T R O D U C T I O N

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Contact Information The City encourages residents and visitors to contact their local elected officials and City staff. City of Sunny Isles Beach

General: 305.947.0606

Fax: 305.949.3113

Telephone Number

Fax Number

Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, FL 33160 City Office/Department

Mayor and Commissioners

305.792.1700

305.792.1563

Office of the City Manager

305.792.1701

305.792.1561

Office of the City Attorney

305.792.1702

305.792.1562

Office of the City Clerk

305.792.1703

305.949.3113

Administrative Services

305.792.1704

305.792.1564

Building

305.947.2150

305.947.5107

Code Enforcement & Licensing

305.792.1705

305.792.1569

Finance

305.792.1707

305.949.3113

Human Resources

305.792.1708

305.792.1568

Information Technology

305.792.1709

305.792.1644

Planning & Zoning

305.792.1710

305.792.1674

Police

305.947.4440

305.947.4680

Public Works

305.792.1711

305.792.1673

Pelican Community Park Community Center 18115 North Bay Road Sunny Isles Beach, FL 33160 City Office/Department

Cultural & Human Services

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Telephone Number

305.792.1706

Fax Number

305.792.1566

I N T R O D U C T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Overview This section presents a condensed analysis of the fiscal plans of the City for the upcoming fiscal year in the Budget Message, a discussion of our financial policies, an overview of the budget process and an introduction to the budget for fiscal year (FY) 2008/09 and the Capital Improvement Program.

B U D G E T

O V E R V I E W

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents Budget Message Table of Organization Revisions Capital Projects Budget at a Glance General Fund CIP Fund Stormwater Fund Consolidated Budget – FY 2008/09 Budget Principles General Fund Budget Revenue Summary General Fund Operating Budget Where Does Your Tax Dollar Go? Budget Calendar– FY 2008/09 TRIM Compliance – FY 2008/09 Financial Policies Budgets and Budgetary Accounting Fiscal Year Financial Reporting Entity Balanced Budget Contingencies Revenue Policies Use of Non-Recurring Revenues General Fund Reserves Policy General Fund Capital Improvement Projects (CIP) Transfer Policy Budget Amendments Basis of Accounting Basis of Budgeting Cash Management Policy Debt Capacity, Issuance and Complete Policy Fixed Asset Accounting Policies and Procedures Capital Asset Acquisition, Maintenance, Replacement and Retirement Capital Improvement Program Reporting and Monitoring Planning Significant Nonroutine Capital Expenditures Independent Audit Procurement

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34 36 37 39 39 39 40 40 41 42 43 44 45 48 50 50 50 51 51 51 51 51 52 55 55 56 57 59 59 61 63 63 63 64 65 65 65

B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued Population Residential Units FY 2008/09 Millage Rate Comparison Budget Summary, General Fund Five-Year Expenditure Summary TRIM Budget Summary – FY 2008/09 TRIM DR-420, R. 06/08 – FY 2008/09 TRIM DR-420 MM-P, N. 06/08 – FY 2008/09 Table of Organization Summary of Position Changes, FY 2008/09 City-Budgeted Positions, Five-Year Summary Budgeted Full-Time Positions by Department, FY 2008/09 Projected Changes in Fund Balance – All Funds

B U D G E T

O V E R V I E W

70 71 72 73 74 75 76 77 79 80 81 82 84

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Message In accordance with the City Charter, I present to you the City of Sunny Isles Beach Budget for the Fiscal Year 2008/2009. Developed with the City Commission’s preferred future as direction, this level of service document addresses current and future community needs by correlating service demands with conservative financial management. What is the preferred future for Sunny Isles Beach? A. John Szerlag City Manager

I asked this question of you when I first came here in 2006, and your answers then are still germane, and will be for many years to come. Specifically, you articulated the following:

•

Beautification, parks and open-space enhancements. Please know that since my last budget message, we have opened the Pelican Community Park which houses a gymnasium, community center and baseball field. We have also begun design on Heritage Park as well as a new Fishing Pier which will replace the existing one.

•

A solid infrastructure, especially in the area of public facilities, transportation, drainage and undergrounding of utilities.

•

An economically functional, pedestrian-friendly, world-class streetscape on Collins Avenue and along Sunny Isles Boulevard (163rd/167th Street).

•

A professional, friendly and efficient local government that provides great City amenities and services.

•

Retail, restaurants and other private sector elements that match our changing demographics of an upscale community.

•

An excellent school system to attract younger families. Again, since my last budget message, the Sunny Isles Beach Community School has opened and added greatly to the character of our municipality. The vision of the City Commission to make a donation to the Miami-Dade School District to achieve this goal was excellent.

Our Capital Improvements Plan and administrative structure contained in this budget document brings us closer to the preferred vision. Following is a glimpse of our major budget components: •

The millage rate is now 2.4842 mills. This is known as the roll-back rate and a simple majority vote is all that is required to approve this tax rate.

•

The roll-back rate is the rate required to produce the same amount of ad valorem tax revenues this year as the previous year, excluding the effect of new construction. The typical example is that as assessments increase the millage rate decreases proportionally to equalize revenues. However, this also works in reverse whereby with assessments decreasing in 2008, the millage rate can also increase so the same amount of revenue is generated. This is what happened in 2008.

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B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Message, continued The adjusted taxable value (excluding new construction) declined from $6,149,734,161 to $5,936,184,628. This resulted in a “roll-forward rate” of 2.4842. This entire rate methodology is in accordance with Tallahassee Tax Legislation. •

Total General Fund revenues, excluding surplus used, are projected at $26,890,480 or an increase of ½% over last Fiscal Year. The General Fund is separated into three classes: general operating, general capital and debt service. Millage rates for these categories are as follows: o

General Operating

o

General Capital

.4936

o

Debt Service

.1813

Total

1.8093

2.4842

Personnel Costs As with virtually all municipalities, personnel costs are the largest portion of the general fund budget. Ours is 51%. The total personnel expenditure for FY 2008/09 is projected at $ 14.8 million, which represents an 8% increase over last year’s personnel budget. This is directly attributable to increases in salaries and benefits. Compared to last year, please know the following: •

Retirement contributions increased by $120,463 or 9%.

•

The FRS employer contribution rate for sworn police personnel is 20.92% of payroll, and the City contributes 9.85% of payroll for general employees and 13.12% for department heads. These rates have not changed from last year.

•

Health, life and dental costs increased by $69,955 or 6%.

•

Overtime increased by $116,502 or 29%. Most of this overtime is scheduled.

Pay Increases for General Employees We currently have a pay plan in place for sworn personnel below the rank of Captain. Chief Maas and I worked in an amicable fashion with Police Officers and Sergeants to achieve parity for our pay structure when compared to surrounding communities. We also have a pay plan for non-sworn personnel, developed by the Mercer Group, which I have calibrated because of economic constraints. The salient change to the Mercer pay plan is that the Sunny Isles Beach maximum for each pay grade will be at the 75th percentile. This is essentially half way between the midpoint and maximum levels.

B U D G E T

O V E R V I E W

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Message, continued Four percent (4%) of payroll has been budgeted for pay increases for general employees earning more than $50,000 per year and 5% of payroll has been budgeted for employees earning less than $50,000 per year. This does not mean that all employees will receive a 4% or 5% pay increase; some may receive less while others receive more, depending on performance. However, when the dust settles, the overall increase will not be more than what I have indicated above.

Table of Organization Revisions Revisions to the table of organization are twofold: changes in the reporting structure and addition/deletion of personnel. In terms of the reporting structure, I have narrowed the focus of the Service Division by having the Cultural and Human Services Department report directly to me, as the Department is now on-line with Pelican Community Park and many decisions that will affect the quality of our program offerings need to be made in real-time. This now enables the Service Division to focus on public/private infrastructure, all maintenance activities, inspections, code enforcement and planning. In addition, the Division will take on construction management for all City capital projects, an endeavor that I forecast will save tens of thousands of dollars annually. With reference to the Finance side of the organization, I now have Administrative Services reporting directly to the Assistant City Manager, Finance Division. Let us now turn our focus to the organizational changes that affect a number of personnel:

Office of the City Manager/Human Resources Department I have eliminated the Human Resources Director position and incorporated the human resources function with that of the Office of the City Manager. Additionally, I have added the job responsibilities of Office Manager to the Deputy City Clerk position, to assist in administrating the HR function.

Finance Department The Purchasing Agent position has been expunged.

Public Works and Engineering Department The Maintenance Foreman position has been expunged.

Building Department The Senior Permit Licensing Clerk position and the Chief Structural Plans Examiner position have been eliminated as well as one part-time Building Inspector position.

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B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Message, continued

Community Development Department The full-time Planning Technician position has been eliminated.

Information Technology Department Two full-time positions have been eliminated: Program Manager and Project Manager. The positions are no longer needed as we have reduced the scope of work for the wireless island initiative. In addition, the IT Help Desk position has been returned to an intermittent status (from full-time).

Administrative Services Department The status of one Office Assistant position has been changed from intermittent to fulltime. Essentially, this means that while the number of hours worked per week remains the same, that person will now be eligible for benefits.

Police Department One Police Officer/School Liaison has been added to the Police Department to handle all school related issues, which may include traffic matters. Additionally, three Police Officers will be promoted to the rank of corporal, a move that will result in a cost savings in projected overtime. And, an Administrative Assistant to a Division Head has been eliminated.

Cultural and Human Services Department One Bus Driver position has been changed from intermittent to full-time to maintain continuity of scheduling. All in all, the full-time work force has been reduced by 8 positions. And, with the exception of the Director of Human Resources and Planning Technician, all other positions were eliminated via attrition.

Capital Projects More often than not, capital initiatives span more than one fiscal year. Ours are no exception. Please know that all of our major capital projects are incorporated into a five-year plan and contained in the capital improvement projects (CIP) status report section of this budget document. This plan also delves into the specifics of cost, project scope, timeframe for completion and intervening variables that may affect the timeframe.

B U D G E T

O V E R V I E W

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Message, continued Following is a list of capital projects that will be completed or substantially completed during Fiscal Year 2008/09: FY 2008/09 – Capital Project FPL Undergrounding Phase I and Phase II Collins Avenue Median Closure Additional Bus Shelters Pedestrian North Bay Bridge Design Government Center Modifications Central Island Drainage Heritage Park and Garage Design 172nd Street Improvements Sunny Isles Boulevard Improvements Atlantic Isle Improvements Citywide Signage II Collins Avenue Streetscape Collins Avenue Median Fencing Sunny Isles Boulevard Retention Ponds Oceania Park Improvements Pelican Community Park Restrooms Gwen Margolis Park Restrooms Traffic Signal on 182nd Street and Collins Avenue Wireless Island Enhanced Newport Fishing Pier Design

Total $ Amount $750,000 $188,000 $80,000 $540,000 $300,000 $8,200,000* $1,000,000 $1,200,000* $3,500,000 $3,130,000* $120,000 $1,900,000* $425,000 $175,000 $65,000 $488,000 $200,000 $300,000 $120,000 $393,303*

*These amounts represent the total project cost before any grants, donations or special assessments have been applied. This information is available in the CIP Fund section of this budget.

It is important to note that our Capital Projects Plan also incorporates estimated operation and maintenance costs as a result of the capital improvement. Our continuing and most important objective for the coming fiscal year is to enrich and improve the lives of residents of all ages. This, in turn, will provide a great benefit to our island community as a whole. In closing, I want to thank the entire staff of our organization for their professionalism and dedication, and in particular, City management for their assistance in advancing a culture of professionalism. I also want to thank the Mayor, Vice Mayor and Commissioners for providing me with direction on a preferred future for Sunny Isles Beach and for the valuable input I received during our budget workshops.

Respectfully submitted,

A. John Szerlag, City Manager

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B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget at a Glance General Fund The FY 2008/09 budget includes total revenues of $26,890,480 (excluding surplus), a 1/2% increase from last year. Total expenditures are projected to be $29,174,780. This includes transfers to the CIP Fund totaling $7,135,000 for debt service and capital projects and a contingency of $400,000. Based on this, the City will use $2,284,300 of its projected $17,619,569 surplus to balance the budget. Ad valorem property taxes continue to be the largest revenue component, comprising $14,855,524, or 51% of overall revenues. Utility taxes are the next highest contributor, representing 11%, or $3,115,000, of the General Fund budget. The next largest revenues by classification are Building Permits and Fees. More detailed information may be found in the General Fund Revenues section of this Budget. Total expenditures have increased from last year by $1,756,551 or 6%. The most significant increase occurred in Capital Outlay with a total increase of $637,274 from the prior year due to necessary vehicle and equipment replacements. The Pelican Community Park cost center saw the second largest increase in the amount of $343,628 or 48% due to a full year of operations. Finally, the Police Department budget increased by $332,554, or 5%, due to step increases approved last year. The City has established a policy that sets General Fund reserves at a minimum of 25% of the operating budget (expenditures less capital outlay) Based on this policy the minimum required reserves for FY 2008/09 are $7,090,677 and the City is well over the minimum.

CIP Fund The FY 2008/09 budget is based on revenues of $15,236,394 (excluding surplus). This includes transfers from the General Fund totaling $7,135,000 for debt service and capital projects. Total expenditures are projected to be $22,940,000 including a contingency of $1,042,000. Based on this, the City will use $7,703,606 of it’s projected $14,637,315 surplus to balance the budget. Transfers are the largest revenue component, comprising $7,135,000, or 31% of overall revenues. Transfer Development Rights is the next highest contributor, which represent $3,250,000, or 14% of the CIP Fund budget. The next largest revenues are a FDOT grant for $1,992,277 and donation from Dr. Cornfeld in the amount of $1,075,000. Total expenditures have decreased from last year by $2,404,360, or 9%. More detailed information may be found in the Capital Improvement Fund (CIP) Fund section of this Budget.

B U D G E T

O V E R V I E W

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget at a Glance, continued

Stormwater Fund The FY 2008/09 budget has revenues of $4,922,929 (excluding surplus). Total expenditures are projected to be $8,243,019, including a contingency of $500,000. Based on this, the City will use $3,320,090 of its projected $4,482,582 surplus to balance the budget. State and local grants account for the largest revenue component, comprising $3,903,580 or 47% of overall revenues. User fees are the next highest contributor which represents $890,000 or 11% of the Stormwater Fund budget. Total expenditures have decreased from last year by $930,702 or 10%. More detailed information may be found in the Stormwater Fund section of this Budget.

Consolidated Budget FY 2008/09 This chart shows the amount of each fund that is part of the total consolidated budget of $60,357,799.

FY 2008/09 Consolidated Budget $60,357,799

$70,000,000 $60,000,000

$8,243,019

$50,000,000 $40,000,000

$22,940,000

$30,000,000 $20,000,000

Stormwater Fund Enterprise Fund CIP Fund Capital Projects Fund General Fund Operating Budget

$29,174,780

$10,000,000 $0 FY 2008/09

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Principles In preparing this year's budget, we put together the following summary of our philosophy for the upcoming year and hopefully many years to come. 1. The City will pursue continuous improvements to our residents’ quality of life through cultural and economic development, which respects the sustainable limits of our human, fiscal and environmental resources. 2. The City will adopt a balanced budget each year and ensure that operating results maintain a surplus fund balance of 25% of budget. 3. The City will preserve basic established levels of service for community- based programs. 4. The City will preserve and renew its infrastructure as a priority over developing new infrastructure. 5. The City will fund capital projects on a checkbook basis with the use of debt financing limited to non-recurring capital projects. 6. Debt financing will not be used for ongoing operations and maintenance services. It will be used primarily for land acquisition and open space enhancements. 7. The City will maintain its millage rate to provide a guaranteed revenue source for both capital projects and related maintenance services. 8. The City will continue to review fees and charges at the extent to which they cover the cost of services provided. 9. The City is committed to enhanced staff development, training, communication, participation and employee health. 10. The budget document also serves as a planning tool to implement goals and objectives advanced by the Commission-Manager partnership.

B U D G E T

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Fund Budget Revenue Summary Parking Meters $317,350 , 1%

Grants $0 , 0%

Rental Property $411,368 , 1% CHS/PCP Revenues $626,100 , 2%

Miscellaneous Revenue $2,732,850 , 9%

Fines & Forfeitures $479,500 , 2% Charges for Services $342,490 , 1% State Shared Revenue $1,550,119 , 5%

Ad Valorem Taxes $14,855,524 , 51%

Intergovernmental Revenue $7,054 , 0%

Code Enforcement $315,150 , 1%

Building Permits & Fees $2,002,000 , 7% Utility Tax $3,115,000 , 11%

Local Option Gas Tax $792,275 , 3% Franchise Fees $1,628,000 , 6%

Revenue Type Ad Valorem Taxes Local Option Gas Tax

$14,855,524

51

792,275

3

1,628,000

6

Utility Tax

3,115,000

11

Building Permits & Fees

2,002,000

7

315,150

1

7,054

0

1,550,119

5

Charges for Services

342,490

1

Fines & Forfeitures

479,500

2

2,732,850

9

0

0

Parking Meters

317,350

1

Rental Property

411,368

1

CHS/PCP Revenues

626,100

2

$29,174,780

100

Intergovernmental Revenue State Shared Revenue

Miscellaneous Revenue Grants

TOTAL

42

Percentage

Franchise Fees

Code Enforcement

P A G E

Amount

B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Fund Operating Budget 800 - Contingency $400,000 , 1%

511 - City Commission $159,207 , 1%

512 - City Manager $751,664 , 3%

513 - Finance Department $413,825 , 1% 514 - City Attorney $579,359 , 2%

700 - General Fund Capital Outlay $812,074 , 3%

515 - Building $1,707,854 , 6%

516 - City Clerk $322,744 , 1%

800 - Transfer to Capital $7,135,000 , 24%

518 - Human Resources $758,776 , 3% 574 - Transportation Trust $437,410 , 1% 519 - Administrative Services $810,750 , 3% 573 - Pelican Community Center $1,056,689 , 4%

521 - Police Department $6,522,580 , 22%

572 - Cultural & Human Services $1,962,504 , 7% 522 - School Crossing $266,620 , 1% 560 - Wireless Island $60,000 , 0%

559 - Information Technology 540 - Property Management $943,251 , 3% $68,694 , 0%

Department/Cost Center 511 - City Commission 512 - City Manager 518 - Human Resources 513 - Finance Department 514 - City Attorney 515 - Building 516 - City Clerk 519 - Administrative Services 521 - Police Department 522 - School Crossing 524 - Community Development 539 - Public Works & Engineering 540 - Property Management 559 - Information Technology 560 - Wireless Island 572 - Cultural & Human Services 573 - Pelican Community Center 574 - Transportation Trust 700 - General Fund Capital Outlay 800 - Transfer to Capital 800 - Contingency TOTAL:

B U D G E T

O V E R V I E W

524 - Community Development $733,707 , 3% 539 - Public Works & Engineering $3,272,072 , 11%

Total Adopted Budget ($) $159,207 751,664 758,776 413,825 579,359 1,707,854 322,744 810,750 6,522,580 266,620 733,707 3,272,072 68,694 943,251 60,000 1,962,504 1,056,689 437,410 812,074 7,135,000 400,000 $29,174,780

Percentage of Total 1 3 3 1 2 6 1 3 22 1 3 11 0 3 0 7 4 1 3 24 1 100

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Where Does Your Tax Dollar Go?

Special Districts, 6.00%

Sunny Isles Beach, 13.00%

Miami-Dade County, 40.00% School District, 41.00%

Category

Percentage

Sunny Isles Beach Used to balance budgets for the following departments: City Commission, City Manager, Finance Department, City Attorney, Building, City Clerk, Administrative Services, Police, Community Development, Public Works & Engineering, Information Technology and Cultural & Human Services. Special Districts Includes the South Florida Water Management District, Everglades Construction Project (CP), Children’s Trust and the Florida Inland Navigation District (FIND).

6

Miami-Dade County

40

School District

41 Total

P A G E

13

44

B U D G E T

100

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Calendar – FY 2008/09 This section includes a discussion of the budget process and how we create and develop the budget documents. A calendar follows which includes the budget cycle and state mandated requirements. The Office of the City Manager and Finance Department are responsible for the development of the annual budget. The budget process begins in May with distribution of budget worksheets. All departments are responsible for compiling and verifying budget figures, which are then reviewed by the City Manager during a series of interdepartmental meetings in June. Budget performance projections are presented to the City Commission in early July followed shortly thereafter by the Proposed Budget for all funds. Budget workshops are conducted throughout July and conclude with approval of a preliminary millage rate. This millage rate is then used in the Notice of Proposed Property Taxes mailed by Miami-Dade County Property Appraiser to all property owners in August. In accordance with Florida Statutes, the tentative millage rate is adopted at the first public budget hearing in September and this rate cannot be increased at the second budget hearing. Additionally, the tentative millage rate cannot exceed the preliminary rate adopted by the Commission without re-notifying all affected property owners by mail.

Date

Responsibility

March 11

Budget Team

March 18

Finance

April 1 – 30

IT

April 4

Department Heads

April 9

Finance

April 25

Department Heads

B U D G E T

O V E R V I E W

Action Required

Comments / Deliverables

Initial planning meeting.

Memo March 11, 2008.

Memo re: capital outlay requests and fee analysis.

Memo March 18, 2008 Capital Outlay Request Form.

Test NWS export/import program. Initiate NWS budget cycle.

User instructions.

Submit capital outlay requests.

Capital Outlay Request Form.

Prepare Second Quarter Performance Report re: revenue and expenditure variance analysis.

Memo April 4, 2008. Variance Report Form. Budget Report thru 3/31/08.

Submit Q2 variance analysis.

Variance Report Form.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Calendar, continued

Comments / Deliverables

Date

Responsibility

May 16

City Manager Department Heads

Staff meeting to discuss overall goals and objectives for FY 2008/09.

June 5

Department Heads Budget Staff

Training on new budget spreadsheets.

Expense worksheets. Instructions memo.

June 1

County Property Appraiser

Provide an estimate to the City of the total assessed value of nonexempt property for the current year for budget planning purposes.

Letter from Miami-Dade County.

June 2

Finance Department Heads

Prepare FY 2008/09 Budget Requests.

Memo. Expense worksheets.

June 11

Finance

Attend TRIM Workshop.

Department Organizational Charts.

Department Heads

Submit estimated actuals and budget amendments for FY 2007/08. Also, revenue projections for FY 2008/09.

Expense worksheets.

June 20

Department Heads

Submit FY 2008/09 requests

Expense worksheets.

June 24 to June 26

City Manager Finance Department Heads

Review individual department budgets.

June 20

July 1

County Property Appraiser

July 3

Commission Workshop Finance

July 7

P A G E

Action Required

Finalize City Manager’s recommended budget for Mayor and Commission. Receive final Certification of Taxable Value (DR420). Present General Overview. Determine TRIM meeting dates for county and Schools.

Update Budget Calendar.

Dry Run –Budget.

CIP Budget. PowerPoint.

Proposed budget forwarded to Mayor and Commission.

Organizational charts. Expense spreadsheet. Summary of Budget Changes.

July 17

City Manager Asst City Managers

July 18

Finance

July 24

Commission Workshop

Budget Overview Department Budgets: Mgr/Clerk/HR/Legal/Comm/CHS.

July 25

Commission Workshop

Department Budgets: Fin/IT/AS/PD.

July 31

Commission Workshop

Department Budgets Eng&PW/ComDev/Bldg.

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Budget Calendar, continued

Date

Responsibility

August 1

Commission Workshop City Manager Mayor and City Commission Finance Director

August 1 August 4

Action Required Capital Improvement Projects (CIP). Approve tentative millage rate. Notify County Property Appraiser of proposed millage rate and date of Tentative Budget Hearing.

August 24

County Property Appraiser

Mail Notice of Proposed Tax Bill and Public Hearing Dates (TRIM Notice).

September 11

City Manager Mayor and City Commission

Hold First Public Hearing on Tentative Proposed Millage Rate and Budget. Mayor & Commission adopt tentative budget and millage rate.

September 18

Commission Meeting

September 21

City Clerk

September 25

Comments / Deliverables

Submit Form DR-420 Per City Attorney no commission resolution or memo is required.

Per TRIM, initial Public Hearing must be held Sept 3 – 18 and cannot conflict with similar county or school district hearings.

Advertise Final Public Hearing on final millage rate and final budget.

Per TRIM, within 15 days of Tentative Budget Hearing the City must advertise its intent to adopt a final millage rate and budget (i.e. from Sept 18 – Oct 3). See specifics re: advertisements, meeting dates, etc.

City Manager Mayor and City Commission

Hold Final Public Hearing to adopt final millage rate and final budget.

A public hearing to adopt a final millage rate and budget shall be not less than 2 days or more than 5 days after the advertisement is first published.

September 30

City Clerk

Forward adopting resolution to County.

Within 3 days of Final Public Hearing, the resolution adopting the final millage rate shall be forwarded to the County Property Appraiser.

October 26

City Clerk

Forward Certification of Compliance to County.

Within 30 days of Final Hearing the City shall certify that they have complied with provisions of Chapter 200, State of Florida Statutes. City submits Certificate of Compliance and DR-487 to Dept of Revenue.

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Budget Calendar, continued

TRIM Compliance – FY 2008/09 Truth in Millage (TRIM) requires a taxing authority levying ad valorem taxes to hold two public hearings to openly discuss the budget, millage rate and reason for any tax increase. Below is a time table for the TRIM process. Day 1 is July 1, or date of certification, whichever is later. Day 1 = July 1 Property Appraiser certifies the taxable value of the taxing authority on Forms DR-420 and DR-420S (Schools), to each taxing authority. (The time periods specified herein shall be determined by using the date of certification of value or July 1, whichever date is later, as day 1). Day 15 = July 15 Within 15 days of certification of value, the County (Board of County Commissioners) Budget Officer submits a tentative budget to the board (Section 129.03(3), Florida Statutes). Day 35 = August 4 Within 35 days of certification of value, each taxing authority shall advise the property appraiser of the prior year’s millage rate, current year’s proposed millage rate, current year’s rolled-back rate (computed pursuant to Section 200.065, Florida Statutes), and the date, time and meeting place of the tentative budget hearing and tentative millage rate (final hearing for school districts). This is accomplished by returning the appropriate copies of the signed DR-420 to the property appraiser and the tax collector. Day 55 = August 24 The property appraiser shall mail out the Notice of Proposed Property Taxes (TRIM Notice) not later than 55 days after certification of value, pursuant to section 200.069, Florida Statutes. Day 80 = September 3/September 18 Within 80 days of certification of value but not earlier than 65 days after certification, the taxing authority shall hold a public hearing on the tentative budget and tentative proposed millage rate. It is important to remember that the resolution or ordinance adopting the tentative budget and tentative millage rate is required to be read in full at the public hearing. The tentative millage rate is required to be adopted before the tentative budget. If there is a tax increase, the reason for it has to be stated at the hearing. Day 95 = September 18/October 3 Within 15 days following the tentative budget and tentative millage rate public hearing, the taxing authority shall advertise its intent to adopt a final millage rate and final budget. The following are required for compliance: •

Two ads, either a “Notice of Budget Hearing” ad if the tentative millage is the rolled-back rate or less or a “Notice of Proposed Tax Increase” ad if the tentative millage rate is greater than the rolled-back rate, and the “Budget Summary” ad.

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Budget Calendar, continued •

The ads must be correct size adjacent.

•

For each millage rate, at least 95 percent of ad valorem taxes must be included in the budget.

•

All funds must be shown and should balance. Also, the total of all funds should balance.

•

If the proposed operating budget expenditures are more than last year’s total operating expenditures, a statement as to the percentage increase has to be at the top of the “Budget Summary” ad.

•

The ads cannot be placed in the legal or classified section of the newspaper.

•

The TRIM staff at the Department of Revenue is available to check your resolutions/ordinances and advertisements prior to your meetings to make sure they are in compliance.

Days 97/100 A public hearing to adopt a final millage rate and final budget shall be held not less than two days or more than five days after the day that the advertisement is first published, (Section 200.065(2), Florida Statutes). It is important to remember that the resolution or ordinance adopting the final budget and final millage rate is required to be read in full at the public hearing. The final millage rate is required to be adopted before the final budget. If there is a tax increase the reason for it has to be stated at the hearing. Within three days of the final hearing, the resolution or ordinance adopting the final millage rate shall be forwarded to the property appraiser and the tax collector. Within three days after receipt of Certification of Final Taxable Value (Form DR-422), the taxing authority completes and certifies final millage(s) to the property appraiser. Within 30 days of the final hearing, following adoption of the final millage rate and final budget ordinances/resolutions, each taxing authority shall certify that they have complied with the provisions of Chapter 200, Florida Statutes, to the Property Tax Administration Program, Florida Department of Revenue, by returning a completed Form DR-487 with the following documents: •

Copy of DR-420 or DR-420S for schools.

•

Ordinance or resolution adopting final millage rate and final budget, with agenda indicating order of adoption.

•

Entire page from newspaper for all newspaper advertisements.

•

Proof of publication from the newspaper for all advertisements.

•

Completed Form DR-422.

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Financial Policies The following fiscal and budgetary policies are designed to establish guidelines for the financial stability of the City of Sunny Isles Beach and form a basis for daily operations. The scope of these policies includes accounting, auditing, financial reporting, internal controls, operating and capital budgeting, revenue management, cash and investment management, expenditure control, asset management, debt management and planning concepts. The financial policy statements define objectives, establish rules with parameters and express guidelines for fiscal conduct by the City in connection with the operating budget and capital improvement program.

Budgets and Budgetary Accounting The City of Sunny Isles Beach adheres to the following procedures in establishing the annual budget that is reflected in the annual financial statements. Annual budgets are adopted on a basis consistent with generally accepted accounting principals (GAAP). An annual appropriated budget is adopted for three funds: General, Stormwater and Capital Improvement Projects (CIP) on a basis consistent with GAAP in the United States. This process is also based on compliance with Truth in Millage (TRIM) legislation, as described in the Budget Calendar section. The City Manager submits to the City Commission a proposed operating and capital budget for the ensuing fiscal year. This must be a balanced budget whereby the sum of the estimated net revenues is equal to the appropriations. The budget includes proposed expenditures and the means of financing them. Public hearings are then held to obtain constituent feedback. The budget must be legally enacted by passage of an ordinance prior to the 30th day of September of each year. If the Commission fails to adopt the budget by this date, the Commission may by resolution direct that the amounts appropriated for current operations for the current fiscal year shall be deemed adopted for the ensuing fiscal year for a period of 15 days and renewed by resolution each 15 days. With all items in it prorated accordingly, until such time as the Commission adopts an annual budget for the ensuing fiscal year. An ordinance adopting an annual budget shall constitute appropriation of the amounts specified therein.

Fiscal Year The fiscal year of the City government is from October 1 through September 30 of the following calendar year. Such fiscal year also constitutes the annual budget and accounting year.

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Financial Policies, continued

Financial Reporting Entity The City is the primary reporting entity and has no other component units that fall within its governance.

Balanced Budget Each annual budget adopted by the City Commission shall be a balanced budget. The Finance Department is responsible for ensuring the financial stability and integrity of the organization by maintaining a balanced budget. This is accomplished by the development, presentation and adoption of the annual operating budget in accordance with Florida State Statues 200.065, commonly referred to as TRIM (Truth In Millage). Additionally, Florida State Statue 166.241(2) requires that the amount available from taxation and other sources, including amounts carried over from prior fiscal years, must equal the total appropriations for expenditures and reserves. A budget ordinance is balanced when the sum of estimated net revenues and appropriated fund balances is equal to appropriations.

Contingencies Reasonable appropriations may be made for contingencies, but only within spending categories.

Revenue Policies The City will try to maintain a diversified and stable revenue system to shelter it from unforeseeable short-term fluctuations in any one revenue source. The City will estimate its revenues on an objective, analytical process, where practical. Each existing and potential revenues source will be re-examined annually. Each year the City will calculate the full costs of activities supported by user fees to identify the impact of inflation and other cost increases. (This includes the costs of employee take-home vehicles and special duty public safety services provided to the private sector). User fees will also be reviewed to adjust for the effects of inflation.

Use of Non-Recurring Revenues The City will use one-time, non-recurring revenue for capital expenditures and not to subsidize recurring operations and maintenance costs.

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Financial Policies, continued

General Fund Reserves Policy Background Accountants employ the term “fund balance” to describe the net assets of governmental funds calculated in accordance with generally accepted accounting principles (GAAP). Budget professionals commonly use this same term to describe the net assets of governmental funds calculated on a government’s budgetary basis. In both cases, fund balance is intended to serve as a measure of the financial resources available in a governmental fund. Accountants distinguish reserved fund balance from unreserved fund balance. Typically, only the latter is available for spending. Accountants also sometimes report a designated portion of unreserved fund balance to indicate that the governing body or management have tentative plans concerning the use of all or a portion of unreserved fund balance. It is essential that governments maintain adequate levels of fund balance to mitigate current and future risks (e.g., revenue shortfalls and unanticipated expenditures) and to ensure stable tax rates. Fund balance levels are a crucial consideration, too, in long-term financial planning. In most cases, discussions of fund balance will properly focus on a government’s general fund. Nonetheless, financial resources available in other funds should also be considered in assessing the adequacy of the unreserved fund balance in the general fund. Credit rating agencies carefully monitor levels of fund balance and unreserved fund balance in a government’s general fund to evaluate a government’s continued creditworthiness. Likewise, laws and regulations often govern appropriate levels of fund balance and unreserved fund balance for state and local governments. Those interested primarily in a government’s creditworthiness or economic condition (e.g., rating agencies) are likely to favor increased levels of fund balance. Opposing pressures often come from taxpayers and citizens’ groups, which may view high levels of fund balance as "excessive." Naturally, any policy addressing desirable levels of unreserved fund balance in the general fund should be in conformity with all applicable legal and regulatory constraints.

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Financial Policies, continued

Recommended Policy The Government Finance Officers Association (GFOA)1 recommends that governments establish a formal policy on the level of unreserved fund balance that should be maintained in the general fund. The adequacy of unreserved fund balance in the general fund should be assessed based upon a government’s own specific circumstances. Nevertheless, GFOA recommends, at a minimum, that general-purpose governments, regardless of size, maintain unreserved fund balance in their general fund of no less than five to fifteen percent of regular general fund operating revenues. In

practice,

levels

of

fund

balance,

(expressed

as

a

percentage

of

revenues/expenditures), typically are less for larger governments than for smaller governments because of the magnitude of the amounts involved and because the diversification of the revenues and expenditures often results in lower degrees of volatility. However, the GFOA also recognizes that a government’s particular situation may require levels of unreserved fund balance in the general fund significantly in excess of these recommended minimum levels. As such, the City Manager is recommending the following policy, which sets the general fund unreserved fund balance at no less than 25% of the operating budget (total expenses less capital outlay) adopted in September of each year. In establishing this policy governing the level of unreserved fund balance in the general fund, the following factors were considered:

1

GFOA is the professional association of state/provincial and local finance officers in the United States and Canada, and has served the public finance profession since 1906. More than 16,800 GFOA members are dedicated to the sound management of government financial resources. Portions of this memorandum include excerpts as approved by the GFOA Committee on Accounting, Auditing and Financial Reporting and the Committee on Governmental Budgeting and Management, January 30, 2002. Approved by the Executive Board, February 15, 2002.

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Financial Policies, continued 1) The predictability of revenues and the volatility of expenditures (i.e., higher levels of unreserved fund balance may be needed if significant revenue sources are subject to unpredictable fluctuations or if operating expenditures are highly volatile). Specifically, the City of Sunny Isles Beach is in the midst of an aggressive capital improvement program (CIP) and while the projects themselves are typically funded with development funds through TDR’s and bonuses, once these programs come on-line, the general fund will bear the operating and maintenance costs. Also, these reserves form a buffer that allows the City of Sunny Isles Beach to "maintain a prudent level of financial resources to protect against reducing service levels or raising taxes and fees because of temporary revenue shortfalls or unpredicted one-time expenditures".2 2) The availability of resources in other funds as well as the potential drain upon general fund resources from other funds (i.e., the availability of resources in other funds may reduce the amount of unreserved fund balance needed in the general fund, just as deficits in other funds may require that a higher level of unreserved fund balance be maintained in the general fund). 3) Liquidity (i.e., a disparity between when financial resources actually become available to make payments and the average maturity of related liabilities) may require that a higher level of resources be maintained. 4) Designations (i.e., governments may wish to maintain higher levels of unreserved fund balance to compensate for any portion of unreserved fund balance already designated for a specific purpose.) To date, the City has not designated general fund reserves for any other purposes.

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Financial Policies, continued

General Fund Capital Improvement Projects (CIP) Transfer Policy Subject to the requirements of the policy regarding General Fund Reserves, the City Manager will make a recommendation to the governing body as to the amount of General Fund Reserves to be transferred/designated for completion of Capital Improvement Projects. This recommendation will be submitted subsequent to the completion of the annual audit. The proposed transfer for FY 2008/09 is $5 million.

Budget Amendments As provided by City Ordinance, the City Manager can recommend, and the City Commission can approve, budget amendments subsequent to October 1. The ordinance requires the following procedure for amendments to the budget: A. Minor amendments: Transfers between line items or department accounts within a departmental budget or decreases in line items or department accounts not amounting to more than 20% of the total budget of each department may be made by the City Manager by written statement describing the transfers and reasons therefore. A copy of such statement shall be filed by the City Clerk and delivered to the Mayor and Commissioners. A copy shall be posted at a conspicuous place in City Hall. The transfers shall become effective 14 days after posting unless the Mayor and any member of the City Commission notifies the City Manager that he/she wishes the transfer to be placed upon the agenda of the next City Commission meeting for consideration by the entire City Commission. A transfer considered by the City Commission must be approved by majority. B. Other amendments: All other budgetary transfers shall be approved by ordinance of the City Commission; provided, however, up to 1% of the contingency reserve fund may be transferred to any departmental budget by approval of a duly enacted resolution.

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Financial Policies, continued

Basis of Accounting The government-wide financial statements and budgets are reported using the economic resources measurement focus and the accrual basis of accounting, as is the proprietary fund financial statements. Revenues are recorded when earned and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the City considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. General capital asset acquisitions are reported as expenditures in governmental funds. Property taxes, franchise taxes, licenses and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. All other revenue items are considered to be measurable and available only when cash is received by the City. The City of Sunny Isles Beach reports, and appropriates funds for, the following major governmental funds: •

The General Fund is the government’s primary operating fund. It accounts for all financial resources of the general government, except those required to be accounted for in another fund.

•

The Capital Projects Fund accounts for the acquisition of equipment and construction of major capital projects not being financed by proprietary funds.

The City reports, and appropriates funds for, the following major proprietary fund: •

The Stormwater Management Fund is used to account for the provision of stormwater maintenance and capital improvements to the residents and commerce of the City.

In addition, the City reports, but does not appropriate for, the following nonmajor fund: •

The Special Revenue Law Enforcement Trust Fund is used to account for the revenue and expenditures related to law enforcement activities.

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Financial Policies, continued Private-sector standards of accounting and financial reporting issued prior to December 1, 1989 generally are followed in both the government-wide and proprietary fund financial statements to the extent that those standards do not conflict with, or contradict guidance of, the Governmental Accounting Standards Board (GASB). The City has the option of following subsequent private-sector guidance for their business-type activities and enterprise funds, subject to this same limitation. The City has elected not to follow subsequent private-sector guidance. As a general rule, the effect of interfund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are payments-inlieu of taxes and other charges between the City’s utilities function and various other functions of the City. Elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Likewise, general revenues include all taxes, whose purpose has not been restricted to a specific program. The

Proprietary

Fund

distinguishes

operating

revenues

and

expenses

from

nonoperating items. Operating revenues and expenses generally result from providing services and producing and delivering goods in connection with a proprietary fund’s principal ongoing operations. The principal operating revenues of the City’s Stormwater Fund are charges to customers for sales and services. Operating expenses for the enterprise fund include the cost of sales and services, administrative expenses and depreciation on capital assets. All revenues and expenses not meeting this definition are reported as non-operating revenues and expenses.

Basis of Budgeting The City uses the same basis of accounting defined above as its basis of budgeting.

Chart of Accounts In governmental accounting, all financial transactions are organized within several funds. According to the National Council on Governmental Accounting, a fund is a fiscal and accounting entity with a self-balancing set of accounts recording cash and other financial resources, together with all related liabilities and residual equities or balances, and charges therein, which are segregated for the purpose of carrying on specific activities or attaining certain objectives in accordance with special regulations, restrictions or limitations.

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Financial Policies, continued The City’s budget presently consists of three funds: General Fund, Capital Improvement Projects (CIP) Fund and Stormwater Fund. All three funds employ the modified accrual basis of accounting. The General Fund is used to account for revenues that are not allocated to specific purposes. These general-purpose revenues include sources such as the property taxes, franchise fees, sales taxes, permits and licenses. The CIP Fund is used to account for all the resources that are used in acquiring capital facilities, except for those facilities that are financed by special assessment or enterprise funds. The Stormwater Fund is an enterprise Fund because it is used to account for self-supporting activities that render services primarily for the public on a use-charge basis. The City’s Uniform Chart of Account guidelines are established by the State of Florida, Department of Financial Services. The City appropriates monies for three funds: Fund No. 10 20 40

Fund Name General Fund Capital Improvement Projects (CIP) Fund Stormwater Fund

Within the General Fund, appropriations are then approved at the departmental and cost center levels, which include the following (cost centers are listed after the department they are part of; i.e. human resources is a cost center within the City Mangers Department): Dept No. 511 512

Cost Center No.

518 513 514 515 516 519 521 522 524 539 540 559 560 572 573 574

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Department/Cost Center City Commission City Manager Human Resources – Cost Center Finance City Attorney Building City Clerk Administrative Services Police School Crossing - Cost Center Community Development Engineering/Public Works Property Management – Cost Center Information Technology Wireless Island – Cost Center Cultural and Human Services Pelican Park Community Center – Cost Center Peoples Transportation Plan – Cost Center

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Financial Policies, continued General Fund revenues are classified according to the following categories: Classification Name Ad Valorem Taxes Local Option Gas Tax Franchise Fees Building Permits and Fees Code Enforcement Fines and Fees Intergovernmental Fees State Shared Revenues Charges for Services Fines and Forfeitures Grants Parking Rentals and Leases CHS/PCP Fees Miscellaneous

Cash Management Policy Excess cash during the year is invested in certificates of deposit, money market funds, US Treasury obligations and US government agencies. The investment policy of the City is to minimize credit and market risks while maintaining a competitive yield on its portfolio. Accordingly, deposits were either covered by federal depository insurance or by collateral held by third parties in trust in the name of the City. On May 18, 2006, the City Commission adopted Resolution No. 2006-925, which revised the City’s existing Investment Policy.

Debt Capacity, Issuance and Complete Policy The City does not currently have a debt management policy. However, the City has established a legal debt limit. The policy is that annual debt service payments for General Fund cannot exceed 15% of annual operating revenues. Currently, annual debt payments are $2,135,000, approximately 8% of FY 2008/09 operating revenues. The City may issue debt in FY 2008/09 for its capital projects. Prior to issuing any further debt, a formal debt management policy will be established. Incurring additional debt at any time is a serious undertaking and there are other factors to consider besides cash flow and debt limits.

Following is a summary of

some of the pros and cons for consideration:

Pros 1. Interest rates are relatively low so the cost of borrowing is also relatively low. 2. The City can leverage the Florida League of Cities program to minimize the issuance and administration costs.

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Financial Policies, continued 3. A loan will allow the City to complete some of its projects sooner than if we had to build up our cash reserves to adhere to our ‘checkbook ‘ philosophy to pay for the projects. 4. Construction and land costs are down. 5. Implementation of capital projects improves the quality of life for our residents. 6. Due to our geographic location, Sunny Isles Beach should emerge from the real estate and development recession faster than the rest of the state. 7. Once development resumes, the proceeds can be used to pay off debt (bonds will be callable) or fund other projects.

Cons 1. Funds committed for debt repayment today are not available for other services tomorrow. Moneys diverted toward debt service obligations ultimately come out of operating expenses. This means that as revenues decline or are capped, services may have to be cut to meet debt obligations. 2. Funds borrowed for a project today cannot be used for projects tomorrow:

By

using up the majority of our debt capacity today, we are restricting our ability to borrow money in the future. Given that the City is only eleven years old, there may be other needs for this money in the future that cannot be met. 3. The impact of Amendment 1 places some restrictions on the commission’s ability to increase taxes by requiring super majority or unanimous votes.

This could

become an issue if the City is forced to raise its millage beyond the rolled-back rate to make its bond payments and cover operating expenses. 4. There is further tax reform pending. The potential impact on the City of other tax reform measures is unknown such as the tax swap on the November ballot, or, citizen initiatives such as the 1.35% tax cap, or, the Taxpayer Bill of Rights (TABOR) that may become a ballot proposal in 2010 that further reduces ad-valorem tax revenues, caps expenditures, limits fund balance and requires a voter referendum for any new taxes or fees. 5. The operating and maintenance costs for capital projects further reduces funds available for other services. Projects such as the new community center, K-8 school and new parks such as Heritage, Pelican and Bella Vista Bay will place additional burdens on the General Fund and its ability to finance future projects. 6. Due to the declining economy, we are now experiencing some reductions in our locally generated revenues. Building Department revenues are expected to come in nearly $700,000 below budget for FY 2007/08. Projections for FY 2008/09 are even lower – 29% less than we originally projected for FY 2007/08.

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Financial Policies, continued 7. Based on the state of Florida projections, our revenue sharing payments will be reduced by 3% or $52,000 in FY 2008/09. This may worsen as state revenues continue to decline and Tallahassee is forced to balance their budget. Additional pressure to cut state revenue sharing may occur if the tax swap proposal passes in November and the State must make up a $5 billion shortfall that the sales tax increase will not cover. [Note: On August 27, 2008 the Florida Department of Revenue advised the City that sales tax and revenue sharing distributions are being reduced by approximately $81,000 with further cuts likely.] In summary, debt capacity is limited – we need to make it count. Our first priority is assuring the long term stability of the City and our ability to repay all debt without adversely impacting our operating budget today or in the future.

Fixed Asset Accounting Policies and Procedures The City contracted with an outside firm, American Appraisal Associates, in 2007 to complete a fixed asset inventory to comply with GASB 34. Concurrent with that project, a fixed asset inventory policy will be developed as follows: The dollar amount to be capitalized is a unit cost of $1,000 or greater and a useful life exceeding two years. Fixed assets include equipment, computers, furniture and vehicles. Once purchased, all capital items are maintained in the physical inventory in the financial software system. Capital items shall be identified for purchase through three methods: •

New. Through a new initiative in the budget that justifies the feasibility of a project or program requiring the purchase.

•

Replacement. Through the Capital Replacement Program (CRP) for items already in inventory that require replacement. Justification of the continued necessity for the item and an analysis of the functionality of the existing property are required through this program.

•

Emergency. Ad hoc needs are addressed through special amendments to the budget.

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Financial Policies, continued The procedures for purchasing fixed assets are: •

Capital items must be submitted, justified and approved for inclusion in the adopted budget.

•

Once the identified items are approved, departments must contact the Finance Department to ensure that the funding for the project is available before initiating the purchasing process.

•

Through the purchasing policy outlined in this section, departments initiate the purchasing process. The Finance Department creates the purchase order for the item, ensuring that the first line of the item description contains a specific, identifiable description of the asset being acquired. For capital items only, multiple accounts for payment are not appropriate. Any budget transfers must be made prior to initiating the purchase order.

•

Once the item has been ordered and received, departments must notify and forward any invoices to the Finance Department. The capitalization and subsequent addition to inventory is made effective with the payment date.

•

The Finance Department processes payment for these purchases upon receipt of department approval.

At year end, the Finance Department reconciles expenditures per activity listings of capital accounts to the fixed asset file, adjusting any differences identified. All interdepartmental transfers of inventory with a unit value of $1,000 or more must be reported on a property disposition form. The transfer form identifies fixed assets transferred to a new location. The information on the disposition form is recorded and verified in the fixed asset records. The completed disposition form must be signed by the transferring department director and Finance Director before an asset can be physically moved from one location to another. Each year, as part of the Capital Replacement Program budget, a complete inventory of fixed assets will be distributed to every department. At that time, all items on the inventory must be physically verified by a department representative and corrections or changes made on the inventory sheets.

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Financial Policies, continued

Capital Asset Acquisition, Maintenance, Replacement and Retirement Our objective is to ensure adequate funding for the renewal and replacement of the City’s vehicles, equipment and facilities as well as to extend the life or replace equipment whose useful life has expired. As part of the City’s financial policies a Capital Reserve Program (CRP) will be established beginning in FY 2009/10 to set aside funds annually through designation of a portion of the fund balance. The specific amount of the designation and specific appropriations will be reviewed and approved each year by the City Commission as part of the budget process. It is anticipated that the annual contribution will be based on a ‘rolling’ five (5)-year forecast prepared by department heads as part of the budget cycle. Unused funds remain designated until acquisitions are completed or can be re-designated for other uses, subject to the City Commission approval. Additional information on the vehicle replacement plan can be found in the Supplemental Information section of the budget.

Capital Improvement Program The City will develop a multi-year plan for capital improvements and update it annually. The City will enact an annual capital budget based on the multi-year Capital Improvement Plan (CIP). The City will coordinate development of the capital improvement program budget with the development of the operating budget. Future operating costs associated with new capital improvements will be projected and included in operating budget forecasts. The City will maintain all of its assets at a level adequate to protect the City’s capital interest and to minimize future maintenance and replacement costs. The City will identify the estimated costs and potential funding sources for each capital project proposal before it is submitted to the City Commission for approval. The City will determine the least costly financing method for all new projects.

Reporting and Monitoring The City will maintain a continuing budgeting control system to ensure that it adheres to the budget. On a quarterly basis the City shall prepare actual-to-budget reports for both operating and capital expenditures. Revenue reports covering the corresponding period will also be prepared. The City will take appropriate action to balance the budget, if necessary. In addition, a monthly report will be prepared which reflects month-end balances for all cash and investment accounts.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Financial Policies, continued

Planning The City will annually prepare a five-year forecast of operating revenues and expenses. The forecast will include capital outlay as well as estimated operating costs of future capital improvements, such as new parks and facilities. This forecast is also an important tool used in determining the City’s ability to increase its debt service. In other words, can the City actually afford to make additional debt payments based on current operating revenues and expenses. To make this determination, we’ve prepared a projection of General Fund cash flows for the next five years. This is provided in the Supplemental Information section of the Budget. However, it is important to know what assumptions were used in preparing the forecast: 1. Property values will show a net loss in FY 2009/10, stabilize in FY 2010/11 and then gradually start increasing by 2% per year in FY 2011/12 plus any new construction. Since property taxes are at least 50% of total revenues, this is a critical assumption. 2. Building and code enforcement revenues will decrease in FY 2008/09 but gradually increase after that and level off in FY 2012/13. 3. Other revenues are projected to remain flat for the next five years so as to convey a conservative approach. The one exception to this is interest earnings which should start to rise in FY 2009/10 and then level off in FY 2011/12. 4. Operating and maintenance costs are based on FY 2008/09 as the benchmark and then projected to increase at the rate of 4% per year. 5. Capital outlay and capital replacement program uses FY 2009/10 as the benchmark with a 4% annual increase projected. The baseline years is based on a five year average of projected costs for this time period and subject to further review. 6. Debt service payments are a declining cost at $2.135 million in FY 2008/09 and contingency will increase to $400,000 in FY 2008/09, $500,000 in FY 2009/10 and then level off. 7. The additional operating and maintenance cost forecast is based on Heritage Park coming on-line in FY 2010/11. At that time we will start to realize additional revenues from the parking agreement with Aventura Beach Club as well as related operation and maintenance costs for the park and parking garage. The estimates included here are based on a passive park with minimal staffing. As amenities and staff are added, these costs will increase.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Financial Policies, continued

Significant Nonroutine Capital Expenditures The City has one significant nonroutine capital expenditures in the FY 2008/09 budget. This is the opening of the new Sunny Isles Beach Community School which will add approximately $266,000 to the General Fund operating budget. A separate cost center breakdown is included in the Police Department budget section.

Independent Audit The City Commission requires an annual independent audit of all City accounts and may provide for more frequent audits as it deems necessary. Those audits shall be made in accordance with generally accepted auditing standards by a certified public accountant (CPA) or firm of such accountants. The CPA or firm is designated annually and has no personal interest in the fiscal affairs of the City or any of its officers. A summary of the results, including any deficiencies found, shall be made public. If a CPA or firm has conducted the annual independent audit of the City for a period of three consecutive years, the City Commission shall review, either through the appointment of a citizens committee, an individual, or other CPA or firm of such accounts, the adequacy of the auditor’s performance. In 2007 the City issued an RFP for auditing services and the commission awarded the contract to Rachlin Cohen & Holtz.

Procurement The City of Sunny Isles Beach adheres to strict procurement guidelines, as established by ordinance. These include the following:

Purchasing Requirements Purchasing limitations; effect on competitive bidding requirement A. Purchases less than $2,500: Purchases of, or contracts for, materials, supplies, equipment, improvements or services for which funds are provided in the budget, where the total amount to be expended is not in excess of $2,500 may be made, or entered into, by the City Manager without submittal to the City Commission and without competitive bidding. Single purchases or contracts in excess of $2,500 shall not be broken down to amounts less than $2,500 to avoid the requirements of this section.

B U D G E T

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Financial Policies, continued B. Purchases more than $2,500 but less than $10,000: Purchases of, or contracts for, materials, supplies, equipment, improvements or services for which funds are provided in the budget, where the total amount to be expended is in excess of $2,500, but which do not exceed $10,000 may be made, or entered into, by the City Manager without submittal to the City Commission, but shall require compliance with the competitive bidding requirements set forth in §62-7 of the City Code of Ordinances. Single purchases or contracts in excess of $10,000 shall not be broken down to amounts less than $10,000 to avoid the requirements of this section. C. Purchases in excess of $10,000: The City Commission shall approve all purchases of, or contracts for, materials, supplies, equipment, public improvements or services where the total amount to be expended is more than $10,000. D. Purchases in excess of $25,000: For purchases in excess of $25,000 the City Commission shall follow the formal provisions contained in the competitive bidding procedure below. E. The City Manager may not purchase or contract for any item or service which exceeds any budget appropriation until such a time the City Commission amends the budget to increase the appropriation to the applicable level. Competitive bidding procedure A. Purchases under $25,000: 1) Whenever competitive bidding is required by this chapter, the City Manager shall direct that bid proposals which provide specifications for the purchase or contract be prepared. 2) The City Manager shall solicit bids from at least three persons or entities engaged in the business of furnishing such materials, supplies, equipment and public improvements or rendering such services. 3) The City Manager may publish a public invitation to bid items under $25,000. 4) Bids shall be awarded to the lowest, most responsive, responsible bidder, as determined by the City Commission and/or the City Manager as the case may be, subject to the right of the City to reject any and all bids, to waive any irregularity in the bids or bidding procedures and subject also to the right of the City to award bids and contracts to bidders other than the low bidder. Until a formal contract is executed, the City reserves the right to reject all bids.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Financial Policies, continued B. Purchases over $25,000: Bids for purchases over $25,000 shall be awarded in the same manner as purchases as set forth in the previous section, except these additional requirements shall pertain: 1) Conditions for use. All contracts with the City in amounts over $25,000 shall be awarded by competitive sealed bidding unless specifically exempted from the competitive bidding process, or as otherwise approved by City Commission. 2) Invitation for bids. An invitation for bids (including RFPs and RFQs) shall be issued and shall include specifications and all contractual terms and conditions applicable to the procurement. 3) Public notice. Public notice of the invitation for bids shall be given not less than 14 calendar days prior to the date set forth in the notice for the opening of bids. Such notice may be given by publication in a subscription newspaper of general circulation in the City. The notice shall state the place, date, and time of bid opening. All bids shall be received in the City Manager's office on, or before, the date and time set forth in the notice. 4) Bids; bid opening. a) Sealed bids will be initialed on the outside of the envelope by the person receiving the package, the time and date will be stamped on the envelope which should be marked "IMPORTANT, BID ENCLOSED." The bid package will be held in a secure place until the scheduled time for the bid opening. b) Bids shall be opened publicly, in the presence of one or more witnesses, at the time and place designated in the public notice of the invitation for bids. The amount of each bid and such other relevant information as the City Manager deems appropriate, together with the name of each bidder, shall be recorded. Waiver of competitive bidding procedures The City Commission may authorize the waiver of competitive bidding procedures upon the recommendation of the City Manager that it is in the City's best interest to do so, to obtain goods and services which cannot be acquired through the normal purchasing process due to insufficient time, the nature of the goods or services, or other factors. Purchases authorized by waiver process shall be acquired after conducting a good faith review of available sources and negotiation as to price, delivery and terms.

B U D G E T

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Financial Policies, continued Exemptions from competitive bidding The following shall be exempt from the competitive bidding procedures outlined in this chapter: A. Transactions described in § 62-6A of the City Code of Ordinances. B. Contracts for professional services, except for those contracts of more than $10,000 for professional services governed by Florida Statutes § 287.055 (the Consultants Competitive Negotiations Act). C. Purchases made under state general service administration contracts, federal, county or other governmental contracts or competitive bids with other governmental agencies. D. Purchases arising out of or because of emergencies which shall be defined as a situation, occurrence or matter necessitating immediate or quick action and not permitting adequate time to utilize the competitive bidding process. A written determination of the basis for the emergency and for the selection of the particular contractor shall be included in the contract file. As soon as practicable, a record of each emergency procurement shall be made and shall set forth the contractor's name, the amount and type of the contract, a listing of the item(s) procured under the contract, and the identification number of the contract file. E. Under circumstances where time constraints do not permit the preparation of clearly drawn specifications or situations where, after competitive bidding, no bids meeting bid requirements are received, all compliant bids received are too high, or all bids are rejected for failure to meet bid requirements (i.e., bids are noncompliant). F. Supplies, equipment or services available from a sole source only may be exempted from the bidding requirements of this chapter by the City Manager upon the filing of a written request by a department head to the City Manager outlining the conditions and circumstances involved, after conducting a good faith review of available sources, a contract may be awarded without competition when the City Manager or Purchasing Agent determines in writing, after conducting a good faith review of available sources, that there is only one source for the required supply, brand, service or construction item capable of fulfilling the needs of the City. The City Manager or Purchasing Agent shall conduct negotiations, as appropriate, as to price, delivery and terms. A record of sole source procurements shall be available as a public record and shall identify each purchase order and/or contract.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Financial Policies, continued G. Exempt contractual services and products. Other exempt contractual services and products not subject to the competitive procurement requirements of this Code are listed as follows: 1) Academic program reviews or lectures or seminars by individuals. 2) Artistic services which are original and creative in character and skill in a recognized field of artistic endeavor such as music, dance, drama, painting, sculpture and the like. However, contracts for artistic instructors, coaches and assistants are deemed contractual services subject to the requirements of competitive procurement. 3) Performing

artists

and

entertainers

as

approved

by

the

City

Manager/Purchasing Agent when deemed in the City's best interests, for the benefit of the citizens of Sunny Isles Beach and the general public at any City function. 4) Advertising. 5) Utilities, including but not limited to, electric, water and telephone. 6) Items purchased for resale to the public. H. Competitive proposals shall not be required when a purchase is made for materials, equipment, prefabricated elements and components, appliances, fixtures and supplies, bought under a sales tax saving procedure constituting part of a construction project award, which construction contract has been awarded in accordance with this chapter.

B U D G E T

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Population Chart: Population Summary Population 25,000

20,121 20,000

18,121 16,580

16,703

FY 03/04 (est. 4/1/04)

FY 04/05 (est. 4/1/05)

18,747

15,000

10,000

5,000

0

Population

P A G E

70

FY 05/06 (est. 4/1/06)

FY 06/07 (est. 4/1/07)

FY 07/08 (est. 4/1/08)

FY 03/04

FY 04/05

FY 05/06

FY 06/07

FY 07/08

16,580 (est. 4/1/04)

16,703 (est. 4/1/05)

18,121 (est. 4/1/06)

18,747 (est. 4/1/07)

20,121 (est. 4/1/08)

B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Residential Units Chart: 5-Year Residential Units Summary Residential Units (As of 9/30, end of fiscal yr.) 25,000 21,455

18,783

20,000

19,441

19,755

FY 06/07

FY 07/08

15,893 15,000

10,000

5,000

0 FY 04/05

Category Residential Units

FY 05/06

FY 08/09

FY 04/05

FY 05/06

FY 06/07

FY 07/08*

FY 08/09*

15,893

18,783

19,441

20,528*

21,455*

*Projected

B U D G E T

O V E R V I E W

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71

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

FY 2008/09 Millage Rate Comparison The City of Sunny Isles Beach has one of the lowest tax rates in Miami-Dade County. The following table ranks all of the cities located in Miami-Dade County by their millage rates in descending order. Rank 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. 17. 18. 19. 20. 21. 22. 23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35.

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72

City Biscayne Park Opa-Locka Florida City El Portal Miami Miami Shores Golden Beach North Miami Islandia West Miami North Miami Beach Hialeah Indian Creek Miami Springs Homestead Medley Miami Beach Surfside South Miami Coral Gables Miami Gardens North Bay Village Hialeah Gardens Virginia Gardens Bay Harbor Islands Sweetwater Key Biscayne Miami Lakes Palmetto Bay Sunny Isles Beach Doral Cutler Bay Bal Harbour Pinecrest Aventura

Millage Rate 9.3000 8.6933 7.7500 7.7377 7.6740 7.6351 7.6050 7.5000 6.8043 6.7376 6.6236 6.5400 6.5000 6.4305 5.8190 5.7000 5.6555 5.3580 5.2790 5.2500 5.1402 4.9640 4.9000 4.0908 3.9750 3.4037 3.2000 2.6072 2.5582 2.4842 2.4470 2.4470 2.3085 1.9809 1.7261

B U D G E T

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budget Summary, General Fund FY 2005/06

FY 2006/07

FY 2007/08

FY 2008/09

REVENUE AND SURPLUS Ad Valorem Property Tax Other Revenues Surplus Appropriation

$10,935,234 9,140,458

$13,668,441 10,383,086

$14,321,854 12,446,882 212,434

$14,855,524 12,034,956 2,284,300

TOTAL REVENUE

$20,075,692

$24,051,527

$26,981,170

$29,174,780

$11,868,202 5,162,750 834,740

$13,662,258 7,082,010 1,097,259

$13,245,812 6,100,558 174,800 250,000

$14,716,135 6,111,571 812,074 400,000

2,210,000

2,210,000

$20,075,692

$24,051,527

2,210,000 5,000,000 $26,981,170

2,135,000 5,000,000 $29,174,780

EXPENSES Personnel Services Materials, Supplies & Services General Fund Capital Outlays Contingency INTERFUND TRANSFERS Capital Fund - Debt Service Capital Fund - Projects TOTAL EXPENSES

B U D G E T

O V E R V I E W

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Five-Year Expenditure Summary FY 04/05 ADOPTED $95,270 371,200 239,145 290,682 586,517 2,019,169 288,985 4,033,638 6,052,829 0 488,211 0 1,757,916 0 409,132 0 1,303,071 0 0

FY 05/06 ADOPTED $89,140 601,860 310,557 363,081 557,179 2,052,901 276,389 3,842,163 6,496,857 0 593,602 0 2,159,015 0 740,308 0 1,992,640 0 0

FY 06/07 ADOPTED $158,614 682,510 1,087,017 435,586 615,639 1,956,989 347,248 2,027,562 6,483,016 0 758,363 220,000 3,030,408 0 792,162 0 2,149,154 0 0

FY 07/08 ADOPTED $148,681 743,450

FY 08/09 ADOPTED $159,207 751,664

1,012,815 468,000 569,698 1,787,320 301,228 681,095 5,868,226 0 668,300 0 3,544,046 0 1,150,523 0 2,402,988 0 0

758,776 413,825 579,359 1,707,854 322,744 810,750 6,522,580 266,620 733,707 0 3,272,072 68,694 943,251 60,000 1,962,504 1,056,689 437,410

700 – General Fund Capital Outlay

0

0

1,097,259

174,800

812,074

800 – Transfers and Contingency Transfer to Capital - Projects Transfer to Capital – Debt Service

0 0

0 0

0 2,210,000

5,000,000 2,210,000

5,000,000 2,135,000

Contingency

0

0

0

250,000

400,000

$17,935,765

$20,075,692

$24,051,527

$26,981,170

$29,174,780

DEPARTMENT/Cost Center 511 - CITY COMMISSION 512 - CITY MANAGER 518 – Human Resources 513 - FINANCE DEPARTMENT 514 - CITY ATTORNEY 515 - BUILDING 516 - CITY CLERK 519 - ADMINISTRATIVE SERVICES 521 - POLICE DEPARTMENT 522 – School Crossing 524 - COMMUNITY DEVELOPMENT 529 - City Engineering 539 - PUBLIC WORKS & ENGINEERING 540 – Property Management 559 – INFORMATION TECHNOLOGY 560 – Wireless Island 572 - CULTURAL & HUMAN SERVICES 573 – Pelican Community Center 574 – Transportation Trust

Total

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

TRIM Budget Summary – FY 2008/09 The TRIM Budget Summary is the summary of all funds for FY 2008/09. This form is also used in the ‘Truth in Millage’ notification that was published in the newspaper prior to adopting the budget.

Budget Summary - All Funds THE PROPOSED OPERATING BUDGET EXPENDITURES OF SUNNY ISLES BEACH ARE 1.73% LESS THAN LAST YEAR'S TOTAL OPERATING EXPENDITURES GENERAL CAPITAL ENTERPRISE TOTAL FUND PROJECT FUND FUND BUDGET CASH BALANCE BROUGHT FWD $ 2,362,300.00 ESTIMATED REVENUES Taxes: Millage per $1,000 =2.4842 Ad Valorem Taxes 14,855,524.00 Sales & Use Taxes 3,115,000.00 Charges for Services 753,858.00 Intergovernmental Revenue 2,349,448.00 Licences & Permits 2,317,150.00 Fines & Forfeitures 479,500.00 Franchise Fees 1,628,000.00 Development Rights Impact & Fees Capital Interest Earned /Other 1,392,000.00 Total Estimated Revenues and Balances

$29,252,780.00

$ 7,703,606.00

$ 3,320,090.00

81,156.00 10,480,238.00

76,349.00 890,000.00 3,903,580.00

$ 13,385,996.00

1,425,000.00

53,000.00

14,855,524.00 3,191,349.00 1,725,014.00 16,733,266.00 2,317,150.00 479,500.00 1,628,000.00 3,250,000.00 0.00 2,870,000.00

$22,940,000.00

$ 8,243,019.00

$ 60,435,799.00

$

3,250,000.00

EXPENDITURES / EXPENSES General Government Public Safety Physical Environment Financial & Administration General Fund Capital Exp Transfer to Capital Fund Debt Service Total Expenditures / Expenses Reserve

28,852,780.00 400,000.00

21,898,000.00 1,042,000.00

8,043,019.00 200,000.00

$ 9,723,595.00 6,821,039.00 30,665,189.00 1,201,902.00 812,074.00 7,135,000.00 2,435,000.00 0.00 58,793,799.00 1,642,000.00

Total Appropriated Expenditure and Reserves

$29,252,780.00

$22,940,000.00

$ 8,243,019.00

$ 60,435,799.00

B U D G E T

O V E R V I E W

$ 9,536,576.00 6,821,039.00 3,346,189.00 1,201,902.00 812,074.00 7,135,000.00 0.00

187,019.00

19,763,000.00

7,556,000.00

2,135,000.00

300,000.00

P A G E

75

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

TRIM DR-420, R. 06/08 – FY 2008/09

P A G E

76

B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

TRIM DR-420 MM-P, N. 06/08 – FY 2008/09 This form calculates the maximum tax levy for 2008 allowed under S.200.185, Florida Statutes, as created by Chapter 2007-321, L. O. F.

B U D G E T

O V E R V I E W

P A G E

77

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

TRIM DR-420 MM-P, N. 06/08 – FY 2008/09, continued

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B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Organization

City Commission

Office of the City Manager*

Assistant City Manager, Service Division

Cultural and Human Services

Building

Office of the City Attorney

Office of the City Clerk

Human Resources*

Community Development

Public Works & Engineering

*Office of the City Manager now includes the Human Resources function.

B U D G E T

O V E R V I E W

Police

Assistant City Manager, Finance Division

Administrative Services

Finance

Information Technology

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Summary of Position Changes, FY 2008/09 This chart reflects reclassified positions by department as well as positions that are new and eliminated for fiscal year 2008/09. Summary of Position Changes, FY 08/09

New

Eliminated

512 - Office of the City Manager HR Benefits Coordinator – HR Benefits Administrator Subtotal

1

0

1 1 (1) Subtotal

(1)

515 - Building Department Chief Structural Plans Reviewer Assistant Administrator - Assistant Building Director Sr. Permit Clerk Building Inspector (P/T) Building Inspector - Sr. Building Inspector

(1)

2

(1)

1

(1) (1) 1 Subtotal

(3)

516 - Office of the City Clerk Administrative Coordinator II Deputy City Clerk/Office Manager

2

(3)

1 1 Subtotal

2

518 - Human Resources Department HR Director

0

(1) Subtotal

519 - Administrative Services Department Office Assistant F/T Office Assistant (Int – P/T)

(1)

(1)

1 (1) Subtotal

521 - Police Department Corporal Officer/School Liaison Motor Unit Officer Administrative Asst. to Div Head Dispatchers - Police Communications Officer Sr. Police Office Assist. - Police Records Technician Sr. Police Office Assist. - Administrative Coordinator I

1

(1)

0

3 1 (3) (1) 8 1 1 Subtotal

4

524 - Community Development Department Planning and Zoning Technician Code Enforcement Officer -Code Enforcement Officer II

(4)

10

0

(1) 1 Subtotal

(1)

539 - Public Works & Engineering Department Superintendent - Assistant Public Works & Engineering Director Parks & Beach Maintenance Supervisor Construction Maintenance Worker (P/T)

1

(1)

1 (1) (1)

Subtotal

(2)

559 - Information Technology Department Program Manager (Wireless Island) Project Manager Wireless Island (Temp) IT Help Desk Intern – IT Help Desk (P/T)

1

(2)

(1) (1) 1 Subtotal

572 - Cultural & Human Services Department Bus Driver Bus Driver (Int) Lead Lifeguard - Ocean Rescue Supervisor Office Assistant - Admin Coordinator II Lead Bus Driver - Transportation Supervisor Admin Asst to Dept Head - Assistant CHS Director

80

Net Changes (New minus Eliminated)

1

513 - Finance Department Accounts Clerk - Accounting Technician I Admin. Asst to Dept. Head - Accounting Technician III Purchasing Agent

P A G E

Reclassified

(2) 1

1

(2)

(1) 1 1 1 1

Subtotal

1

(1)

4

0

Total Position Changes

6

(16)

24

(10)

B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

City-Budgeted Positions, Five-Year Summary This chart displays a five-year summary of the total number of City positions budgeted. For each year the number of positions is broken out by full-time and other (part-time, intermittent and temporary).

Chart: City-Budgeted Positions, Five-Year Summary City-Budgeted Positions 180 160

166

159

163

158

145

140 120 100

94

88

FULL-TIME

79

OTHERS

80 60

46

48

40 20 0 FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Five-Year Summary of Budgeted Positions Employment Status Full-time Other (P/T, Intermittent, Temporary) Total Positions

B U D G E T

O V E R V I E W

FY 04/05 145 79 224

FY 05/06 159 94 253

FY 06/07 166 88 254

FY 07/08 158 46 204

FY 08/09 163 48 211

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budgeted Full-Time Positions by Department, FY 2008/09 The chart below shows for FY 08/09 the budgeted full-time positions for the following departments: •

Information Technology.

•

Community Development.

•

Public Works.

•

Zoning, Planning and Building.

•

Cultural & Human Services.

•

Police.

The information for departments not shown below is on the next page.

Chart: Budgeted Full-Time Positions by Department, FY 2008/09 Budgeted Full Time Positions By Department 70 61

60 50

Info. Technology Community Development

40

Public Works

30 20

20 10

Building

28

Cultural & Human Svcs Police

18

10 5

0 FY 08/09

Budgeted Full-Time Positions by Department for Fiscal Year FY 2008/09. Info.

P A G E

82

Public Works

Technology

Community Development

5

10

20

Building

Cultural &

Police

Human Svcs

18

28

61

B U D G E T

O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Budgeted Full-Time Positions by Department, FY 2008/09, continued The chart below shows for FY 08/09 the budgeted full-time positions for the following departments: •

Commission.

•

City Clerk.

•

City Attorney.

•

Finance.

•

Human Resources. (Absorbed into the Office of the City Manager.)

•

City Manager.

•

Administrative Services.

The information for departments not shown below is on the previous page.

Chart: Budgeted Full-Time Positions by Department, FY 2008/09 Budgeted Full Time Positions By Department 7 6

6

5

5

Commission City Clerk

4

4 3

3

City Attorney Finance

3

Human Resources City Manager

2

Admin. Svcs

1 0

0

0 FY 08/09

Budgeted Full-Time Positions by Department for FY 2008/09 Commission

City Clerk

City

Finance

Attorney

0

B U D G E T

O V E R V I E W

3

4

3

Human

City

Admin.

Resources

Manager

Svcs

0

6

5

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Projected Changes in Fund Balance – All Funds Fund balance is generally defined as the difference between a fund’s assets and liabilities. Changes in fund balance are based on the difference between revenues and expenditures for a given fiscal year. An adequate fund balance is necessary for numerous reasons, such as to have funds available in cases of emergencies, unexpected events, cushion economic cycles and special projects. It is also used to maintain or enhance the City’s financial position and related bond ratings, to provide cash for operations prior to receipt of revenues and to maintain investment earnings. Following is a projection of the fund balances as of September 30, 2008: PROJECTED CHANGE IN FUND BALANCE Description

General

Capital

Storm Water

Total

Total fund balance as of 9/30/07

17,329,906

25,192,608

4,475,510

46,998,024

Estimated actual revenues, FY 2007/08

26,596,887

10,490,116

1,261,146

38,348,149

Estimated actual expenses, FY 2007/08

26,307,224

21,045,409

1,254,074

48,606,707

289,663

(10,555,293)

7,072

(10,258,558)

17,619,569

14,637,315

4,482,582

36,739,466

Projected change in fund balance Projected fund balance as of 9/30/08

General Fund The General Fund fund balance is projected to increase by $289,663 or less than 2%.

Capital Improvement Project Fund The decrease of $10,555,293 or 42% in the Capital Improvement Projects fund balance is primarily due to the fact that projected revenues were significantly lower than budgeted. The FY 2007/08 adopted revenue budget was $25,344,360 including $5,662,027 in fund balance carry forward. However, estimated actual revenues for FY 2007/08 are only $10,490,116, a gap of $9,192,217. Revenues continue to drop due to the sluggish real estate market, which has delayed several projects. These changes have been factored in to the Three Year CIP Forecast and the appropriate adjustments have been made by re- prioritizing projects.

Stormwater Fund The Stormwater Fund fund balance is projected to increase by $7,072 or less than 1%.

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O V E R V I E W

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Fund Revenues This section contains the revenue budget for FY 2008/09 along with the estimated revenue and adopted budget for FY 2007/08; a discussion regarding major revenue sources for the City’s adopted FY 2008/09 budget, how much of the total budget it comprises, revenue trends, factors influencing the trends, projections provided by the Florida Department of Revenue and assumptions used in determining the projections.

G E N E R A L

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Table of Contents

P A G E

86

Revenue Worksheet Made Easy

87

General Fund Budget Revenue

88

Major Revenues

91

Ad Valorem Taxes

91

Millage Options

92

Delinquent Taxes

99

Gas Taxes

101

Franchise Fees

103

Utility Taxes

104

Building Permits, Fees and Code Enforcement Fines

105

Parking Meters

106

Intergovernmental Revenue

107

State Shared Revenue

107

Charges for Services

109

Fines and Forfeitures

111

Miscellaneous Revenues

115

Rental Property

116

Cultural and Human Services Fees and Charges

117

G E N E R A L

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Revenue Worksheet Made Easy To help the reader understand the General Fund Budget Revenue columns, the following explanations are provided. “Current FY Total Projected Revenue” is the “YTD Actual” plus the “Additional Projected Revenue.”

The “Additional Projected Revenue” column is the estimated amount to be collected between 5/31/08 and end of the current fiscal year.

“Current FY Over(Under)” is the “Current FY Amended Budget” minus the “Current FY Total Projected Revenue.”

“% Used” is the “YTD Actual” divided by the “Current FY Amended Budget.”

“YTD Actual” is the amount received as of 5/31/08.

“Next FY Budget” is the projected revenue for the new fiscal year. “$ Change Plus(Minus)” is the difference between “Next FY Budget” and “Current FY Amended Budget.”

“Current FY Amended Budget” is the amended amount as of 5/31/08 for fiscal year 2007/08.

“% Change Plus(Minus)” is “$ Change Plus(Minus)” divided by “Current FY Amended Budget.”

“Previous FY Actual” is the actual revenues for fiscal year 2006/07.

Account Number Account Name GENERAL FUND

Previous FY Actual

Current FY Amended Budget

YTD Actual

Ad Valorem Taxes 311-100 Property Taxes 13,533,233 14,321,854 13,002,413 T otal Ad Valorem Taxes 13,533,233 14,321,854 13,002,413 ' Local Option Gas Tax 312-410 Local Option Gas Tax 193,809 276,642 116,990 312-411 Transit System Tax 556,869 608,000 332,995 750,678 884,642 449,985 Total Local Option Gas Tax ' Franchise Fees 313-100 Electric Franchise Fees 1,528,520 1,500,000 0 313-400 Gas - Franchise Fees 54,593 50,000 26,084 313-700 Solid Waste Franchise Fee 179,744 160,000 118,043 1,762,857 1,710,000 144,127 Total Franchise Fees

G E N E R A L

F U N D

R E V E N U E S

% Used

Additional Projected Revenue

Current FY Total Projected Revenue

Current FY Over(Under)

91 91

1,060,000 1,060,000

14,062,413 14,062,413

42 55 51

79,500 320,000 399,500

196,490 652,995 849,485

(80,152) 44,995 (35,157)

0 52 74 8

1,500,000 15,500 74,957 1,590,457

1,500,000 41,584 193,000 1,734,584

0 (8,416) 33,000 24,584

Next FY Budget

(259,441) 14,855,524 (259,441) 14,855,524

% $ Change Change Plus(Minus) Plus(Minus)

533,670 533,670

4 (a) 4

199,620 592,655 792,275

(77,022) (15,345) (92,367)

(28) (b) (3) (b) (10)

1,330,000 40,000 226,000 1,596,000

(170,000) (10,000) 66,000 (114,000)

(11) (c) (20) (c) 41 (c) (7)

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General Fund Budget Revenue Account Number Account Name GENERAL FUND

Previous FY Actual

Current FY Amended Budget

YTD Actual

Ad Valorem Taxes 311-100 Property Taxes 13,533,233 14,321,854 13,002,413 Total Ad Valorem Taxes 13,533,233 14,321,854 13,002,413 ' Local Option Gas Tax 312-410 Local Option Gas Tax 193,809 276,642 116,990 312-411 Transit System Tax 556,869 608,000 332,995 750,678 884,642 449,985 Total Local Option Gas Tax ' Franchise Fees 313-100 Electric Franchise Fees 1,528,520 1,500,000 0 313-400 Gas - Franchise Fees 54,593 50,000 26,084 313-700 Solid Waste Franchise Fee 179,744 160,000 118,043 1,762,857 1,710,000 144,127 Total Franchise Fees ' Utility Taxes 314-100 Electric Utility Tax 1,512,932 1,500,000 946,238 314-200 Telecommunications 885,803 900,000 619,560 314-300 Water Utility Tax 443,116 450,000 293,340 314-800 Gas Utility Tax 36,564 40,000 21,403 2,878,415 2,890,000 1,880,541 Total Utility Taxes 322-095 322-100 322-101 322-102 322-103 322-107 322-108 322-109 322-110 322-111 322-112 322-113 322-115 329-400

Building Permits & Fees Cert of Completition Building Permits Mechanical Permits Plumbing Permits Electrical Permits Technology Fee Educational Fee Structural Review Fee Public Works Permits Special Review Fee Permit Search Fee Penalty Fees Cert of Occupancy Landscape Review Fee Total Bldng Permits & Fees

11,810 10,000 7,916 1,367,291 1,500,000 626,781 301,110 225,000 50,881 328,990 250,000 89,444 632,062 500,000 228,024 33,205 85,000 30,808 52,654 40,000 19,834 120,617 100,000 66,960 57 0 0 19,873 15,000 10,710 13,724 12,500 9,652 10,465 7,500 3,661 142,668 50,000 47,880 15,076 15,000 11,054 3,049,602 2,810,000 1,203,605

% Used

Additional Projected Revenue

Current FY Total Projected Current FY Revenue Over(Under)

91 91

1,060,000 1,060,000

14,062,413 14,062,413

42 55 51

79,500 320,000 399,500

196,490 652,995 849,485

0 52 74 8

1,500,000 15,500 74,957 1,590,457

63 69 65 54 65

Next FY Budget

(259,441) 14,855,524 (259,441) 14,855,524

% $ Change Change Plus(Minus) Plus(Minus) 533,670 533,670

4 (a) 4

199,620 592,655 792,275

(77,022) (15,345) (92,367)

(28) (b) (3) (b) (10)

1,500,000 41,584 193,000 1,734,584

0 1,330,000 (8,416) 40,000 33,000 258,000 24,584 1,628,000

(170,000) (10,000) 98,000 (82,000)

(11) (c) (20) (c) 61 (c) (5)

587,200 375,000 173,000 15,000 1,150,200

1,533,438 994,560 466,340 36,403 3,030,741

33,438 1,600,000 94,560 1,000,000 16,340 475,000 (3,597) 40,000 140,741 3,115,000

100,000 100,000 25,000 0 225,000

7 (d) 11 (d) 6 (d) 0 (d) 8

79 42 23 36 46 36 50 67 0 71 77 49 96 74 43

4,346 606,213 34,119 30,556 121,976 19,192 5,166 35,840 0 10,710 5,051 3,839 27,360 4,978 909,346

12,262 1,232,994 85,000 120,000 350,000 50,000 25,000 102,800 0 21,420 14,703 7,500 75,240 16,032 2,112,951

2,262 10,000 (267,006) 1,200,000 (140,000) 112,000 (130,000) 120,000 (150,000) 300,000 (35,000) 50,000 (15,000) 20,000 2,800 100,000 0 0 6,420 15,000 2,203 12,500 0 7,500 25,240 40,000 1,032 15,000 (697,049) 2,002,000

0 (300,000) (113,000) (130,000) (200,000) (35,000) (20,000) 0 0 0 0 0 (10,000) 0 (808,000)

0 (e) (20) (e) (50) (e) (52) (e) (40) (e) (41) (e) (50) (e) 0 (e) 0 (e) 0 (e) 0 (e) 0 (e) (20) (e) 0 (e) (29)

793 39 0 44 23 151 417 49 0 10 89

2,084 97,863 0 22,475 1,000 7,852 37,655 2,124 15,275 3,610 189,938

17,950 160,427 0 40,000 12,523 35,000 41,825 14,000 130,000 4,000 455,725

16,500 4,800 0 1,200 (47,700) 18,000 28,850 (9,500) 2,000 2,000 16,150

825 (f) 3 (f) 0 3 (f) (95) (f) 100 (f) 2,885 (f) (40) (f) 0 (f) 50 (f) 5

(80,152) 44,995 (35,157)

' 321-096 321-100 322-105 322-106 329-100 329-150 329-250 349-102 349-150 369-210

Code Enforcement SpecEventsPermits&Fees Occupational Licenses Alarm Permits Certificate of Use Zoning Hearing Fees Zon/Plans Review Parking Permits Lien Letters Extension of Hours Fee Newspaper Racks Total Code Enforcement

0 218,793 212 40,222 34,827 27,029 950 27,505 0 8,155 357,693

2,000 160,000 0 40,000 50,000 18,000 1,000 24,000 0 4,000 299,000

15,866 62,564 0 17,525 11,523 27,148 4,170 11,876 114,725 390 265,787

15,950 427 0 0 (37,477) 17,000 40,825 (10,000) 130,000 0 156,725

18,500 164,800 0 41,200 2,300 36,000 29,850 14,500 2,000 6,000 315,150

(a) Ad valorem tax revenue based on total taxable value of $6.294 billion X 2.4842mills. (b) Gas taxes and state revenue sharing based on projections provided by the Florida Department of Revenue. (c) Franchise fees from county; last settlement payment of $260,962 is scheduled for FY 2007/08. (d) Utility taxes are collected monthly and we are projecting an overall increase of 12%. (e) Building Dept. fees - estimates are on the conservative side due to uncertainty in the real estate market; overall 29% decrease for FY 08/09. (f) Community Development Dept. fees that are collected.

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General Fund Budget Revenue, continued Account Number Account Name

Intergovermnetal Revenue 334-910 FDOT-Causeway Maint Total Interg. Revenue ' State Shared Revenue 335-100 Cigarette Tax 335-120 State Revenue Sharing 335-150 Alcoholic Bev Licenses 335-180 Half-Cent Sales Tax Total State Shared Rev. ' Charges for Services 329-350 ParkingAgreement-Maint 349-100 Election Filing Fees 349-101 Lobbyist Registration Fee 349-200 Special Duty Officer 349-300 Spec Duty Svc Fee Total Charges for Services ' Fines & Forfeitures 351-100 County Court Fines 351-200 Disabled Parking Fines 354-100 Code Enforcement Fines 354-150 Red Light Cameras 359-304 F.F.L.E.T.F.Training Total Fines & Forfeitures ' Miscellaneous Revenue 361-100 Interest 361-200 CityPPV Prog(mileage chg) 362-275 TransferedDevelopmntRight 362-310 Sale of Property 369-200 Bus Shelter Bench Adverti 369-300 Other Misc Revenue 369-310 Settlements 369-400 Insurance Recovery 375-125 SIB Stamps 375-130 Promotional Sales 375-135 $12History Book 375-136 5CityHistoryBook 375-140 We Care Program 382-000 Transfer 389-400 Donations 389-401 Collins Ave Landscaping 389-900 Unappropriated Funds Total Miscellaneous Rev. ' Grants 334-200 FL Grants (Other) 334-700 Library Grant 337-200 Grants-(Other)Byrne Total Grants

Current FY Amended Budget

7,053 7,053

7,054 7,054

5,290 5,290

75 75

7,054 7,054

12,344 12,344

5,290 5,290

7,054 7,054

0 0

12,940 14,000 356,779 404,011 22,118 20,000 1,114,480 1,245,605 1,506,317 1,683,616

7,077 195,201 12,829 693,157 908,264

51 48 64 56 54

4,500 139,400 1,200 495,100 640,200

11,577 334,601 14,029 1,188,257 1,548,464

(2,423) (69,410) (5,971) (57,348) (135,152)

11,000 359,760 14,000 1,165,359 1,550,119

(3,000) (44,251) (6,000) (80,246) (133,497)

(21) (11) (b) (30) (6) (b) (8)

YTD Actual

% Used

Additional Projected Revenue

Current FY Total Projected Current FY Revenue Over(Under)

% $ Change Change Plus(Minus) Plus(Minus)

Previous FY Actual

Next FY Budget

0 0

143,689 200 4,800 245,927 87,555 482,171

135,000 200 4,000 153,000 50,490 342,690

90,000 67 0 0 3,600 90 197,926 129 65,856 130 357,382 104

45,000 0 700 102,288 25,500 173,488

135,000 0 4,300 300,214 91,356 530,870

0 (200) 300 147,214 40,866 188,180

135,000 0 4,000 153,000 50,490 342,490

0 (200) 0 0 0 (200)

0 (h) (100) (j) 0 (j) 0 0 (l) 0

264,479 0 151,912 0 5,579 421,970

280,000 0 100,000 0 6,000 386,000

102,049 0 115,358 0 2,581 219,988

36 0 115 0 43 57

70,300 0 29,642 0 2,100 102,042

172,349 0 145,000 0 4,681 322,030

(107,651) 0 45,000 0 (1,319) (63,970)

175,000 0 150,000 150,000 4,500 479,500

(105,000) 0 50,000 150,000 (1,500) 93,500

(38) (f) 0 50 (f) 0 (25) 24

686,021 450,000 41,410 40,000 0 0 38,897 0 700 0 66,800 25,000 28,261 0 97,560 0 0 0 704 1,000 5,223 2,000 2,040 0 332 0 0 0 5,650 0 0 10,000 0 649,493 973,598 1,177,493

581,363 25,391 0 488 0 26,316 0 16,686 0 255 1,275 700 175 0 34,703 0 0 687,352

129 63 0 0 0 105 0 0 0 26 64 0 0 0 0 0 0 58

120,000 18,000 0 0 0 7,500 0 0 0 200 300 150 0 0 0 0 0 146,150

701,363 43,391 0 488 0 33,816 0 16,686 0 455 1,575 850 175 0 34,703 0 0 833,502

251,363 350,000 3,391 42,000 0 0 488 30,000 0 0 8,816 25,000 0 0 16,686 0 0 0 (545) 500 (425) 600 850 450 175 0 0 0 34,703 0 (10,000) 0 (649,493) 2,284,300 (343,991) 2,732,850

(100,000) 2,000 0 30,000 0 0 0 0 0 (500) (1,400) 450 0 0 0 (10,000) 1,634,807 1,555,357

(22) (n) 5 (m) 0 0 0 0 0 0 0 (50) (i) (70) 0 0 0 0 (i) (100) 252 132

0 0 5,408 5,408

0 0 0 0

30,000 0 0 30,000

30,000 0 5,408 35,408

9,510 120,000 11,401 140,911

0 0 0 0

30,000 0 5,408 35,408

0 0 0 0

0 0 0 0

0 0 0 0

(b) Gas taxes and state revenue sharing based on projections provided by the Florida Department of Revenue. (f) Community Development Dept. fees that are collected. (h) Parking agreement with Marco Polo Beach Resort for lease of parking spaces at Heritage Park. (i) Cultural & Human Services Dept. revenues for various programs and events. (j) City Clerk fees for election filing and lobbyist fees. (l) Police Dept. Special Duty Fee is 25% of the Special Duty Pay and covers the additional benefit costs for Med/FICA, FRS and Workers Comp incurred by the City. (m) Employee payments for personal use of City vehicles (i.e. if allowed to take home). (n) Interest revenue lower due to another $5 million transfer to CIP.

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General Fund Budget Revenue, continued Current FY Amended Budget

329-200 329-201 329-205 329-210 329-215 329-220 329-225

Parking Meters Winston Parking Meters Bella Vista Park Meter Pier Park Meter Ellen Wynne Meter William Lehman Meter Lehman East Meter Lehman West Meter Total Parking Meters

14,011 0 132,715 76,716 76,370 27,935 15,218 342,965

3,000 3,000 150,000 75,000 75,000 23,000 12,000 341,000

2,105 0 65,081 55,932 42,740 26,270 2,536 194,664

70 0 43 75 57 114 21 57

900 0 35,000 19,000 22,260 13,500 0 90,660

3,005 0 100,081 74,932 65,000 39,770 2,536 285,324

5 (3,000) (49,919) (68) (10,000) 16,770 (9,464) (55,676)

3,100 24,000 103,000 77,250 65,000 25,000 20,000 317,350

100 21,000 (47,000) 2,250 (10,000) 2,000 8,000 (23,650)

3 (g) 700 (g) (31) (g) 3 (g) (13) (g) 9 (g) 67 (g) (7)

Rental Property U S Postal Svc Lease Alamo and National Lease Roma Restaurant Lease Dock Space Rental Total Rental Property

9,768 73,214 291,892 0 374,874

9,768 77,712 275,000 0 362,480

6,512 48,808 201,893 8,000 265,213

67 63 73 0 73

3,256 28,904 85,600 6,400 124,160

9,768 77,712 287,493 14,400 389,373

0 0 12,493 14,400 26,893

9,768 95,200 280,000 26,400 411,368

0 17,488 5,000 26,400 48,888

0 (o) 23 (o) 2 (o) 0 13

CHS/PCP Revenues Summer Camp 111,298 120,000 129,097 Athletic Programs 26,796 40,000 15,789 Community/RecreationProg 0 15,000 0 Community Ctr Membership 0 0 0 0 0 0 Lifeguard-Extra Duty 0 0 1,020 Lifeguard-Fee Parks Refreshments 643 400 386 Spec Events Sales 1,814 2,000 7,924 Cultural Events 25,107 25,000 28,982 Katz Sports Center 0 0 0 48,150 0 0 Sponsors Jazz Fest 0 0 0 Total CHS/PCP Revenues 213,808 202,400 183,198 26,796,145 27,418,229 19,773,217 GENERAL FUND TOTAL

108 39 0 0 0 0 97 396 116 0 0 0 91 72

20,000 20,000 5,000 1,000 1,500 375 100 500 12,000 150,000 0 0 210,475 6,823,670

149,097 35,789 5,000 1,000 1,500 1,395 486 8,424 40,982 150,000 0 0 393,673 26,596,887

29,097 287,500 (4,211) 65,000 (10,000) 201,000 1,000 3,000 1,500 2,000 1,395 500 86 1,000 6,424 8,500 15,982 53,600 150,000 0 0 4,000 0 0 191,273 626,100 (821,342) 29,174,780

167,500 25,000 186,000 3,000 2,000 500 600 6,500 28,600 0 4,000 0 423,700 1,756,551

YTD Actual

% Used

Additional Projected Revenue

Current FY Total Projected Current FY Revenue Over(Under)

% $ Change Change Plus(Minus) Plus(Minus)

Previous FY Actual

Account Number Account Name

Next FY Budget

' 369-425 369-430 369-500 375-115 ' 347-901 347-902 347-904 347-905 349-210 349-310 375-100 375-120 375-150 375-160 389-402 389-403

140 (i) 63 (i) 1,240 (i) 0 0 0 150 (i) 325 (i) 114 (i) 0 0 0 209 6

(g) Parking meter revenues are also collected by the Community Development Dept.; most of the master meters were installed December 2006. (i) Cultural & Human Services Dept. revenues for various programs and events. (o) Based on lease agreement terms.

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Major Revenues This section includes a discussion regarding major revenue sources for the City’s adopted FY 2008/09 budget, how much of the total budget it comprises, revenue trends, factors influencing the trends, projections provided by the Florida Department of Revenue and assumptions used in determining the projections.

Ad Valorem Taxes 311-100

Real and Personal Property Tax

$14,855,524 (51%)

Property taxes are the single largest revenue line item in the annual budget, making up approximately 51% of the total General Fund budget. The taxable property value decreased slightly from $6.3 billion to $6.29

Total Ad Valorem Taxes $16,000,000

$14,855,524 $13,533,233

$14,000,000

$12,000,000

$14,062,413

$11,129,667 $10,395,249

$10,000,000 PROPOSED EST ACT 9/30/08 ACTUAL

$8,000,000

billion. (See 5-Year Total Taxable Value Summary and 5-Year Taxable Value – Real Estate: Personal Property Summary charts below.) At the adopted millage rate of 2.4842, this will generate gross taxes for FY 2008/09

$6,000,000

$4,000,000

$2,000,000

$0 FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

of $15.6 million. But, due to discounts for prompt payment, state law requires that only 95% of the gross taxes

be

budgeted

as

revenue

–

equating

to

$14,855,524. This class of revenues has historically provided a stable source of revenue and normally displays an increasing trend based on significant new construction and development. However, this is no longer the case, due to current economic conditions. On January 29, 2008, the Florida electorate approved an amendment to the Florida Constitution relative to property taxation. This amendment (referred to as Amendment 1) was placed on the ballot by the Florida Legislature at a special session held in October 2007. With respect to homestead property, Amendment 1 increases the current $25,000 homestead exemption by another $25,000 (for property values between $50,000 - $75,000), except for school district taxes. Since the new $25,000 homestead exemption does not apply to school district taxes, this effectively amounts to a $15,000 increase to the existing homestead exemption, resulting in an estimated annual savings of $240 for an average homeowner. Amendment 1 also allows property owners to transfer (make portable) up to $500,000 of their Save Our Homes

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Major Revenues, continued

benefits to their next homestead when they move. Save Our Homes became effective in 1995 and limits (caps) the annual increase in assessed value for homestead property to three percent (3%) or the percentage change in the Consumer Price Index, whichever is less. With respect to non-homestead property, Amendment 1 limits (caps) the annual increase in assessed value for non-homestead property (businesses, industrial property, rental property, second homes, etc.) to ten percent (10%), except for school district taxes. The Amendment also provides a $25,000 exemption for tangible personal property. Amendment 1 became effective October 1, 2008, with the exception of the ten percent (10%) assessment cap on non-homestead property which becomes effective on January 1, 2009. Based on information received from the Miami-Dade County Property Appraiser’s Office, the estimated annual loss of property tax revenues for our City from the additional homestead exemption and the $25,000 exemption for tangible personal property is approximately $283,000 ($118 million in taxable value). At present, there is no accurate way to determine the impact of the portability and assessment cap on nonhomestead property provisions in terms of potential loss of property tax revenues.

Millage Options On June 1, 2008 Miami-Dade County notified us that our preliminary taxable valuation was $6,301,000,000. We received the final taxable valuation on July 1 in the amount of $6,294,740,153. This includes $358,555,525 in new construction. Based on this final taxable value and current legislation, the millage options, with respect to voting and advertising requirements for FY 2008/09, are laid out in the following paragraphs. Also, please note that our current millage rate is 2.3979. Methodology for Increasing Millage Rate As per the current tax law (FS 200.185) the City is required to follow these procedures for FY 2008/09 when setting its millage rate:

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

2.4842 Mills. Rolled-Back Rate. A simple majority vote is all that is required to approve the rolled-back millage rate of 2.4842 or less. The rolled-back rate is the rate required to produce the same amount of ad valorem tax revenues this year as the previous year, excluding the effect of new construction. The typical example is that as assessments increase, the millage rate decreases proportionately to equalize the revenues. However, this also works in reverse whereby with assessments decreasing in 2008, the millage rate can also increase so that the same amount of revenues are generated. This is precisely what happened in 2008 – the adjusted taxable value (excluding new construction) declined from $6,149,734,161 to $5,936,184,628 – resulting in a rolled-forward rate of 2.4842. Although the 2.4842 mills is higher than the FY 2007/08 rate of 2.3979, it does not have to be advertised as a tax increase because it generates the same revenues as last year, less the impact of Amendment 1. 2.4843 – 2.5374 Mills. Majority Vote Maximum Millage Rate. A simple majority vote is also all that is required to approve a rate between the rollback rate of 2.4842 and up to 2.5374 mills. However, since this is higher than the rolled-back rate, it must be advertised as a tax increase. The rate is calculated by first increasing the rolled-back rate by the growth in Florida per capita personal income (4.15%) and then reducing it by the impact of Amendment 1. 2.5375 – 2.8460 Mills. Two-Thirds Vote Maximum Millage Rate. A super majority vote is required to increase the millage rate by up to 110% of the rolled-back rate, as adjusted for the change in Florida per capita personal income. 2.8461 – 10.0000 Mills. Unanimous Vote Maximum Millage Rate. A unanimous vote is required to increase the rolled back rate by more than 110%. However, this is subject to an overall legal ceiling for municipalities of 10 mills. Note: The above millage rate calculations are based on the worksheets provided by the Florida Department of Revenue and included here as Attachments A and B.

G E N E R A L

F U N D

R E V E N U E S

P A G E

93

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Millage Rate Impact The revenue impact of the above millage rates is shown as follows:

Millage Rate 2.3979

Description Current Rate

Ad Valorem Revenue FY 08/09

Ad Valorem Revenue FY 07/08

Difference

14,339,450

14,321,854

17,596

2.4842

Rolled-Back Rate

14,885,524

14,321,854

533,670

2.5374

Majority Vote Maximum Millage

15,173,660

14,321,854

851,806

2.8460

Two-Thirds Vote Maximum Millage

17,019,089

14,321,854

2,697,235

Statutory Maximum Millage

59,800,031

14,321,854

45,478,177

10.0000

Note: The supporting calculations for these calculations and required advertising is included here as Attachment C.

P A G E

94

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major revenues, continued

G E N E R A L

F U N D

R E V E N U E S

P A G E

95

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major revenues, continued

P A G E

96

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major revenues, continued ATTACHMENT C Millage Options Based on Current TRIM Requirements and July 1 Final Valuation From Miami-Dade County Tentative Millage Rate

Vote Required

Description

Advertised Increase?

FY 08/09 Taxable Value

Budget Factor

Ad Valorem Revenue 08/09

Ad Valorem Revenue 07/08

Difference

2.3979 Current Rate

Simple majority

No

6,294,740,153

0.95

14,339,450

14,321,854

17,596

2.4842 Rolled-Back Rate

Simple majority

No

6,294,740,153

0.95

14,855,524

14,321,854

533,670

2.5374 Majority Vote Maximum Millage

Simple majority

Yes

6,294,740,153

0.95

15,173,660

14,321,854

851,806

2.8460 Two-Thirds Vote Maximum Millage

2/3 vote

Yes

6,294,740,153

0.95

17,019,089

14,321,854

2,697,235

Unanimous or voter referendum

Yes

6,294,740,153

0.95

59,800,031

14,321,854

45,478,177

10.0000 Statutory Maximum Millage

G E N E R A L

F U N D

R E V E N U E S

P A G E

97

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Property taxes for the current year were assessed and collected by Miami-Dade County and subsequently remitted to the City. Under Florida law, the assessment of all properties and the collection of all county, municipal, school board and special district property taxes are consolidated in the offices of the County Property Appraiser and County Tax Collector. The laws for the State regulating tax assessments are also designed to assure a consistent property valuation method statewide. State statutes permit municipalities to levy property taxes at a rate of up to 10 mills ($10 per $1,000 of assessed taxable valuation). The tax levy of the City is established by the City Commission prior to October 1 of each year, and the County Property Appraiser incorporates the millage into the tax levy, which includes Miami-Dade County, Miami-Dade County School Board and special taxing districts. All property is reassessed according to its fair market value as of January 1 of each year. Each assessment roll is submitted to the Executive Director of the State Department of Revenue for review to determine if the rolls meet all of the appropriate requirements of state statutes. All real and tangible personal property taxes are due and payable on November 1 each year or as soon as practicable thereafter as the assessment roll is certified by the county Property Appraiser. MiamiDade County mails, to each property owner on the assessment roll, a notice of the taxes due and Miami-Dade County also collects the taxes for the City. Taxes may be paid upon receipt of such notice from Miami-Dade County, with discounts at the rate of four percent (4%) if paid in the month of November, three percent (3%) if paid in the month of December, two percent (2%) if paid in the month of January and one percent (1%) if paid in the month of February. Taxes paid during the month of March are without discount, and all unpaid taxes on real and tangible personal property become delinquent and liens are placed on April 1 of the year following the year which taxes were assessed. Procedures for the collection of delinquent taxes by Miami-Dade County are provided for in the laws of Florida.

P A G E

98

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Delinquent Taxes

Based on the following policy established by Miami-Dade County, the City is for the most part assured that it will receive full payment for any unpaid taxes resulting from foreclosure, bankruptcy, etc. Using the 2008 tax bill as an example, the procedure is as follows:

Date Nov, 2008 Apr, 2009 Jun, 2009 Oct, 2009 Nov, 2009

Action Tax bill delivered by Miami-Dade County Unpaid taxes are now Delinquent Tax Certificates sold via on-line bid to investors. However, any properties in which the owner has filed an appeal with the Value Adjustment Board are withheld from the sale. Value Adjustment Board (VAB) meets to resolve disputed valuations, including delinquent properties. Upon completion, the VAB will certify the final tax roll. If not written off, delinquent Value Adjustment Board taxes remitted to City. The tax collection office is expecting about 100,000 properties to be turned over as delinquent in 2008. This will be an increase of roughly 100% from 2007. And, in 2007 the number of delinquencies had increased approximately 40% from 2006. While there are no guarantees that the auction proceeds will cover 100% of the taxes, it has not been an issue in past years. Following is additional clarification provided by Miami-Dade County: “Collection of real estate property taxes is close to 100% because the tax sale allows the County to bring in the money by selling certificates. The County retains some of the distribution at the end to handle late Value Adjustment Board refunds that may come in after the tax certificate sale. It is not so cut and dry if a taxpayer declared bankruptcy while a tax bill is pending. Then the County restrains the account and files a claim with the court. If the property is homestead, they generally do not do anything on Chapter Seven Bankruptcy as it is generally exempted and therefore not part of the bankruptcy estate, taxes are paid or a certificate is sold. If it is not homestead and in a Chapter Seven, the property is generally sold and as first lien the taxes are paid upon sale. Chapter Thirteen cases are a little different in that if the petition is filed before the sale, payment can be made over the three year life of the plan. There could also be a Chapter 11 plan that could run six years. Currently Sunny Isles Beach has only one open bankruptcy and it is paid.

G E N E R A L

F U N D

R E V E N U E S

P A G E

99

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Following the Value Adjustment Board decisions, generally the property owners are paid as soon as the decision is rendered or before to protect discounts. There are a small percentage of taxpayers that litigate the VAB decision. Good faith payments would be less than 100% but are distributed. We have about 1,600 accounts that we term “Not Paid Not Sold” that will have certificates sold this year. No cases for Sunny Isles Beach are in litigation. There are also tangible personal property taxes where Sunny Isles Beach had less than $100K outstanding for all years (the County goes back current plus six) on December 31, 2007. The County does not sell certificates on these accounts. Amendment One will eliminate about 80% of these accounts which account for 65% of the tangible tax roll countywide. The legislation here made great sense in that an awful lot of resources are expended on these accounts and attempting to collect delinquent balances. This will allow the County to concentrate on bigger accounts where enforcement efforts can prove more fruitful.” Additional information: Gerardo “Jerry” Gomez, Tax Collector Manager Miami-Dade County, Finance Dept, Tax Collector Div 140 West Flagler Street, Room 1403 Miami, Florida 33130 Phone: (305) 375-1653 Fax: (305) 375-1442

P A G E

100

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Gas Taxes

$792,275

Gasoline taxes are collected at the state level and distributed by formula to cities and counties. Gas taxes represent 2.7% of the total General Fund revenues. Total gas taxes are expected to decrease 10% or $92,367, from the previous fiscal year based on information provided by the Florida Department of Revenue and Miami-Dade County. 312-410

Local Option Gas Tax

$199,620

The first Local Option Gas Tax was adopted by Miami-Dade County on July 19, 1985. The City of Sunny Isles Beach became eligible for a share of these funds after its incorporation in 1997, i.e. on July 1, 1998. This tax is levied at the rate of 6 cents per gallon on motor fuel. It is collected by the Florida Department of Revenue and remitted monthly to counties and cities throughout the state. These funds are administered by the Metropolitan Planning Organization (MPO), located in Miami, Florida. Section 336.025 (1)(b)(3), Florida Statutes states that the net proceeds of the Capital Improvements Local Option Gas Tax shall only be used for transportation expenses needed to meet the requirements of the Capital Improvement Element (CIE)

of an adopted comprehensive

plan. Transportation expenses are defined in Section 336.024 (7), Florida Statutes. The City also has an Interlocal agreement in place with Miami-Dade County that covers the terms and conditions. This includes an annual report that must be filed by June 1 documenting the use of these funds for the upcoming fiscal year. Additional Information: Oscar Camejo, Finance Manager Metropolitan Planning Organization 111 NW 1st Street, Suit 910 Miami, FL 33128 Phone: (305) 375-1837 [email protected]

G E N E R A L

F U N D

R E V E N U E S

P A G E

101

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

312-411

Transit System Tax

$592,655

The county ordinance creating the half-percent transportation surtax calls for 20% of surtax proceeds to be distributed directly to municipalities, on a pro rata basis, for use on local transportation and transit projects. Municipalities must apply at least 20% of their share of surtax

proceeds

toward

transit

uses

and

must

submit

their

transportation plans to the County according to established deadlines. Florida Statute 212, Title XIV defines the purposes for which surtax proceeds may be expended. The Citizens’ Independent Transportation Trust (CITT) is a 15-member body created to oversee the People’s Transportation Plan funded with the half-percent sales surtax. The Office of the Citizens’ Independent Transportation Trust (OCITT) provides staff support for the CITT and coordinates public outreach efforts to inform the community regarding the improvements that have been made. Miami-Dade County has consistently ranked high on a list of the most congested areas in the nation. In 2002 the community decided to act. After 80 neighborhood meetings and the active participation of more than 2,000 concerned citizens at two countywide summits, the county adopted a plan - the People’s Transportation Plan (PTP). This local option agreement with Miami-Dade County went into effect in 2003. The apportionment factor is calculated for each eligible municipality based on population. Details on the distribution formula and annual amounts are provided on the Miami-Dade County website at www.miamidade.gov/CITT. A recent addendum to the Interlocal agreement requires monthly reporting to the OCITT, effective FY 2008/09. Additional Information: Nestor Toledo, Municipal Administrator Office of the Citizens Independent Transportation Trust 111 NW 1st Street, Suite 1010 Miami, FL 33128 Phone: (305) 375-5498 Fax: (305) 375-4605 www.miamidade.gov/citt

P A G E

102

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Franchise Fees

$1,628,000

Franchise fees are charges to service providers for an exclusive/nonexclusive right to operate within the municipal boundaries of the City. The charge is levied on a percentage of gross receipts basis. FY 2008/09

Total Franchise Fees $2,000,000 $1,762,857

$1,800,000

$1,734,584 $1,628,000

$1,600,000 $1,325,638

$1,400,000 $1,200,000 $984,987

PROPOSED EST ACT 9/30/08 ACTUAL

$1,000,000

franchise fees represent 5.6% of the total General Fund revenues. Total franchise fees are expected to decrease 5%, or $82,000 from the previous fiscal year. This is

$800,000 $600,000 $400,000

$200,000 $0

primarily due to the final payment in a settlement with

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Miami-Dade County regarding FPL franchise fees and the last payment being included in this year’s revenues. The rate of increase will level off in future years as the City is nearly built out and population growth slows.

313-100

Electric Franchise Fees

1,330,000

A franchise fee of 6% from sales of electricity was established by MiamiDade County Ordinance 89-91 adopted on September 5, 1989, for thirty years. This is the sixth year that the City will receive this revenue in accordance with the interlocal agreement with the County. The agreement was amended in 2007 as a result of a settlement agreement between the City and County arising from a unilateral decision by the County to alter the methodology so that lower payments were made to the City. As a result of that agreement, the County is required to pay an additional $782,886 to the City over three years. The third and final settlement payment is due in August 2008. Payments are received annually in July or August of each year. Additional Information: Daniel Alfonso Miami-Dade County Office of Strategic Business Management Phone: (305) 375-2814 313-400

Gas Franchise Fees

$40,000

A nonexclusive franchise fee of 10% from sales of natural gas was established by Ordinance 98-23, which was adopted by the City Commission on March 12, 1998. Payments are received monthly from TECO Peoples Gas.

G E N E R A L

F U N D

R E V E N U E S

P A G E

103

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

313-700

Solid Waste Franchise Fees

$258,000

A nonexclusive franchise fee of 12.5% from solid waste collections was established by Ordinance 98-32, which was adopted by the City Commission on April 28, 1998. Payments are received monthly from firms licensed to provide solid waste collection services in the City. These include Waste Management, Awin Management, Heritage and Disposal of Southern Florida. Projected revenues are up for FY 2008/09 due to adoption of a new fee schedule.

Utility Taxes

$3,115,000

Utility taxes are levied on consumer consumption of utility services provided in the City. The tax is levied as a percentage of gross receipts. Utility taxes represent 10.7% of the total General Fund revenues. FY 2008/09 utility tax revenues are projected to increase 8%, or $225,000, from the previous fiscal year. This increase is due to continued growth in the City in the form of high-rise condominiums. However, as with other taxes, the rate of increase in future years will slow as the City nears 100%

Total Utility Taxes $3,500,000 $3,030,741

$3,115,000

$2,878,415

$3,000,000 $2,671,419 $2,500,000

$2,380,110

$2,000,000 PROPOSED EST ACT 9/30/08 ACTUAL

$1,500,000

$1,000,000

$500,000

$0 FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

build out.

314-100

Electric

$1,600,000

The rate is set at 10% of electric sales generated by FPL. 314-200

Telecom

$1,000,000

The rate is 7% of all sales for telephones, including cell phones and pagers. This tax is collected by the Florida Department of Revenue. 314-300

Water

$475,000

The rate is 10% of water services and is collected and remitted to the City by the City of North Miami Beach. 314-800

Gas

$40,000

The rate is 10% of natural gas sales and is remitted directly to the City by TECO, Peoples’ Gas.

P A G E

104

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Building Permits, Fees and Code Enforcement Fines

$2,317,150

This revenue classification will continue to provide a fairly stable revenue source. It will continue to show an increasing trend for new construction that is completed

Total Building Permits & Code Enforcement Fees $4,000,000 $3,517,764 $3,500,000

$3,000,000

and then renovation of the individual high-rise dwelling

$2,500,000

units. These types of revenues are directly related to the

$2,000,000

rate of growth and development in the City.

$3,407,295

$3,105,741

$2,568,676 $2,317,150 PROPOSED EST ACT 9/30/08 ACTUAL

$1,500,000

$1,000,000

$500,000

$0 FY 04/05

Code Enforcement

FY 05/06

FY 06/07

FY 07/08

FY 08/09

315,150

321-096

Special Events Permits and Fees

$18,500

321-100

Occupational Licenses

322-105

Alarm Permits

322-106

Certificates of Use

329-100

Zoning Hearing Fees

$2,300

329-150

Zoning/Plans Review

$36,000

329-250

Parking Permits

$29,850

349-102

Lien Letters

$14,500

349-150

Extension of Hours Fee

$2,000

369-210

Newspaper Racks

$6,000

Various

Building Department

$164,800 $0 $41,200

$2,002,000

(See Footnote (e) on Revenue Worksheets) Building permit revenues are charges for permit and inspection services related to any construction, repair, alteration or any other activity required by the City Code. The FY 2007/08 Adopted Budget for the revenues generated by the Building Department is $2,810,000. Estimated actual projections for FY 2007/08 are $2,112,951, or 75% of budget. We are proposing a FY 2007/08 budget for those same accounts of $2,002,000, or a 29% decrease from the adopted budget of FY 2007/08. This is due to continued uncertainty in the real estate development market in southern Florida. For FY 2008/09, these revenues represent 6.9% of the total General Fund revenues. G E N E R A L

F U N D

R E V E N U E S

P A G E

105

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

$10,000

322-095

Certificate of Completion

322-100

Building Permit Fees

322-101

Mechanical Permits

$112,000

322-102

Plumbing Permits

$120,000

322-103

Electrical Permits

$300,000

322-107

Technology Fee

$50,000

322-108

Education Fee

$20,000

322-109

Structure Review Fee

322-111

Special Review Fee

$15,000

322-112

Permit Search

$12,500

322-113

Penalty Fees

322-115

Certificate of Occupancy

$40,000

324-400

Landscaping Review Fees

$15,000

$1,200,000

$100,000

$7,500

Parking Meters

$317,350

(See Footnote (g) on Revenue Worksheets) During FY 2006/07, the City installed master meters at several public parking lots. The result has been a significant increase in revenues as well as a cost savings resulting from eliminating staffed lots. The only area of the City with individual parking meters is at Winston Towers. 329-200

Parking Meters – Winston Towers (25 spaces)

$3,100

329-201

Parking Meters – Bella Vista Park (53 spaces)

$24,000

329-205

Pier Park (28 spaces)

329-210

Ellen Wynne Beach Access (27 spaces)

$77,250

329-215

Lehman Ramp (297 spaces)

$65,000

329-220

Lehman East (30 spaces)

$25,000

329-225

Lehman West (19 spaces)

$20,000

P A G E

106

$103,000

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Intergovernmental Revenue 324-910

$7,054

Lehman Causeway Maintenance This money is received from FDOT for maintenance of the Lehman Causeway area.

State Shared Revenue

$1,550,119

State shared revenue is provided to local municipalities by

Total State Shared Revenue $1,800,000

the state on a predetermined allocation methodology. Anticipated revenues are outlined below. State revenue sharing represents 5.3% of the General Fund revenue. State revenue sharing funds are expected to decrease 8% from last fiscal year, as verified by the Florida Department of

$1,600,000

$1,505,495

$1,506,317

$1,548,464

$1,550,119

$1,431,018 $1,400,000

$1,200,000

$1,000,000

PROPOSED EST ACT 9/30/08 ACTUAL

$800,000

$600,000

$400,000

$200,000

Revenue. This classification trend is decreasing due to the fact that the Municipal Revenue Sharing and Half-Cent

$0 FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Sales Tax are calculated using sales tax collections in the formula, so as collections decrease, so do the revenues. The alcoholic beverage license revenues are nominal. [Note: On August 27, 2008 we were advised by the Florida Department of Revenue that sales tax and revenue sharing distributions are being reduced by approximately $81,000 with future cuts likely.] 335-120

Municipal Revenue Sharing Program

$359,760

The Florida Revenue Sharing Act of 1972 was a major attempt by the state legislature to ensure a minimum level of parity across units of local government. Provisions in the enacting legislation created the Revenue Sharing Trust Fund for Municipalities. Currently, the trust fund receives 1.3409% of sales and use tax collections, 12.5% of the state alternative fuel user decal fee collections and the net collections from the one-cent municipal fuel tax. An allocation formula serves as the basis for the distribution of these revenues to each municipality that meets strict eligibility requirements. Municipalities must use the funds derived from the one-cent municipal fuel tax for transportation related expenditures. Additionally, there are statutory limitations on the use of the funds as a pledge for bond indebtedness. The apportionment factor is calculated for each eligible municipality using a formula consisting of the following equally weighted factors: adjusted municipal population, municipal sales tax collection, and the municipality’s relative ability to raise revenues.

G E N E R A L

F U N D

R E V E N U E S

P A G E

107

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Details on the distribution formula and annual amounts are provided in the Local Government Financial Information Handbook published by the Florida Legislative Committee on Intergovernmental Relations. This publication

is

available

via

the

Committee’s

website

(www.floridalcir.gov). The revenue estimates for the current fiscal year for the City of Sunny Isles Beach are included in this budget book. Additional Information: Marsha Revell Florida Department of Revenue Phone: (850) 488-6136 335-180

Half-Cent Sales Tax

$1,165,359

Authorized in 1982, the program generates the largest amount of revenues for local governments among the state-shared revenue sources currently authorized by the Florida Legislature. It distributes a portion of state sales tax revenue via three separate distributions to eligible county or municipal governments. Allocation formulas serve as the basis for these separate distributions. The program’s primary purpose is to provide relief from ad valorem and utility taxes in addition to providing counties and municipalities with revenues for local programs. The program includes three distributions of state sales tax revenues collected pursuant to Chapter 212, F.S. The ordinary distribution to eligible county and municipal governments is possible due to the transfer of 8.814% of net sales tax proceeds to the Local Government Half-Cent Sales Tax Clearing Trust Fund [aka Trust Fund]. The emergency and supplemental distributions are possible due to the transfer of 0.095% of net sales tax proceeds to the Trust Fund. Details on the distribution formula and annual amounts are provided in the Local Government Financial Information Handbook published by the Florida Legislative Committee on Intergovernmental Relations. This publication

is

available

via

the

Committee’s

website

(www.floridalcir.gov). The revenue estimates for the current fiscal year for the City of Sunny Isles Beach are included in this handbook.

P A G E

108

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

335-100

$11,000

Cigarette Tax Two cents of the state tax on cigarettes is distributed to cities and counties in accordance with Chapter 71-346, FLS enacted by the State Legislature in 1971. It’s currently calculated as 3.5% of the revenue sharing payment and distributed monthly.

335-150

Alcoholic Beverage Tax

$14,000

In accordance with FLS 561.342 the City is eligible for 38% of the State Liquor license fees collected from local businesses.

Charges for Services

$342,490

Charges for services include revenues generated from lobbyist fees, parking maintenance agreement, lien letters and special duty fees for Police Officers. The special duty fees are a reimbursement for costs incurred when officers are contracted by businesses located within the City for security services. Charges for Services represent 1.2% of the total General Fund revenues. Charges for services are expected to change little from last fiscal year. Overall, the revenue trend for this classification shows moderate increases as there are no significant changes planned. 349-101

$4,000

Lobbyist Fees Registration fees that must be paid by lobbyists.

349-200

Special Duty

$153,000

Special Duty revenues are for fees paid by local businesses that contract with the Police Department for off-duty security services. 349-300

Special Duty Fee

$50,490

The Special Duty Fee is currently 25% of special duty pay and covers the additional costs of FRS, FICA and Workers Compensation.

G E N E R A L

F U N D

R E V E N U E S

P A G E

109

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

329-350

Parking Agreement with Marco Polo Beach Resort

$135,000

The City has finalized an agreement that provides for a payment adjustment once the new Heritage Park parking garage is completed. The revenues from the agreement are as follow: a. Years 1-5 at $65

per space per month.

b. Years 6-10 at $80

per space per month.

c. Years 11-15 at $95

per space per month.

d. Years 16-20 at $110 per space per month. e. Years 21-25 at $125 per space per month. f. Years 26-30 at $140 per space per month. g. Years 31-35 at $155 per space per month. h. Years 36-40 at $170 per space per month. Based on the above, the total revenues (excluding interest earnings) over 40 years is $22,560,000.

P A G E

110

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Fines and Forfeitures

$479,500

Fines and forfeitures are revenues generated by enforcement and prosecution of municipal ordinances and state statutes. These line items represent 1.6% of the total General Fund revenues for the current fiscal year. Fines and forfeitures are expected to increase 24% or $93,500 from last fiscal year. This is primarily due to the implementation of the new red light camera system. This classification also shows a decreasing trend with revenues derived by taking into consideration the prior years’ revenue history. 351-100

$175,000

County Court This represents judgments and fines collected by Miami-Dade County Court for enforcement and prosecution of municipal ordinances and state statutes. Payments are remitted to the City monthly. Additional Information: Walter Garay Miami-Dade County Phone: (305) 375-2559 During the current fiscal year there has been a marked decline in the revenues received from the Miami-Dade County Clerk’s Office. These revenues come from Police traffic citations and parking tickets issued by Parking Enforcement. The proceeds from the tickets are split as follows: (The distribution is the same for all cities) Distribution

Police

Parking Enf.

City

60%

67%

County

40%

33%

Over the last three and one-half (3 ½ ) fiscal years, the City has received the following revenues from the County Clerk: Fiscal Year

$ Amount

% Change

2004/05

$309,850

NA

2005/06

$295,580

-4.6%

2006/07

$270,060

-9.5%

2007/08*

$104,630

Incomplete

*Thru March, 2008

G E N E R A L

F U N D

R E V E N U E S

P A G E

111

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

The Change column indicates the percentage change from year to year. If we extrapolate the FYTD results for 2007/08 for an entire year, there has been a 22.5% decrease in revenues since FY 2006/07 and a 32.5% decline since FY 2004/05. The following table shows the citation issuance history for the same 3 ½ year period: Police

Parking

Citations

Enforce.

Total

Issued

Citations

Citations

2004/05

12,396

5,271

17,667

NA

2005/06

10,460

6,569

17,029

-3.6%

2006/07

13,311

5,195

18,506

+8.7%

2007/08*

4,918

2,673

7,591

Incomplete

Fiscal Year

% Change

* Thru March, 2008

Again, if we extrapolate the FYTD results for 2007/08 for an entire year, there has been an 18% reduction in citations since FY 2006/07. And, a 14% decline since FY 2004/05. In part, this decrease is due to the successful compliance efforts of the Police and Parking Enforcement Departments.

P A G E

112

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Following is a comparison of monthly revenues for calendar years 2007 and 2008 to the number of citations issued by the Police and Community Development Departments.

Month

Amount

% Change

Police

Parking

Citations

Enf

Total

Change

Citations JAN ‘07

24,320.50

FEB

25,460.00

MAR

%

1,117

437

1,554

4.7%

1,198

258

1,456

-6.3%

26,520.59

4.2%

985

536

1,521

4.5%

APR

25,438.84

-4.1%

993

793

1,786

17.4%

MAY

27,201.44

6.9%

1,317

742

2,059

15.3%

JUN

20,299.59

-25.4%

762

511

1,273

-38.2%

JUL

19,398.92

-4.4%

1,131

589

1,720

35.1%

AUG

18,501.50

-4.6%

1,066

583

1,649

-4.1%

SEP

5,407.59

-70.8%

1,037

490

1,527

-7.4%

OCT

20,081.06

271.3%

934

473

1,407

-7.9%

NOV

16,314.45

-18.8%

767

464

1,231

-12.5%

DEC

13,946.73

-14.5%

647

432

1,079

-12.3%

JAN ‘08

17,022.65

22.1%

900

398

1,298

20.3%

FEB

17,801.65

4.5%

871

453

1,324

2.0%

MAR

19,463.66

9.3%

799

453

1,252

-5.4%

It is difficult to correlate monthly fluctuations in revenues to the number of citations written. This is due to the following reasons: •

There can be a significant difference in the lag between when individual tickets are issued and when the fees are paid

•

The judge can waive, void or dismiss ticket fees as part of a settlement and only assess court costs. In 2004/05 over 10% of the code Enforcement citations were voided or dismissed. The result is a gap between the amount of citations issued vs. the amount that is collectible

•

A portion of the revenues are earmarked for police training (LETTF). These proceeds vary based on the number of sworn officers.

G E N E R A L

F U N D

R E V E N U E S

P A G E

113

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

• Variances in the number of citations issued can be due to the number of officers available and assigned to motor squad as well as the time of year (summer vs. winter), ticket clinics, state citations, etc. • Changes in the actual fees In summary, the number of citations issues has decreased 14 – 18% while the amount of revenues has decreased 22.5 – 32.5%. While there does not appear to be an issue with the amounts being remitted by the County Clerk, we will continue to monitor the situation closely. 354-100

Code Enforcement Fines

$150,000

These are fines collected by the special master for violations of City and County codes. 354-150

Red Light Cameras

$150,000

In July 2008, the City approved an agreement with American Traffic Solutions (ATS) to install, implement and manage a Traffic Safety Camera Program (TSCP) on a turnkey basis. The estimated revenues are conservative due to unknowns such as the actual ‘go live’ date, number of intersections, timing and rate of cash flow, etc. Based on the following implementation timeline, the City anticipates that ATS will start issuing it’s first ‘live’ infraction billings on March 1, 2009. Target PROJECT PLAN Completion Date Deliverable July 17, 2008 Agreement approved by City Commission Sept 1, 2008 Agreement signed by City of Sunny Isles Beach Oct 1, 2008 Complete VIMS test and determine actual number of intersections Nov 1, 2008 Prepare and submit plans to City Dec 1, 2008 Plan review and permits Feb 1, 2009 Construction and installation Mar 1, 2009 Warning period The procedure for issuing infractions and collecting fees from the individuals is as follows: Timeline Day 1 Day 7 Day 7 Day 37 Day 67 P A G E

114

INFRACTION PROCESSING Event Violation Occurs Traffic Control Infraction Review Officer authorizes issuance of Notice of Infraction ATS mails Notice of Infraction to alleged violator Deadline for payment Monthly payment to City by ATS G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

Finally, the average daily revenues for a single intersection are based on 10 tickets per day and estimated as follows: REVENUES BY INTERSECTION Fee Type Violation Amount ATS Fee st 1 Tier $125.00 $47.50 1st Tier 125.00 47.50 nd 2 Tier 125.00 27.50 nd 2 Tier 125.00 27.50 3rd Tier 125.00 17.50 rd 3 Tier 125.00 17.50 3rd Tier 125.00 17.50 rd 3 Tier 125.00 17.50 rd 3 Tier 125.00 17.50 3rd Tier 125.00 17.50 TOTAL $1,250 $255 LETF Training

Ticket No. 1 2 3 4 5 6 7 8 9 10 359-304

City Portion $77.50 77.50 97.50 97.50 107.50 107.50 107.50 107.50 107.50 107.50 $995

$4,500

A portion of traffic fines collected by the county (see acct 351-100) is designated for training Police Officers.

Miscellaneous Revenues The

Miscellaneous

$2,810,850 Revenue

classification

includes

interest

on

investments, settlements, history book sales and other items insignificant in amount. This includes public records requests, police reports, requests for bid documents, vending machines, NSF fees and towing fees. Interest income is based on changes in fund balance and the other items are budgeted conservatively. 361-100

Interest on Investments

$350,000

Investment practices are maintained to allow for 100% of idle funds to be invested at all times. 361-200

City PPV

$42,000

This is for fees collected from employees that are allowed to take home vehicles. This program was implemented to extend the life of vehicles. Payments are collected semi-monthly by payroll deduction

G E N E R A L

F U N D

R E V E N U E S

P A G E

115

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

362-310

Sale of Property

$30,000

The City anticipates selling 12 police vehicles at an average of $2,500/vehicle. 369-300

Other Miscellaneous Revenue

375-130

Promotional Sales

$500

375-135

$12 History Book

$600

375-136

$5 History Book

$450

389-900

Unappropriated Funds

$25,000

$2,284,300

This represents the amount of General Fund reserves that will be used this year.

Rental Property 369-500

$411,368

Rent Revenues – Tony Roma’s Restaurants

$280,000

In October 2003, (Resolution 2003-604) the City entered into a 20year lease agreement with RomaCorp. The agreement is renewable for up to two five-year terms. The agreement provides for a base monthly rent of $20,000 payable on the first day of each month for the lease term. In addition, RomaCorp is required to pay the City 8% of all net sales during each calendar year that exceed the annual base rent of $240,000. The percentage portion of the rent is payable quarterly on the 30th day of the month following the end of each quarter. 369-430

$95,200

Rent Revenues – Alamo Car Rental In April 2005, (Resolution 2005-787) the City entered into a 12-year lease agreement with Vanguard Car Rental USA. The agreement can be terminated after the 4th year, subject to termination fees, as provided in the terms of the agreement. The initial monthly rent was $10,180. However, that was reduced by 50% when the City partially terminated the agreement by occupying the western portion of the property, resulting in the current rent of $6,101/month. At that time a termination fee of $180,000 was paid to the tenant. Rent is payable on the 1st day of the month and subject to a $250 late charge after 5 days. Upon complete termination of the agreement, the City is subject to relocation costs, reimbursement for improvements and a termination fee (Exhibit D to Addendum to Lease). This lease is subject to a CPI adjustment of approximately 30%, effective July 2008.

P A G E

116

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

369-425

Rent Revenues – United States Postal Service

$9,768

In January 2005, (Resolution 2005-768) the City entered into a 5-year lease agreement with the United States Postal Service beginning April 1, 2005 and ending March 31, 2010, for 1,200 square feet of space in the Government Center. The agreement is up for renewal. Rent is payable monthly in the amount of $814. Rent Revenues – Miami-Dade County Public Library

None

In August 2000, the City entered into an Interlocal Agreement with Miami-Dade County for lease of approximately 7,500 square feet of space at the Government Center for use as a library. Miami-Dade County is responsible for furnishings, utilities, cleaning, etc. and leases the space for one dollar per year. The agreement was amended in 2001 (Resolution 2001-315) and again in 2002 (Resolution 2002-443). The lease term is for 20 years, commencing on the first day of occupancy or completion. However, no revenue is derived from this agreement. 375-115

Dock Space Rental

$26,400

In November 2007, (Resolution 2007 – 1174) the City entered into a one (1)-year agreement, with the option for renewal, with Sir Winston Luxury Yacht Charters. The monthly fee is $1,600 plus utilities. Additional rentals are planned this year.

Cultural and Human Services Fees and Charges 347-901

Summer Camp

$626,100 $287,500

These monies are paid by residents during April – June for various programs. 347-902

Athletic Programs

$65,000

Fees are collected year round for sports camps and athletic programs. 347-904

Community/Recreation Programs

$201,000

This account also includes revenues from the After School Program, projected at $144,000 for this fiscal year. 347-905

Community Center Membership

$3,000

This is a new account for programs held at the new Community Center.

G E N E R A L

F U N D

R E V E N U E S

P A G E

117

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Major Revenues, continued

375-160

$0

Katz Sports Center In May 2008, Ranaan Katz of R.K. Associates agreed to donate the sum of $525,000 over seven years in return for the naming of the gymnasium located at Pelican Community Park. The payment schedule is as follows: 1. $150,000 up front for the first two years 2. $75,000 for each of the remaining five years The payments must be made on an annual basis no later than September 30th of each year. Failure to provide the payment forfeits the naming rights.

$2,000

349-210

Lifeguard – Extra Duty

349-310

Lifeguard – Fee

375-100

Parks Refreshments

$1,000

375-120

Special Events Sales

$8,500

375-150

Cultural Events

389-402

Sponsors

P A G E

118

$500

$53,600 $4,000

G E N E R A L

F U N D

R E V E N U E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Fund Expenses This section contains an expense summary by department and a breakdown of each department that includes its function, organizational chart, authorized positions, budget highlights, an expense justification worksheet and related cost centers.

G E N E R A L

F U N D

E X P E N S E S

P A G E

119

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents Expense Worksheets Made Easy

125

Expense Worksheet Summary by Department

126

511 – City Commission Functional Organizational Chart Organizational Chart Mission Statement Service Statement Meetings Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

127 127 128 128 128 129 129 130

512 – Office of the City Manager Functional Organizational Chart

P A G E

120

Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Performance Objectives/Indicators Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 518 – Human Resources Accomplishments 2007/08 Did You Know? Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

131 134 135 136 136 136 137 137 137 138 139 139 139 140 141 142

513 – Finance Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

143 145 146 147 147 148 148 149 149 150

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued

G E N E R A L

F U N D

514 – Office of the City Attorney Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Performance Objectives Performance Indicators Did You Know? Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

151 153 154 155 155 156 157 157 158 159 160

515 – Building Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Customer Service Building Department Requirements Did You Know? Performance Indicators Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

161 162 164 165 165 165 166 167 168 172 173 174 175 176

516 – Office of the City Clerk Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Goals and Objectives 2008/09 Performance Indicators Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

177 178 179 180 180 181 182 183 183 185 185 186

E X P E N S E S

P A G E

121

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued

P A G E

122

518 – Human Resources Department Organizational Chart Five-Year Position Summary

187 188

519 – Administrative Services Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Performance Indicators Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

189 191 193 194 194 195 196 197 198 199 200 200

521 – Police Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheets Cost Center 522 – School Crossing

201 202 204 205 205 206 207 208 209 210 211 212

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued

G E N E R A L

524 – Community Development Department Functional Organizational Chart – Code Enforcement & Licensing Functional Organizational Chart – Planning & Zoning Organizational Chart Five -Year Position Summary Mission Statement Service Statement Did You Know? Performance Indicators Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet

213 214 215 217 218 219 222 223 226 227 228 229 230

539–Public Works & Engineering Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 540 – Property Management

231 233 235 236 236 237 237 238 239 240 242

559 – Information Technology Department Functional Organizational Chart Organizational Chart Five -Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Goals and Objectives 2008/09 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 560 – Wireless Island

243 246 247 248 248 248 249 250 251 252 253 254

F U N D

E X P E N S E S

P A G E

123

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents, continued

P A G E

124

572 – Cultural & Human Services Department Functional Organizational Chart Organizational Chart Five-Year Position Summary Mission Statement Service Statement Did You Know? Accomplishments 2007/08 Summary of Budget Changes Five-Year Operating Budget History Expense Justification Worksheet Cost Center 573 – Pelican Community Park Cost Center 574 – Transportation Trust

255 257 259 260 260 261 261 263 264 264 265 266

700 – General Fund Capital Outlay Introduction Capital Outlay Summary by Department Expense Justification Worksheet

267 268 269

800 – Transfers and Contingency Introduction Expense Justification Worksheet

271 271

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Expense Worksheets Made Easy The columns in all the General Fund expense worksheets in this section are the same as those shown in the example below. To help the reader understand the columns, the following explanations are provided. “% Used” is “YTD Actual” divided by “Current FY Amended Budget.”

“Additional Projected Expense” is the estimated amount to be spent between 5/31/08 and end of the current fiscal year.

“YTD Actual” is the amount spent as of 5/31/08. “$ Change Plus(Minus)” is the difference between the “Next FY Budget” and “Current FY Amended Budget.”

“Current FY Amended Budget” is the amended budget amount as of 5/31/08 for FY 2007/08.

Example: Department Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 573 - Pelican Community Park YTD Actual thru 05/31/08

Account Account Name

5120 5140

5240 5250

Regular Salaries Overtime FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Temporary Staff

5314

Public Relations Promotio

5210 5220 5230

Current FY Amended Budget

YTD Actual

Additional Projected Expense

% Used

Current FY Total Projected Current FY Expense (Over)/Under

Next FY Budget

$ Change Plus/(Minus)

% Change Plus/(Minus)

122,432 2,500

60,004 2,357

49 94

46,638 1,248

106,642 3,605

15,790 (1,105)

125,962 10,000

3,530 7,500

3 300

9,411

4,907

52

3,478

8,385

1,026

23,177

13,766

146

12,086

6,280

52

3,325

9,605

2,481

13,393

1,307

11

33,000

12,633

38

6,688

19,321

13,679

22,139

(10,861)

(33)

1,232 0

682 0

55

362 0

1,044 0

188 0

12,696 167,000

11,464 167,000

931 0

5,000

2,021

40

3,000

5,021

(21)

3,500

(1,500)

(30)

“Current FY Total Projected Expense” is “YTD Actual” plus “Additional Projected Expense.”

“Current FY (Over)Under” is “Current FY Amended Budget” minus the “Current FY Total Projected Expense.”

“Next FY Budget” is the projected amount for the new fiscal year.

G E N E R A L

F U N D

E X P E N S E S

“% Change Plus(Minus)” is “$ Change Plus(Minus)” divided by “Current FY Amended Budget.”

P A G E

125

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Expense Worksheet Summary by Department City of Sunny Isles Beach Expense Worksheet Summary by Department Fiscal Year 2008 /2009 Fund 10 Year to Date Actual thru 05/31/08

Dept

Department name

511 512 513 514 515 516 518 519 521 522

City Commission City Manager Finance City Attorney Building City Clerk Human Resources Administration Police School Crossing Community Development Public Works Property Management I.T. Department Wireless Island Cultural & Human Services Pelican Community Park Transportation Trust Capital Outlay Gen Fund CONTINGENCY * TRANSFERS

524 539 540 559 560 572 573 574 700 800 *TOTAL 10

P A G E

126

Current FY Amended Buget

Additional Projected Expense

YTD Actual

Current FY Total Projected Current FY Expense (Over)/Under

Next FY Budget

$ Change Plus/(Minus)

% Change Plus/(Minus)

148,681 743,450 468,000 569,698 1,767,320 301,228 869,615 681,095 6,190,026 0

111,783 474,053 264,202 356,132 1,042,467 191,411 852,764 369,236 3,967,736 0

46,752 247,186 115,822 225,938 598,659 112,720 131,958 244,480 2,186,191 0

158,535 721,239 380,024 582,070 1,641,126 304,131 984,722 613,716 6,153,927 0

(9,854) 22,211 87,976 (12,372) 126,194 (2,903) (115,107) 67,379 36,099 0

159,207 751,664 413,825 579,359 1,707,854 322,744 758,776 810,750 6,522,580 266,620

10,526 8,214 (54,175) 9,661 (59,466) 21,516 (110,839) 129,655 332,554 266,620

7 1 (12) 2 (3) 7 (13) 19 5 0

762,100 3,446,305

473,314 2,046,450

268,602 1,108,398

741,916 3,154,848

20,184 291,457

733,707 3,272,072

(28,393) (174,233)

(4) (5)

0 909,748 322,375

0 607,260 210

0 261,445 (210)

0 868,705 0

0 41,043 322,375

68,694 943,251 60,000

68,694 33,503 (262,375)

0 4 (81)

1,923,227

1,176,916

849,377

2,026,293

(103,066)

1,962,504

39,277

2

713,061

111,544

365,539

477,083

235,978

1,056,689

343,628

48

392,300

221,178

145,623

366,801

25,499

437,410

45,110

11

0

0

0

0

0

812,074

812,074

0

7,210,000 27,418,229

7,132,088 19,398,744

0 6,908,480

7,132,088 26,307,224

77,912 1,111,005

7,535,000 29,174,780

325,000 1,756,551

5 6

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

511 – City Commission Functional Organizational Chart The City Commission is vested with all legislative powers of the City including but not limited to: •

Setting policy.

•

Approving budget.

•

Determining tax rates.

•

Selection of charter officers.

•

Developing community-land policies.

(Reference: City Charter, § C-2.1, Article 2.)

Organizational Chart

Electorate

Commissioner

Vice Mayor*

Mayor

Commission Aide City Historian (P/T)

Commissioner

Commissioner

Admin. Assistant (Int)

*Note: Each year members of commission elect one of the commissioners to serve as Vice Mayor for a period of one year. Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

G E N E R A L

F U N D

E X P E N S E S

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

511 – City Commission, continued

Mission Statement According to the City Charter’s Citizens’ Bill of Rights… (It is the intent of) “this government to protect the governed not the governing. In order to provide the public with full and accurate information, to promote efficient administration management, to make government more accountable and to insure all persons fair and equitable treatment…(we guarantee) the following rights: •

Convenient Access.

•

Truth in Government.

•

Public Records.

•

Minutes and Ordinance Register.

•

Right to be Heard.

•

Right to Notice.

•

No Unreasonable Postponements.

•

Right to Public Hearing.

•

Notice of Action and Reasons.

•

Manager’s and Attorney’s Reports.

•

Budgeting.

•

Quarterly Budget Comparisons.

•

Representation of Public.”

Service Statement (The)… City Commission (is) vested with all legislative powers of the City including but not limited to the setting of policy, approval of budget, determination of tax rates, selection of the charter officers, and the development of community land policies. The Commission shall consist of four members (“Commissioners”) and the Mayor. (Article 2, § C-2.1, of the City Charter).

Meetings “The Commission shall hold at least 11 regular monthly meetings in each calendar year, at such times and places as the Commission may prescribe by rule. Special meetings may be held on the call of the Mayor or of a majority of the Commissioners and upon no less than 48 hours’ notice to each member and the public, or such shorter time as a majority of the Commission shall deem necessary in case of an emergency affecting life, health, property or the public peace.” (Article 4, § C-4.1, of the City Charter).

P A G E

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G E N E R A L

F U N D

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

511 – City Commission, continued

Summary of Budget Changes Personnel Increase. Based on IRS requirements, effective 01/01/2008 the elected officials started getting paid through the City's payroll system. The City must now pay the employer FICA.

Dues, Subscriptions, Memberships Increase. The fiscal year 2008/2009 budget increased to include membership and dues for Miami-Dade League of Cities $1,764 and FL League of Cities $1,916.

Telephone Responsibility and accountability for telephone costs have been centralized in the IT Department. The amount of $4,150 was transferred from 10-511-5410 (Commission) to 10-559-5410 (IT).

Five-Year Operating Budget History Five-Year Operating Budget History $180,000 $160,000 $140,000 $120,000 $100,000 $80,000 $60,000 $40,000 $20,000 $0

G E N E R A L

$158,614

$95,270

$89,140

FY 04/05

FY 05/06

F U N D

E X P E N S E S

FY 06/07

$148,681

FY 07/08

$159,207

FY 08/09

P A G E

129

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

511 – City Commission, continued

Expense Justification Worksheet City of Sunny Isles Beach

Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 511 - City Commission YTD Actual thru 05/31/08

Account

Account Name

5120 5210 5220 5230 5240 5410 5490 5511 5541 5542 *TOTAL 511

Regular FICA Payroll Retirement Health,Dental Worker's Telephone Donations Special Dues,Sub & Travel,Conf &

P A G E

130

Current FY Amended Budget

85,710 1,500 0 24,000 721 4,150 20,000 1,600 3,500 7,500 148,681

YTD Actual

59,428 4,058 1,232 16,543 486 145 18,700 585 5,063 5,543 111,783

Additional Projected Expense

% Used

69 271 69 67 3 94 37 145 74 75

31,463 3,019 654 8,758 258 0 1,000 100 0 1,500 46,752

Current FY Total Projected Current FY Expense (Over)/Under

90,891 7,077 1,886 25,301 744 145 19,700 685 5,063 7,043 158,535

(5,181) (5,577) (1,886) (1,301) (23) 4,005 300 915 (1,563) 457 (9,854)

G E N E R A L

Next FY Budget

$ Change Plus/(Minus)

91,400 6,992 1,985 25,692 338 0 20,000 800 5,000 7,000 159,207

F U N D

5,690 5,492 1,985 1,692 (383) (4,150) 0 (800) 1,500 (500) 10,526

% Change Plus/(Minus)

7 366 0 7 (53) (100) 0 (50) 43 (7) 7

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager Functional Organizational Chart The Office of the City Manager has absorbed the functions of the Human Resources Department.

City Management •

Provides support and makes recommendations to the City Commission.

•

Is responsible for municipal corporation operations.

•

Provides organizational management.

•

Provides fiscal management.

•

Selects candidates for vacant senior staff positions.

•

Engages in long-range planning.

•

Facilitates relationships between the Commission and the community.

•

Enhances professional culture of the organization.

•

Advances basic tenets of the Commission-Manager form of government.

•

Performs human resources function (expanded on next page).

Budget & Operations •

Prepares annual operating budget.

•

Monitors expenditures and revenues.

•

Analyzes and evaluates financial trends.

•

Conducts management studies.

•

Develops and implements Capital Improvement Program.

Program Development & Evaluation •

Develops and implements programs.

•

Evaluates program viability.

G E N E R A L

F U N D

E X P E N S E S

P A G E

131

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Human Resources Functions •

Recruits full-time, part-time, intermittent and temporary employees.

•

Administers introductory period employee evaluations.

•

Administers organization’s risk management program.

•

Develops and administers classification plans and compensation schedules.

•

Conducts job evaluations, job analyses and salary and benefit surveys.

•

Administers the City’s Merit Pay Performance Appraisal Program.

•

Publishes monthly employee newsletter.

•

Publishes and maintains employee handbooks.

•

Publishes and maintains Personnel Policies and Procedures Manual.

•

Prepares policies for review, approval and inclusion in the Manual.

•

Maintains employee official personnel files.

•

Coordinates annual employee health fair, annual employee holiday luncheon and annual insurance open enrollments.

•

Administers programs to include education reimbursement, DOT/CDL random testing,

pre-employment

physical

and

pre-employment

background

check

programs, FMLA and accrued leave donations. •

Assures compliance with labor and employment laws to include federal and state EEOC reporting requirements.

General •

Prepares and administers department budget.

•

Recommends and implements administrative policies.

•

Coordinates and evaluates activities of department personnel.

•

Provides support as necessary during hurricane emergencies.

Labor Relations •

Coordinates and participates in labor relations issues and grievance administration.

•

Advises employees and supervisors on City policy and state and federal regulations.

P A G E

132

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Risk Management •

Coordinates City casualty/property/auto insurance program.

•

Coordinates and represents the City for worker’s compensation and unemployment insurance issues.

•

Administers and coordinates health and safety related programs to include personal injury reporting, worker’s compensation and return to duty, vehicle accident reporting, vehicle accident review and related training programs.

•

Administers employee insurance benefits program.

G E N E R A L

F U N D

E X P E N S E S

P A G E

133

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Organizational Chart The Office of the City Manager has absorbed the two positions from the Human Resources Department.

City Commission

City Manager* Deputy City Clerk/ Office Manager**

Assistant City Manager, Finance Division

HR Benefits Administrator Student Intern (Temp)

Grants Coordinator (Int)

Assistant City Manager, Service Division

Executive Admin Assistant to the City Manager

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

*Includes Human Resources function. **Provides assistance to City Manager.

Staff Summary Staff Summary

P A G E

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

3 1 4

4 1 5

4 1 5

4 1 5

6 1 7

City Manager Assistant City Manager, Service Division Assistant City Manager, Finance Division Assistant to the City Manager Executive Admin Assist to the City Manager

1 0 0 1 1

1 1 0 1 1

1 1 1 0 1

1 1 1 0 1

1 1 1 0 1

Grants Coordinator (Int)

1

1

1

1

1

HR Benefits Administrator Student Intern (Temp)

0 0

0 0

0 0

0 0

1 1

134

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Five-Year Position Summary Office of the City Manager Positions 8

7 1 6

5 1

1

1 OTHERS FULL-TIME

4 1 6

3

2

4

4

4

FY 05/06

FY 06/07

FY 07/08

3 1

0 FY 04/05

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

G E N E R A L

F U N D

E X P E N S E S

FY 08/09

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

3 1 4

4 1 5

4 1 5

4 1 5

6 1 7

P A G E

135

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Mission Statement The City Manager’s Office implements official policies of the Mayor and City Commission by coordinating City services in an efficient, effective and responsive manner, providing support, guidance, communications and leadership to assure that quality municipal services are provided to our community.

Service Statement As the City’s Chief Administrative Officer, the City Manager is ultimately responsible for all operations of the municipal corporation. The City Manager’s Office provides organizational and fiscal management as well as program development and evaluation. Each requires daily effort. In addition to overseeing daily operations, the City Manager’s Office develops new systems and methods relative to City services and is responsible for the research and analysis of programs, in anticipation of future needs and challenges. The Manager’s Office coordinates with the City Commission to implement public policy and to manage the City’s mission and goals and objectives. Providing support to the Mayor and City Commission is another important aspect of this office. This involves effective communication and being available to the City Commission. The Manager’s Office is at the vanguard of the organization, projecting vitality, professionalism and quality service to residents, private agencies, organizations and its own employees. The City’s budget function is also located in this office. This office monitors the City’s financial condition through budget amendments, reports and forecasts.

Did You Know? •

For the second year in a row, the City Manager’s Office reorganized the table of organization to accommodate budget cuts mandated by the State Legislature.

•

The City Manager’s Office recently prioritized the City’s Capital Improvements Program, resulting in a comprehensive timeline and budget plan for over $100 Million in projects over three years. The Capital Plan now includes O & M costs.

•

90 Million Americans live in cities, towns and villages that have the Council/Manager form of government.

P A G E

136

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Performance Objectives/Indicators •

Intensify organizational analysis for efficiencies.

•

Provide a high level of service at a reasonable price.

•

Engage ICMA to perform a citizen service-delivery survey. Performance Indicators

FY 05/06 Actual

FY 06/07 Actual

FY 07/08 Actual

FY 08/09 Projected

Number of Regular Commission Meetings

11

12

11

12

Number of Special Commission Meetings

04

05

05

05

Number of City Commission Workshops

06

10

11

10

Summary of Budget Changes Personnel Expanded responsibilities of Deputy City Clerk to assist City Manager with day-to-day operations and Human Resources functions. Two positions from the Human Resources Department are included in a separate cost center and not in the Office of the City Manager’s budget.

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. Five-Year Operating Budget History $800,000

$682,510

$700,000

$743,450

$751,664

FY 07/08

FY 08/09

$601,860

$600,000 $500,000 $400,000

$371,200

$300,000 $200,000 $100,000 $0 FY 04/05

G E N E R A L

F U N D

FY 05/06

E X P E N S E S

FY 06/07

P A G E

137

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 512 - City Manager YTD Actual thru 05/31/08

Account

Account Name

Regular Salaries Overtime FICA Payroll 5210 Taxes Retirement 5220 Contribution Health,Dental 5230 & Life Ins. Worker's Comp 5240 Insurance 5314 Lobbyist Allowance 5401 /Mileage Special 5511 Dept.Supplies Dues,Sub & 5541 Memberships Travel,Conf & 5542 Meetings Education & 5543 Training *TOTAL 512 5120 5140

P A G E

138

Current FY Amended Budget

YTD Actual

Current FY Total Projected Current FY Expense (Over)/Under

Additional Projected Expense

% Used

Next FY Budget

% Change Plus/(Minus)

$ Change Plus/(Minus)

499,600 2,500

325,474 844

65 34

172,310 447

507,784 1,291

1,816 1,209

516,822 1,000

17,222 (1,500)

3 (60)

38,400

20,197

53

14,003

34,965

4,200

39,613

1,213

3

55,300

37,959

69

20,097

58,056

(2,756)

61,349

6,049

11

45,000

28,442

63

15,058

43,500

1,500

36,964

(8,036)

(18)

3,150 62,500

2,122 40,080

67 64

1,124 22,420

3,246 62,500

(96) 0

1,916 62,500

(1,234) 0

(39) 0

12,000

11,973

100

27

12,000

0

12,000

0

0

3,000

408

14

200

608

2,392

1,500

(1,500)

(50)

7,000

3,801

54

500

4,301

2,699

5,000

(2,000)

(29)

10,000

2,753

28

500

3,253

6,747

10,000

0

0

5,000 743,450

0 474,053

500 247,186

500 721,239

4,500 22,211

3,000 751,664

(2,000) 8,214

(40) 1

64

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued

Cost Center 518, Human Resources Accomplishments 2007/08 •

Implemented E-Verify System. (E-Verify is an Internet-based system operated by U.S. Citizenship and Immigration Services (USCIS) in partnership with the Social Security Administration (SSA). E-Verify is currently free to employers and is available in all 50 states. E-Verify provides an automated link to federal databases to help employers determine employment eligibility of new hires and the validity of their Social Security numbers.)

•

In conjunction with the Police Department, improved the applicants’ criminal background checks system by implementing a digital fingerprinting system software which allows for electronic submission of fingerprints to FDLE and the FBI. The turnaround time has been significantly reduced from 1-2 months to 24-72 hours for responses.

•

Added a 3rd option to our Health Insurance Coverage through a United HealthCare Subsidy – Neighborhood Health Plan. This new HMO plan benefits employees who cannot afford to add dependent coverage through the other plans.

•

In conjunction with the Information Technology Department, automated the performance evaluation forms into a user-friendly database for implemention this year.

•

City Commission adopted Personnel Policy Manual.

•

Changed dental insurance companies from Guardian to Sun Life with identical Dental coverage and a reduction in price.

•

Coordinated annual Employee Appreciation Dinner on Sir Winston.

•

Coordinated annual Employee Health Fair – 7th Annual.

•

Coordinated annual Take Child to Work Day Event.

•

Began scanning inactive personnel files into Laserfiche digital storage system.

Did You Know? Information about HRD services and about employment may be accessed through the City of Sunny Isles Beach website at www.sibfl.net.

G E N E R A L

F U N D

E X P E N S E S

P A G E

139

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued Cost Center 518, Human Resources

Summary of Budget Changes Regular Salaries - 5120 Decrease due to elimination of HR Director position.

Overtime - 5140 Increase by $3,400 in overtime for HR staff due to elimination of HR Director position.

Professional Services - 5317 Increase for consultants needed to review insurances (P&L / Health) for ($12,000) and for Software/Hardware – Recruitment tracking, online applications, Laserfiche scanner, and software training for $25,000.

Temporary Clerical - 5340 Increase amount of hours for student intern due to loss of HR Director position and system modifications in department by $12,000.

Office Supplies - 5510 Decrease by $2,000 because amount is transferred to the Finance Department as part of central purchasing.

Employee Assistance Program - 5513 Decrease by $2,640 as account is not needed because our current life insurance provider, Lincoln Financial, offers a free EAP program. Brochures have been distributed and product will be continuously marketed to our employees.

Travel, Conferences, Mtgs - 5542 Decrease by $3,000 due to elimination of HR Director position.

Education & Training - 5543 Decrease by $9,500. In the past, the HR Director approved training seminars and costs from this account. Education and Training will be absorbed by each department for their employees.

Educational Reimbursement - 5544 Increase by $25,500 due to lifting of moratorium.

P A G E

140

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued Cost Center 518 – Human Resources

Five-Year Operating Budget History The chart below compares for Human Resources cost center the operating budget for the last five years. Five-Year Operating Budget History $1,087,017

$1,200,000

$1,012,815

$1,000,000

$758,776

$800,000 $600,000 $400,000

$239,145

$310,557

$200,000 $0 FY 04/05

G E N E R A L

F U N D

FY 05/06

E X P E N S E S

FY 06/07

FY 07/08

FY 08/09

P A G E

141

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

512 – Office of the City Manager, continued Cost Center 518 – Human Resources

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 518 - Human Resources YTD Actual thru 05/31/08

Account

Account Name

5120 5140

Regular Salaries Overtime FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Temporary Staff Medical/Backgroun d Verifi Professional Services Temporary Clerical Cont. Insurance Advertising Donations Office Supplies Special Dept.Supplies

5210 5220 5230 5240 5250 5316 5317 5340 5450 5480 5490 5510 5511

Employee 5513 AssistancProgram Employee 5516 RecognitionProg Dues,Sub & 5541 Memberships Travel,Conf & 5542 Meetings Education & 5543 Training Education 5544 Reimbursement *TOTAL 518

P A G E

142

Current FY Amended Budget

YTD Actual

Additional Projected Expense

% Used

Current FY Total Projected Current FY Expense (Over)/Under

$ Change Plus/(Minus)

Next FY Budget

% Change Plus/(Minus)

147,500 0

150,754 0

102

61,347 0

212,101 0

(64,601) 0

50,297 3,400

(97,203) 3,400

(66) 0

11,705

10,237

87

4,358

14,595

(2,890)

5,716

(5,989)

(51)

18,680

11,862

64

6,279

18,141

539

5,289

(13,391)

(72)

12,825

10,627

83

5,626

16,253

(3,428)

7,070

(5,755)

(45)

2,325 0

1,566 0

67

829 0

2,395 0

(70) 0

264 21,021

(2,061) 21,021

(89) 0

12,000

9,427

79

5,500

14,927

(2,927)

12,009

9

0

5,800

4,463

77

0

4,463

1,337

37,000

31,200

538

8,000 578,000 30,000 1,000 2,000

7,703 591,984 22,140 100 1,427

96 102 74 10 71

8,000 0 4,000 400 573

15,703 591,984 26,140 500 2,000

(7,703) (13,984) 3,860 500 0

0 537,082 30,000 1,000 0

(8,000) (40,918) 0 0 (2,000)

(100) (7) 0 0 (100)

8,140

4,067

50

2,768

6,835

1,305

7,215

(925)

(11)

2,640

4,849

184

0

4,849

(2,209)

0

(2,640)

(100)

9,000

4,222

47

4,778

9,000

0

9,505

505

6

3,000

1,241

41

500

1,741

1,259

1,908

(1,092)

(36)

5,000

39

1

1,000

1,039

3,961

2,000

(3,000)

(60)

12,000

3,564

30

500

4,064

7,936

2,500

(9,500)

(79)

0 869,615

12,492 852,764

25,500 131,958

37,992 984,722

(37,992) (115,107)

25,500 758,776

25,500 (110,839)

0 (13)

98

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department Functional Organizational Chart Administration The Finance Department is the central fiscal control and accounting body of the City government. The Assistant City Manager, Finance Division serves as the Chief Financial Officer for the City. The Department deals with the daily finance/accounting activities including payroll, accounts payable, accounts receivable, revenue, accounting, cash management, debt management, purchasing and financial reporting. The Finance Department provides vital support in the development of the Comprehensive Annual Financial Report (CAFR), the Annual Budget and the Capital Improvement Program (CIP). •

Coordinates the investments of the City’s idle cash.

•

Supervises staff.

•

Prepares an annual independent audit and an annual budget report for the State of Florida.

•

Assists the City Manager with requirements for the annual operating and capital budgets.

•

Manages City bank accounts.

•

Maintains the accounting records for federal and state grants.

•

Ensures compliance with Florida State Comptroller and Internal Revenue Service requirements and filings.

•

Reviews and approves all City invoices.

•

Responsible for auditing and maintaining all funds.

•

Provides accurate and timely budget and financial reports to the City Manager.

•

Processes and accounts for grants.

•

Coordinates and assists the independent auditors in the preparation of the Comprehensive Annual Financial Report (CAFR).

G E N E R A L

F U N D

E X P E N S E S

P A G E

143

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department, continued

Payroll The City utilizes Paychex to perform the payroll check processing function. •

Processes bi-weekly payroll and associated federal and state reports.

•

Manages employee deductions.

•

Processes payments to: o

Retirement plans and ICMA Loans.

o

Child Support.

•

Ensures all federal and FICA tax payments are paid and in compliance with IRS.

•

Prepares and inputs all journal entries associated with payroll.

Purchasing Coordinator •

Generates all Purchase Orders (P.O.s)

•

Reviews and approves all Purchase Orders.

•

Ensures all paper work, such as contracts and resolutions, are attached to each request.

Accounts Payable •

Performs accounts payable processing for all departments.

Accounts Receivable •

Responsible for collection and recording of all City revenue accounts.

•

Prepares and deposits all funds to appropriate accounts.

•

Reconciles all bank accounts.

P A G E

144

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department, continued

Organizational Chart

City Manager

Assistant City Manager, Finance Division

Assistant Finance Director

Purchasing Agent

Accounting Technician III

Accounting Technician I

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

Staff Summary Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

3 0 3

4 0 4

4 0 4

4 0 4

3 0 3

Finance Director Assistant Finance Director Purchasing Agent Accounting Technician III Accounting Technician I

1 1 0 0 1

1 1 0 1 1

1 1 0 1 1

0 1 1 1 1

0 1 0 1 1

G E N E R A L

F U N D

E X P E N S E S

P A G E

145

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department, Organizational Chart, continued

Five-Year Position Summary

Finance Department Positions 5

4

3 OTHERS FULL-TIME 2

4

4

4

3

3

1

0 FY 04/05

FY 05/06

FY 06/07

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

P A G E

146

FY 07/08

FY 08/09

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

3 0 3

4 0 4

4 0 4

4 0 4

3 0 3

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department, continued

Mission Statement The mission of the Finance Department is to assist all other departments in complying with any and all State and Federal regulations and to give professional and accurate information to our colleagues.

Service Statement The Finance Department is responsible for the books of original entry for the assets, liabilities, equities, revenues and expenditures of the City. Payroll, accounts payable, fixed asset details, grant records and accounts receivable are accounted for under the direction of the Finance Director. All funds are monitored for accuracy and proper accounting methods. An annual audited financial report is produced as required by State statute. Monthly financial reports are available to all departments. These reports provide current expenditures to date as compared to budgeted amounts for the current year. Any questions regarding these reports are handled by the Finance Department. The processing of payroll for all City employees is an important function of accounting. All time sheet information is entered and tax withholding payments, related to payroll, are processed in a timely manner. Finance processes all accounts payable checks on a biweekly basis. Account numbers assigned by the requesting department are verified for accuracy before checks are issued. The vendor listing is maintained within the department. Fixed assets and depreciable asset records are maintained by Finance. All departments desiring invoices to be generated must submit the information to Finance for processing. These invoices are for a variety of things. Records are maintained for long-term projects, such as drainage improvements. These projects often encompass more than one fiscal year. Grant reimbursement requests are processed through the Finance Department. Most grants require very detailed accounting records to be maintained.

G E N E R A L

F U N D

E X P E N S E S

P A G E

147

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department, continued

Accomplishments 2007/08 •

Received the GFOA Distinguished Budget Award.

•

Established the fixed assets inventory.

•

Laserfishe the Payroll, ICMA Contributions & FRS Contributions.

•

Automated budget processes & linked it to New World.

•

Automated tracking system for the 1099 vendor New World.

•

Established fixed asset inventory (aka GASB 34 compliance) by contracting with American Appraisal Associates.

•

Automated tracking of contracts using New World Systems financial software.

•

Prepared a five-year projection for General Fund revenues and expenses.

•

Issued the FY 2006/07 Comprehensive Annual Financial Report by February 28, 2008.

Goals and Objectives 2008/09 The following objectives were developed to provide a description of the anticipated accomplishments for this office as they relate to the City’s Goals and Objectives. •

Continue to receive the GFOA Distinguished Budget Award for the FY 2008/09 annual budget.

•

Automate tracking of fixed assets using New World Systems financial software.

•

Centralize responsibility for RFPs and contracts with the purchasing function.

•

Update investment policy.

•

Propose a financial policy regarding debt service.

•

Submit recommendation and analysis for a bond issue.

P A G E

148

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department, continued

Summary of Budget Changes Personnel The purchasing agent position has been eliminated.

Accounting and Auditing - 5320 Increase for Rachlin LLP to perform the fiscal year 2008/09 audit for a fee of $42,688 and at least one single audit next fiscal year for a fee of $6,300.

Office Supplies - 5510 Increase due to transfers from other departments’ office supplies to further centralize the purchasing function through the Finance Department. This included $5,000 from the Community Development Department, $14,868 from the Building Department, $2,000 from the Human Resource Department and $24,840 from the Police Department.

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. Five-Year Operating Budget History $500,000 $450,000 $400,000 $350,000 $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0

$435,586

$413,825

$363,081 $290,682

FY 04/05

G E N E R A L

$468,000

F U N D

FY 05/06

E X P E N S E S

FY 06/07

FY 07/08

FY 08/09

P A G E

149

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

513 – Finance Department, continued

Expense Justification Worksheet City of Sunny Isles Beach

Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 513 - Finance YTD Actual thru 05/31/08

Account Account Name

5120 Regular Salaries 5140 Overtime 5210 FICA Payroll Taxes 5220 Retirement 5230 Health,Dental & Life 5240 Worker's Comp 5317 Professional 5320 Independent Audit 5342 Payroll Services 5492 Bank Charges 5510 Office Supplies 5541 Dues,Sub & 5542 Travel,Conf & 5543 Education & 5641 Office Equipment *TOTAL 513

P A G E

150

Current FY Amended Budget

225,000 0 17,200 25,000 35,200 1,800 20,000 41,250 22,300 15,000 58,000 750 2,500 1,000 3,000 468,000

YTD Actual

102,654 0 7,580 10,455 16,554 1,216 19,144 41,250 16,435 8,596 33,807 742 2,234 0 3,535 264,202

Additional Projected Expense

% Used

46 44 42 47 68 96 100 74 57 58 99 89 118 56

54,392 0 4,056 5,582 8,764 644 0 0 6,080 6,304 30,000 0 0 0 0 115,822

Current FY Total Projected Current FY Expense (Over)/Under

157,046 0 11,636 16,037 25,318 1,860 19,144 41,250 22,515 14,900 63,807 742 2,234 0 3,535 380,024

67,954 0 5,564 8,963 9,882 (60) 856 0 (215) 100 (5,807) 8 266 1,000 (535) 87,976

G E N E R A L

Next FY Budget

$ Change Plus/(Minus)

164,269 0 12,567 16,749 21,458 608 10,600 48,988 24,466 15,000 95,000 1,040 2,080 1,000 0 413,825

F U N D

(60,731) 0 (4,633) (8,251) (13,742) (1,192) (9,400) 7,738 2,166 0 37,000 290 (420) 0 (3,000) (54,175)

% Change Plus/(Minus)

(27) 0 (27) (33) (39) (66) (47) 19 10 0 64 39 (17) 0 (100) (12)

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney Functional Organizational Chart Advising City Officials •

Provides legal advice and updates for City Commission and City Manager.

•

Attends all City Commission meetings.

•

Provides legal advice and updates for City Department Heads and City advisory boards.

•

Educates City staff in relevant areas of the law and informs them of recent changes or development of law.

•

Monitors compliance with Open Meetings Act and Freedom of Information Act.

•

Acts as a liaison with local, state and federal government entities.

Defense of the City •

Defends City and officials when sued for the performance of governmental functions.

•

Defends City to uphold zoning and planning decisions.

•

Defends City and officials in civil rights matters.

•

Defends City and officials in personal injury cases.

•

Defends City in challenges to City Code.

•

Handles Eminent Domain/Condemnation cases.

•

Represents City at Special Master/Code Enforcement hearings, including, but not limited to, Code Enforcement Appeals.

•

Represents the City in contractual disputes.

•

Represents the City in bid challenges.

G E N E R A L

F U N D

E X P E N S E S

P A G E

151

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Administration •

Acts as liaison with local, Federal or State agencies, associations and groups.

•

Supervises outside retained counsel.

•

Acts as liaison with other City departments.

•

Prepares and administers department budget.

Other Activities •

Drafts, negotiates and reviews contracts.

•

Recommends necessary revisions of the Charter and Code.

•

Prepares numerous agenda items for City Commission consideration.

•

Assists the City Commission, the City Manager’s Office and consultants in policy matters.

•

P A G E

Responds to media inquiries.

152

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Organizational Chart

City Commission

City Attorney

Assistant City Attorney

Exec Admin. Assist. to City Attorney Legal Secretary Legal Intern (Temp)

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

Staff Summary Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

4 1 5

4 1 5

4 1 5

4 1 5

4 1 5

City Attorney Deputy City Attorney* Assistant City Attorney Exec Admin. Assistant to City Attorney Paralegal/Admin. Assistant/ Legal Secretary Legal Intern (Temp)

1 1 0 1 1 1

1 1 0 1 1 1

1 1 0 1 1 1

1 0 1 1 1 1

1 0 1 1 1 1

* During FY 2006/07 the vacated Deputy City Attorney position was filled with an Assistant City Attorney.

G E N E R A L

F U N D

E X P E N S E S

P A G E

153

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Five-Year Position Summary

Office of the City Attorney Positions 6

5 1

1

1

1

1

4

OTHERS FULL-TIME

3

4

4

4

4

4

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

2

1

0

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

P A G E

154

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 07/08

4 1 5

4 1 5

4 1 5

4 1 5

4 1 5

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Mission Statement The Mission of the City Attorney's Office is to provide the highest-quality legal services to City officials and administration in a timely manner and zealously represent the City's interests and positions in negotiations and litigation.

Service Statement The City Attorney serves as the chief legal officer, providing legal guidance to the City Commission and City Administration on all matters affecting the City. The City Attorney provides legal advice in the areas of labor and personnel matters, real estate and real estate related matters, land use and zoning, legislation and related matters, Special Masters, Code Enforcement, all police matters, construction and construction related issues, sunshine laws, public records laws, conflict of interest issues and other ethical issues, the preparation and/or review of all contracts, all litigation including forfeitures, employment matters, eminent domain and tort liability. The City Attorney is responsible for hiring all outside counsel. Outside counsel is utilized on a limited basis. The City Attorney handles and advocates the City’s position in any potential litigation and supervises litigation and other legal matters that may be referred to outside counsel. The City Attorney attends all regular and special City Commission meetings, prepares and attends educational workshops for the City Commission; attends advisory board meeting as required by the Commission, attends Code Enforcement hearings, prepares/reviews ordinances and resolutions, reviews and drafts contracts and monitors County and State legislation as it affects the City.

G E N E R A L

F U N D

E X P E N S E S

P A G E

155

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Performance Objectives Goal To protect the City from liability by practicing preventive law.

Objectives •

The City Attorney and staff shall be continuously aware of the legal problems of the City, meet on a regularly scheduled basis with the City administration, confer with employees as needed to discuss, review and resolve legal matters related to the governance of the City of Sunny Isles Beach.

•

Recommend and conduct training sessions as needed to reduce potential liability of the City. Prepare memoranda as needed for same purpose. Provide for continuing legal education and professional development of City Attorney staff.

•

To handle legal matters concerning the City in accordance with the law and in a timely and efficient manner.

•

Represent the City in civil cases initiated by the City or brought against the City. Supervise outside legal representation obtained by the City Attorney for specialized legal needs.

•

Research and draft opinions on legal matters in response to requests of the City Commission and City administration staff. Monitor, review and publicize when appropriate, legislative and administrative matters of other governmental entities, and make recommendations and convey to others official positions as needed.

•

To properly represent the interests of the City as may be directed from time to time in other legislative forums.

•

As directed, communicate clearly the positions of the City to legislators through letters, phone calls, personal visits and other communication methods with local, state and federal legislators, administrators and executive staff.

•

As directed, represent the City at local, regional, state or federal legislative sessions, meetings, hearings or conferences, or similar administrative or executive meetings, hearings or conferences.

•

To courteously handle all inquires from the public either via phone or in person relative to the City’s ordinances, policies or procedures.

P A G E

156

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Performance Indicators Output Legal Opinions Eminent Domain Litigation Foreclosure/Litigation Forfeitures Ordinances Resolutions Contracts Miscellaneous legal issues Commission Meetings Special Workshops Code Enforcement cases/hearings Public Records Request Historic Preservation Board Meetings Real Estate Transactions

FY 06/07 Actual 97 0 2 5 5 13 110 167 70 17 10 80/12 122 3 N/A

FY 07/08 Projected 120 0 3 2 10 20 130 170 70 13 15 115/12 150 3 2

FY 08/09 Projected 175 2 2 4 12 20 140 200 100 14 15 150/12 150 3 2

Did You Know? •

In the 2008 edition of the Florida Trends Legal Elite, City Attorney Hans Ottinot was selected by his peers as one of the top government attorneys in the State of Florida. This is not the first time that Hans has received this award. In 2004, he was named one of South Florida’s top 100 government lawyers by the South Florida legal Guide.

•

City Attorney Hans Ottinot is a member of the Executive Council for the City, County and Local Government Law Section of the Florida Bar.

•

Prior to working for the City of Sunny Isles Beach, Asst. City Attorney Fernando Amuchastegui was a litigator for the Broward County Attorney’s Office.

G E N E R A L

F U N D

E X P E N S E S

P A G E

157

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Summary of Budget Changes This report demonstrates that the City Attorney's Office has achieved its goal of providing cost-effective legal services to the City during the fiscal year. The hiring of an outside law firm to handle matters for the City is an exception, not the rule. Even when outside counsel is hired, the City Attorney remains intimately involved in the litigation. The budget for this fiscal year is similar to last year’s budget with minimal increases. Merit increases have been provided to employees in accordance with the proposal submitted by the City Manager.

Conclusion It remains our desire to be the best public law office in Miami-Dade County. The Office of the City Attorney remains committed to assisting the Mayor and City Commission, the City Manager and staff in all its legal needs in the most cost effective and time efficient manner.

P A G E

158

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. Five-Year Operating Budget History $630,000 $620,000 $610,000 $600,000 $590,000 $580,000 $570,000 $560,000 $550,000 $540,000 $530,000 $520,000

$615,639

$586,571 $569,698 $557,179

FY 04/05

G E N E R A L

$579,359

F U N D

FY 05/06

E X P E N S E S

FY 06/07

FY 07/08

FY 08/09

P A G E

159

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

514 – Office of the City Attorney, continued

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 514 - City Attorney YTD Actual thru 05/31/08

Account

Account Name

5120

Regular Salaries FICA Payroll 5210 Taxes Retirement 5220 Contribution Health,Dental & 5230 Life Ins. Worker's Comp 5240 Insurance 5250 Temporary Staff Other Legal 5318 Services Allowance 5401 /Mileage Special 5511 Dept.Supplies Dues,Sub & 5541 Memberships Travel,Conf & 5542 Meetings 5550 Legal Research *TOTAL 514

P A G E

160

Current FY Amended Budget

YTD Actual

Additional Projected Expense

% Used

Current FY Total Projected Current FY Expense (Over)/Under

Next FY Budget

$ Change Plus/(Minus)

% Change Plus/(Minus)

347,015

238,089

69

126,047

374,136

(17,121)

364,609

17,594

5

25,750

15,465

60

9,174

28,621

1,111

27,893

2,143

8

40,533

26,205

65

13,873

40,078

455

42,768

2,235

0

50,000

33,604

67

17,791

51,395

(1,395)

39,959

(10,041)

(20)

2,400 0

1,615 0

67

856 0

2,471 0

(71) 0

1,130 0

(1,270) 0

(53) 0

80,000

30,551

38

49,449

80,000

0

80,000

0

0

6,000

3,926

65

1,846

5,772

228

6,000

0

0

2,500

749

30

500

1,249

1,251

1,500

(1,000)

(40)

3,500

1,100

31

1,500

2,600

900

3,500

0

0

6,000 6,000 569,698

1,730 3,098 356,132

29 52 63

2,000 2,902 225,938

3,730 6,000 582,070

2,270 0 (12,372)

6,000 6,000 579,359

0 0 9,661

0 0 2

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department Functional Organizational Chart Administration •

Receives and processes applications for Building, Electrical, Mechanical, Plumbing, Zoning and Public Works Permits.

•

Issues permits to owners, contractors and/or authorized agents who desire to construct, enlarge, alter, repair, remove, demolish or change the occupancy or occupant content of a building.

•

Serves as a liaison with developers and contractors to bring about improvements to the public in the residential and commercial areas of the City.

•

Provides a system of checks and balances for projects in the City of Sunny Isles Beach.

•

Serves as a liaison between the developers/contractors and various local, County, State and Federal agencies.

Customer Service •

Answers phone calls and attends to walk-in customers with the permitting process.

•

Receives inspection requests from the general public and contractors and schedules inspections for the various inspectors.

•

Provides support to the inspectors and coordinates meetings between the Inspectors and the general public.

•

Provides open permit searches and requests for public records to title companies and the general public.

•

Provides information related to the Department and/or City policies and procedures.

•

Interacts with the general public and contractors with applications and permitrelated issues.

•

Performs inspections and plan reviews to ensure compliance with the various local, County, State and Federal codes.

•

Answers questions relating to code issues.

•

Provides Flood Zone information to surveyors, developers, contractors and the public at large.

•

Oversees the life-safety and welfare of the citizens by ensuring that structures are in compliance with all applicable code(s).

G E N E R A L

F U N D

E X P E N S E S

P A G E

161

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Organizational Chart City Manager

Assistant City Manager, Service Division

Assistant Building Director

Building Official/ Director

Chief Building Inspector

Assistant Administrator

Chief Structural

Perm. & Lic. Clerk Supvr.

Struc. Plans Examiner, (Int) Sr. Permit Clerk

Hi Rise/Project Coord.

Permit Clerks (3)

Bldg Plans Examiner

Sr. Office Assistant

Chief Mechanical

Mech. Inspector

Chief Plumbing

Sr. Plumbing Inspector

Chief Electrical

Sr. Building Inspector

Electrical Inspector

Building Inspector

Building Inspector P/T Building Inspector P/T

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

P A G E

162

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Staff Summary Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions Building Official/Director Building Official/Administrator Assistant Building Director Assistant Administrator/Assistant Administrative Assistant to the Department Head Administrative Coordinator Hi Rise/Project Coordinator Chief Building Inspector Sr. Building Inspector Building Inspector Building Plans Reviewer Chief Electrical Inspector Electrical Inspector Chief Mechanical Inspector Mechanical Inspector Chief Plumbing Inspector Sr. Plumbing Inspector Plumbing Inspector Chief Structural Plans Examiner Structural Plans Examiner (Int) Permit and Licensing Clerk Supervisor Senior Permit and Licensing Clerk Permit and Licensing Clerks Permit and Licensing Clerk (P/T) Senior Office Assistant Inspectors (Int/P/T)* Student Intern (Temp)

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

16 9 25

17 10 27

17 8 25

20 1 21

18 1 19

0 1 0 1 1 1 1 1 0 2 0 1 0 0 0 1 0 0 1 0 1 1 3 1 0 7 1

0 1 0 1 1 1 1 1 0 2 0 1 0 1 0 1 0 0 1 1 1 1 3 1 0 7 1

0 1 0 0 1 0 1 1 0 2 1 1 1 1 0 1 0 0 1 1 1 1 3 1 0 5 1

0 1 0 1 0 0 1 1 0 2 1 1 1 1 1 1 0 1 1 1 1 1 3 0 1 0 0

1 0 1 0 0 0 1 1 1 1 1 1 1 1 1 1 1 0 0 1 1 0 3 0 1 0 0

*Added during FY 07/08 and eliminated FY 08/09.

G E N E R A L

F U N D

E X P E N S E S

P A G E

163

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Five-Year Position Summary Building Department Positions 30

25 10 8

9

20

1 1 OTHERS FULL-TIME

15

20

10 16

17

17

FY 05/06

FY 06/07

18

5

0 FY 04/05

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

P A G E

164

FY 07/08

FY 08/09

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

16 9 25

17 10 27

17 8 25

20 1 21

18 1 19

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Mission Statement Our mission as the Building Department extends beyond the issuance of a permit. Our Department is dedicated to providing efficient and courteous service to residents, professionals, contractors and the public at large through the issuance of permits, plans processing, inspections and building maintenance, which ensures the protection of our citizens and enhances the quality of life within our City.

Service Statement The main goal of the Building Department is to educate and assist the public at large in understanding the regulations and requirements for the issuance of a permit. The Department issues permits and performs inspections, while attaining compliance with the requirements of the Florida Building Code, State Codes and other regulations.

Customer Service Building Department personnel provide front-line customer service for a number of issues ranging from the application of a permit for various trades to the issuance of the permits. As authorized in the City of Sunny Isles Beach, Code of Ordinances, the Building Department levies and collects fees for the issuance of Building Permits within the City limits. Any owner or contractor wishing to renovate, build or repair an existing structure must obtain the required building permit(s) prior to initiating any work. The City Code defines a permit as follows: “…all work related to construction, erection, alteration, modification, repair, equipment, use and occupancy, location, maintenance, removal and demolition of every public and private building, structures or facilities...” The Department is limited to issuing permits for work that takes place within City limits.

Inspections The Building Department staff, Inspectors and Chief Inspectors provide outside inspections to ascertain compliance with the requirements of the Florida Building Code, State Codes and other regulations.

G E N E R A L

F U N D

E X P E N S E S

P A G E

165

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Building Department Requirements Section 104.1.1 of the Florida Building Code states: "Any owner, authorized agent, or contractor who desires to construct, enlarge, alter, repair, move, demolish, or change the occupancy or occupant content of a building or structure, or any outside area being used as part of the building's designated occupancy (single or mixed) or to erect, install, enlarge, alter, repair, remove, convert, or replace any electrical, gas, mechanical or plumbing system, the installation of which is regulated by the technical codes, or to cause any such work to be done, shall first make application to the building official and obtain the required permit for the work.” Permits are also required for replacement of windows and sliding glass doors, as well as screen enclosures, storage sheds and carports of canvas or metal. A building permit is required to secure the beneficial interests, which are public safety, health and general welfare through structural strength, stability, sanitation, adequate light and ventilation. This assures safety to life and property by ensuring that structures are in code compliance. We are specifically prohibited from issuing a building permit to anyone using a contractor that does not meet all the licensing requirements including, but not limited to: Certificate of Competency, State License, Workers Compensation Insurance and Liability Insurance. In this context, we are an agent of the state that must verify state licensing, registration and/or certification requirements; thereby supporting the State’s regulatory acts. Locally, we are expected to be expediters focused on taking applicants through the permitting process and assisting them in complying with the Florida Building Code, Life Safety Laws, Accessibility Laws, County and City laws and Ordinances.

Permit Issuance Rules Term of Permit and Due Dates (Florida Building Code Section 104.5): “Every permit issued shall become invalid unless the work authorized by such permit is commenced within 6 months after its issuance, or if the work authorized by such permit is suspended or abandoned for a period of 6 months after the time the work is commenced.” Display of Permit (Florida Building Code Section 105.5): “Each Permit issued by the Building Department shall be displayed conspicuously at the place where work is to be performed prior to the work beginning.”

P A G E

166

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Helpful Hints to Homeowners Did you know that… For the homeowners’ protection under the Construction Lien Law and to avoid the possibility of paying twice for improvements to real property, homeowners must record a Notice of Commencement in the Miami-Dade County Clerk of the Court’s Office. Homeowners must also provide a certified copy of the recorded document to the Building Department. In addition, prior to making the final payment to a contractor, homeowners need to receive a Release of Lien and Affidavit to the extent of payment from the general contractor. The Release of Lien and Affidavit shall state either that all the subcontractors and suppliers have been paid or list those unpaid and the amount owed. The contractor is required to list on the Release of Lien and Affidavit any subcontractor or supplier that has not been paid. That amount may be withheld from the contractor’s pay and paid directly to the subcontractors or suppliers after 10 days written notice to the contractor. If the balance due to the contractor is not sufficient to pay in full all subcontractors and suppliers listed on the contractor’s affidavit, then the homeowner may wish to consult an attorney.

Did You Know? •

The Building Department is open from 7:30 a.m. to 5:00 p.m., 5 days a week. Applications are received and permits issued at the Department’s front counter from 7:30 a.m. to 3:30 p.m., 5 days a week.

•

Inspection requests received in the Department before 3:30 p.m. are scheduled for the next day. Inspection requests received after 3:30 p.m. are scheduled 48 hours after receipt.

•

From the date of receipt, the estimated turn-around time for plans processing is between three (3) to five (5) business days. The contractors and/or Professionals of Record are responsible to respond to comments from the plans reviewers. Once all comments have been addressed, it takes on average two (2) more business days to issue the permit.

•

When City Hall is open, Inspectors are available to respond to questions and meet with contractors or private owners from 7:30 a.m. to 8:30 a.m. Also, an appointment may be scheduled with the Department for over-time inspections on Saturdays and/or beyond the regular hours of operation of Department.

•

With the computer software recently implemented by the Building Department, contractors are now able to schedule inspections online.

G E N E R A L

F U N D

E X P E N S E S

P A G E

167

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Performance Indicators History of Permits Issued – All Trades

YEAR

BUILDING

ELECTRICAL

2003/04 2004/05 2005/06 2006/07 2007/08 CURRENT THRU 6/08

861 981 1952 3790

336 395 600 984

232 203 326 452

365 338 350 513

1658

590

271

312

2250

790

365

420

2007/08 PROJECTED THRU 09/08

2003/04

4000 3500 3000 2500 2000 1500 1000 500 0

2004/05 2005/06

IN G

EL EC TR IC A M L EC H AN IC A L PL U M BI N G

2006/07

IL D BU P A G E

168

MECHANICAL PLUMBING

2007/08 CURRENT THRU 6/08 2007/08 PROJECTED THRU 09/08

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Permits Issued Details– All Trades, FY 2007/08

October November December January February March April May June TOTAL

BUILDING 168 161 115 175 166 206 337 161 169 1658

ELECTRICAL 86 44 41 77 43 87 62 44 106 590

MECHANICAL 44 38 26 28 36 15 37 25 22 271

PLUMBING 40 31 32 36 27 41 39 36 30 312

350 300 250 200

BUILDING

150

ELECT RICAL MECHANICAL

100

PLUMBING 50 0

F U N D

E X P E N S E S

ne Ju

ay M il pr A ch ar M ry ua br Fe ry a n u er Ja b em ec er D b em ov N er ob ct

O G E N E R A L

P A G E

169

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

History of Inspections Issued – All Trades YEAR

BUILDING

ELECTRICAL

2003/04 2004/05 2005/06 2006/07 2007/08 CURRENT THRU 6/08

1794 3301 7020 13823

970 1801 6000 8078

464 536 3156 8726

653 946 1574 3754

12369

4464

6181

4346

16492

5952

8241

5794

2007/08 PROJECTED THRU 09/08

MECHANICAL PLUMBING

18000 16000 14000 12000 10000 8000 6000 4000 2000 0

2003/04 2004/05 2005/06

BI N G

A L

M PL U

A EC H

2007/08 CURRENT THRU 6/08 2007/08 PROJECTED THRU 09/08

M

EC EL

170

N

IC TR

D IL BU P A G E

IC

A

L

IN G

2006/07

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Inspections Issued Details – All Trades, FY 2007/08

October November December January February March April May June TOTAL

BUILDING 1655 1538 1072 1233 1203 1450 1339 1317 1538 12345

ELECTRICAL 1060 991 500 275 278 468 310 217 359 4458

MECHANICAL 879 929 736 833 620 610 452 522 600 6181

PLUMBING 196 549 446 553 654 532 491 482 442 4345

1800 1600 1400 1200 1000

BUILDING

800

ELECT RICAL

600

MECHANICAL

400

PLUMBING

200 0

F U N D

E X P E N S E S

ne Ju

ay M il pr A ch ar M ry ua br Fe ry a n u er Ja b em ec e r D b em ov N er ob ct

O G E N E R A L

P A G E

171

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Accomplishments 2007/08 •

With the implementation of the Black Bear System software, streamlined monthly reporting process to county, the US Census Bureau and the Department of Business and Professional Regulations.

•

With laptop computers and a wireless system, building inspectors obtain relevant permitting and property information on site - expediting the inspection process and enabling staff to verify inspection scheduling.

•

To ensure the safety of boilers in all commercial and high-rise buildings, initiated a Boiler Inspection and Certification Program.

•

To ensure compliance with life-safety and building code issues, initiated a program to inspect all existing high-rise residential buildings,.

•

To enable contractors and developers to request and obtain confirmation of inspection requests on-line, launched an online Inspection scheduling feature on the City’s web site.

•

Obtained the Building Code Effectiveness Rating recertification that recognizes the Department’s efforts in mitigating property damage due to natural disasters thru the construction of code compliant buildings.

•

Obtained its Community Rating System recertification that allows the City to maintain its accreditation through the National Flood Insurance Program and enables citizens to obtain and maintain lower flood insurance policy rates.

•

Implemented the CRS Elevation Certificate software for maintaining all elevation certificate records digitally and allowing staff easy access to this information.

•

For emergency power outage situations, implemented a “Generator Incentive Program” for local businesses, whereby the City pays 50% of the purchase and installation costs of a generator.

•

Initiated a new contractor registration procedure minimizing illegal contractors and unauthorized contracting businesses operating in the City.

•

Restructured the permit fee collection procedure, allowing us to positively minimize the number of Non-Sufficient Funds checks received by the Department.

•

Implemented a more effective procedure to issue Certificate of Completions which has increased revenue and maximized compliance for closure of open permits.

•

Through the implementation of the Black Bear System, effectively relate important information among departments to verify possible pending violations and/or permitting issues.

•

Maintained close communication with Police Detective to provide permit clerks, inspectors and homeowners with pertinent information regarding policing of fraudulent and unlicensed contractors.

P A G E

172

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Goals and Objectives 2008/09 •

Disseminate Building Department permitting information to residents and homeowners on SIB TV Channel 77 and the local newspaper.

•

Provide monthly reports on building statistics.

•

Continue in-house scanning of Building Department files.

•

Inspect all existing High-Rise residential buildings to ensure compliance with lifesafety and building code issues.

•

Continue with the Boiler Inspection and Certification Program to ensure the safety of boilers and pressure vessels in all commercial and high-rise buildings.

•

Revise the 40-Year Recertification procedures to ensure timely compliance of existing buildings that are 40 years or older.

•

Revise the Permit Expiration process to ensure that every job permitted is completed and all open permits are finalized.

•

Initiate scanning of contractor registration documents in PT-Win, including the qualifier driver’s license, state and local licenses, liability

and workers

compensation certificates, etc., to ascertain contractor information accuracy and minimize unlicensed activities.

G E N E R A L

F U N D

E X P E N S E S

P A G E

173

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Summary of Budget Changes Salaries & Personnel Decrease. For fiscal year 2008/2009, the Building Department proposes to eliminate a part-time Building Inspector position, the full-time Chief Structural Plans Examiner position and a Senior Permit Licensing Clerk.

Engineering and Planning Consultant - 5313 Increase. During fiscal year 2007/2008, by resolution 2007-178, the City Commission approved a transfer of $20,000 from the Building Department’s Consulting and Engineering account, originally budgeted at $50,000 (515-5313), to the Community Development Department’s Consulting and Planning Fees (524-5313.) This transfer left the department under budgeted for fiscal year 2007/2008. To reflect a more realistic projection for fiscal year 2008/2009, we are increasing this line item by $15,000 for a total of $45,000.00.

Temporary Personnel - 5340 Transfer. The temporary personnel account budgeted for $10,000 has been transferred to the Temporary 5250 account.

Office Supplies – 5510 The procurement and distribution of office supplies has been centralized in the Finance Department. The amount of $14,868 was transferred from 10-515-5510 (Building) to 10-513-5510 (Finance).

Consulting and Planning – 5313 This is a pass-through account as all expenses are reimbursed by developers. The payments are recorded in the various revenues accounts for permits and fees.

Conclusion For fiscal year 2008/2009, the Building Department is not increasing any other line items in its operating budget. By closely monitoring expenses, the Department is confident that it will meet budgeted projections.

P A G E

174

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. Five-Year Operating Budget History $2,500,000

$2,019,169

$2,052,901

$1,956,989

$2,000,000

$1,787,320

$1,707,854

$1,500,000 $1,000,000 $500,000 $0 FY 04/05

G E N E R A L

F U N D

FY 05/06

E X P E N S E S

FY 06/07

FY 07/08

FY 08/09

P A G E

175

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

515 – Building Department, continued

Expense Justification Worksheet City of Sunny Isles Beach

Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 515 - Building YTD Actual thru 05/31/08 Account Account Name

5120 Regular Salaries 5140 Overtime 5210 FICA Payroll Taxes 5220 Retirement 5230 Health,Dental & Life 5240 Worker's Comp 5250 Temporary Staff 5313 Consulting&Plannin 5340 Temporary Clerical 5401 Allowance /Mileage 5441 Equipment Rental 5510 Office Supplies 5511 Special Supplies 5521 Uniform & 5541 Dues,Sub & 5542 Travel,Conf & 5543 Education & *TOTAL 515

P A G E

176

Current FY Amended Budget

1,201,916 10,500 93,749 132,211 153,000 72,000 0 30,018 10,008 6,500 9,000 14,868 6,150 10,000 3,500 5,900 8,000 1,767,320

YTD Actual

722,207 2,916 53,577 65,296 101,929 48,906 0 26,594 70 3,926 0 6,358 3,326 2,958 1,372 2,012 1,020 1,042,467

Additional Projected Expense

% Used

60 28 57 49 67 68 89 1 60 43 54 30 39 34 13 59

382,344 7,500 28,742 34,569 53,963 25,891 0 16,000 9,850 2,500 8,500 8,400 2,700 6,850 200 3,800 6,850 598,659

Current FY Total Projected Current FY Expense (Over)/Under

1,104,551 10,416 82,319 99,865 155,892 74,797 0 42,594 9,920 6,426 8,500 14,758 6,026 9,808 1,572 5,812 7,870 1,641,126

97,365 84 11,430 32,346 (2,892) (2,797) 0 (12,576) 88 74 500 110 124 192 1,928 88 130 126,194

G E N E R A L

Next FY Budget

$ Change Plus/(Minus)

1,213,889 10,500 93,666 114,386 142,850 38,513 45,000 0 6,500 9,000 0 6,150 10,000 3,500 5,900 8,000 1,707,854

F U N D

11,973 0 (83) (17,825) (10,150) (33,487) 0 14,982 (10,008) 0 0 (14,868) 0 0 0 0 0 (59,466)

% Change Plus/(Minus)

1 0 0 (13) (7) (47) 0 50 (100) 0 0 (100) 0 0 0 0 0 (3)

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk Functional Organizational Chart The City Clerk serves as the corporate secretary of the City and has many duties and functions, which are dictated by State, County, and municipal laws, policies and regulations. Custodian of Records - The Office of the City Clerk identifies, maintains, and preserves vital, permanent, historical and archival records. These documents may include contracts, permits, licenses, grants, surveys, deeds and municipal election information. Supervisor of Elections - The Office of the City Clerk administers the election process through which local government representatives are elected. The election process is governed by federal, state and local laws and regulations. The City Clerk assists candidates in meeting their legal responsibilities before, during and after an election. Agenda Coordinator - The Office of the City Clerk coordinates, assembles and distributes the Commission Meeting agendas in paper and electronic formats. The agenda document is presented to the legislative body and the public. Legislative Administrator - The Office of the City Clerk plays a critical role in the decision-making process of the City's legislative body. The City Clerk is a key staff person for Commission meetings. The City Clerk prepares the agenda, verifies legal notices have been published and records the decisions of the City Commission. Records Manager - The Office of the City Clerk oversees the preservation and protection of Public Records. The City Clerk is required to maintain and index the City Commission minutes, ordinances, resolutions and other official documents. Records Management Liaison Officer - The Office of the City Clerk inventories agency records, works with the Division of Library Services on the destruction and reporting of records that have met retention and trains and advises staff on records management practices. Official Signatory - The Office of the City Clerk must attest all ordinances, resolutions, minutes, contracts and official documents of the City. Other duties of the Office of the City Clerk include Lobbyist Registration, Bid Administration and providing clerical and administrative support to the City’s various Boards and Committees.

G E N E R A L

F U N D

E X P E N S E S

P A G E

177

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Organizational Chart

City Manager

City Clerk

Deputy City Clerk/ Office Manager*

Administrative Coordinator II Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

*Provides assistance to City Manager.

Staff Summary Staff Summary

FY 04/05

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions City Clerk Deputy City Clerk/Office Manager Contracts Coordinator Administrative Coordinator/ II

P A G E

178

FY 05/06

FY 06/07

FY 07/08

FY 08/09

3 0 3

4 0 4

4 0 4

3 0 3

3 0 3

1 1 0 1

1 1 1 1

1 1 1 1

1 1 0 1

1 1 0 1

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Five-Year Position Summary

Office of the City Clerk Positions 4.5

4

3.5

3

2.5 OTHERS FULL-TIME 4

2

4

3

1.5

3

3

FY 07/08

FY 08/09

1

0.5

0 FY 04/05

FY 05/06

FY 06/07

Staff Summary

FY 04/05

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

G E N E R A L

F U N D

E X P E N S E S

3 0 3

FY 05/06

4 0 4

FY 06/07

4 0 4

FY 07/08

3 0 3

FY 08/09

3 0 3

P A G E

179

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Mission Statement The mission of the Office of the City Clerk is to serve the residents, staff and visitors of the City in an efficient, courteous and professional manner, while performing the functions and duties of the Office in accordance with State, County and municipal laws.

Service Statement Under State Law, the City Clerk is held responsible for the proper recording and filing of all ordinances, resolutions, petitions and other legal documents. This involves coordination and interaction with the City Commission, City Manager, City Attorney, City Boards/Committees, staff and the public. Key responsibilities and functions of the Office of the City Clerk include the following: •

Coordinating, assembling and distributing agenda documentation for the City Commission and its Boards and Committees.

•

Recording proceedings, minutes and all official actions of the City Commission and its Boards and Advisory Committees.

•

Attesting ordinances and resolutions issued by the City and all contracts, agreements, leases or other instruments to which the City is a party and under which the City assumes any liability.

•

Administering oaths of office, as required by law, ordinance or policy of the City.

•

Serving as official custodian of the City's Official Seal and of records and papers of an official character pertaining to the affairs of the City; and whenever an official seal is required on any official document of the City.

•

Coordinating and responding to Public Records Requests.

•

Preparing ceremonial items, such as proclamations, greetings and letters of acknowledgement for Mayor and City Commission.

•

Administering the publication and supplementation of the City Code Book.

•

Serving as the Supervisor of Elections for all municipal elections in the City.

•

Establishing, implementing and coordinating the City’s records management program in compliance with state law.

•

Scheduling Special Master Hearings and providing administrative support to the Special Master.

•

P A G E

Coordinating the State and County Financial Disclosures for the City.

180

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Did You Know? •

The City’s Charter and Code of Ordinances are available on-line.

•

The City has its own Historic Preservation Board.

•

There are three Mayoral Advisory Council Committees: 1. Community Awareness Committee. 2. Long Range Planning and Intergovernmental Relations Committee. 3. Tourism and Development Committee.

•

The Office of the City Clerk publishes information on the City’s website that includes: 1. City Commission Agenda and Agenda Packet. 2. City Clerk-related forms. 3. Updates to the City Calendar.

•

The City’s public meeting notices are posted on the bulletin board located on the 1st floor of the Government Center.

•

City ordinance requires prospective lobbyists to register with the Office of the City Clerk before engaging in any lobbying activities in the City.

•

Essentially, the Office of the City Clerk is the hub for all records of the City.

•

Most City documents are public records and are available for inspection and copying by the public. Public Records Requests should be directed to the Office of the City Clerk.

•

Individuals and organizations can request to use City facilities for certain nonrestricted events.

•

The Office of the City Clerk is the secretariat for the City, Special Master, Board, and Committees.

•

The City Clerk and Deputy City Clerk are Certified Municipal Clerks.

•

The International Institute of Municipal Clerks is the certifying authority for municipal clerks.

•

There are two levels of certification for municipal clerks: 1. Certified Municipal Clerk. 2. Master Municipal Clerk.

•

In order to maintain their certification status, every four years Municipal Clerks must either pursue the Master Municipal Clerk certification or become recertified as a Certified Municipal Clerk.

G E N E R A L

F U N D

E X P E N S E S

P A G E

181

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Accomplishments 2007/08 •

Overhauled departmental Web pages to be more informative and include forms.

•

Digitally archived most of the resolutions, ordinance, minutes, agenda packets and contracts.

•

Created databases for Bids/RFPs/RFQs, Contract Requests, Registered Lobbyists and Recorded Documents.

•

Pursued implementation of automated agenda and minutes program.

•

Formalized a Public Records Request Policy.

•

Restructured Facility Use Policy.

•

Converted to Digital Recording System for City meetings.

•

Simplified Bid/RFP/RFQ administration process.

•

Provided in-house access to digitally archived (Laserfiche) records.

•

Revised type of minutes produced for City meetings to action minutes.

P A G E

182

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Goals and Objectives 2008/09 •

Continue to scan and archive all pertinent City records to include City Commission agendas

and

packets,

minutes,

resolutions,

ordinances,

agreements,

bids/RFPs/RFQs and Special Master Administrative Hearing records. •

Implement a new automated agenda system, making it easier to access and download, and more user-friendly overall.

•

Continue to monitor City-wide records management program to ensure City records are retained and disposed of according to State retention laws and archival and historical value.

•

Review and update the City's codification services agreement.

•

Automate at least one function of the Clerk's Office.

•

Reduce our paper output!

Performance Indicators Output Agendas and Summary Minutes Prepared: Regular Commission Meetings Special Commission Meetings Informal Meetings City Commission Workshops Advisory Committee Meetings Historic Preservation Board Meetings Provided Administrative & Clerical support for: Special Master Code Enforcement Cases Special Master Liens Processing Ceremonial Items Issued/Prepared: Proclamations Certificates of Appreciation Greetings Acknowledgements

FY 05/06 Actual

FY 06/07 Actual

FY 07/08 Actual

FY 08/09 Projected

11 04 00 06 40 04

12 05 01 10 50 04

11 5 2 11 21 3

12 5 1 10 30 4

30 ---

25 58

87 34

85 40

15 20 00 00

25 30 00 00

13 30 2 2

20 30 5 5

The Office distributed quarterly updates for 35 Code Books; prepared or assisted with the preparation of 132 resolutions and 19 ordinances; and processed more than 250 public records requests.

G E N E R A L

F U N D

E X P E N S E S

P A G E

183

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Efficiencies In an effort to ensure efficiency and effectiveness, the Office of the City Clerk continues to systematically review all of its processes specifically, to become more technologically based. Our goal is to have a more streamlined operation with improved service and decreased costs.

Conclusion The Office of the City Clerk strives to provide fast, friendly and complete service to its customers. As the keeper of the City’s official records, upon request, our staff provides assistance in the retrieval of data and documents related to the City government and actions by our City Commission. Further, we will continue to pursue best practices for the overall management of the Office.

P A G E

184

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Summary of Budget Changes The Deputy City Clerk is now also assigned Office Manager responsibilities for the City Manager. The overall budget for the Office of the City Clerk is holding steady this fiscal year due to budget constraints. We have anticipated minimal increases for items that experience customary annual cost adjustments, and have decreased expenditures for items such as trainings, conferences, etc. However, as a precautionary we have increased the Election Expenses line item as Miami-Dade County Elections has advised of significant projected increases for municipal elections and we anticipate at least one municipal election this fiscal year. As always, surplus funds will be used to further automate and streamline the functions of the Office of the City Clerk.

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. Five-Year Operating Budget History $400,000 $350,000

$347,248 $288,985

$300,000

$301,228

$276,389

$322,744

$250,000 $200,000 $150,000 $100,000 $50,000 $0 FY 04/05

G E N E R A L

F U N D

FY 05/06

E X P E N S E S

FY 06/07

FY 07/08

FY 08/09

P A G E

185

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

516 – Office of the City Clerk, continued

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 516 - City Clerk YTD Actual thru 05/31/08 Accou nt Account Name

5120 Regular Salaries 5140 Overtime 5210 FICA Payroll Taxes 5220 Retirement Contribution 5230 Health,Dental & Life Ins. 5240 Worker's Comp Insurance 5318 Other Legal Services 5401 Car Allowancce 5475 Ordinance Codification 5480 Advertising 5511 Special Dept.Supplies 5540 Election Expense 5541 Dues,Sub & Memberships 5542 Travel,Conf & Meetings 5543 Education & Training *TOTAL 516

P A G E

186

Current FY Amended Budget

172,200 1,020 13,374 18,950 30,424 1,500 1,200 300 10,400 19,860 3,000 22,000 1,000 3,000 3,000 301,228

YTD Actual

117,801 1,217 8,742 12,553 17,219 1,013 272 0 2,594 12,990 14,639 0 255 2,116 0 191,411

Additional Current FY Projected Total Projected Current FY Expense Expense (Over)/Under

% Used

68 119 65 66 57 68 23 25 65 488 26 71 64

69,269 644 5,275 6,646 9,116 537 928 0 7,806 6,870 0 1,000 745 884 3,000 112,720

187,070 1,861 14,017 19,199 26,335 1,550 1,200 0 10,400 19,860 14,639 1,000 1,000 3,000 3,000 304,131

(14,870) (841) (643) (249) 4,089 (50) 0 300 0 0 (11,639) 21,000 0 0 0 (2,903)

G E N E R A L

Next FY Budget

$ Change Plus/(Minus)

198,689 2,000 15,353 21,418 17,549 735 1,200 0 10,400 20,400 3,000 25,000 1,000 3,000 3,000 322,744

F U N D

26,489 980 1,979 2,468 (12,875) (765) 0 (300) 0 540 0 3,000 0 0 0 21,516

% Change Plus/(Minus)

15 96 15 13 (42) (51) 0 (100) 0 3 0 14 0 0 0 7

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

518 – Human Resources Department Organizational Chart The functions of this department are being absorbed by the Office of the City Manager and this department is being eliminated. The Human Resources Director position will not be filled and the other two positions eliminated in this organizational chart are now included in the Office of the City Manager’s Organizational Chart.

City Manager

HR Director

Benefits Coordinator*

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

Student Intern (Temp)*

*Positions moved to Office of the City Manager.

Staff Summary Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

2 1 3

3 1 4

3 1 4

2 1 3

0 0 0

Human Resources Director Benefits Coordinator Senior Office Assistant Student Intern (Temp)

1 1 0 1

1 1 1 1

1 1 1 1

1 1 0 1

0 0 0 0

G E N E R A L

F U N D

E X P E N S E S

P A G E

187

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

518 – Human Resources Department, continued

Five-Year Position Summary

Human Resources Department Positions 5

4 1

1

3 1

OTHERS FULL-TIME

1

2 3 1

3

2

2

0

0 FY 04/05

FY 05/06

FY 06/07

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

P A G E

188

FY 07/08

FY 08/09

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

2 1 3

3 1 4

3 1 4

2 1 3

0 0 0

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department Functional Organizational Chart The Administrative Services Department serves as the City’s centralized point of disseminating information through the City’s website, www.sibfl.net; the local newspaper, the Sunny Isles Beach Sun; and the local cable government access channel, SIB TV 77. The department also provides centralized customer service and mail services for the Sunny Isles Beach Government Center and Pelican Community Park.

Administration •

Prepares and administers department budget.

•

Administers and directs centralized support services for lobby and reception areas, forms and promotional and gift items.

•

Directs customer services.

•

Directs communications for newspaper, brochures, website and cable television.

•

Participates in gathering, processing and maintaining historical information and memorabilia.

•

Administers application of City’s branding.

•

Administers non-sworn badge assignments.

•

Plans, directs and coordinates printing projects.

•

Designs and coordinates placement of ads.

•

Serves as liaison for library, Post Office, Concerned Citizens, Chamber of Commerce, Aventura Marketing Council, the Sunny Isles Beach Resort Association and other non-profit organizations.

Communications •

Responsible for content on the government cable access channel, SIB TV 77 and on the City’s official website, www.sibfl.net.

•

Updates, writes, edits and compiles copy for the newspaper, television announcements and website content.

•

Produces brochures, mailers, flyers and public service announcements (PSAs).

•

In cooperation with Finance Department and City Manager’s office, coordinates production of budget and other publications as requested.

•

Produces internal directories and information guide.

•

Researches other local, state and federal publications appropriate to residents and provides copies at Government Center.

G E N E R A L

F U N D

E X P E N S E S

P A G E

189

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Customer Service •

Staffs information center on first floor and reception desk on fourth floor to direct visitors, answer questions, answer the City’s general information number and route calls to the appropriate departments.

•

Distributes information, brochures and promotional items.

Interdepartmental Projects •

Meets with representatives from other departments regarding special projects.

•

Maintains consistent branding on print materials, promotional items, banners, vehicles, signage, presentations and uniforms.

Mail •

Processes incoming mail and distributes daily.

•

Collects and processes outgoing mail daily.

•

Distributes inter-office mail daily.

•

Handles incoming and outgoing packages for couriers (e.g., Fed Ex and UPS) and maintains log of incoming and outgoing packages.

•

Contacts building maintenance for large deliveries.

Manpower Services •

Provides office assistant support for City Commission.

•

Staffs information center during library hours.

•

Handles other department telephones upon request.

•

Staffs phones in post-emergency situations.

P A G E

190

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Organizational Chart

City Manager

Assistant City Manager, Finance Division

Administrative Services Director

Administrative Assistant to DH

Sr. Office Assistant

Office Assistant Office Assistant F/T (1)

Office Assistant Int (2) Office Assistant (Int) 1

Student Intern (1-Temp) Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

G E N E R A L

F U N D

E X P E N S E S

P A G E

191

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Staff Summary Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions Administrative Services Director Administrative Assistant to Department Head Administrative Coordinator /Office Supervisor Administrative Coord /Video Development Coord Sr. Office Assistant Office Assistant** Office Assistant (Int)** Office Assistant - After Hours (Int)** Student Intern (Temp)**

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

5 7 12

6 8 14

6 8 14

4 4 8

5 3 8

1 1 1 0 1 1 1 4 2

1 1 1 1 1 1 1 4 3

1 1 1 1 1 1 1 4 3

1 1 0 0 1 1 1 2 1

1 1 0 0 1 2 2 0 1

** These positions provide one-person coverage in three areas for 130 hours per week: 1. First floor information center 62.5 hours per week o M, Th, F: 8:30 a.m.-6:00 p.m.; o T, W: 8:30 a.m.-9:00 p.m.; S, 9:00 a.m. – 6:00 p.m. o 5-6 hours per month for night-time committee and commission meetings. 2. Fourth floor reception area 42.5 hours per week: o M-F, 8:30 a.m. – 5:00 p.m. 3. Mail processing 25 hours per week (receiving, sorting, and distributing all in-coming and internal mail and packages, and processing all out-going mail and packages).

P A G E

192

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Five-Year Position Summary Administrative Services Department Positions 16

14

12

10

8

8

7

OTHERS FULL-TIME

8 3 6

4

4 6

6 5

5 2

4

0 FY 04/05

FY 05/06

FY 06/07

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

G E N E R A L

F U N D

E X P E N S E S

FY 07/08

FY 08/09

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

5 7 12

6 8 14

6 8 14

4 4 8

5 3 8

P A G E

193

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Mission Statement The Administrative Services Department provides – in a professional, friendly and timely manner – support services to other City departments; and accurate information about City services, happenings, events, meetings and other governmental services to residents, visitors and employees. Administrative Services builds the City’s image in all methods of communication.

Service Statement Communications Administrative Services not only provides information in person and on the telephone, but also publishes information via print, cable television and the internet. The department produces articles, photos and public service announcements (PSAs), and coordinates submitting articles, PSAs and photos from other City departments and community non-profit organizations for publication in the Sunny Isles Beach Sun. In cooperation with Information Technology, Administrative Services administers the agreement with Miami-Dade County for hosting and maintenance services of the City’s official website, www.sibfl.net. Administrative Services and Information Technology Departments manage the City’s government cable access channel, SIB TV Channel 77, airing tape-delayed broadcasts of the City Commission Meetings; videos on topics such as: traffic safety, jay walking, beach flag warning system, hurricane preparedness, the City Commission, hours of operations, promotions for summer camp and other events. New videos are now produced by the Information Technology department staff. Much of the air time is filled with information presented in a bulletin board format listing: Calendar of Events and Meetings, Commission Meeting Agendas, Commission Meeting results, upcoming cultural events, beach access and park locations, building location and hours of operations, Community Shuttle pick-up locations, library programming, lane closures, etc. Updates are made on a daily basis. The department produces information “Ask City Hall” - a new feature on the City’s website. Visitors to the website can search frequently asked questions, submit questions, make requests and track their status. Staff maintains the knowledge base for this feature with input from every City Department and acts as the coordinator of “Ask City Hall.”

P A G E

194

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Customer Service Administrative Services staffs the Information Center on Floor 1 in the Sunny Isles Beach Government Center providing information, directing visitors and handling mail, packages and deliveries. Administrative Services also staffs the reception desk on Floor 4 providing reception services for elected officials and departments; this employee provides information on the telephone and directs callers to the appropriate department.

Centralized Services Administrative Services provides to other City departments reception and mail services. Administrative Services also provides office assistance support to elected officials and other departments as needed. The department also produces a City Calendar that includes all meetings and events scheduled through the Office of the City Clerk as well as program and event offerings from the Cultural & Human Services Department.

Did You Know? Administrative Services staffs the Information Center located on the first floor of the Sunny Isles Beach Government Center 62.5 hours per week as follows: •

42.5 hours when City Hall offices are open.

•

20 hours when the library is open beyond City Hall hours, including evenings and Saturdays, and on evenings when there are City meetings.

On average per day, Monday through Friday between 8:30 a.m. and 6:00 p.m., 121 visitors interact with staff at the Information Center. In response to the many questions directed to our customer service staff, and the variety of information requested, Administrative Services created and maintains an Information Handbook for Receptionists. In an effort to provide accurate information, this reference book, which includes facts about 115 different topics, is updated regularly. This handbook includes contact information about all government services available to our residents, including but not limited to: recreation, permitting, business licenses from the City, potable water from North Miami Beach, Fire Rescue from Miami-Dade County, Driver’s Licenses from the State and Social Security and IRS from the federal government.

G E N E R A L

F U N D

E X P E N S E S

P A G E

195

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Performance Indicators Community Newspaper: Sunny Isles Beach Sun Administrative Services produces and submits information for 24 issues per year (minimum 8 pages per issue, 16 pages per month) of the Community Newspaper, Sunny Isles Beach Sun. More than 7,000 copies of each issue are distributed throughout the City.

Community Newspaper: Sunny Isles Beach Sun Three-Year Summary Photographs Public Service Announcements & Information

FY 04/05 Actual 500 247

FY 05/06 Actual 472 207

FY 06/07 Actual 320 336

FY 07/08 Projected 343 338

Information from Office of the City Clerk

Commission Agendas Public Notices Calendar of Meetings and Events Total

18 12 21 51

13 5 23 41

14 1 20 35

11 3 20 34

Articles by various departments:

Administrative Services Department Are You Aware / Where in the World is the Sunny Isles Beach Sun? Building Department City Manager Code Enforcement & Licensing Mayor and Commissioners Cultural & Human Services Department Police Department Other Total Articles

17 15

37 0

34 12

18 19

4 2 12 14 17 40 34 155

19 3 8 17 37 44 29 194

3 2 26 21 30 37 5 170

7 1 29 13 35 25 32 178

P A G E

196

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Accomplishments 2007/08 Department accomplishments include: •

Reorganized the department and trained staff to handle new assignments.

•

Applied Sunny Isles Beach, florida’s riviera branding to new promotional items.

•

Updated City’s website (sibfl.net) to enhance navigational ability and branding for City’s new tag line, Sunny Isles Beach, florida’s riviera. Also added the ability of City staff to update the calendar of events and input daily beach conditions.

•

Worked with vendor to produce first City Guide, Sunny Isles Beach edition and distributed 25,000 copies throughout the City’s residential, business and resort community.

•

Worked with the Cultural & Human Services Department to create a new Community Shuttle Bus Map that included the Bus-2-Bus routes.

•

Continued working closely with the Sunny Isles Beach Resort Association (SIBRA) to enhance the City’s marketing efforts and coordinate events.

•

Continued running tape-delayed cable-casts of Regular City Commission meetings.

•

Produced a City desk calendar, free to residents, featuring winning photos from an annual photo contest.

•

Ran annual Hurricane Preparedness informational campaign through Sunny Isles Beach Sun newspaper, www.sibfl.net and SIB TV, including printing and distributing 10,000 hurricane brochures.

•

To ensure its widest audience is being reached, revised the distribution list for local delivery of Sunny Isles Beach Sun newspaper.

•

Began coordinating production of history video based on the book From Sandbar to Sophistication, The Story of Sunny Isles Beach by author Seth H. Bramson.

•

Assisted with ad campaign for the OSS Powerboat Races that ran the weekend of the City’s 11 Anniversary celebration.

•

Worked with the Cultural & Human Services Department to create a branding for their new offices in Pelican Community Park.

•

Implemented “Ask City Hall” - a new feature on the City’s website where visitors can search frequently asked questions, submit questions, make requests and track their status. Worked with Information Technology and other City departments to build the knowledge base for this feature.

G E N E R A L

F U N D

E X P E N S E S

P A G E

197

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Goals and Objectives 2008/09 In keeping with the Goals and Objectives of the City, some of the department’s goals for the upcoming year include: •

Support front-line staff to improve/refresh their customer services skills.

•

Working with the Sunny Isles Beach Resort Association, renovate the offices on the first floor of the Sunny Isles Beach Government Center into an inviting and unique visitor center. Stock the visitor center with unique items for sale to the public.

•

Continue to apply the branding of the City’s new tag line, Sunny Isles Beach, florida’s riviera.

•

Participate in the annual Hurricane Preparedness campaign.

•

Create a City Map and distribute to the public.

•

Run a photo contest and produce a City calendar featuring winning photos.

•

To increase efficiency, work closely with the Finance Department and Information Technology to improve the process of automating and creating the annual City budget.

P A G E

198

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Summary of Budget Changes Personnel - 5120 Increase includes changing one Office Assistant from intermittent to full-time making this position eligible for benefits. Intermittent Office Assistants cover 90 of 130 customer service hours. This move allocates more of those hours to full-time employees. The workload in Administrative Services has increased due to the administration of the website and the new Ask City Hall function on the website. This now makes it difficult to have to continually train new staff because of turnovers.

Public Relations & Promotions - 5314 Transfer $50,750 to City/Sunny Isles Beach Resort Association projects (10-519-5578). This line item includes the cost of producing two editions of a city guide for fiscal year 2008/09. To help offset their cost, the department will include in the two professionallyproduced city guides information previously printed under separate cover, such as: the Cultural & Human Services Calendar of Programs and Events, Hurricane Brochure and History Hall brochure and therefore transfer in $11,900 from printing (5470). 25,000 copies of each city guide edition will be distributed throughout the City. In addition, sponsorship for the Sunny Isles Beach Magazine has been reduced from $12,000 to $6,000 per year.

Printing - 5470 Decrease of $5,910 due to the difference between a transfer to 5314 of $11,900 and an increase in other printing costs.

Sunny Isles Beach Resort Association - 5578 This is a new account for City projects in partnership with the Sunny Isles Beach Resort Association. This reflects a transfer of $50,750 from 10-519-5314, $40,000 from Cultural and Human Services – 10-572-5578 and an increase for public relations and marketing. The total budgeted amount includes the following: •

$66,000 – Public relations firm (contract: $61,500, special events: $4,500).

•

$20,000 – Cost of staffing the Visitor Center 30 hours per week.

•

$40,000 – Consultant fees for planning, managing and producing the City’s annual Jazz Fest.

•

$23,750 – Marketing and advertising fees.

Banners - 5527 The responsibility and accountability for banners has been moved from the Public Works Department to the Administrative Services Department. The amount of $17,000 was transferred from 10-539-5527 (Public Works Department). G E N E R A L

F U N D

E X P E N S E S

P A G E

199

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

519 – Administrative Services Department, continued

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. Five-Year Operating Budget History $4,500,000 $4,000,000 $3,500,000

$4,033,638

$3,842,163

$3,000,000 $2,500,000 $2,000,000 $1,500,000

$2,027,562

$681,095

$1,000,000 $500,000 $0 FY 04/05

FY 05/06

FY 06/07

FY 07/08

$810,750

FY 08/09

Expense Justification Worksheet City of Sunny Isles Beach

Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 519 - Administration YTD Actual thru 05/31/08

Account Account Name

5120 Regular Salaries 5140 Overtime 5201 Accrued Time Payable 5210 FICA Payroll Taxes 5220 Retirement Contribution 5230 Health,Dental & Life Ins. 5240 Worker's Comp Insurance 5250 Temporary Staff 5313 Admin 5314 Public Relations Promotio 5340 Temporary Clerical Cont. 5401 Allowance /Mileage 5420 Postage 5441 Equipment Rental 5463 R & M Maintenance 5470 Printing 5471 10th anniversary 5510 Office Supplies 5511 Special Dept.Supplies 5527 Banners 5541 Dues,Sub & Memberships 5542 Travel,Conf & Meetings 5543 Education & Training 5578 SIBRA 5641 Office Equipment 5643 Other Capital *TOTAL 519

P A G E

200

Current FY Amended Budget

215,135 2,500 0 19,500 22,000 44,000 2,000 0 28,500 116,220 36,920 400 48,900 1,944 2,000 95,410 0 0 40,406 0 560 2,200 2,500 0 0 0 681,095

YTD Actual

131,673 1,101 0 11,550 12,811 19,112 2,453 0 11,339 49,999 19,916 9 25,277 1,880 0 55,591 (200) 2,420 22,497 0 364 644 800 0 0 0 369,236

Additional Projected Expense

% Used

61 44 59 58 43 123 40 43 54 2 52 97 58 56 65 29 32

54

69,710 583 0 6,403 6,784 10,119 1,299 0 14,300 64,850 0 0 22,784 2,592 0 26,284 0 0 17,592 0 180 500 500 0 0 0 244,480

Current FY Total Projected Current FY Expense (Over)/Under

201,383 1,684 0 17,953 19,595 29,231 3,752 0 25,639 114,849 19,916 9 48,061 4,472 0 81,875 (200) 2,420 40,089 0 544 1,144 1,300 0 0 0 613,716

13,752 816 0 1,547 2,405 14,769 (1,752) 0 2,861 1,371 17,004 391 839 (2,528) 2,000 13,535 200 (2,420) 317 0 16 1,056 1,200 0 0 0 67,379

G E N E R A L

Next FY Budget

$ Change Plus/(Minus)

250,063 2,500 0 19,321 26,286 32,292 944 21,000 23,950 83,478 0 400 56,044 7,776 0 89,500 0 0 28,126 17,000 320 1,000 1,000 149,750 0 0 810,750

F U N D

34,928 0 0 (179) 4,286 (11,708) (1,056) 21,000 (4,550) (32,742) (36,920) 0 7,144 5,832 (2,000) (5,910) 0 0 (12,280) 17,000 (240) (1,200) (1,500) 149,750 0 0 129,655

% Change Plus/(Minus)

16 0 0 0 19 (27) (53) 0 (16) (28) (100) 0 15 300 (100) (6) 0 0 (30) 0 (43) (55) (60) 0 0 0 19

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department Functional Organizational Chart •

Provides police services and public safety effort through the uniform patrol, investigative and administrative divisions of the Police Department.

•

Protects the interests of all through attendance at various functions including commission meetings, special association meetings, City-sponsored events and celebrations and major holiday planning.

•

Protects the safety of residents, business owners and tourists through specialized services including: Marine Patrol, A.T.V. beach patrol, bicycle patrol and K-9 services.

•

Interacts with other departments within City government to provide resources and public safety support when requested.

•

Handles the nucleus of all programs and administrative tasks relevant to the operation of the Police Department: this includes but is not limited to: time and attendance, grants, recruitment and hiring, training and personnel and communications.

G E N E R A L

F U N D

E X P E N S E S

P A G E

201

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Organizational Chart City Manager Chief of Police

Admin Assist to DH

Operations Div. Captain

Administration Div. Captain

Admin Assist to Div Head

Sergeant (4) 1-Day 1-Aft. 2-Midnight

Corporal (3) 1-Day 1-Aft. 1-Midnight

Officers (24) 6-Day 8-Aft. 9-Night

.

Criminal Investigation Unit 1-Mstr. Sgt. 1-Sergeant

Marine Unit Sergeant

Motor Unit Officer (3)

Detectives (5)

Officer (3)

Evidence Specialist

Admin Assist to Div Head

Sergeant S.O.P. Professional Compliance

Sergeant Training/ Quartermaster

Police Communications Officer (8) Police Records Technician

Administrative Coordinator I

1-Officer School liaison

P A G E

202

Sergeant Fleet Coor./ OCDETF

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Staff Summary Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Int, Temp) – Crossing Guards* Total Positions

64 3 67

69 3 72

68 0 68

61 TBD 61

61 0 61

Police Chief Assistant Police Chief Police Captain Lieutenant Master Sergeant Sergeant Corporal Detective Officer Police Communications Officer (Dispatcher) Dispatcher (P/T) Administrative Assistant to Department Head Administrative Assistant to Division Head Administrative Coordinator Police Records Technician Administrative Coordinator I Senior Police Office Assistant (Records) Police Office Assistant Evidence Specialist Accreditation Coordinator

1 0 1 3 1 10 1 6 26 8 3 1 0 2 0 0 2 0 1 1

1 1 1 2 1 11 0 5 30 8 3 2 1 1 0 0 2 1 1 1

1 1 1 2 1 11 0 5 30 8 0 2 1 1 0 0 2 0 1 1

1 0 2 0 1 9 0 5 29 8 0 1 2 0 0 0 2 0 1 0

1 0 2 0 1 9 3 5 27 8 0 1 1 0 1 1 0 0 1 0

* Crossing Guards for the new school are being handled by contracted services.

G E N E R A L

F U N D

E X P E N S E S

P A G E

203

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Five-Year Position Summary Police Department Positions 74

72

3 70

68 OTHERS FULL-TIME 66 3 69 68

64

62

64

61

61

FY 07/08

FY 08/09

60 FY 04/05

FY 05/06

FY 06/07

Staff Summary Total Full-time Total Other (P/T, Int, Temp)- Crossing Guards Total Positions

P A G E

204

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

64 3 67

69 3 72

68 0 68

61 TBD 61

61 0 61

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Mission Statement The mission of the Sunny Isles Beach Police Department is to enhance the quality of life in the City of Sunny Isles Beach by developing partnerships with the community, private sector, neighboring municipalities and other entities of City government in a manner that promotes preservation of life and property, maintains peaceful public order, assures the orderly movement of traffic, reduces fear of crime, provides for safe beaches, assists in medical emergencies and assures the enforcement of the laws of the United States, State of Florida and the City of Sunny Isles Beach with respect for human dignity.

Service Statement The Police Department serves the community by providing services from three major divisions. They are:

Uniform Patrol Division The first line of defense and response by a police department is the uniform patrol officer. Our agency is extremely proud of the fact that the average response time on calls for service is under 2 minutes. We do not hold calls no matter how trivial or routine they may appear. Quick response has been a direct contributing factor in the apprehension of criminals during in-progress crimes, which subsequently has greatly reduced both major and minor crimes within the City.

Investigative Division The call for service and filing of an initial police report is only the beginning of the investigative process. A complete and professional follow up by investigators assigned to the detective bureau is the heart and soul of the criminal investigative process. Currently, 5 detectives are assigned to the division under the supervision of a Detective Sergeant. The division is headed by the Investigative Lieutenant who also oversees the Internal Affairs Unit within the division.

Administrative Division The Administrative Division is the central nervous system of the police department. All other entities draw from this division from hiring personnel to recording benefits packages. Fortunately, a sound hiring process has kept attrition to a negligible level and certainly by comparison to the local and state level of departures.

G E N E R A L

F U N D

E X P E N S E S

P A G E

205

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Did You Know? •

Statistical data is captured by the Police Department in a number of areas so that annual comparisons may be studied for many reasons. Some of those reasons are to insure that our policing methods are not only sound but effective. Traffic within Sunny Isles Beach is a priority concern for all. Therefore, traffic enforcement to insure compliance to the laws of the state, county and local ordinances are paramount. The minimization of violent crimes against persons is a must and is measured via police reports that record data on such incidents.

•

Data regarding arrests of subjects is an important criterion to monitor the safety of our residents against intruders who would compromise that safety. A significant drop in the number of arrests for serious crimes can support the effects of a proactive initiative against unacceptable, criminal behavior. The policy of the Sunny Isles Beach Police is that of zero tolerance when it comes to criminal behavior that infringes upon the safety of our residents and visitors.

•

Members of your Police Department have received 12 Law Enforcement Officer of the Year Awards; 6 Dade County Chiefs of Police Awards; Two Officer of the Year Awards and One National Officer of the Year Award since our inception in 1998.

•

The mantra of the Sunny Isles Beach Police Department is “How Can I Help You?” and “We Make a Difference One Call at a Time.”

With this philosophy every

officer, regardless of rank, is expected to go that extra distance, above and beyond, in service to our residents, business owners and visitors.

Comparative Statistical Data Category

FY 2005/06

FY 2006/07

Calls for Service

9,036

9,186

9,535

Reports Filed

3,806

3,963

4,214

86

76

92

345

350

337

65

66

76

Felony Arrests Misdemeanor Arrests Warrant Arrests Persons Recovered (Missing)

15

11

09

Vehicles Recovered (Stolen)

07

09

09

8,059

7,346

12,059

220

191

181

Persons Checked Field Interviews Filed Traffic Stops

13,044

11,515

14,934

Hazardous Citations

7,924

6,598

7,466

Non-Moving Citations

4,472

3,862

5,562

Written Warnings

2,894

2,115

2,820

D.U.I./D.R.E. Arrests Traffic Crashes Reported

P A G E

FY 2004/05

206

44

39

20

607

656

508

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Accomplishments 2007/08 •

Proudly maintained the promised level of efficiency, timeliness in response to calls and effectiveness for safety in the community, even with the reduction and consolidation of personnel positions from the previous fiscal year.

•

Developed a partnership and liaison with the new city school specifically relating to safety through school crossing guards and a school liaison officer with responsibilities to the children’s safety, teaching, protection of school officials and problem solving at the school and community center.

•

Automated a sophisticated, electronic records management program for the police department, serving both the public and government entities.

•

Established a fully functional Mobile Incident Command Post and Response to Emergency Trailer, all in one; this allows for and has served both City events such as M.T.V. productions and multi-agency task force operations such as traffic checkpoints and critical incidents. Provisions made for an immediate response to critical incidents for all 24/7 shifts.

•

Established a “Live Scan” Electronic Fingerprinting System for in-house and City use. Benefits and uses from this system include: Pre-employment background checks; criminal history checks received within 24 hours - eliminating the 4-6 week wait for results on prospective employees’ backgrounds reducing liability and hiring errors.

•

Continued development of Hurricane

Preparedness Plan and Emergency

Operations in conjunction with the Administrative Division of the City, to provide timely and in depth information for the Hurricane Season. •

Through Task Force Operations Detectives participated in the successful dismantling of a sophisticated, International Drug Trafficking and Money Laundering Organization spanning three countries through D.E. A.

•

Recognized amongst South Florida Law Enforcement Officers by receiving the prestigious L.E.O. Award by one member of the Department and Rookie of the Year Award for all of Miami-Dade County by another member.

G E N E R A L

F U N D

E X P E N S E S

P A G E

207

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Goals and Objectives 2008/09 •

Continue effective partnership with Sunny Isles Beach Community School Staff, dealing with the K-8 school specifically in the areas of: traffic, security, student assistance, crossing guards, after-hour activities and educator/public safety liaison.

•

Enhance traffic programs to create a more efficient commute through the City.

•

Complete weather alert system project to be deemed a “Storm-Ready City.”

•

Assist all other City departments in the interest of public safety, efficient operation and overall support for City events.

•

Effect a reasonable and enforceable anti-Jaywalking campaign throughout the City, especially along Collins Avenue.

•

Install traffic cameras in critical intersections along Collins Avenue as part of an anti-red light running campaign, which would provide for civil penalties to the City for violations, but more importantly a safety factor for motorists.

P A G E

208

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Summary of Budget Changes Manpower/Personnel With the advent of the new school opening in the City in August 2008, additional responsibilities and challenges face the Police Department. Traffic control and safety issues will be a priority. Critical areas of police visibility have been identified not only by the department but also by Traffic Engineering Consultants. The safety of our children is paramount. Unfortunately, the hours of operation of the school extend over two (2) separate shifts for the police department, days and afternoons. Afternoon pick up and dismissal of students will have similar challenges and responsibilities as the early morning day shift. To address the aforementioned, as well as the implementation of a school liaison officer (S.L.O.), the Police Department is requesting one (1) additional Police Officer position for fiscal year 2008/09. This position will supplant the move from Uniform Patrol to the School Liaison Officer. The Police Department is requesting that three (3) supervisory positions be made from the patrolman ranks to that of corporal, a first level of supervision. This is a cost saving measure in that it allows for supervision to be in place in the absence of a squad leader (Sergeant) and avoids costly overtime to a secondary sergeant. This practice allows for accountability and supervision on duty on all shifts, 24x7. Finally, in order to continue with fiscal responsibility due to budgetary constraints, the police department has eliminated one (1) clerical position and transferred those responsibilities to the Administrative Sergeants as additional duties. This allowed the Police Department to move that clerical person back to the Communications Division, eliminating the need to hire an additional dispatcher for that position as well. This is a cost savings and manpower efficiency move which ultimately keeps the Police Department at exactly the same strength as fiscal year 2007/08. The increase in the budget is primarily due to the recent compensation package implemented by the City Commission earlier this year. Even with the implementation of the school and community center, it is our goal and challenge to continue providing the same timely, efficient police service to the community as previously rendered.

Office Supplies The procurement and distribution of office supplies has been centralized in the Finance Department. The amount of $24,840 was transferred from 521-10-5510 (Police Department) to 10-513-5510 (Finance Department).

G E N E R A L

F U N D

E X P E N S E S

P A G E

209

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. This chart does not include the budget of Cost Center 522 – School Crossing. Five-Year Operating Budget History $6,496,857

$6,600,000

$6,522,580

$6,483,016

$6,400,000 $6,200,000

$6,052,829 $5,868,226

$6,000,000 $5,800,000 $5,600,000 $5,400,000 FY 04/05

P A G E

210

FY 05/06

FY 06/07

FY 07/08

FY 08/09

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Expense Justification Worksheet City of Sunny Isles Beach

Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 521 - Police 4 Current FY Amended Budget

Account

5120 Regular Salaries 5140 Overtime 5141 Holiday Worked 5142 Special Duty Pay 5143 Comp Time Payout 5150 Education Incentive 5210 FICA Payroll Taxes 5220 Retirement 5230 Health,Dental & Life 5240 Worker's Comp 5317 Professional Services 5350 Investigations 5441 Equipment Rental 5462 R & M Equipment 5465 R&M Radio & Rader 5510 Office Supplies 5511 Special Dept.Supplies 5521 Uniform & Accessories 5522 Uniform Maintenance 5526 Ammunition 5541 Dues,Sub & 5542 Travel,Conf & 5543 Education & Training 5643 Other Capital *TOTAL 521

G E N E R A L

F U N D

3,552,490 323,000 120,954 153,000 32,400 53,760 305,103 731,954 371,453 195,500 5,000 18,000 80,036 1,350 17,100 24,840 43,086 51,950 18,400 13,500 4,500 6,750 26,100 39,800 6,190,026

YTD Actual

Additional Projected Expense

% Used

2,159,430 143,821 101,061 204,577 19,872 26,326 194,027 475,363 338,589 129,519 0 7,329 53,594 20 2,373 17,258 22,617 16,652 9,618 640 3,220 0 45 41,785 3,967,736

E X P E N S E S

61 45 84 134 61 49 64 65 91 66 41 67 1 14 69 52 32 52 5 72 105 64

1,207,778 175,268 11,267 102,288 11,500 13,500 91,674 177,518 169,294 35,070 20,160 0 26,442 50 5,000 7,582 20,100 35,000 18,000 12,900 1,000 0 5,000 39,800 2,186,191

Current FY Total Projected Current FY Expense (Over)/Under

3,367,208 319,089 112,328 306,865 31,372 39,826 285,701 652,881 507,883 164,589 20,160 7,329 80,036 70 7,373 24,840 42,717 51,652 27,618 13,540 4,220 0 5,045 81,585 6,153,927

185,282 3,911 8,626 (153,865) 1,028 13,934 19,402 79,073 (136,430) 30,911 (15,160) 10,671 0 1,280 9,727 0 369 298 (9,218) (40) 280 6,750 21,055 (41,785) 36,099

Next FY Budget

3,708,450 339,150 140,538 153,000 32,400 57,400 338,967 857,717 488,254 132,389 0 18,000 84,179 1,000 13,700 0 43,086 51,950 18,400 13,500 4,500 6,000 20,000 0 6,522,580

$ Change Plus/(Minus)

155,960 16,150 19,584 0 0 3,640 33,864 125,763 116,801 (63,111) (5,000) 0 4,143 (350) (3,400) (24,840) 0 0 0 0 0 (750) (6,100) (39,800) 332,554

% Change Plus/(Minus)

4 5 16 0 0 7 11 17 31 (32) (100) 0 5 (26) (20) (100) 0 0 0 0 0 (11) (23) (100) 5

P A G E

211

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

521 – Police Department, continued

Cost Center 522 – School Crossing The following costs are related to funding school crossing guards and are not included in the Police Departmental budget. City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 522 - School Crossing YTD Actual thru 05/31/08

Account Account Name

5120 5140

Regular Salaries Overtime FICA Payroll 5210 Taxes Retirement 5220 Contribution Health,Dental & 5230 Life Ins. Worker's Comp 5240 Insurance Professional 5317 Services *TOTAL 522

P A G E

212

Current FY Amended Budget

YTD Actual

% Used

Additional Projected Expense

Current FY Total Projected Expense

Current FY (Over)/Under

Next FY Budget

$ Change Plus/(Minus)

% Change Plus/(Minus)

0 0

0 0

0 0

0 0

0 0

67,607 35,100

67,607 35,100

0 0

0

0

0

0

0

7,857

7,857

0

0

0

0

0

0

21,487

21,487

0

0

0

0

0

0

8,946

8,946

0

0

0

0

0

0

4,623

4,623

0

0 0

0 0

0 0

0 0

0 0

121,000 266,620

121,000 266,620

0 0

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department Functional Organizational Chart – Code Enforcement & Licensing Administration •

Assists residents, visitors and business owners with application processes for the following: o

Local Business Tax Receipts and Certificates of Use.

o

Alarm Registrations.

o

News Racks.

o

Special Events Permits.

o

Beach Chairs Applications.

o

Lane closures along Collins Avenue, Sunny Isles Boulevard and interior streets.

o

Solid Waste.

o

Parking Permits.

o

Parking Enforcement related issues.

o

Lien Searches.

o

Code Enforcement complaints.

•

Serves as a liaison between businesses and various City Departments.

•

Serves as a liaison between City businesses and various local, County, State and Federal Agencies.

By following Department policies and procedures, administrative staff not only guides new business owners toward operating their businesses legally, but also preserves the City’s image and excellent reputation.

Customer Service •

Front-counter staff is cross-trained to attend walk-in customers with questions on various licensing processes, Code Enforcement issues, Planning and Zoning issues, as well as minimum Building Department issues.

•

Staff answers customers’ telephone calls and complaints in a professional manner.

•

On a daily basis, staff provides support to the Code Enforcement Officers and violators.

G E N E R A L

F U N D

E X P E N S E S

P A G E

213

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Functional Organizational Chart – Planning & Zoning Administration •

Acts as City’s representative and expert witness in litigation and condemnations related to zoning issues.

•

Serves as a liaison with developers of new residential, commercial and industrial developments.

•

Serves as a liaison with Census Bureau.

•

Prepares agenda items and provides technical support to the City Commission.

Application and Review Process •

Provides information regarding a variety of application procedures, processes and requirements.

•

Reviews site plan applications for compliance with City ordinances and regulations.

•

Reviews special use requests for compliance with City ordinances and regulations.

•

Reviews subdivision plats and site condominium applications for compliance with City ordinances and regulations.

•

Reviews rezoning applications for compliance with the future land use plan and provides recommendations.

•

Reviews

zoning

ordinance

text

amendment

applications

and

provides

recommendations. •

Reviews street opening and vacation requests for compliance with City ordinances and regulations.

•

Provides design assistance to developers and City staff.

•

Conducts site plan compliance inspections prior to issuance of certificates of occupancy.

Planning, Zoning and Land Use •

Provides information regarding City zoning ordinances and subdivision regulations.

•

Provides information regarding planning, land use and zoning issues.

•

Prepares and maintains existing land use maps.

•

Prepares and maintains property inventory database and corresponding maps.

•

Prepares and maintains residential development maps and lists.

•

Prepares and maintains master subdivision maps and lists.

•

Prepares and maintains zoning districts map.

•

Prepares and maintains local area plans and corridor studies.

•

Works with the Planning Commission to prepare and maintain the future land use plan including the future land use plan text document, future land use plan map, transportation plan map and natural features map.

P A G E

214

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Organizational Chart

City Manager

Assistant City Manager, Service Division Community Development Director

Asst. Code Enforcement & Licensing Director Planning and Zoning Technician Code Enforc. Clerk

Admin Coordinator

Permit and Licensing Clerk

Licensing Inspector

Student Intern (Temp)

Code Enforcement Officer II

Parking Enf. Spec. Int (4)

Code Enforcement Officer I (2) Code Enforcement Officer I

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

G E N E R A L

F U N D

E X P E N S E S

P A G E

215

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Staff Summary Staff Summary

FY 04/05

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

11 5 16 0 1 0 1 0 3 1 1 1 4 0 1 1 0 1 1 0

Community Development Director Code Enforcement Director/Assistant Administrator Assistant Code Enforcement and Licensing Director Occupational Licensing Official Code Enforcement Officer II Code Enforcement Officer I Parking Enforcement Specialist (F/T) Administrative Coordinator Permit and Licensing Clerk Parking Enforcement Specialist (Int) Licensing Inspector Student Intern (Temp) Planning and Zoning Administrator Planning and Zoning Technician Administrative Coordinator Zoning Clerk Code Enforcement Clerk

P A G E

216

FY 05/06

FY 06/07

FY 07/08

FY 08/09

10 5 15

10 5 15

9 5 14

10 5 15

0 1 0 1 0 3 1 1 1 4 0 1 1 1 0 0 0

1 0 1 1 0 3 0 1 1 4 1 1 0 1 0 0 0

1 0 1 0 0 3 0 1 1 4 1 1 0 1 0 0 0

1 0 1 0 1 3 0 1 1 4 1 1 0 0 0 0 1

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Five-Year Position Summary Community Development Department Positions 18

16

14

5 5

12

5

5 5

10 OTHERS FULL-TIME 8

6

11

10

10

FY 05/06

FY 06/07

10

9

4

2

0 FY 04/05

FY 07/08

FY 08/09

Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

11 5 16

10 5 15

10 5 15

9 5 14

10 5 15

G E N E R A L

F U N D

E X P E N S E S

P A G E

217

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Mission Statement The Community Development Department is dedicated to the education and assistance of our citizens through the effective application of modern Code Enforcement programs applied to protect the Community’s health, safety and welfare so that, in cooperation, we may improve the quality of life within our City and obtain voluntary compliance. The Community Development Department continues to apply community-oriented enforcement programs to property owners within the City. Our practice is to incorporate the most current enforcement methods and techniques while maintaining a Community service approach, as well as providing assistance to the businesses at large, assuring that all their businesses-related issues and Code Enforcement needs are addressed, in a timely and effective manner. The Department understands that, in the long-term, this is the most effective approach to gain voluntary compliance from violators. It does not mean that our citizens are immune from notices of violations and civil penalties, but that warnings and fines are merely tools or means to obtain compliance with City Codes. Our goal is to educate and assist present and future residents, and the business community, through the effective and fair application of City Codes and Ordinances and by delivering quality service.

P A G E

218

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Service Statement The Department is dedicated to protect the health, safety and welfare of the citizens and visitors of Sunny Isles Beach. It coordinates and regulates the issuance of Local Business Tax Receipts as well as Certificates of Use for businesses that operate within City limits in coordination with the planning and zoning requirements. The Department handles all aspects of Code Enforcement thru the Code Enforcement Division, to assure compliance with laws and regulations mandated by the City Commission of the City of Sunny Isles Beach. In collaboration with the Police Department, the Burglar Alarm Division verifies the issuance of alarm permits and of violations for false alarms in commercial and residential areas. Furthermore, the Department works closely with: •

The Building Department, in matters of construction, alterations or remodeling done without a permit.

•

FDOT, to coordinate lane closures along Collins Avenue (State Road) and Sunny Isles Boulevard.

•

The Public Works & Engineering Department, to coordinate lane closures along interior roads while re-construction and maintenance is performed and opened lanes stay clear from obstruction. In tandem the Parking Enforcement Division provides constant monitoring and patrolling of all areas, from early morning to late in the evening, seven days a week and during holidays.

The Department strives to inform and educate the public in many different areas to assure the protection and well-being of the Community. Looking for compliance more than for penalties, the Department issues warnings prior to Civil Violations and disseminates information regarding new regulations adopted by the City Commission through local newspaper articles and via mass letters.

G E N E R A L

F U N D

E X P E N S E S

P A G E

219

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

General A Local Business Tax Receipt is not imposed as a regulatory fee. Staff is required, by State Statute, to verify that the applicant is in compliance with all State regulations and has paid the applicable regulatory fee(s) from the involved agencies. For instance, the Department of Business and Professional Regulation imposes a regulatory fee over restaurant licenses that covers the cost of administering and enforcing the subject law(s) (food service certification, cleanliness, capacity, etc.). Staff is specifically prohibited from issuing a Local Business Tax Receipt to an applicant that does not carry the required State License(s), registration(s), and/or certification(s), or is in violation of any of the City Codes. By acting as an agent of the State (via the right of taxation) staff supports the state’s regulations, and as such, acts as expediters focused on taking applicants through the licensing process, while assisting them in complying with Federal, State, County, and City laws and Ordinances. The City’s regulatory authority comes from State Statute 162 which gives Code Enforcement Officers the authority to enforce against violations of our City Code(s), by levying fines or seeking injunctive action in an appropriate court of jurisdiction. Therefore, we apply our regulatory authority through enforcement of Code Section 8A171 of our Code of Ordinances, for “Failure to obtain required City of Sunny Isles Beach Business Tax Receipt.”

Department Requirements Licensure in General: Rules (Chapter 197) License Required (per Ordinance 98-45 Section 2): “No Person, either directly or indirectly, shall, within the City limits, engage in or manage any Business in the City for which a License is required by this article for any category without first obtaining the required License for each such category from the City License Officer and without first having paid the amount of Tax required...” 1. Section 8A-171 Miami-Dade County Code, as adopted, for enforcement purposes; “Failure to obtain required City of Sunny Isles Beach Occupational License.” 2. Section 8A-172 Miami-Dade County Code, as adopted; “Any person who shall carry on or conduct any business or profession for which a license is required without first obtaining such license shall be guilty of a misdemeanor...”

P A G E

220

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Certificate of Use in General: Rules (Chapter 121) Certificate of Use Required: 1. It has been deemed unlawful for any person to open or operate any business and/or occupy any structure within the City limits for the privilege of engaging in any business prior to obtaining the required Certificate of Use. 2. No structure used for the purpose of doing business within the City limits shall be used or occupied, or any existing use enlarged, or any new use made of said structure, without first obtaining the required Certificate of Use. 3. The Certificate of Use shall be renewable annually for all existing, new and future business use classifications on any land, body of water and/or in any structure including the individual units within said structure within the City limits; including but not limited to those types of businesses as indicated in the City Business Zoning Classification Manual. 4. A separate Certificate of Use shall be obtained for each place of business and for each corporation and/or legal entity within each place of business. 5. It shall be the duty of every person owning, operating, or purchasing any business within the City limits to comply with the requirements of the ordinance prior to opening any business and/or occupying any structure.

G E N E R A L

F U N D

E X P E N S E S

P A G E

221

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Did You Know? •

The Community Development Department is open Monday through Friday, 8:30 a.m. to 4:00 p.m.

•

The estimated turn-around time for issuing a Local Business Tax Receipt and a Certificate of Use is one (1) week from the date that all required documents are on file.

•

For the convenience of residents and visitors, a Code Enforcement Complaints Hot Line was created and complainants may remain anonymous after voicing their concerns to staff or through the messaging system.

•

Code Enforcement enforces all Ordinances and all Sections of the City Charter, along with any and all Sections that were adopted from the Miami-Dade County Code of Ordinances.

•

The Ordinances that are enforced by the Community Development Department where enacted aiming very specific community needs. These ordinances maintain the esthetics of the City of Sunny Isles Beach and, in most cases, protect the life safety and wellbeing of residents and visitors.

•

Code Enforcement Officers are available on a daily basis from 9:00 a.m. to 4:30 p.m. to respond to any questions and meet with private owners. To promote outstanding customer service, special appointments may be scheduled for Saturdays and beyond the Department’s normal hours of operation.

•

Along with the Police Department, the Department monitors all false alarm related issues for commercial and residential areas. It also issues Alarm Permits for commercial and residential properties.

•

The Community Development Department is the Parking Enforcement Authority as provided by Ordinance 2003-177. Parking Enforcement Specialists monitor Florida Department of Transportation (FDOT) roads (e.g. Collins Ave. and Sunny Isles Boulevard) and interior City roads.

P A G E

222

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Performance Indicators History of Code Enforcement Cases Fiscal Year

Amount of Open Cases

Amount of Closed Cases

Amount of Issued Warnings

Amount of Issued CVNs

Amount of Courtesy Letters

Amount of Unfounded Cases

05/06

1,416

443

1021

228

0

0

06/07

898

506

715

344

0

0

07/08

1,835

824

1,329

529

0

0

4,146

1773

3065

1101

0

0

TOTAL

4500 4000 3500 3000 2500 2000 1500 1000 500 0 Amount of Open Cases Amount of Closed Cases Amount of Issued Warnings Amount of Issued CVNs Amount of Courtesy Letters

TOTAL 2007-2008 2006-2007

2005-2006 2006-2007 2007-2008 TOTAL

2005-2006 Amount of Unfounded Cases

History of Code Enforcement Cases Chart Fiscal Years 2005-2006 / 2006-2007 / 2007-2008

G E N E R A L

F U N D

E X P E N S E S

P A G E

223

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Number of Violations Comparison Chart Due to increased enforcement staff and number of patrols, the total number of violations has increased from FY 06/07 to FY 07/08. FY 06/07 Number of Violations

FY 07/08 Number of Violations

OCTOBER

33

119

NOVEMBER

30

53

DECEMBER

22

86

JANUARY

39

107

FEBRUARY

32

98

MARCH

30

82

APRIL

25

62

MAY

41

41

JUNE

32

82*

JULY

36

90*

AUGUST

52

90*

MONTH

SEPTEMBER 94 107* TOTAL 466 1,017 * Indicates projected numbers The number of violations has increased due to increased staff and patrols the City.

Number of Complaints Received FISCAL YEAR 2006 - 2007 TOTAL NUMBER OF COMPLAINTS RECEIVED 466 FISCAL YEAR 2007 - 2008 TOTAL NUMBER OF COMPLAINTS RECEIVED 648

P A G E

224

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Code Violation Revenue Fiscal Year

Amount of Issued CVN’s

Amount of Voided CVN’s

No. Of Days

Daily Avg. of Issued CVN’s

05/06

6,713

233

365

18.39

$70,599.00

06/07

5965

352

365

16.34

64,433.00

07/08

7232

1467

365

19.81

78,453.00

19,910

2,052

1,095

54.54

$213,485.00

Total

Total Revenue Collected $

History of Parking Enforcement

Civil Violations Issued

Amount of Void Civil Violations

Total Revenue Collected History of Parking Enforcement Chart Fiscal Years 2005-2006 / 2006-2007 / 2007-2008

G E N E R A L

F U N D

E X P E N S E S

P A G E

225

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Accomplishments 2007/08 •

Instrumental in creating the Water Restrictions Ordinance enacted by the City Commission when establishing “Water Conservation Month.” The ordinance provides the City the ability to regulate the water usage during times of declared water shortages, and to assist the South Florida Water Management District in the implementation of its water shortage plans.

•

Revised the seven-year old Franchise Ordinance related to Solid Waste collection to provide additional revenue originated by the various companies providing solid waste collection to the Community.

•

Revamped the Construction Sites Ordinance to require maintenance of construction sites areas, construction sites entrances and construction site surroundings. Also established monitoring the entrance and exits of construction sites to prevent carrying debris onto the street. Street reconstruction must meet the drive-ability criteria outlined by the Public Works & Engineering Director. This amendment provides the Department with the enforcement tool to assure life safety to pedestrians in reference to openings and covers that are placed on the street, as well as requirements for the condition of the sidewalks along the construction sites.

•

Assigned a fourth Code Enforcement Officer to the areas of Collins Avenue and Sunny Isles Boulevard that proved to be of immeasurable support in the improvement and enhancement of both locations. By dedicating one Enforcement Officer to the monitoring and issuance of Warning Notices of Violations, full compliance on violations occurring on this specific area, was achieved within shorter periods of time.

•

Interacted regularly with owners of shopping centers as well as tenants, for window and shopping plazas sign compliance, enhancing the uniform look pursued by the City Commission.

•

To provide highly visible enforcement and monitor the Noise Ordinance, established the need for officers on construction sites when developers are working extended hours. As a result, the department received no complaints related to this issue in the past fiscal year.

•

Continuous monitoring of the beach area for dogs and fishing has resulted in the curbing this type of violation. The Department’s concern is the health of the citizens and visitors to our beach.

P A G E

226

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

•

Cooperated with the Florida Department of Transportation regarding lane closures along Collins Avenue. To assure that everyone is informed of the impending closure, the nature, and the reason for the closure, held pre-construction meetings with the applicants, Florida Department of Transportation and the City Police and Public Works & Engineering Departments. This in turn has provided better monitoring and less traffic congestion along the two main arteries of the City (Collins Avenue and Sunny Isles Boulevard).

•

Continued providing excellent customer service and information to residents and the community at large, through pamphlets, letters, articles, and one-on-one meetings.

Goals and Objectives 2008/09 •

To maintain the same level of superior customer service delivered to residents and visitors on a daily basis.

•

To continue to have a proactive Code Enforcement staff in order to maintain the safety, health and well-being of residents and visitors.

•

To acquire voluntary compliance from property and business owners through education of City codes.

•

To preserve the high level of commitment already established with the City Commission, management and various internal departments, to work together and in harmony to serve the best interests of residents and visitors.

G E N E R A L

F U N D

E X P E N S E S

P A G E

227

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Summary of Budget Changes Personnel Following the City Manager’s philosophy on positive reduction of expenditures for the FY 2008/09 and the reduction of possible taxes based on Tallahassee’s determinations, the Community Development Department proposes significant changes to its overall budget. The Department reduced payroll by eliminating the Planning and Zoning Technician position and will train existing staff to perform these duties with professionalism and accuracy. The Community Development Director will assist staff in responding to questions of a technical nature. In an effort to enhance overall customer service, and allow all four (4) Code Enforcement Officers to work more proactively and efficiently, the Department is proposing to increase the Temporary Personnel allocated budget. This additional amount will give the Department the flexibility of assigning more hours to the Student Intern. The total scheduled hours will increase from eight (8) to twenty-four (24) hours per week.

Repair and Maintenance The Department added the R & M Office Equipment line item to the FY 2008/09 budget. The budgeted amount will pay for the additional maintenance of all six (6) parking meters around the City and the purchase of an additional parking meter to replace the damaged one. The maintenance rate increased from $55.00 a month per machine to $115.00 a month to include holidays and weekends for all six machines. The Parking Enforcement Division, with its Parking Enforcement Specialists diligently patrolling City streets and monitoring all parking meters, proved to be an important source of revenue for the City.

Office Supplies The responsibility and accountability for office supplies has been centralized in the Finance Department. The amount of $5,000 was transferred from 10-524-5510 (Community Development Department) to 10-513-5510 (Finance Department).

Cat Neutering Program A line item has been added in the amount of $7,000 to cover all expenses for a cat neutering program. The account number is 10-524-5335.

P A G E

228

G E N E R A L

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. Five-Year Operating Budget History $758,363

$800,000 $700,000 $600,000

$733,707 $668,300

$593,602 $488,211

$500,000 $400,000 $300,000 $200,000 $100,000 $0 FY 04/05

G E N E R A L

F U N D

FY 05/06

E X P E N S E S

FY 06/07

FY 07/08

FY 08/09

P A G E

229

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

524 – Community Development Department, continued

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 524 - Community Development YTD Actual thru 05/31/08

Account Account Name

5120 5140

Regular Salaries Overtime

5210

FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Temporary Staff Admin Consulting&Plannin g Code EnforcementSpec Maste

5220 5230 5240 5250 5313 5315 5335 5340

VolunteerCatProg Temporary Clerical Cont.

5401 5441 5462 5510

Allowance /Mileage Equipment Rental R & M Equipment Office Supplies Special 5511 Dept.Supplies Uniform & 5521 Accessories Dues,Sub & 5541 Memberships Travel,Conf & 5542 Meetings Education & 5543 Training 5642 Vehicles *TOTAL 524

P A G E

230

Current FY Amended Budget

YTD Actual

Additional Projected Expense

% Used

Current FY Total Projected Current FY Expense (Over)/Under

$ Change Plus/(Minus)

Next FY Budget

% Change Plus/(Minus)

489,200 2,500

313,738 10,299

64 412

179,181 5,453

492,919 15,752

(3,719) (13,252)

464,440 15,000

(24,760) 12,500

(5) 500

37,650

24,872

66

14,370

39,242

(1,592)

37,155

(495)

(1)

53,600

25,198

47

13,341

38,539

15,061

44,665

(8,935)

(17)

59,200

30,619

52

16,211

46,830

12,370

55,797

9,137

15

24,200 0

15,343 0

63

8,124 0

23,467 0

733 0

13,870 6,240

(10,330) 6,240

(43) 0

39,500

26,075

66

13,425

39,500

0

39,500

0

0

3,500

2,006

57

1,494

3,500

0

4,000

500

14

0

0

0

0

0

7,000

7,000

0

6,240

2,120

34

3,820

5,940

300

0

(6,240)

(100)

500 4,500 17,510 5,000

0 0 5,825 4,272

33 85

0 0 6,402 728

0 0 12,227 5,000

500 4,500 5,283 0

0 0 27,040 0

(500) (4,500) 9,530 (5,000)

(100) (100) 54 (100)

4,000

1,969

49

2,031

4,000

0

4,000

0

0

5,250

3,526

67

1,724

5,250

0

5,250

0

0

2,000

1,941

97

59

2,000

0

2,000

0

0

3,250

3,056

94

194

3,250

0

3,250

0

0

4,500 0 762,100

2,455 0 473,314

55

2,045 0 268,602

4,500 0 741,916

0 0 20,184

4,500 0 733,707

0 0 (28,393)

0 0 (4)

62

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department Functional Organizational Chart Stormwater Drainage •

Evaluates existing stormwater drainage system.

•

Vacuums and pumps out system as necessary.

•

Monitors Federal, State and County information sources regarding changes in stormwater drainage by regulations and mandates.

•

Implements Federal NPDES (National Pollution Discharge Elimination System) program.

•

Acts as liaison to other stormwater agencies to effectively manage common-used water sheds.

Fleet Maintenance •

Maintains an up-to-date computerized inventory system.

•

Provides maintenance and P/M schedule for all City-owned vehicles.

•

Prepares specifications and bid documents for fleet vehicles and equipment.

•

Maintains an evacuation program in the event of a hurricane.

Facilities & Parks Management •

Maintains inside and outside of facilities in a manner befitting City Government.

•

Oversees daily operations of public and private spaces.

•

Conducts preventive maintenance programs as required.

•

Evaluates contracts and provides supplies and oversight to maintenance personnel.

•

Maintains a security presence during working and non-working hours.

•

Provides customer service to all City parks.

•

Provides monthly playground inspections.

•

Provides janitorial service to parks and beach access points.

Street Services •

Provides safe and clean road service for vehicular traffic through pavement repair.

•

Incorporates aesthetics through grass and weed control.

•

Performs storm sewer maintenance for stormwater relief to protect property.

G E N E R A L

F U N D

E X P E N S E S

P A G E

231

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Administrative & Support Services •

Prepares and administers departmental budget.

•

Coordinates staff development and training.

•

Coordinates and evaluates staff activities.

•

Procures material, equipment and supplies.

•

Presents and promotes department to the community in an efficient and professional manner.

•

Acts as liaison to other government units and departments.

•

Recommends and implements policies and programs in the Public Works & Engineering Department.

•

Formulates and develops efficient operational programs and priorities.

•

Maintains inventory.

Contract Administration •

Prepares technical specifications, invitations to bid, requests for proposals and requests for qualifications.

•

Follows purchasing guidelines established by City Commission.

•

Analyzes bid documents and prepares recommendations for approval by City Commission.

•

Supervises contractors to ensure bid specifications are followed.

•

Evaluates contractors for use on bids.

P A G E

232

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Organizational Chart City Manager Assistant City Manager, Service Division Public Works & Engineering Director Admin Asst to the DH Asst. Public Works & Engineering Director Supt. of Public Works

Street Maintenance Supervisor

Street Maintenance Worker

Construction Maint. Supervisor (2)

Construction Maintenance Worker (2)

Street Maintenance Worker (2)

Facilities Maintenance Supervisor

Parks & Beach Maintenance Supervisor

Facilities Maintenance Worker (3)

Parks & Beach Maintenance Worker (2)

Construction Maintenance Worker P/T

Fleet Maintenance Coordinator

Stormwater Maintenance Mechanic

Maintenance Supervisor

Construction Maintenance Worker P/T

Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

G E N E R A L

F U N D

E X P E N S E S

P A G E

233

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Staff Summary Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

8 0 8

11 1 12

13 0 13

15 2 17

20 1 21

Public Works & Engineering Director Public Works Director Assistant Public Works & Engineering Director Superintendent of Public Works Administrative Assistant to Public Works Director Office Assistant (F/T) Office Assistant (P/T) Street Maintenance Supervisor Senior Maintenance Worker Street Maintenance Worker (2)* Construction Maintenance Supervisor Senior Maintenance Worker Construction Maintenance Worker (2) Maintenance Worker (P/T) Facilities Maintenance Supervisor Facilities Maintenance Worker Maintenance Supervisor* Parks & Beach Supervisor* Parks & Beach Maintenance Worker (2)* Fleet Maintenance Working Supervisor Fleet Maintenance Coordinator Stormwater Maintenance Mechanic

0 1 0 0 0 0 0 1 2 0 0 1 0 0 0 0 0 0 0 1 1 1

0 1 0 0 0 0 1 1 2 1 1 1 0 0 0 1 0 0 0 1 1 1

0 1 1 0 0 1 0 1 2 1 1 1 0 0 0 1 0 0 1 0 1 1

1 0 0 1 1 0 0 1 2 1 1 1 0 2 0 2 0 0 2 0 1 1

1 0 1 0 1 0 0 1 0 3 2 0 2 1 1 3 0 1 2 0 1 1

*Added during FY 07/08

P A G E

234

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Five-Year Position Summary Public Works & Engineering Department Positions 25

1

20

2 15 OTHERS FULL-TIME

1 10

20 15 13 11

5 8

0 FY 04/05

FY 05/06

Staff Summary

FY 07/08

FY 04/05

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

G E N E R A L

FY 06/07

F U N D

E X P E N S E S

8 0 8

FY 08/09

FY 05/06

FY 06/07

FY 07/08

FY 08/09

11 1 12

13 0 13

15 2 17

20 1 21

P A G E

235

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Mission Statement The Public Works & Engineering Department is committed to continuously provide and improve services that protect the safe, clean and healthy environment that the taxpayers of the City of Sunny Isles Beach have come to enjoy. It is the duty of the Public Works Department to preserve the taxpayer’s investment in the existing infrastructure, equipment and services through a high level of continuous repair and maintenance. It is the overall mission of the Public Works Department to enhance the quality of life for residents and taxpayers of the City of Sunny Isles Beach by providing them with the highest quality of public service.

Service Statement The Public Works Department serves the community by providing services and maintaining the infrastructure of the City. Personnel maintain the stormwater drainage system, beach accesses and parks, streets, curbs and gutters, as well as landscaping and street banners. The department houses the City Engineer who provides oversight and project management for all capital improvement projects of the City. The department includes six divisions, with responsibilities as follows: •

Construction Maintenance Division builds repairs and maintains structures on City property. Due to the City’s rapid growth, many things require change by modification or re-construction.

•

Facilities Maintenance Division maintains the Sunny Isles Beach Government Center and Pelican Community Park Community Center. Not limited to housekeeping, they maintain equipment, set up and break up rooms, and keep staff and customers comfortable. The internal workings of the building(s) are complex and require constant monitoring.

•

Fleet Maintenance Division maintains City vehicles by servicing the rolling stock keeping it equipped and ready for use. With an in-depth log, the division determines the life expectancy of each vehicle and when spending surpasses value, thereby remaining cost effective.

•

Stormwater Division maintains all stormwater equipment and ensures that the stormwater monitoring program is being followed and enforced.

•

Street Maintenance Division maintains clean and safe streets and sidewalks throughout the City. They are also responsible for the beach access points and anything and everything necessary to keep the City beautiful.

In addition to the services provided to the residential and business community, the Department provides essential services to other City departments. P A G E

236

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Did You Know? •

The 7.9 miles of roadway in the City are swept twice a week.

•

Twenty tons of debris are removed from the roadways each year.

•

Collins Avenue is a State road belonging to the Florida Department of Transportation and, as such, nothing may be done without their expressed permission including changing the timing of crosswalks and street lights.

•

Department employees speak a variety of languages including: English, French, Haitian Creole, Hebrew, Jamaican Patois and Spanish.

•

The department posts/publishes invitations to bid on the City’s website, Daily Business Review newspaper, and the DemandStar website (www.demandstar.com).

•

The City of North Miami Beach provides water services to all of Sunny Isles Beach.

•

Miami-Dade County’s Solid Waste Division provides curbside garbage collection and recycling to most single-family residences of Sunny Isles Beach.

Accomplishments 2007/08 •

Purchased two American-made 100% electric vehicles.

•

Joined the Miami-Dade County User Access Program to purchase diesel at government cost and receive a rebate per transaction.

•

Replaced canvas tops in playground areas at Town Center Park.

•

Developed the Dog Zone at Senator Gwen Margolis Park.

•

Re-vamped Ellen Wynne Beach Access with new parking space stripes, lights, benches, trash cans, etc.

•

Dedicated a full-time crew of three (3) to clean rights-of ways along Collins Avenue.

•

Purchased and installed 10 additional bus shelters.

•

Purchased and replaced 10 newspaper boxes.

•

Purchased and replaced five 4’ benches to comply with ADA requirements.

•

Published three (3) Public Works-related newspaper articles.

•

Initiated a battery recycling program.

•

Initiated an ink-jet printing cartridge recycling program.

•

Cleaned and painted the William Lehman Causeway ramp and columns.

•

Saved approximately $25,000 in energy costs.

•

Purchased a new bus.

G E N E R A L

F U N D

E X P E N S E S

P A G E

237

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Summary of Budget Changes Personnel Private versus Public Analysis - To accomplish the goal of maximizing our efforts and minimizing our expenditures, we developed a plan to clean and maintain Collins Avenue, to clean and maintain the parks and beach accesses (including restrooms) and to maintain bus shelters, City parking lots, and peripheral government facilities using Public Works employees rather than a landscaping contractor as had been done in the past. This has provided significantly improved levels of service at an actual overall reduction in costs. Enacting this plan has allowed us to achieve a safe and beautiful community. Due to budget constraints, a full-time maintenance foreman position and a part-time maintenance worker position were eliminated.

Fuel Costs Increase due to a fifty percent increase in the cost of gasoline over the last twelve months. Although we are taking steps to decrease consumption throughout the City, some things (replacement of high use vehicles) require more time for the transition.

Vehicle Purchases To better provide the Commission with accurate accounting information, so that they can better set priorities and establish policies, we have separated the purchases of vehicles to reflect the areas the costs are specifically allocated to, rather than including them all into one line item as was done in the past. In addition, a very important change is that we will attempt to start budgeting funds for the loss of value of vehicles each year so that when a large number of vehicles need to be replaced, the cost will have been allocated in proportion to their use, making the wildly fluctuating capital cost a more normal and controllable annual amount.

Going Green Vehicle Purchases Tying directly into the item above, we have already started the process of replacing four-wheel drive heavy vehicles with lighter, more fuel-efficient vehicles. We will be purchasing a hybrid SUV this coming year to replace a larger SUV, and in several cases, we are going directly to fully electric cars and trucks to replace regular pickup trucks. Our desire is to set the standard not only for south Florida, but the entire state in reducing fuel consumption.

Banners The responsibility and accountability for banners has been moved from the Public Works Department to the Administrative Services Department. The amount of $17,000 was transferred from 10-539-5527 (Public Works Department) to 10-519-5527 (Administrative Services Department). P A G E

238

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Professional Services (10-539-5317) The budget for general consulting and engineering for special projects has been increased by $38,500. However, we eliminated $200,000 from the CIP Fund (20-6005313) for these same services. The net result is a reduction of $161,500 that will be accomplished by providing some of these services in-house.

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. This chart does not include the budget of Cost Center 540 – Property Management. Five-Year Operating Budget History $4,000,000

$3,544,046 $3,030,408

$3,500,000

$3,272,072

$3,000,000 $2,500,000 $2,000,000

$2,159,015 $1,757,916

$1,500,000 $1,000,000 $500,000 $0 FY 04/05

G E N E R A L

F U N D

FY 05/06

E X P E N S E S

FY 06/07

FY 07/08

FY 08/09

P A G E

239

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 539 - Public Works YTD Actual thru 05/31/08

Account

Account Name

5120 5140

Regular Salaries Overtime FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Code EnforcementSpe cMaste Professional Services Temporary Clerical Cont. Contract Janitorial Svcs JanitorialSvcPCP JanitorialSvcPW Hurricane Preparation Landscape Including Grant Allowance /Mileage Electrical & Water Street Lighting Equipment Rental Solid Waste R & M Vehicles R&MvehBLDG R&MvehCHS R&MvehComD

5210 5220 5230 5240 5315 5317 5340 5341 5341A 5341B 5344 5348 5401 5430 5431 5441 5455 5461 5461A 5461B 5461C 5461D 5462 5463 5464 5511

P A G E

R&MvehPOLICE R&M Equipment R&M Maintenance R&M Grounds Special Dept.Supplies

240

Current FY Amended Budget

YTD Actual

Additional Projected Expense

% Used

Current FY Total Projected Current FY Expense (Over)/Under

$ Change Plus/(Minus)

Next FY Budget

% Change Plus/(Minus)

683,500 10,000

394,304 15,683

58 157

227,025 8,303

621,329 23,986

62,171 (13,986)

816,534 15,000

133,034 5,000

19 50

55,000

28,309

51

16,992

45,301

9,699

63,612

8,612

16

76,500

38,636

51

20,455

59,091

17,409

83,359

6,859

9

105,000

95,703

91

50,666

146,369

(41,369)

140,906

35,906

34

35,000

15,120

43

8,006

23,126

11,874

38,261

3,261

9

0

700

0

700

(700)

0

0

0

61,500

16,019

481

16,500

45,000

100,000

38,500

63

0

0

0

0

0

0

0

0

84,000

44,450

45,000

89,450

(5,450)

84,000

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

103,660

0

103,660

103,660

0

25,000

(78,660)

(76)

1,010,000

475,472

47

125,000

600,472

409,528

590,000

(420,000)

(42)

6,000

3,925

65

1,200

5,125

875

9,600

3,600

60

370,000 28,000

219,222 13,450

59 48

270,800 11,600

490,022 25,050

(120,022) 2,950

429,200 45,000

59,200 17,000

16 61

17,580 0 165,500 0 0 0

26,836 0 125,993 0 0 0

153

8,200 0 41,100 0 0 0

35,036 0 167,093 0 0 0

(17,456) 0 (1,593) 0 0 0

10,000 0 70,000 10,000 10,000 10,000

(7,580) 0 (95,500) 10,000 10,000 10,000

(43) 0 (58) 0 0 0

0

0

0

0

0

100,000

100,000

0

10,000

33,067

331

1,900

34,967

(24,967)

10,000

0

0

160,565 98,000

97,687 61,044

61 62

42,000 36,000

139,687 97,044

20,878 956

115,000 136,500

(45,565) 38,500

(28) 39

32,000

33,111

103

1,900

35,011

(3,011)

10,000

(22,000)

(69)

26

53

76

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 539 - Public Works YTD Actual thru 05/31/08

Account

Account Name

Uniform & 5521 Accessories 5523 Gasoline & Oil 5523A Gas - BLDG 5523B Gas - CHS Gas - Comm 5523C Dev 5523D Gas - Police 5524 Tires Minor Tools & 5525 Equipment 5527 Banners Dues,Sub & 5541 Memberships Travel,Conf & 5542 Meetings 5588 Road Repairs 5642 Vehicles 5643 Other Capital *TOTAL 539

G E N E R A L

Current FY Amended Budget

YTD Actual

7,000 168,000 0 0

8,851 184,276 0 0

0 0 16,000

0 0 8,618

14,000 35,000

Additional Projected Expense

% Used

Next FY Budget

$ Change Plus/(Minus)

% Change Plus/(Minus)

1,600 60,000 0 0

10,451 244,276 0 0

(3,451) (76,276) 0 0

14,300 40,000 20,000 20,000

7,300 (128,000) 20,000 20,000

104 (76) 0 0

54

0 0 3,300

0 0 11,918

0 0 4,082

20,000 200,000 21,000

20,000 200,000 5,000

0 0 31

7,978 17,765

57 51

2,000 0

9,978 17,765

4,022 17,235

10,000 0

(4,000) (35,000)

(29) (100)

500

1,833

367

50

1,883

(1,383)

2,800

2,300

460

3,000 0 91,000 0 3,446,305

471 558 77,369 0 2,046,450

16

529 0 20,631 0 1,108,398

1,000 558 98,000 0 3,154,848

2,000 (558) (7,000) 0 291,457

2,000 0 0 0 3,272,072

(1,000) 0 (91,000) 0 (174,233)

(33) 0 (100) 0 (5)

F U N D

E X P E N S E S

126 110

Current FY Total Projected Current FY Expense (Over)/Under

85 59

P A G E

241

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

539 – Public Works & Engineering Department, continued

Cost Center 540 – Property Management The following expenses are for property management and are not included in the Public Works & Engineering Department budget. Currently, the City is maintaining the following properties until development funds are available: •

287 Sunny Isles Boulevard (Goldman property).

•

19200 Collins Avenue (Heritage Park property).

•

18080 Collins Avenue (Alamo property). City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009

Fund 10 Department 540 - Property Management YTD Actual thru 05/31/08

Account

Account Name

5463 5464 5495 *TOTAL

R & M Building R&M Grounds Property Taxes 540

P A G E

242

Current FY Amended Budget

YTD Actual

0 0 0 0

% Used

0 0 0 0

Additional Projected Expense

Current FY Total Projected Expense

0 0 0 0

0 0 0 0

Current FY (Over)/Under

0 0 0 0

G E N E R A L

Next FY Budget

$ Change Plus/(Minus)

10,000 3,500 55,194 68,694

F U N D

10,000 3,500 55,194 68,694

% Change Plus/(Minus)

0 0 0 0

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department Functional Organizational Chart Administration •

Prepares and manages department budget.

•

Keeps abreast of technological changes.

•

Develops strategic technology plan.

•

Negotiates technology purchases and contracts.

•

Develops policies and establishes standards.

•

Maintains software and equipment inventory.

•

Ensures compliance with software licenses.

•

Liaisons with City departments.

•

Coordinates and evaluates activities of staff.

•

Coordinates staff development.

Client Support •

Supports City staff with personal computers, software, PDA’s and other technology.

•

Develops and maintains standard installation images for personal computers.

•

Prepares all new personal computers with standard software image for deployment.

•

Provides individual training with office applications, as needed.

•

Develops and implements training programs.

Infrastructure Support •

Network Administration.

•

AS/400 Management.

•

Supports all technology needed to provide data communications.

•

Installs, maintains and upgrades network operating systems and equipment.

•

Develops and executes backup procedures.

•

Performs data restore operations.

•

Monitors network traffic to resolve problems and recommends upgrades.

•

Maintains email gateways and servers.

•

Documents network configuration.

•

Maintains network and AS/400 security.

G E N E R A L

F U N D

E X P E N S E S

P A G E

243

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Project Management •

Gathers requirements.

•

Prepares Statement of Work.

•

Identifies/selects potential vendors or suppliers.

•

Prepares requests for proposals/bids.

•

Coordinates project activities.

•

Tracks project issues and resolutions thereof.

•

Coordinates unit and acceptance testing.

Telecommunications •

Monitors and maintains telephone systems.

•

Installs,

maintains

and

upgrades

telephones,

phone

switches

and

VoIP

infrastructure. •

Maintains and upgrades eFax system.

•

Liaisons with telecommunications providers to resolve any issues.

•

Coordinates with City departments to implement and maintain Auto Attendants.

•

Evaluates and recommends new equipment and services.

•

Supports WiFi infrastructure.

Application Support •

Performs requirements analysis to determine application software needs.

•

Recommends/implements applications.

•

Functions as front-line support and acts as the liaison between software vendors and users to resolve issues.

•

Implements enhancement and change requests.

•

Performs software upgrades.

•

Develops and supports GIS applications.

P A G E

244

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Building Security •

Monitors and maintains access control system.

•

Modifies and assigns access levels.

•

Maintains operation and programming of CCTV systems.

•

Maintains security system access logs and CCTV records.

SIB TV 77 •

Updates SIB TV, Cable Channel 77, information daily.

•

Maintains and operates broadcasting and recording equipment.

•

Produces and cablecasts City Commission meetings and workshops.

•

Produces original programming for broadcast.

•

Records video of City events.

•

Produces public service announcements.

•

Ensures compliance with copyright guidelines.

•

Trains staff on use of audio/visual equipment.

•

Assists staff and visitors with audio/visual equipment use and other needs.

G E N E R A L

F U N D

E X P E N S E S

P A G E

245

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Organizational Chart

City Manager

Assistant City Manager, Finance Division Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

Information Technology Director

IT Analyst (2)

GIS Technician

Program Manager Wireless Island

IT Help Desk P/T

Video Production Specialist

Project Manager Wireless Island (Temp)

Intern

Staff Summary Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

2 1 3

4 1 5

4 1 5

5 2 7

5 1 6

Information Technology Director Information Technology Analyst GIS Technician Video Production Specialist IT Help Desk (P/T) Help Desk (Intern) Program Manager – Wireless Island Project Manager – Wireless Island (Temp)

1 1 0 0 0 1 0 0

1 2 0 1 0 1 0 0

1 2 0 1 0 1 0 0

1 2 0 1 0 1 1 1

1 2 1 1 1 0 0 0

P A G E

246

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Five-Year Position Summary Information Technology Department Positions 8

7

6

2 1

5 1

1 OTHERS FULL-TIME

4

3 1 2

1

4

4

FY 05/06

FY 06/07

5

5

FY 07/08

FY 08/09

2

0 FY 04/05

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

G E N E R A L

F U N D

E X P E N S E S

FY 04/05

FY 05/06

FY 06/07

FY

FY

07/08

08/09

2 1 3

4 1 5

4 1 5

5 2 7

5 1 6

P A G E

247

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Mission Statement The mission of Information Technology is to provide – in a professional, friendly and timely manner – computers, systems, software and telecommunications services in support of the City of Sunny Isles Beach’s goals. We strive to apply technology to attain those goals with maximum effectiveness and efficiency and to empower users to effectively utilize technology resources by providing a stable and reliable environment and responsive support services.

Service Statement The major function of the Information Technology Department is to act as the internal support group for all voice, data and security-related technology. As a result, the goals and objectives of the Information Technology Department are guided by the goals and objectives of all departments within the City.

Did You Know? •

The Information Technology Department supports over 300 desktop computers and servers.

•

Anti-virus systems have caught over 1500 infected files in the past year, preventing any outbreak.

•

Not one City computer has been infected by a virus, Trojan, or other malware in more than four years.

•

The Information Technology Department supports and maintains over 48 applications used on a daily basis.

•

Of the incoming e-mail messages, approximately 96.5% were blocked by spam or virus filtering.

P A G E

248

G E N E R A L

F U N D

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Accomplishments 2007/08 Technology Refresh Program One major area of development is our server consolidation. To enhance our performance of our servers and ensure availability no matter the situation. We moved are servers to a virtualized environment. With this technology the total cost of ownership is reduced by 30% and cut the energy cost by 40%.

New Applications This past year we added new applications. Most notably, we added VMWare to manage our servers and give us the highest availability. Citrix is now being used for our Building and Code Enforcement department to give them remote access to the PTWin application. We are now moving forward in the development of the GIS program.

Wireless Island The City has completed the first phase of its Wireless Island project, i.e. making all City parks WiFi Hotspots with free internet access.

Video Production •

Created and aired forty-six hours of programs on SIB TV, Cable Channel 77, including over twenty-five hours of City Commission Meetings, ten hours of City Commission Workshops, and more than ten hours of other programming, including special event coverage, Mount Sinai Medical Center lectures and special Community Informational Meetings.

•

Photography and video coverage of sixteen Sunny Isles Beach special events and programs by a staff of one full time person.

•

Advertised and promoted over fifty special events, classes, or programs on SIB TV, Cable Channel 77.

•

Coordinated design and installation of audio and video systems at Pelican Community Park, including portable public address system for new baseball facility.

G E N E R A L

F U N D

E X P E N S E S

P A G E

249

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Goals and Objectives 2008/09 •

Complete phase two of wireless Island, which will give the City ground-level internet access through out the City.

•

Upgrade from Office 2003 to Office 2007.

•

Upgrade our email server from Exchange 2003 to Exchange 2007.

•

Reconfigure our network infrastructure to use our new Metro E connection to enhance our data network and remote access.

•

Upgrade PTwin and upgrade the PTWin data base to SQL.

•

Complete the deployment of the City’s GIS program.

•

Continue to work with all City departments to incorporate technology for efficiency and cost effectiveness.

P A G E

250

G E N E R A L

F U N D

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Summary of Budget Changes Personnel The Help Desk position has been changed from an intern to a part-time position to allow more flexibility based on needs.

GIS Development The department has added a new position to develop and support our GIS application. We are in the process of creating an online GIS application and a City-Wide program. This will enhance geographic and data collection pertaining to our City. The GIS position was cost-justified as part of the public versus private analysis prepared by the Public Works Department earlier this year. Because of the nature of the position, it was assigned to the Information Technology department.

Computer Systems Services We completed Phase One of the Wireless Island project. All the City parks have free Internet connectivity. The IT Department will support the entire infrastructure. Added cost of GovQA application, Ask City Hall, on City’s website, www.sibfl.net.

Telephone The department added the costs for the Internet Service Provider for Wireless Island to support Internet access and for Verizon air cards to allow the Building Inspectors and Code Enforcement Officers remote connectivity to the PTWin Application. In addition, all telephone costs have been centralized in IT. The amount of $4,150 was transferred from 10-511-5410 (Commission) to 10-559-5410 (IT).

G E N E R A L

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P A G E

251

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. This chart does not include the budget of Cost Center 560 – Wireless Island. Five-Year Operating Budget History $1,400,000

$1,150,523

$1,200,000

$943,251

$1,000,000

$740,308

$800,000 $600,000

$792,162

$409,132

$400,000 $200,000 $0 FY 04/05

P A G E

252

FY 05/06

FY 06/07

FY 07/08

FY 08/09

G E N E R A L

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Expense Justification Worksheet City of Sunny Isles Beach

Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 559 - I.T. Department YTD Actual thru 05/31/08

Account Account Name

5120 Regular Salaries 5140 Overtime 5210 FICA Payroll 5220 Retirement 5230 Health,Dental & 5240 Worker's Comp 5250 Temp Staff 5340 Temp Clerical 5410 Telephone 5441 Equip Rental 5462 R & M Equipment 5467 Computer Sys 5511 Spec Dept Supp 5514 TV Supplies 5541 Dues,Sub & 5542 Travel,Conf & 5543 Educ & Training 5643 Other Capital *TOTAL 559

G E N E R A L

Current FY Amended Budget

YTD Actual

259,500 19,128 20,241 26,691 29,500 2,500 0 76,000 147,000 31,208 6,100 183,630 10,300 12,500 2,700 6,750 8,000 68,000 909,748

F U N D

Additional Projected Expense

% Used

171,506 14,960 13,834 18,437 24,304 1,859 0 34,163 88,723 17,954 1,612 195,693 5,859 7,147 646 336 400 9,827 607,260

E X P E N S E S

66 78 68 69 82 74 45 60 58 26 107 57 57 24 5 5 14 67

94,019 7,920 8,094 9,761 12,867 984 0 40,000 56,000 12,000 4,200 0 4,200 5,200 1,200 5,000 0 0 261,445

Current FY Total Projected Current FY Expense (Over)/Under

265,525 22,880 21,928 28,198 37,171 2,843 0 74,163 144,723 29,954 5,812 195,693 10,059 12,347 1,846 5,336 400 9,827 868,705

(6,025) (3,752) (1,687) (1,507) (7,671) (343) 0 1,837 2,277 1,254 288 (12,063) 241 153 854 1,414 7,600 58,173 41,043

Next FY Budget

322,307 24,000 26,493 34,834 34,986 1,281 0 85,000 150,000 35,000 6,100 178,500 10,000 15,000 5,000 6,750 8,000 0 943,251

$ Change Plus/(Minus)

62,807 4,872 6,252 8,143 5,486 (1,219) 0 9,000 3,000 3,792 0 (5,130) (300) 2,500 2,300 0 0 (68,000) 33,503

% Change Plus/(Minus)

24 25 31 31 19 (49) 0 12 2 12 0 (3) (3) 20 85 0 0 (100) 4

P A G E

253

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

559 – Information Technology Department, continued

Cost Center 560 – Wireless Island The following costs are not included in the Information Technology Department budget. Because of a permanent reduction in project scope, we eliminated two positions and decreased significantly the amount of the operating expenses. City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 560 - Wireless Island YTD Actual thru 05/31/08

Account

Account Name

5120

Regular Salaries

5210

FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Telephone

5220 5230 5240 5410

Computer System Services Special 5511 Dept.Supplies *TOTAL 560 5467

P A G E

254

Current FY Amended Budget

YTD Actual

Current FY Total Projected Expense

Additional Projected Expense

% Used

Current FY (Over)/Under

$ Change Plus/(Minus)

Next FY Budget

% Change Plus/(Minus)

97,500

0

0

0

97,500

0

(97,500)

(100)

7,605

0

0

0

7,605

0

(7,605)

(100)

4,802

0

0

0

4,802

0

(4,802)

(100)

15,930

0

0

0

15,930

0

(15,930)

(100)

570 43,200

210 0

(210) 0

0 0

570 43,200

0 0

(570) (43,200)

(100) (100)

139,268

0

0

0

139,268

40,000

(99,268)

(71)

13,500 322,375

0 210

0 (210)

0 0

13,500 322,375

20,000 60,000

6,500 (262,375)

48 (81)

37

0

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department Functional Organizational Chart Administration •

Conducts recreational and cultural program planning and development.

•

Coordinates intergovernmental projects.

•

Manages grants.

•

Supervises staff assignments.

•

Coordinates park planning and development.

•

Prepares and administers department budget.

•

Administers sponsorship and donations.

•

Manages the People’s Transportation Plan.

•

Approves and coordinates film permitting with Miami-Dade County.

•

Manages the Mount Sinai Transportation Services.

•

Manages the facilities and events at Pelican Community Park.

Special Events •

Plans and coordinates 8 annual major special events per year.

•

Provides staff support for annual Mayor’s Advisory Committee events.

•

Plans and coordinates 8 concerts in the park annually.

•

Plans and coordinates 7 movie nights in the park annually.

•

Provides staff support for other department and intergovernmental special events.

•

Plans and coordinates all dedication ceremonies.

Athletics •

Coordinates adult and youth leagues.

•

Coordinates adult and youth instructional sport activities.

•

Coordinates all exercise programs.

•

Coordinates athletic special events for adults and youths.

•

Coordinates field and facility preparation and usage.

Camps •

Plans and coordinates a summer day camp program that services more than 280 children.

•

Plans and coordinates specialty sport camp programs.

•

Plans and coordinates the Junior Lifeguard program.

G E N E R A L

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E X P E N S E S

P A G E

255

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Community Services •

Coordinates monthly blood pressure/blood glucose testing.

•

Coordinates monthly lecture series.

•

Coordinates quarterly blood drives.

•

Coordinates educational/informational events.

Cultural Events •

Plans and coordinates trips and tours for residents and visitors.

•

Offers more than 30 events per year.

Community Shuttle Bus •

Provides community shuttle bus service to more than 97,000 passengers annually.

•

Provides transportation service to special events and cultural events.

•

Provides transportation service to youth recreation programs and camps.

Ocean Rescue •

Provides lifeguard service for 2.5 miles of beach.

•

Liaison to Code Enforcement and Police Departments at the beach.

•

Provides lifeguard service for special events, private and public.

•

Participates in community outreach programs regarding the ocean.

•

Facilitates the Junior Lifeguard program.

Parks •

Provides programming in City parks.

•

Coordinates facility rentals at City parks.

•

Manages grants related to parks.

P A G E

256

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Organizational Chart City Manager

Cultural & Human Services Director

Ocean Rescue Supervisor Lead Lifeguard

Lifeguard F/T (14)

Admin Coordinator II Office Assistant

Athletic Program Coordinator

Assistant Director

Transportation Supervisor

Admin Asst to Dept Head

Lead Bus Driver

CHS Events Coordinator

Community Center Coordinator

Bus Driver F/T (3) F/T (1)

Lifeguard Intermittent (12)

Coaches Temp (16)

Lifeguard Temp (3)

Event Workers Intermittent (12)

Camp Director F/T –Temp

Camp Counselor F/T- Temp (10) Temp (10) Adopted 07/08 New Approved 07/08 Adopted 08/09 Eliminated 08/09

Front Desk Office Assistant F/T (2), Int (2) * Program Instructor Temp (10)

Bus Driver Int (6) Int (1)

Program Counselor Temp (10)

Camp CIT F/T- Temp (10) Temp (10)

* equates to 1 person attending to the front desk for 13 hours per day / 6 days per week

G E N E R A L

F U N D

E X P E N S E S

P A G E

257

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Staff Summary Staff Summary

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

19 55 74

19 66 85

23 66 89

27 36 63 + X

28 35 63 + X

Cultural & Human Services Director Assistant Director Admin Assistant to Department Director CHS Events Coordinator Administrative Coordinator Athletic Program Coordinator Office Assistant Lead Lifeguard/Ocean Rescue Supervisor Ocean Rescue Lifeguard (F/T) Ocean Rescue Lifeguard (Int) Ocean Rescue Lifeguard (Temp) Lead Bus Driver Bus Driver (F/T) Bus Driver (Int) Program/camp staff (Temp) Athletic coaching staff (Temp) Event Workers (Int) Community Center Coordinator Office Assistant (F/T)* Office Assistant (Int)*

1 0 1 0 1 1 1 2 8 6 3 1 3 4 20 10 12 0 0 0

1 0 1 0 1 1 1 2 8 14 3 1 3 7 20 10 12 0 0 0

1 0 1 0 1 1 1 2 12 14 3 1 3 7 20 10 12 0 0 0

1 0 1 0 1 1 1 1 14 12 3 1 3 7 X X 12 1 2 2

1 1 0 1 0 1 1 1 14 12 3 1 4 6 X X 12 1 2* 2*

* Personnel required to operate Pelican Community Park Community Center 6 days per week, 12 hours per day (Monday – Saturday, 8:00 a.m. to 8:00 p.m.). X - These temporary positions are program driven and will be dependent on the number of programs and registrants that participate.

P A G E

258

G E N E R A L

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Five-Year Position Summary

Cultural & Human Services Department Positions 100 90

80 70 60 66 66

50 55

36

35

27

28

FY 07/08

FY 08/09

OTHERS FULL-TIME

40 30 20

10

19

19

FY 04/05

FY 05/06

23

0

Staff Summary Total Full-time Total Other (P/T, Intermittent, Temporary) Total Positions

G E N E R A L

F U N D

E X P E N S E S

FY 06/07

FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 07/08

19 55 74

19 66 85

23 66 89

27 36 63 + X

28 35 63 + X

P A G E

259

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Mission Statement The mission of the Cultural & Human Services Department is to continually offer opportunities for individuals of all ages to bond socially, grow culturally, participate recreationally to live healthy and productive lives and attain a sense of community pride and belonging through well-planned events and programs for all those that live in and visit our community.

Service Statement Several programs are offered throughout the year to meet the social, cultural and recreational needs of the community. Through the Cultural Events programs, an average of three trips per month is offered to varying points of interest in Miami-Dade, Broward and Palm Beach counties. These programs are attended by participants of all ages with the majority being our adult population. These programs offer them the opportunity to enjoy events with family, friends and neighbors in a carefree atmosphere. Tickets and transportation are pre-arranged for all participants. Recreational programs include youth basketball, cheerleading, soccer and volleyball. Specialized youth sports camps are offered during the summer. For adults, tai chi, yoga, zumba, a walking club, bocce tournaments and other programs are offered at differing times throughout the year. Our summer day camp is not only an opportunity for the youth of the community to interact socially and have a fun-filled summer; it is also a much-needed service to the working parents of our community. A specialized junior lifeguard camp is offered utilizing the City’s best resource, the ocean. The quality of this program is known not only in our community, but in surrounding communities as well with non-residents anxious to enroll. Eight major special events per year are planned to promote community involvement, social and cultural interaction and community pride. These special events include; the Egg Scramble, Arbor Day, Family Fun Day, the City’s anniversary event, an annual powerboat race, Booogie by the Beach at Halloween, a Country Western dance and a Park Lighting ceremony during the winter holidays. Regularly scheduled events throughout the year that promote family cohesiveness and a sense of community are Movie Nights and the monthly Sunny Serenade concert series – all of which are free events. Through the Community Shuttle Bus Service, the City provides easy and comfortable travel around town, free of charge, seven days a week. The route includes service to North Miami Beach and Aventura allowing more than 97,000 passengers to freely travel throughout the three cities to go to places such as grocery stores, the Aventura mall, movie theaters, restaurants, parks and to the home of a friend.

P A G E

260

G E N E R A L

F U N D

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

The 2.5 miles of beach, considered a public park, is monitored seven days per week by the lifeguards of the Ocean Rescue Division. They operate five lifeguard stands and are equipped with ATV’s and jet skis to cover the areas in between. In addition to their supervision of the water, they are the eyes and ears of Code Enforcement and the Police Department out on the beach and have direct communication to both departments. In addition to the beach, six City parks provide a quiet oasis to the bustling surroundings of the City. We understand that residents and visitors use these parks as a place to relax and unwind, go out and have fun and/or exercise. Parks are an essential part of the well-being of a community – even if it is just to enjoy its beauty from a balcony. We strive to make our parks enjoyable to everyone. This year, wireless internet access was added to all parks to provide free internet to park users. The newest park, Pelican Community Park, provides for the expansion of programs and activities with a community center, indoor gymnasium and a little league baseball field. Bella Vista Bay, a small park with dock space on the Intracoastal Waterway, is the home to the luxury yacht Sir Winston where guests can board for dinner cruises. A seventh park, Heritage Park, located at 192nd Street and Collins Avenue has been acquired and is in the planning stages of development. Future park land and open green space continue to be on the forefront of the City Commission’s agenda.

Did You Know? •

Pelican Community Park opened in time for the 2008 summer camp session. This additional space allowed for expanded enrollment for all ages. This park will be the home to many new programs in addition to enhancing existing programs.

•

The City hosted and sponsored a nationally sanctioned powerboat race. The Sunny Isles Beach Offshore Challenge Weekend was a 3-day race event in June 2008 that was broadcast nationally. This is planned to be an annual event that will attract racers and race fans to Sunny Isles Beach.

•

MTV selected Sunny Isles Beach as host for two of its spring break game shows. This event attracted thousands of MTV viewers over a 2-day period in March 2008 in addition to its international broadcast of the shows to millions of viewers.

•

Dogs now have a place to meet and mingle with other four-legged friends at the new Bone Zone, the City’s first dog park located at Senator Gwen Margolis Park.

•

You can now find out the ocean conditions before you head out to the beach via the Ocean Rescue Beach conditions hotline, 305.792.1940, or on the homepage of the official City website, www.sibfl.net.

•

The beach of Sunny Isles Beach will be featured on an internationally broadcast Dell commercial as the cameras zoom in from a satellite to rows of beach towels strategically placed on the beach.

G E N E R A L

F U N D

E X P E N S E S

P A G E

261

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Accomplishments 2007/08 •

Completed and opened Pelican Community Park which includes a two-story Community Center, indoor gymnasium and little league baseball field.

•

Opened the Bone Zone, the City’s first dog park located at Senator Gwen Margolis Park.

•

Hosted the first nationally sanctioned offshore powerboat race through Offshore Super Series attracting over 20 race teams and fans. In addition to a national broadcast of the event, the City was featured live on Deco Drive with one of the local race teams.

•

Installed a GPS tracking system on the City owned and operated community shuttle buses to provide a more responsive service to our customers.

•

Established a new fee schedule for programs to insure that revenues cover expenses.

•

Provided $19,000 in scholarship funds to qualified families to participate in the summer camp program.

•

Dedicated two beach accesses, Simon Dezer at 180th and Collins Avenue and Irving M. Diamond at 172nd Street and Collins Avenue.

•

Dedicated two streets, Danny Iglesias Blvd. at 178 Drive and Raanan Katz Blvd. at 170 Street.

•

Added two new annual events to our schedule, a Country Western dance event and a Fine Art Sale that raised funds for the summer camp scholarship program.

•

Ocean Rescue received a commendation from Bal Harbour Police Department for their assistance in a multi-person rescue including one of their officers.

•

P A G E

Implemented the following new programs and services: o

Dinner and Lunch Cruises.

o

Heartsavers CPR Course.

o

MiniFlow – Florida License-on-the-Wheels service in SIB.

o

Government on the go Bus service.

o

Golden Era Movie night.

o

AARP Drivers safety course.

o

Bingo game for seniors.

262

G E N E R A L

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Summary of Budget Changes Last year’s budget for Cultural and Human Services reflected two separate Cost Centers: one for Pelican Community Park and one for the People’s Transportation Plan. This year these Cost Centers are their own accounts, 573 – Pelican Community Park and 574 – Transportation Trust, therefore reducing the original 572 – Cultural and Human Services account. Pelican Community Park - 573 – The budget increase in account 573 – Pelican Community Park is mainly due to the increased temporary personnel and programs for the facility, as well as an entire year of operating and maintenance costs. Additionally, the entire summer camp budget was transferred from account 572 to 573 as the summer camp program is now operated out of Pelican Community Park. Fees will be set to cover the direct costs of these programs, thereby providing revenue to offset the expenses such as temporary personnel, supplies, instructor fees, etc. Account 574 – Transportation Trust was created as a mandate by Miami-Dade County to more easily track the use of funds generated from the ½ cent transportation surtax. This budget is based on the estimated revenue from these funds for the fiscal year. The majority of this budget is for operation and management of the Community Shuttle Bus program. The balance of the revenue is transferred to the Capital Improvement Project Fund to finance capital improvement projects approved by the Office of the Citizen’s Independent Transportation Trust to be funded by the surtax. This transfer provides for the required balance of budgeted revenue to budgeted expense for the entire surtax proceed (see revenue account number 10.312.411).

G E N E R A L

F U N D

E X P E N S E S

P A G E

263

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Five-Year Operating Budget History The chart below compares for this department the operating budget for the last five years. This chart does not include the budget of Cost Center 573 – Pelican Community Park or Cost Center 574 – Transportation Trust. Five-Year Operating Budget History $3,000,000 $2,149,154

$2,500,000

$2,402,988 $1,962,504

$1,992,640

$2,000,000 $1,500,000

$1,303,071

$1,000,000 $500,000 $0 FY 04/05

FY 05/06

FY 06/07

FY 07/08

FY 08/09

Expense Justification Worksheet City of Sunny Isles Beach

Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 572 - Cultural & Human Services YTD Actual thru 05/31/08

Account Account Name

5120 Regular 5140 Overtime 5142 Special Duty 5210 FICA Payroll 5220 Retirement 5230 Health,Dental 5240 Worker's 5250 Temporary 5317 Professional 5340 Temporary 5401 Allowance 5435 Church Rent 5441 Equipment 5480 Advertising 5510 Office 5511 Special 5516 Employee 5521 Uniform & 5541 Dues,Sub & 5542 Travel,Conf & 5543 Education & 5573 Athletic 5574 Special Event 5575 Summer 5576 Lifeguard 5577 Cultural 5578 SIBRA Events 5642 Vehicles *TOTAL 572

P A G E

264

Current FY Amended Budget

882,628 26,000 1,728 77,407 87,420 126,506 41,938 0 37,000 90,000 6,000 2,500 500 500 4,000 0 1,000 8,000 1,500 5,000 3,000 85,100 169,500 118,500 30,000 28,500 65,000 24,000 1,923,227

YTD Actual

534,752 43,462 0 47,665 45,995 88,900 35,002 0 8,413 37,210 3,926 4,388 0 0 1,738 5,183 252 2,179 1,449 578 571 55,471 184,414 8,178 17,818 38,382 1,165 9,825 1,176,916

Additional Projected Expense

% Used

61 167 62 53 70 83 23 41 65 176 43 25 27 97 12 19 65 109 7 59 135 2 41 61

301,316 23,010 0 26,592 24,351 47,065 18,531 0 17,000 50,000 2,074 2,013 450 450 2,000 0 700 5,500 0 4,200 2,000 28,000 109,790 110,000 11,000 34,500 18,835 10,000 849,377

Current FY Total Projected Current FY Expense (Over)/Under

836,068 66,472 0 74,257 70,346 135,965 53,533 0 25,413 87,210 6,000 6,401 450 450 3,738 5,183 952 7,679 1,449 4,778 2,571 83,471 294,204 118,178 28,818 72,882 20,000 19,825 2,026,293

46,560 (40,472) 1,728 3,150 17,074 (9,459) (11,595) 0 11,587 2,790 0 (3,901) 50 50 262 (5,183) 48 321 51 222 429 1,629 (124,704) 322 1,182 (44,382) 45,000 4,175 (103,066)

G E N E R A L

Next FY Budget

1,117,297 50,000 3,000 90,952 79,266 124,583 57,781 43,000 26,000 0 6,000 1,000 400 450 0 2,500 1,000 7,500 1,500 5,000 3,000 48,900 191,775 0 28,000 73,600 0 1,962,504

$ Change Plus/(Minus)

234,669 24,000 1,272 13,545 (8,154) (1,923) 15,843 43,000 (11,000) (90,000) 0 (1,500) (100) (50) (4,000) 2,500 0 (500) 0 0 0 (36,200) 22,275 (118,500) (2,000) 45,100 (65,000) (24,000) 39,277

F U N D

% Change Plus/(Minus)

27 92 74 17 (9) (2) 38 0 (30) (100) 0 (60) (20) (10) (100) 0 0 (6) 0 0 0 (43) 13 (100) (7) 158 (100) (100) 2

E X P E N S E S

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

572 – Cultural & Human Services Department, continued

Cost Center 573 – Pelican Community Park The following costs are related to the operations, maintenance, programming and promotion of Pelican Community Park.

City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 573 - Pelican Community Park YTD Actual thru 05/31/08

Account Account Name

5120 5140 5210 5220 5230 5240 5250

Regular Salaries Overtime FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Temporary Staff

Public Relations Promotio Temporary 5340 Clerical Cont. Contract 5341 Janitorial Svcs 5410 Telephone Electrical & 5430 Water Equipment 5441 Rental 5450 Insurance R&M 5463 Maintenance 5464 R&M Grounds 5480 Advertising 5510 Office Supplies Special 5511 Dept.Supplies Uniform & 5521 Accessories Community Ctr 5572 Programs Athletic 5573 Programs 5575 Summer Camp *TOTAL 573 5314

G E N E R A L

Current FY Amended Budget

YTD Actual

Additional Projected Expense

% Used

Current FY Total Projected Current FY Expense (Over)/Under

$ Change Plus/(Minus)

Next FY Budget

% Change Plus/(Minus)

122,432 2,500

60,004 2,357

49 94

46,638 1,248

106,642 3,605

15,790 (1,105)

160,878 10,000

38,446 7,500

31 300

9,411

4,907

52

3,478

8,385

1,026

25,848

16,437

175

12,086

6,280

52

3,325

9,605

2,481

12,773

687

6

33,000

12,633

38

6,688

19,321

13,679

21,133

(11,867)

(36)

1,232 0

682 0

55

362 0

1,044 0

188 0

9,197 167,000

7,965 167,000

647 0

5,000

2,021

40

3,000

5,021

(21)

3,500

(1,500)

(30)

70,000

4,384

6

65,000

69,384

616

0

(70,000)

(100)

45,000 5,400

0 0

24,000 3,000

24,000 3,000

21,000 2,400

48,000 6,000

3,000 600

7 11

150,000

0

60,000

60,000

90,000

150,000

0

0

7,000 125,000

0 18,276

5,000 62,000

5,000 80,276

2,000 44,724

5,960 80,000

(1,040) (45,000)

(15) (36)

0 48,000 0 0

0 0 0 0

0 20,000 0 0

0 20,000 0 0

0 28,000 0 0

25,000 54,000 0 0

25,000 6,000 0 0

0 13 0 0

10,000

0

9,800

9,800

200

7,500

(2,500)

(25)

2,000

0

2,000

2,000

0

2,500

500

25

20,000

0

15,000

15,000

5,000

57,000

37,000

185

20,000 25,000 713,061

0 0 111,544

10,000 25,000 365,539

10,000 25,000 477,083

10,000 0 235,978

42,900 167,500 1,056,689

22,900 142,500 343,628

115 570 48

F U N D

15

16

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572 – Cultural & Human Services Department, continued

Cost Center 574 – Transportation Trust The expenses in this account are offset by the total revenues (Acct 10-312-411) received from the People’s Transportation Plan ½ cent sales surtax. The difference between these expenses and the revenues is included in the General Fund Transfer to the CIP Fund and used to partially offset the cost of several transit related capital needs as approved by the Office of the Citizen’s Transportation Trust.

City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 574 - Transportation Trust YTD Actual thru 05/31/08

Account Account Name

5120 5140 5210 5220 5230 5240 5314 5450

Regular Salaries Overtime FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Public Relations Promotio Insurance

5461

R & M Vehicles Uniform & 5521 Accessories 5523 Gasoline & Oil 5524 Tires 5588 Road Repairs 5642 Vehicles *TOTAL 574

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Current FY Amended Budget

YTD Actual

Additional Projected Expense

% Used

Current FY Total Projected Current FY Expense (Over)/Under

Next FY Budget

$ Change Plus/(Minus)

% Change Plus/(Minus)

200,000 1,500

128,015 5,632

64 375

71,208 2,982

199,223 8,614

777 (7,114)

230,946 10,000

30,946 8,500

15 567

15,300

10,303

67

5,917

16,220

(920)

18,432

3,132

20

12,320

8,629

70

4,569

13,198

(878)

14,179

1,859

15

20,000

13,664

68

7,234

20,898

(898)

26,554

6,554

33

17,480

11,074

63

5,863

16,937

543

19,599

2,119

12

1,000 18,200

0 0

850 13,000

850 13,000

150 5,200

1,000 13,000

0 (5,200)

0 (29)

42,500

28,923

11,500

40,423

2,077

42,500

0

0

2,000 32,000 15,000 15,000 0 392,300

0 24,273 3,197 1,229 (13,761) 221,178

2,000 12,500 4,000 4,000 0 145,623

2,000 36,773 7,197 5,229 (13,761) 366,801

0 (4,773) 7,803 9,771 13,761 25,499

2,000 43,200 10,000 6,000 0 437,410

0 11,200 (5,000) (9,000) 0 45,110

0 35 (33) (60) 0 11

68 76 21 8 56

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

700 – General Fund Capital Outlay Introduction We have added a new cost center this year to consolidate the capital outlay purchases for the General Fund. Capital outlay items consist of fixed assets that have a significant value individually or in total, and, a useful life of two or more years. Typically, these consist of vehicles, equipment, computers, software, etc. The reason for separating capital outlay costs is to provide a more accurate picture of operational costs. The majority of the capital outlay items are assigned to the Information Technology and Public Works departments. During the budget workshops, lengthy discussions (and handouts) occurred regarding the City’s vehicle fleet. A business case was presented that recommended that the number of police vehicles purchased be reduced from 15 to 7. The resulting savings is approximately $240,000 (8 vehicles X $30,000/vehicle). During the workshop the savings was projected to be $270,000 because the Public Works Department at one point had recommended 16 vehicles be purchased based on the addition of another officer. However, because the original budget was based on 15 vehicles, the actual savings is the $240,000.

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700 General Fund Capital Outlay, continued

Capital Outlay Summary by Department Dept 515 515 515 515 518 518 518 521 521 521 521 521 521 521 524 524 524 539 539 539 539 539 539 539 539 539 539 539 539 559 559 559 559 559 559 572 572

CAPITAL OUTLAY SUMMARY Description Document stamp/perforator Permit card printer 4 Ford Escape/ Building

Location BLDG BLDG BLDG DEPT 515 TOTAL

On-line applicant tracking software Laser fiche scanner

HR HR

DEPT 518 TOTAL Police vehicle replacement Police handheld radios Bullet proof vest replacement Garmin 41 Radar Unit Mossberg Shotguns (Mariner Chrome Finish) Motorcycle Set Com Unit(WirelessHeadset) DEPT 521 TOTAL Master Parking Meters Master Parking Meters 2 Ford Rangers Pickup Trucks/CE DEPT 524 TOTAL Portable Air Conditioner Network Ext Architecure - Blding Mgmt System Portable W ater Extractor Sidewalks Two (2) Small Pickup Truck/PW Backhoe for Public Works ATV Motion Sensor Wall Switch Timer (need 60) Motion Sensor Wall Switch Timer (need 10) Automatic Flush Kit for Toilets (need 33) Vistors Center 3500 PSI Pressure Cleaner DEPT 539 TOTAL IBM i-seris system New computer system Consolidate City Data Software update, Windows Vista Phase 3 -DR Plan Replication GIS Program DEPT 559 TOTAL Park and Rec Software 2 ATV DEPT 572 TOTAL GRAND TOTAL Vehicle Summary

515 4 Ford Escape/ Building

PD PD PD PD PD PD Lehman BVBP CODE DPW DPW DPW Parks DPW DPW DPW DPW DPW DPW DPW DPW

FY 2008/09 3,900 3,500 94,000 101,400 20,000 5,000 25,000 209,456 40,000 9,600 2,000 1,950 7,600 270,606 11,000 11,000 26,500 48,500 10,595 14,114 2,999 20,000 26,500 20,000 11,525 4,442 690 5,933 30,000 2,500 149,298

IT IT IT IT IT IT CHS CHS

40,000 84,220 144,220 50,000 23,050 73,050 812,074

BLDG

94,000

521 7 Ford Crown Victorias & Explorers

PD

209456

524 2 Ford Rangers Pickup Trucks/CE

CODE

26,500

539 ATV

DPW

11,525

539 Two (2) Small Pickup Truck

DPW

26,500

539 Backhoe

DPW

20,000

572 2 ATV (Ocean Rescue)

CHS

23,050

TOTAL VEHICLES

P A G E

20,000

268

411,031

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700 General Fund Capital Outlay, continued

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 700 - Capital Outlay Gen Fund YTD Actual thru 05/31/08 Account

5151 5152 5153 5181 5211 5212 5213 5241 5242 5243 5391 5392 5393 5591 5721 5722 5723 *TOTAL

Account Name

Current FY Amended Budget

Equipment Vehicles Other Capital Office Equipment Office Equipment Vehicles Other Capital Office Equipment Vehicles Other Capital Office Equipment Vehicles Other Capital Equipment Office Equipment Vehicles Other Capital 700

G E N E R A L

F U N D

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

YTD Actual

% Used

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

E X P E N S E S

Additional Current FY Projected Total Projected Current FY Expense Expense (Over)/Under

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

Next FY Budget

7,400 94,000 0 25,000 61,150 209,456 0 22,000 26,500 0 61,273 58,025 30,000 144,220 0 23,050 50,000 812,074

$ % Change Change Plus/(Minus) Plus/(Minus)

7,400 94,000 0 25,000 61,150 209,456 0 22,000 26,500 0 61,273 58,025 30,000 144,220 0 23,050 50,000 812,074

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

800 – Transfers and Contingency Introduction We have added a new cost center this year for transfers and contingency accounts. This is being done to provide a more accurate picture of operating costs.

Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 10 Department 800 - CONTINGENCY * TRANSFERS YTD Actual thru 05/31/08

Ac count

Account Na me

Current FY Ame nded Budget

5517 Transf er/Debt Serv ice 2,210,000 5581 Transf er/Capital Improv e 5,000,000 5990 Contingency 0 *TOTAL 800 7,210,000

G E N E R A L

F U N D

YTD Act ual

Additiona l Current FY P rojec ted Total Projec ted Current FY % Ex pe ns e (O ver)/Under Us ed Expense

2,132,088 5,000,000 0 7,132,088

E X P E N S E S

96 100 99

0 0 0 0

2,132,088 5,000,000 0 7,132,088

77,912 0 0 77,912

Nex t FY Budget

2,135,000 5,000,000 400,000 7,535,000

$ % Cha nge Change Plus /( Minus ) Plus/(Minus)

(75,000) 0 400,000 325,000

(3) 0 0 5

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Capital Improvement Projects (CIP) Fund This section contains a detailed revenue and expenditure summary of the Capital Improvement Projects Fund and a proposed priority list of capital improvement projects. Also included in this section is a status report of each capital project including a fiveyear project budget for both capital and operating costs.

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Table of Contents

P A G E

274

CIP Fund Revenue Worksheet Made Easy

276

Capital Improvement Projects Fund Revenue

277

CIP Fund Expense Worksheet Made Easy

278

Capital Improvement Projects Fund Expense Worksheet

279

Proposed CIP Project Priority List

280

Five-Year CIP Operating Budget Impact, Summary

282

Five-Year CIP Operating Budget Impact, Detail

283

Federal, State and Local Grants Status Report

284

Capital Improvement Projects (CIP) Fund Overview

285

How to Read CIP Status Reports

288

CIP Status Report Information

289

Completed Projects Countdown Pedestrian Signal Heads Pelican Community Park Wireless Island 174th Street Median Landscaping Dog Park Citywide Signage Phase I

291 293 295 298 300 302

Committed, Proposed and TBD Projects Central Island Drainage Government Center Modifications Phase I Pedestrian and Emergency Vehicular Bridge Town Center Park Observation Deck and Boardwalk Collins Avenue Streetscape Collins Avenue Streetscape/Promenade FPL Undergrounding Phase I 185th – 194th Streets Bus Shelters Collins Avenue Median Closure Sunny Isles Boulevard Street Improvement Bella Vista Bay Park Land Bank New Park Development and Two Parking Garages Town Center Park Pathway Lighting FPL Undergrounding – 172nd Street 172nd Street Roadway Improvements Atlantic Avenue Sanitary Sewer

305 308 310 312 314 315 317 318 321 323 325 327 329 330 332 333 335

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Table of Contents, continued FPL Undergrounding and Street Lighting for Atlantic Isle Atlantic Isle Stormwater Drainage Heritage Park and Garage Wireless Island Enhanced Citywide Signage Phase II

337 338 339 341 342

New Requests* Newport Fishing Pier Atlantic Isle Bridge Collins Avenue Median Fencing Sunny Isles Boulevard Detention Pond Improvements Oceania Park nd 182 Street and Collins Avenue Traffic Signal Senator Gwen Margolis Park Restrooms Restroom and Shower Additions at Pelican Community Park

343 345 347 349 351 353 354 356

*Not Included in FY 2007/08 CIP Budget

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CIP Fund Revenue Worksheet Made Easy To help the reader understand the CIP Fund Revenue columns, the following explanations are provided.

“Current FY Total Projected Revenue” is the “YTD Actual” plus the “Additional Projected Revenue.”

The “Additional Projected Revenue” column is the estimated amount to be collected between 5/31/08 and end of the current fiscal year.

“Current FY Over(Under)” is the “Current FY Amended Budget” minus the “Current FY Total Projected Revenue.”

“% Used” is the “YTD Actual” divided by the “Current FY Amended Budget.”

“YTD Actual” is the amount received as of 5/31/08.

“Next FY Budget” is the projectetd revenue for the new fiscal year. “$ Change Plus(Minus)” is the difference between “Next FY Budget” and “Current FY Amended Budget.”

“Current FY Amended Budget” is the amended amount as of 5/31/08 for fiscal year 2007/08.

“% Change Plus(Minus)” is “$ Change Plus(Minus)” divided by “Current FY Amended Budget.”

“Previous FY Actual” is the actual revenues for fiscal year 2006/07.

Example: CIP Fund Revenue Worksheet Account Number Account Name

Previous FY Actual

Current FY Amended Budget

CIP FUND Miscellaneous Revenue 343-060 Transfer from Forfeiture 0 0 361-100 Interest 1,245,913 1,125,000 362-200 Beach Enhancement 624,960 298,550 362-220 Police Impact Fees 64,938 28,500 362-225 Public Parking 249,984 119,400 362-230 Beach trust Funds 183,400 179,130 362-250 Newport Pier Donation 0 0 362-260 Facilities Impact Fees 124,059 109,000 362-270 Park Impact Fees 192,502 190,000 362-275 TransferedDevelopmntRight 6,778,899 6,930,303 362-280 Pedestrian Safety Fund 0 275,100 362-290 Collins Avenue Landscape 374,976 0 369-310 Settlements 200,000 0 382-000 Transfer from General Fnd 2,210,000 2,210,000 382-100 OtherTransFromGen Fund 0 5,000,000 384-000 Loan Proceeds 0 0 389-900 Unappropiated Funds 0 10,412,027 Total Miscellaneous Rev. 12,249,631 26,877,010

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YTD Actual

0 713,861 0 0 0 0 500,000 0 0 500,000 0 0 0 2,132,088 5,000,000 0 0 8,845,949

% Used

0 63 0 0 0 0 0 0 0 7 0 0 0 96 100 0 0 33

Additional Projected Revenue

0 160,000 0 0 0 0 0 0 0 0 0 0 0 0 108,974 0 0 268,974

Current FY Total Projected Revenue

Current FY Over(Under)

Next FY Budget

% $ Change Change Plus(Minus) Plus(Minus)

0 0 1,000,000 1,000,000 873,861 (251,139) 350,000 (775,000) 0 (298,550) 0 (298,550) 0 (28,500) 0 (28,500) 0 (119,400) 0 (119,400) 0 (179,130) 0 (179,130) 500,000 500,000 1,075,000 1,075,000 0 (109,000) 0 (109,000) 0 (190,000) 0 (190,000) 500,000 (6,430,303) 3,250,000 (3,680,303) 0 (275,100) 0 (275,100) 0 0 0 0 0 0 0 0 2,132,088 (77,912) 2,210,000 0 5,108,974 108,974 5,000,000 0 0 0 0 0 0 (10,412,027) 7,703,606 (2,708,421) 9,114,923 (17,762,087) 20,588,606 (6,288,404)

0 (69) (100) (100) (100) (100) 0 (100) (100) (53) (100) 0 0 0 0 0 (26) (23)

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Capital Improvement Projects Fund Revenue Account Number Account Name

Previous FY Actual

Current FY Amended Budget

CIP FUND Miscellaneous Revenue 343-060 Transfer from Forfeiture 0 0 361-100 Interest 1,245,913 1,125,000 362-200 Beach Enhancement 624,960 298,550 362-220 Police Impact Fees 64,938 28,500 362-225 Public Parking 249,984 119,400 362-230 Beach trust Funds 183,400 179,130 362-250 Newport Pier Donation 0 0 362-260 Facilities Impact Fees 124,059 109,000 362-270 Park Impact Fees 192,502 190,000 362-275 TransferedDevelopmntRight 6,778,899 6,930,303 362-280 Pedestrian Safety Fund 0 275,100 362-290 Collins Avenue Landscape 374,976 0 369-310 Settlements 200,000 0 382-000 Transfer from General Fnd 2,210,000 2,210,000 382-100 OtherTransFromGen Fund 0 5,000,000 384-000 Loan Proceeds 0 0 389-900 Unappropiated Funds 0 10,412,027 Total Miscellaneous Rev. 12,249,631 26,877,010 ' From Fund Balance 343-000 Transfer from Gen/Fnd/Bal 0 0 Total From Fund Balance 0 0 ' Grants 334-390 FL Grants F.R.D.A.P. 0 200,000 334-400 Grants DOT 0 3,000,000 337-300 County Grant-GOB 0 17,350 343-220 Dade County G.O.B. 329,650 0 329,650 3,217,350 Total Grants ' Rental Property 369-305 Mansiana-TDR Extension 0 0 375-110 RentalPropery-Goldman 0 0 Total Rental Property 0 0 CIP FUND TOTAL 12,579,281 30,094,360

YTD Actual

% Used

Additional Projected Revenue

Current FY Total Projected Revenue

Current FY Over(Under)

% $ Change Change Plus(Minus) Plus(Minus)

Next FY Budget

0 713,861 0 0 0 0 500,000 0 0 500,000 0 0 0 2,132,088 5,000,000 0 0 8,845,949

0 63 0 0 0 0 0 0 0 7 0 0 0 96 100 0 0 33

0 160,000 0 0 0 0 0 0 0 0 0 0 0 0 108,974 0 0 268,974

0 0 1,000,000 1,000,000 873,861 (251,139) 350,000 (775,000) 0 (298,550) 0 (298,550) 0 (28,500) 0 (28,500) 0 (119,400) 0 (119,400) 0 (179,130) 0 (179,130) 500,000 500,000 1,075,000 1,075,000 0 (109,000) 0 (109,000) 0 (190,000) 0 (190,000) 500,000 (6,430,303) 3,250,000 (3,680,303) 0 (275,100) 0 (275,100) 0 0 0 0 0 0 0 0 2,132,088 (77,912) 2,135,000 (75,000) 5,108,974 108,974 5,000,000 0 0 0 0 0 0 (10,412,027) 7,703,606 (2,708,421) 9,114,923 (17,762,087) 20,513,606 (6,363,404)

0 0

0 0

0 0

0 0

0 0

0 0

0 0

180,000 507,723 0 0 687,723

90 17 0 0

0 500,000 0 113,000 613,000

180,000 1,007,723 0 113,000 1,300,723

(20,000) (1,992,277) (17,350) 113,000 (1,916,627)

135,611 1,992,277 17,350 200,000 2,345,238

(64,389) (1,007,723) 0 200,000 (872,112)

33,942 13,476 47,418 9,581,090

0 0 0 32

0 27,052 27,052 909,026

33,942 33,942 0 0 40,528 40,528 81,156 81,156 74,470 74,470 81,156 81,156 10,490,116 (19,604,244) 22,940,000 (7,154,360)

0 (69) (100) (100) (100) (100) 0 (100) (100) (53) (100) 0 0 (3) 0 0 (26) (24)

0 0

(32) (a) (34) 0 0 (27)

0 0 0 (24)

(a) This is only the portion of the fund balance required to balance the current budget and not the total.

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CIP Expense Worksheet Made Easy To help the reader understand the columns in the CIP Fund expense worksheet, the following explanations are provided.

“% Used” is “YTD Actual” divided by “Current FY Amended Budget.”

“Additional Projected Expense” is the estimated amount to be spent between 5/31/08 and end of the current fiscal year.

“YTD Actual” is the amount spent as of 5/31/08. “$ Change Plus(Minus)” is the difference between the “Next FY Budget” and “Current FY Amended Budget.”

“Current FY Amended Budget” is the amended budget amount as of 5/31/08 for FY 2007/08.

Example: CIP Fund Expense Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2009 Fund 20 Department 600 - Capital Improvements YTD Actual thru 05/31/08 Current FY Amended Budget

Account

Account Name

5313 5582 5602 5603 5611 5615 5616 5618 5620 5621 5622 5631 5637

Engineer/Planning Transfer to Stormwater PropertyMgmt-Goldman MoveShowers-PierPark Active Park City Hall Collins Ave. Signage Collins Ave Underground UtilitiesG/S Street Furniture Collins Ave Strtscp Sunny Isles Blvd StImp Dog Park PCP Restrooms

200,000 886,000 125,000 3,500 250,000 250,000 100,000 0 94,800 1,033,315 3,202,012 55,000 488,000

YTD Actual

Current FY Additional Projected Total Projected Current FY Expense (Over)/Under Expense

% Used

184,527 0 41,666 0 1,697,710 50,072 44,665 0 8,085 85,473 1,216,786 17,340 0

92 33 679 20 45 9 8 38 32

0 0 83,334 3,500 932,000 29,928 42,335 450,000 71,915 64,527 383,214 34,960 60,000

184,527 0 125,000 3,500 2,629,710 80,000 87,000 450,000 80,000 150,000 1,600,000 52,300 60,000

15,473 886,000 0 0 (2,379,710) 170,000 13,000 (450,000) 14,800 883,315 1,602,012 2,700 428,000

Next FY Budget

% $ Change Change Plus/(Minus) Plus/(Minus)

0 (200,000) 0 (886,000) 250,000 125,000 0 (3,500) 0 (250,000) 220,000 (30,000) 120,000 20,000 50,000 50,000 0 (94,800) 1,750,000 716,685 1,900,000 (1,302,012) 0 (55,000) 428,000 (60,000)

(100) (100) 100 (100) (100) (12) 20 0 (100) 69 (41) (100) (12)

“Current FY Total Projected Expense” is “YTD Actual” plus “Additional Projected Expense Balance.” “Current FY (Over)Under” is “Current FY Amended Budget” minus the “Current FY Total Projected Expense.”

“Next FY Budget” is the projected amount for the new fiscal year.

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“% Change Plus(Minus)” is “$ Change Plus(Minus)” divided by “Current FY Amended Budget.”

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Capital Improvement Projects Fund Expense Worksheet Department 600 - Capital Improvements YTD Actual thru 05/31/08 Account

Account Name

5313 5582 5602 5603 5611 5615 5616 5618 5620 5621 5622 5631 5637 5638 5648 5649 5651 5652 5653 5654 5655 5656 5657 5660 5661 5662 5663 5664 5665 5667 5668 5670 5671 5672 5673 5674 5720 5990 *TOTAL 600

Engineer/Planning Transfer to Stormwater PropertyMgmt-Goldman MoveShowers-PierPark Active Park City Hall Collins Ave. Signage Collins Ave Underground UtilitiesG/S Street Furniture Collins Ave Strtscp Sunny Isles Blvd StImp Dog Park PCP Restrooms LehmanParkingImprovements T/C Bath/Light Beach Access Sign Pedestrian Bridge Land Bank Atlantic Avenue T/C Sign T/C Observation Deck FPL Atl Ave 2.1 Art in the Park 174th Street Landscape Samson Pk Dune Pilot 500 SIBlvd Improvement Heritage PK Imp/Garage Atlantic Undergrnd Roadway Imp - 172nd Median Fencing Wireless Island Newport Fishing Pier Gwen Margolis Pk Rstrms 182nd Str Traffic Signal Oceania Park Improvements SIB Detention Interest Contingency

C I P

F U N D

Current FY Amended Budget

200,000 886,000 125,000 3,500 250,000 250,000 100,000 0 94,800 1,033,315 3,202,012 55,000 488,000 81,000 280,000 0 540,000 10,750,000 2,300,000 0 375,000 522,000 188,000 250,000 25,000 150,000 1,000,000 870,000 1,200,000 5,000 500,000 2,000,000 0 0 0 0 2,210,000 160,733 30,094,360

YTD Actual

184,527 0 41,666 0 1,697,710 50,072 44,665 0 8,085 85,473 1,216,786 17,340 0 4,365 8,795 0 179,686 9,504,397 37,946 325,649 0 165,419 330 97,970 0 3,097 52,475 0 42,823 0 170,441 10,010 0 0 0 0 2,132,088 0 16,081,815

Additional Current FY Projected Total Projected Current FY Expense Expense (Over)/Under

% Used

92 33 679 20 45 9 8 38 32 5 3 33 88 2

32 39 2 5 4 34 1

96 53

0 0 83,334 3,500 932,000 29,928 42,335 450,000 71,915 64,527 383,214 34,960 60,000 124,800 25,205 0 120,314 1,925,003 222,054 0 0 13,581 87,670 0 0 3 97,525 0 (42,823) 65,000 54,559 89,990 0 25,000 0 0 0 0 4,963,594

184,527 0 125,000 3,500 2,629,710 80,000 87,000 450,000 80,000 150,000 1,600,000 52,300 60,000 129,165 34,000 0 300,000 11,429,400 260,000 325,649 0 179,000 88,000 97,970 0 3,100 150,000 0 0 65,000 225,000 100,000 0 25,000 0 0 2,132,088 0 21,045,409

Next FY Budget

15,473 0 886,000 0 0 250,000 0 0 (2,379,710) 0 170,000 220,000 13,000 120,000 (450,000) 50,000 14,800 0 883,315 1,750,000 1,602,012 1,900,000 2,700 0 428,000 428,000 (48,165) 0 246,000 0 0 0 240,000 2,000,000 (679,400) 0 2,040,000 1,514,000 (325,649) 0 375,000 0 343,000 71,000 100,000 100,000 152,030 0 25,000 0 146,900 615,000 850,000 5,850,000 870,000 700,000 1,200,000 0 (60,000) 360,000 275,000 120,000 1,900,000 3,000,000 0 200,000 (25,000) 275,000 0 65,000 0 175,000 77,912 2,135,000 160,733 1,042,000 9,048,951 22,940,000

$ % Change Change Plus/(Minus) Plus/(Minus)

(200,000) (886,000) 125,000 (3,500) (250,000) (30,000) 20,000 50,000 (94,800) 716,685 (1,302,012) (55,000) (60,000) (81,000) (280,000) 0 1,460,000 (10,750,000) (786,000) 0 (375,000) (451,000) (88,000) (250,000) (25,000) 465,000 4,850,000 (170,000) (1,200,000) 355,000 (380,000) 1,000,000 200,000 275,000 65,000 175,000 (75,000) 881,267 (7,154,360)

(100) (100) 100 (100) (100) (12) 20 0 (100) 69 (41) (100) (12) (100) (100) 0 270 (100) (34) 0 (100) (86) (47) (100) (100) 310 485 (20) (100) 7,100 (76) 50 0 0 0 0 (3) 548 (24)

P A G E

279

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Proposed CIP Project Priority List CIP Stormwater Fund Fund 25,192,608 3,845,891 (10,600,000) 7,100

200,000 2,425,580 1,150,000 0 328,000 1,992,277 135,611 17,350 10,000,000 6,630,000 2,500,000

1,395,476 1,854,524 750,000 81,156 1,500,000 41,649,002

7,756,571 (7,750,000) (900,000) (656,000)

(1,514,000) (700,000) (1,900,000) (3,900,000) (120,000) (4,250,000) (375,000) (6,630,000) (120,000) (175,000) (275,000) (65,000) (615,000) (428,000) (220,000) (1,750,000) (200,000) (50,000) (100,000) (360,000) (71,000) (13,850,000) (1,042,000) (38,710,000) P A G E

280

(9,306,000)

T otal Description 29,038,499 Fund Balance as of September 30, 2007 (10,592,900) Projected Change in Fund Balance for FY 2007/08

200,000 2,425,580 1,150,000 0 328,000 1,992,277 135,611 17,350 0 10,000,000 6,630,000 2,500,000 0 1,395,476 1,854,524 0 750,000 81,156 1,500,000 49,405,573 (7,750,000) (900,000) (656,000) (1,514,000) (700,000) (1,900,000) (3,900,000) (120,000) (4,250,000) (375,000) (6,630,000) (120,000) (175,000) (275,000) (65,000) (615,000) (428,000) (220,000) (1,750,000) (200,000) (50,000) (100,000) (360,000) (71,000) (13,850,000) (1,042,000) (48,016,000)

SOURCE OF FUNDS - OCT 1, 2008 - SEP 30, 2011 Grants Collins Avenue Landscaping - Miami-Dade County Central Island Drainage - GOB Central Island Drainage - DEP 172nd Street Drainage (Est receipt $300,000 FY 2007/08) Atlantic Isle Drainage - DEP Sunny Isles Boulevard - FDOT FRDAP Grant Active Park - GOB General Fund Transfers Reserves (This will be reduced if there is a bond issue) Debt Service Forfeiture Funds* Bond Proceeds - TBD TDR'S, Bonuses & Impact Fees Regalia (Due 10/1/08)* Solis (Due 12/31/08)* Others Interest (Three Years) Rental Income - 287 Sunny Isles Blvd Donations (Dr. Cornfeld - Restricted Use) TOTAL SOURCES OF FUNDS USE OF FUNDS - FUNDED PROJECTS - OCT 1, 2008 - SEP 30, 2011 Central Island Drainage (Including Gwen Margolis Project) 172nd Street Drainage Improvements Atlantic Isle Drainage Improvements Atlantic Isle Sanitary Sewer & SAD Atlantic Isle Undergrounding Sunny Isles Boulevard Newport Fishing Pier City Wide Signage - Phase 2 Pedestrian/Emergency Bridge Goldman Property Management Fees Debt Service Wireless Island Enhanced Sunny Isles Blvd Detention Pond Improvements 182nd Street Traffic Signal Oceania Park Improvements Bella Vista Bay Park (Subject to planning meeting) Pelican Community Park Restrooms & Showers Government Center Modifications Collins Avenue Streetscape Gwen Margolis Park Restrooms FPL Undergrounding Phase I Collins Avenue Median Closures Collins Avenue Median Fences FPL Undergrounding Phase II Contingency - Designated - Heritage Park Contingency - Undesignated TOTAL USES OF FUNDS C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Proposed CIP Project Priority List, continued CIP Fund 2,939,002

Stormwater Fund (1,549,429)

(1,600,000) (5,500,000) (500,000) (35,000,000) (15,000,000) (1,000,000) (58,600,000) (55,660,998)

T otal Description 1,389,573 PROJECTED FUND BALANCE 9/30/2011 (Funded Projects)

(1,600,000) (5,500,000) (500,000) (35,000,000) (15,000,000) (1,000,000) (58,600,000) #VALUE!

USE OF FUNDS - UNFUNDED PROJECTS - TBD Town Center Observation Deck & Boardwalk Collins Avenue Streetscape/Promenade Bella Vista Bay Park Land Bank - Source of funds will be a bond issue(s) New Park and Two Parking Garages Atlantic Isle Bridge TOTAL UNFUNDED PROJECTS

(57,210,427) PROJECTED FUND BALANCE 9/30/2011 (Unfunded Projects) Additional Information: Land bank purchases are dependent upon bond issues(s) Bond sale can be in multiple issues Bond sale dependent upon projected General Fund cash flow for repayment

C I P

F U N D

P A G E

281

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Five-Year CIP Operating Budget Impact, Summary Just as important as funding our non-recurring capital improvement projects, is funding the recurring costs of these projects once they are completed. This is an important “lesson learned” from many other local governments across the State and country who are challenged in coming up with sufficient funds to keep facilities such as parks, libraries and community centers open. Best practices, by organizations such as GFOA, recommend that local governments project the operating impact for these costs as part of their 5-year CIP forecast, so that funding sources can be identified for both the project itself and the related operating and maintenance (O & M) costs. The estimated impacts are preliminary in nature and will become more refined as the project moves through the planning, design, permitting and construction phases. Net operating costs include all anticipated new expenditures associated with a project. In some cases, there may be new revenues generated by a project. Examples of operating and maintenance costs include personal costs, contract services, utilities, insurance, road striping, street sweeping, landscaping, litter control, security, signage, routine repairs, etc.

Importance of Projecting CIP Operating Costs •

Operating costs are funded out of the General Fund and thereby paid for with tax dollars.

•

Decisions on CIP projects should be based on both the initial cost and the ongoing costs.

•

Identifying the operating costs facilitates identifying the future funding sources.

•

Identifying the funding sources minimizes the possibility of having to close facilities and avoid unnecessary cutbacks in other areas.

Description

Operating Operating Operating Operating Operating Budget Impact Budget Impact Budget Impact Budget Impact Budget Impact FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12

TOTAL O &M COSTS

TOTAL CIP O & M COSTS

$759,500

P A G E

282

$1,414,300

$1,578,700

$1,865,900

$2,115,900

C I P

$7,734,300

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Five-Year CIP Operating Budget Impact, Detail Operating Operating Operating Operating Operating Budget Impact Budget Impact Budget Impact Budget Impact Budget Impact FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12

Description

TOTAL O &M COSTS

Completed Projects Samson Park Statue North Bay Road - Street Lighting Town Center Park - Entry Sign Town Center Park - Sculpture Beach Access Signs Heritage Park Offices - Remodeling (Incl in Expenses) Pelican Community Park Wireless Island 174th Street Median Landscaping Dog Park Citywide Signage Phase I Ongoing Projects Educational Facility Central Island Drainage Government Center Modifications Phase I Pedestrian and Emergency Vehicular Bridge Town Center Park Observation Deck and Boardwalk Collins Avenue Streetscape Collins Avenue Streetscape/Promenade Bus Shelters Collins Avenue Median Closure Sunny Isles Boulevard Street Improvement Bella Vista Bay Park Land Bank New Park Development and Two Garages Town Center Park Pathway Lighting 172nd Street Roadway Improvements FPL Undergrounding and Street Lighting for Atlantic Isle Atlantic Isle Stormwater Drainage Heritage Park and Garage Citywide Signage Phase II Newport Fishing Pier Atlantic Isle Bridge Collins Avenue Median Fencing Sunny Isles Boulevard Pond Improvements Oceania Park Senator Gwen Margolis Park Restrooms Restroom and Shower Additions to Pelican Community Park

$500 3,000 500 2,000 500 10,000 700,000 40,000 800 200 0

$500 3,000 500 2,000 500 15,000 1,000,000 40,000 1,500 400 500

$500 3,000 500 2,000 500 15,000 1,000,000 40,000 1,500 400 500

0 0 500 0 0 0 0 1,500 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

267,000 0 500 0 0 5,000 0 2,500 100 3,000 3,000 60,000 0 600 2,000 1,500 0 0 500 0 0 2,000 500 200 1,000 1,000

267,000 0 500 5,000 0 5,000 5,000 2,500 200 3,000 4,000 60,000 0 600 2,000 2,500 300 125,000 500 25,000 0 2,000 1,700 500 1,000 1,500

$759,500

$1,414,300

$1,578,700

$500 3,000 500 2,000 500 15,000 1,000,000 40,000 1,500 400 500

267,000 5,000 500 10,000 0 5,000 5,000 2,500 200 3,000 5,000 60,000 0 600 2,000 2,500 500 400,000 500 25,000 TBD 3,000 1,700 500 1,000 1,500

$500 3,000 500 2,000 500 15,000 1,000,000 40,000 1,500 400 500

267,000 5,000 500 10,000 TBD 5,000 5,000 2,500 200 3,000 5,000 60,000 150,000 600 2,000 2,500 500 500,000 500 25,000 TBD 3,000 1,700 500 1,000 1,500

$2,500 15,000 2,500 10,000 2,500 70,000 4,700,000 200,000 6,800 1,800 2,000

1,068,000 10,000 2,500 25,000 0 20,000 15,000 11,500 700 12,000 17,000 240,000 150,000 2,400 8,000 9,000 1,300 1,025,000 2,000 75,000 0 10,000 5,600 1,700 4,000 5,500

TOTAL CIP O & M COSTS

C I P

F U N D

$1,865,900

$2,115,900

$7,734,300

P A G E

283

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Federal, State and Local Grants Status Report The City of Sunny Isles Beach is very active in leveraging tax dollars with grant funds that are available for previously approved projects. The following report documents $8,303,611 in grant funds that are committed to the City by various government agencies. The most significant is $3 million being provided over two years by the Florida Department of Transportation (FDOT) to renovate Sunny Isles Boulevard. Another $2,847,000 is being provided by Miami-Dade County for the Central Island Drainage and Pelican Community Park projects. In June 2007, the City was awarded $628,000 through the Florida Department of Environmental Protection (DEP). This grant was initiated through Miami-Dade County Community Budget Issue Request (CBIR) process and covers drainage projects on 172nd Street and Atlantic Isle. Other DEP grants include $900,000 for the Central Island Drainage Project.

Grant Commitments PROJECT NAME Sunny Isles Blvd Project Central Island Drainage Central Island Drainage Central Island Drainage Pelican Community Park Pelican Community Park 172nd Street Drainage Atlantic Isle Drainage TOTAL

Grant Commitments AMOUNT GRANTOR $3,000,000 FDOT 400,000 DEP 500,000 DEP 2,500,000 Miami-Dade GOB 200,000 FRDAP 347,000 Miami-Dade GOB 300,000 DEP 328,000 DEP $7,575,000

STATUS Approved Approved Approved Approved Close Out Close Out Approved Approved

The following additional projects were awarded in FY 2007/08: Project Central Island Drainage Bella Vista Bay Park Bella Vista Bay Park Samson Park Collins Avenue Total

P A G E

284

$ Amount $250,000 135,611 113,000 30,000 200,000 $728,611

Grantor DEP (CBIR Request) FRDAP Miami-Dade County (Safe Neighborhood Parks) Miami-Dade County (Safe Neighborhood Parks) Miami-Dade County (Safe Neighborhood Parks)

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Capital Improvement Projects (CIP) Fund Overview The CIP Fund is used to account for the development revenues, including TDR’s, impact fees, bonuses and expenditures for the City’s capital improvement projects

Executive Summary Major Revenues The largest component of CIP revenues comes from Transfer Development Rights (TDR’s). Other development revenues include bonuses and impact fees. However, due to general economic conditions, we do not anticipate any new revenues from these sources in FY 2008/09, for the reasons outlined in the following section. Instead, the City will rely on fund balance reserves, grants and donations until the economy turns around. A summary of FY 2008/09 anticipated revenues are as follows: Donations

$1,075,000

Regalia and Solis Payments Due

3,250,000

Interest on Investments

350,000

FDOT Grant

1,992,277

County Grants

200,000

GOB Grant

17,350

FRDAP

135,611

Rental Income – 287 Sunny Isles Blvd Total

81,156 $7,101,394

In addition, the following transfers are anticipated: General Fund

$7,135,000

Police Forfeiture Fund

1,000,000 Total Grand Total

C I P

F U N D

8,135,000 $15,236,394

P A G E

285

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

CIP Fund Overview, continued

Unknowns Following, are some unknowns that could reduce the ability of the General Fund to transfer future additional reserves to the CIP fund. •

Additional O & M costs – Projects such as the new community center, K-8 school and new parks such as Heritage, Pelican and Bella Vista Bay will place additional O & M costs on the General Fund and its ability to finance future projects. Although we are still projecting new construction for the City, the actual impact is difficult to estimate due to the declining economy and tax reform measures.

•

Declines in other local revenues – Again, due to the declining economy, we are now expecting significant reductions in other areas. In particular, the Quarterly Budget Report as of March 31, 2008 showed a significant shortfall in Building Department Revenues. Total budget for FY 2007/08 is $2.8 million; actual as of March 31, 2008 was $775,000; estimated actual revenue for FY 2007/08 have been revised to $2.1 million – a reduction of $700,000. We originally anticipated that these revenues would be steady for another five (5) years. Property tax collections may also slow a bit, depending on the timing and sale of delinquent tax certificates. These reductions could impact the amount transferred from General Fund to the CIP Fund.

•

Declines in state revenues – We have been notified of some relatively minor reductions in our state shared revenues to date. This may worsen as state revenues continue to decline and Tallahassee is forced to balance their budget. Hopefully, they will honor their commitment to use state reserves, if necessary. These cuts would be in addition to those already approved during the last legislative session.

P A G E

286

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

CIP Fund Overview, continued

Major Expenses Our options primarily consist of delaying projects until funding sources are clearly available. This is consistent with our ‘checkbook philosophy’ whereby we only commit to projects if funds are currently available. One possibility is to delay some projects until after the end of the calendar year. Hopefully by then we will also have a better picture as to the status of the development projects placed on hold (i.e. DaVinci, Chi, Ocean Beach, etc.) as well as the status of the forfeiture funds. The following projects are considered being highest priority and should be continued if at all possible: •

Central Island Drainage – This is a key infrastructure project to eliminate flooding throughout the City. Grant funds have been awarded to the City that would have to be returned if the project is delayed or cancelled.

•

Atlantic Isle – This is another infrastructure project to which commitments have been made to the residents. Grant funds have also been awarded to the City that would have to be returned if the project is delayed or cancelled.

•

Newport Fishing Pier – Private sector matching funds for $2 million have been obtained from Dr. Cornfeld and would have to be returned if this project is not completed.

•

Pedestrian/Emergency Bridge – Another key citywide infrastructure and safety project.

•

Sunny Isles Boulevard – This project is already underway and is being funded in part by FDOT grant funds.

The budget document outlines the impact of putting some of these projects on hold for the time being.

C I P

F U N D

P A G E

287

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

How to Read CIP Status Reports The following guide has been prepared to assist the users of these reports to better understand the information that is presented.

General Information Any monies that are left at the end of a project or fiscal year are automatically returned to the CIP or Stormwater Fund Balance and become available for other projects. However, if the project is funded through grants or donations, the grantee will typically only fund the actual cost of the project. Any unexpended funds typically are not reimbursable or may have to be returned to the grantor agency. The Project Status Codes are as follows: •

Completed.

•

Committed. Projects under contract for construction or funds that have been committed by third parties that would be lost (i.e. Newport Pier).

•

Proposed. Funding is currently allocated but construction contracts have not been awarded.

•

To Be Determined (TBD). Funding is not currently allocated or available.

Project funding has also been re-evaluated and more projects have been assigned to the Stormwater Fund because they are drainage related. This frees up CIP Funds to be used for other projects. Project costs include design, property acquisition and construction, unless otherwise noted.

P A G E

288

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

CIP Status Report Information The information starting below is presented for each capital project. Some information presented, such as the “Project Name,” is self explanatory. The original anticipated cost of the project.

Funding sources may be a combination of internal (CIP Fund, Stormwater Fund) and external (Grants, Donations, etc.) sources.

Project Status Codes: Completed Committed Proposed To Be Determined (TBD)

Name of Project Funding Source Account No. Responsible Staff Member Responsible Staff Initial

If applicable, this will be the revised anticipated cost of the project. This number will equal the combined FYs’ sum found in the Five-Year Project Budget matrix below. If this box is marked NA, then the sum will equal the Original Project Estimate.

Status Stormwater Funds and Grants 20-600-56 City Engineer/Public Works Director

Original Project Estimate

$

Revised Project Estimate Adopted FY 07/08

$ $

Asst. City Manager, Finance Initial

The line item expenditure account for this project.

C I P

F U N D

P A G E

289

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

CIP Status Report Information, continued

Projected costs for fiscal year 2007/2008 – from October 1, 2007 through September 30, 2008.

Five-Year Project Budget Projected Expenses

FY 07/08 $

Adopted FY 08/09

Proposed FY 09/10 $

Annual O & M Costs An estimate of operating and maintenance costs. $ $

P A G E

290

Proposed FY 10/11

Proposed FY 11/12

$

$

$

$

$

$

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects Countdown Pedestrian Signal Heads Funding Source Account No. Responsible Staff Member

CIP Fund 20-600-5638 City Engineer/Public Works Director

Responsible Staff Initial

Completed Original Project Estimate Revised Project Estimate Adopted FY 07/08

$81,000 $129,165 $0

Asst. City Manager, Finance Initial

Description This project involves design and installation of countdown pedestrian signal heads at all signalized intersections on Collins Avenue in the City.

Five-Year Project Budget Projected Expenses

FY 07/08 $129,165

Adopted FY 08/09

Annual O & M Costs O & M costs are not expected. $0

Proposed FY 09/10

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$0

$0

$0

$0

$0

Current Project Status 1. The City approved a contract with Marlin Engineering to design and install the countdown pedestrian signal heads for the remaining nine intersections that FDOT will not be providing. 2. Work was completed in July 2008. 3. A budget amendment was approved by the City Commission for this project in FY 2007/08.

C I P

F U N D

P A G E

291

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, Countdown Pedestrian Signal Heads, continued

Countdown pedestrian signal head.

P A G E

292

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, continued

Pelican Community Park Funding Source Account No. Responsible Staff Member

Completed

CIP Fund 20-600-5611 City Engineer/Public Works Director

Responsible Staff Initial

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$7,600,000 $9,686,000 $250,000

Asst. City Manager, Finance Initial

Description The park includes a little league baseball field, gymnasium and community center.

Five-Year Project Budget Projected Expenses

FY 07/08 $2,629,710

Adopted FY 08/09

Proposed FY 09/10 $0

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs Includes personnel, insurance, utilities, building maintenance, grounds maintenance, etc. $460,000 $1,100,000 $1,100,000 $1,100,000

$1,200,000

Current Project Status 1. The City issued a final Certificate of Occupancy on August 15, 2008. 2. The City Commission has approved, through contracts and change orders, the revised project estimate and a budget amendment will be required to make the final payment on this project. 3. The Five-Year Project Budget does not add up to the Revised Project Estimate because the matrix does not include costs incurred prior to FY 2007/08.

C I P

F U N D

P A G E

293

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, Pelican Community Park, continued

Top: Little league baseball field scoreboard. Bottom: Playground area at Pelican Community Park. Main entrance to Pelican Community Park.

P A G E

294

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, continued

Wireless Island

Completed

Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund 20-600-5668 Asst. City Manager, Finance

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$3,215,000 $225,000 $2,500,000

Description This project involves providing wireless Internet connectivity (WiFi Hotspots) in the City.

Five-Year Project Budget Projected Expenses

FY 07/08 $225,000

Adopted FY 08/09

Proposed FY 09/10 $0

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of internet connectivity, equipment replacement and general maintenance. $40,000 $40,000 $40,000 $40,000

$40,000

Current Project Status 1. Phase 1 has been reduced significantly in terms of both scope and costs. Phase 1 now consists solely of making all City parks WiFi Hotspots where internet connectivity is provided by the City and is FREE to the users, wireless and commercial-free. 2. The City officially went live Monday, July 14, 2008 in all City parks including: Bella Vista Bay Park, Pier Park, Samson Oceanfront Park, Town Center Park, Senator Gwen Margolis Park, Golden Shores Community Park, Pelican Community Park and Heritage Park. 3. The next phase is proposed for FY 2008/09 with subsequent vertical phases on hold indefinitely.

C I P

F U N D

P A G E

295

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, Wireless Island, continued

Map showing locations of City parks – all official City WiFi hotspots where Internet connectivity is FREE, wireless and commercial-free.

P A G E

296

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, Wireless Island, continued

This map shows WiFi Hotspots throughout the City that are provided by the private sector and the City. Internet connectivity provided by the City is FREE, wireless and commercial-free.

C I P

F U N D

P A G E

297

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, continued

174th Street Median Landscaping Funding Source Account No. Responsible Staff Member

Completed

CIP Fund 20-600-5660 City Engineer / Public Works Director

Responsible Staff Initial

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$250,000 $97,970 $250,000

Asst. City Manager, Finance Initial

Description The purpose of this project is to both replace damaged trees (from previous hurricanes) and upgrade the median landscaping on 174th Street.

Five-Year Project Budget Projected Expenses

FY 07/08 $97,970

Adopted FY 08/09

Proposed FY 09/10 $0

Annual O & M Costs Includes landscaping, replacement and irrigation. $800 $1,500

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$1,500

$1,500

$1,500

Current Project Status This project was completed a month early and within budget.

P A G E

298

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, 174th Street Median Landscaping, continued

Median landscaping on 174th Street.

C I P

F U N D

P A G E

299

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, continued

Dog Park

Completed

Funding Source Account No. Responsible Staff Member

CIP Fund 20-600-5631 City Engineer/Public Works Director

Responsible Staff Initial

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$55,000 $52,300 $55,000

Asst. City Manager, Finance Initial

Description The City Commission approved, on a trial basis, the construction of a dog park at the northeastern end of Senator Gwen Margolis Park. The trial period will last until it has to be removed for the Central Island Drainage project. After the time period is up, City staff will evaluate the use of the dog park and report findings to the City Commission.

Five-Year Project Budget Projected Expenses

FY 07/08 $52,300

Adopted FY 08/09

Proposed FY 09/10 $0

Proposed FY 10/11 $0

Annual O & M Costs Includes landscaping, grounds maintenance, personnel and supplies. $200 $400 $400

Proposed FY 11/12 $0

$0

$400

$400

Current Project Status 1. This project was completed in April 2008. 2. The trial period has been successful and the dog park will become a permanent amenity to Gwen Margolis Park. The costs to replace it are included in the Central Island Drainage project costs.

P A G E

300

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, Dog Park, continued

Arial view of dog park (area is highlighted in yellow) at Senator Gwen Margolis Park.

C I P

F U N D

P A G E

301

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, continued

Citywide Signage Phase I Funding Source Account No. Responsible Staff Member Responsible Staff Initial

Completed

CIP Fund 20-600-5616 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$100,000 $87,000 $100,000

Description This project involves presenting a unified look throughout the City including monument signs, street and directional signs.

Five-Year Project Budget Projected Expenses

FY 07/08 $87,000

Adopted FY 08/09

Proposed FY 09/10 $0

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of personnel, insurance, equipment replacement, operation and general maintenance. $0 $500 $500 $500

$500

Current Project Status 1. The monument signs have been completed. 2. This new style for street signage was approved at the February 2008 City Commission meeting for the Golden Shores Community. These signs will be installed by the end of July 2008.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Completed Projects, Citywide Signage Phase I, continued

Approved design of Citywide street signage.

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303

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

This page is left intentionally blank.

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304

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects Central Island Drainage Funding Source Account No. Responsible Staff Member

Committed

Stormwater Funds and Grants 40-600-5635 City Engineer/Public Works Director

Responsible Staff Initial

Original Project Estimate

$8,150,000

Revised Project Estimate Adopted FY 07/08

$8,200,000 $1,650,000

Asst. City Manager, Finance Initial

Description This is a stormwater drainage and street improvement project in the area north of 174th Street, south of 183rd Street and west of Collins Avenue (the Central Island area). This project will reduce flooding, facilitate traffic flow, provide lighting and landscaping and provide a ten-foot wide multipurpose path along North Bay Road for pedestrian and bicyclist safety.

Five-Year Project Budget Projected Expenses

FY 07/08 $450,000

Adopted FY 08/09 $6,000,000

Proposed FY 09/10 $1,750,000

Proposed FY 10/11

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of contractor maintenance costs for cleaning wells and flushing the system. $5,000 $5,000 $5,000 $5,000

$5,000

Current Project Status 1. The portion of the project surrounding the school is expected to be completed by August 2008, to coincide with the school’s opening. 2. The City Commission approved a resolution at the July 2008 City Commission meeting to expand the scope of work. 3.

Soft construction (location of underground utilities, surveying, and mobilization) has begun. Total completion of the project is planned for the winter of 2008/2009.

4.

This project now includes all of the work to be done on Senator Gwen Margolis Park and the numbers above reflect that inclusion.

5.

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The City has been awarded the following grants for this project: •

$1,150,000 State of Florida Department of Environmental Projection (DEP).

•

$2,500,000 via Miami-Dade County General Obligation bonds (GOB).

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305

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Central Island Drainage, continued

Proposed street improvements.

Proposed street improvements.

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306

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Central Island Drainage, continued

Schematic of landscaping improvements and additional parking at Senator Gwen Margolis Park, part of the Central Island Drainage Project.

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307

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Government Center Modifications Phase I Funding Source Account No. Responsible Staff Member

CIP Fund 20-600-5615 City Engineer/Public Works Director

Responsible Staff Initial

Committed Original Project Estimate Revised Project Estimate Adopted FY 07/08

$385,000 $300,000 $250,000

Asst. City Manager, Finance Initial

Description This project will improve the Government Center facility and includes the installation of a first-floor stair enclosure, first-floor canopy over the post office entrance, second-floor parking area drainage improvements and a third-floor exit/entrance to the parking garage.

Five-Year Project Budget Projected Expenses

FY 07/08 $80,000

Adopted FY 08/09 $220,000

Proposed FY 09/10

Proposed FY 10/11 $0

Annual O & M Costs An estimate of cleaning, care, replacement, operation and general maintenance. $500 $500 $500

Proposed FY 11/12 $0

$0

$500

$500

Current Project Status The contract for work was awarded June 19, 2008 and construction completion is expected by fall of 2008.

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308

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Government Center Modifications Phase I, continued

Proposed enclosure of the stairwell at the east end of the SIB Government Center, 18070 Collins Avenue.

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309

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Pedestrian and Emergency Vehicular Bridge Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund and Forfeiture Fund 20-600-5651 City Manager/Asst. Public Works Director NA

Proposed

Original Project Estimate

$3,500,000

Revised Project Estimate Adopted FY 07/08

$4,550,000 $540,000

Asst. City Manager, Finance Initial

Description The City is currently under contract to design an emergency vehicular bridge with pedestrian access. This bridge will span the canal at North Bay Road from 172nd Street to 174th Street.

Five-Year Project Budget Projected Expenses

FY 07/08 $300,000

Adopted FY 08/09 $2,000,000

Proposed FY 09/10 $2,250,000

Proposed FY 10/11

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of the cost of repairs, maintenance, coating, striping, cleaning and replacing. $0 $0 $5,000 $10,000

$10,000

Current Project Status 1. We estimate permitting will be completed by the winter of 2009/10 when construction is expected to begin. The timeframe on this project is based on permitting through the Miami-Dade County Department of Environmental Resource Management (DERM) and the Army Corps of Engineers. 2. The estimated construction completion date is summer of 2010. 3. The project estimate has been revised because the original project estimate provided by Marlin Engineering did not include design costs, permitting and inspection. 4. Cost of construction is still estimated to be $3,500,000.

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310

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Pedestrian and Emergency Vehicular Bridge, continued

Intervening Variables 1. Construction costs are estimates only. The exact costs will be known after award of bid. 2. The costs and permitting schedule may be modified due to requirements from DERM and the Army Corps of Engineers.

Proposed pedestrian and emergency vehicular bridge spanning the canal at North Bay road from 172nd Street to 174th Street.

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311

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Town Center Park Observation Deck and Boardwalk Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund 20-600-5655 Asst. City Manager, Service

To Be Determined

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$1,600,000 NA $375,000

Description The City plans on installing a low-level pedestrian walk connecting Town Center Park with the proposed pedestrian/emergency vehicular bridge at North Bay Road. The design includes approximately nine hundred feet of wooden boardwalk and a 20’ x 20’ observation deck with low-level lighting.

Five-Year Project Budget Projected Expenses

FY 07/08

$0

Adopted FY 08/09

Proposed FY 09/10 $0

Proposed FY 10/11 $0

$0

Proposed FY 11/12 $1,600,000

Annual O & M Costs An estimate of cleaning, care, insurance, replacement, operation and general maintenance. $0 $0 $0 $0

TBD

Current Project Status Due to lack of funding and mitigation issues, this project is being placed on hold until an analysis of all costs can be made while still proceeding with the pedestrian/vehicular bridge project.

Intervening Variables Funding from grants may become available in the event that the City mitigates the impact on the mangroves and other protected marine plants by moving them to other areas. This is a very expensive process.

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312

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Town Center Park Observation Deck and Boardwalk, continued

Proposed observation deck and boardwalk (in yellow) connecting Town Center Park and the proposed pedestrian/emergency vehicular bridge.

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313

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Collins Avenue Streetscape Funding Source Account No. Responsible Staff Member Responsible Staff Initial

Proposed

CIP Fund 20-600-5621 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$7,400,000 $1,900,000 $1,033,315

Description The objective of this project is to increase the aesthetics of the Collins Avenue corridor.

Five-Year Project Budget Projected Expenses

FY 07/08 $150,000

Adopted FY 08/09 $1,750,000

Proposed FY 09/10

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of personnel, insurance, replacement, operation, equipment replacement and general maintenance. $0 $5,000 $5,000 $5,000 $5,000

Current Project Status 1. The City has started the program with a pilot project promenade section on the west side of Collins Avenue, along the frontage area of the 183rd street shopping center. The construction will be completed by fall of 2008. 2. The City has hired a consultant for working drawings and specifications for the William Lehman entry to the City. The Design/Plans phase is expected for completion the summer of 2008. 3. The City has been awarded a grant from Miami-Dade County in the amount of $200,000 for the landscaping construction (i.e. not design) portion of the project. This grant must be used by the summer of 2009. 4. The estimated construction completion date is the summer of 2009. 5. The reason for the Revised Project Estimate is because of a significant reduction in project scope – subsequent phases totaling $5.5 million have been placed on hold and removed from the project cost estimate.

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314

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Collins Avenue Streetscape/Promenade Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund 20-600-5621 Asst. City Manager, Service

To Be Determined Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$5,500,000 NA $0

Description The objective of this project is to increase the aesthetics of the Collins Avenue corridor. The project consists of the west side promenade and the Sunny Isles Boulevard/Collins Avenue entrance to the City.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $0

Proposed FY 09/10 $3,000,000

Proposed FY 10/11 $2,500,000

Proposed FY 11/12 $0

Annual O & M Costs An estimate of personnel, insurance, replacement, operation, equipment replacement and general maintenance. $0 $0 $5,000 $5,000 $5,000

Current Project Status This project has been placed on hold waiting funding.

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315

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Collins Avenue Streetscape/Promenade, continued

Intervening Variables The timeframe on this project is based on permitting through the FDOT.

Proposed area for streetscape improvements along Collins Avenue at the William Lehman Causeway.

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316

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

FPL Undergrounding Phase I

Committed

185th – 194th Streets Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund and FPL Credits 20-600-5618 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$778,320 $500,000 $0

Description The City Commission approved a Citywide project to underground all utility lines. The project was divided into 12 phases, with each phase evaluated and constructed separately.

Five-Year Project Budget Projected Expenses

FY 07/08 $450,000

Adopted FY 08/09 $50,000

Annual O & M Costs O & M Costs are not expected. $0

$0

Proposed FY 09/10

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$0

$0

$0

Current Project Status 1. The City has signed the contract with FPL for this project. Estimated commencement date is summer of 2008. 2. Completion time is approximately 5 months from date of commencement. 3. A credit for equivalent overhead installation in the amount of $157,925 and a government adjustment factor (25%) in the amount of $116,110 was given to the City and is reflected in the revised project cost estimate along with other factors. 4. A budget transfer will be presented to the City Commission to fund this project.

Intervening Variables Commencement and completion of the project depends on FPL.

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317

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Bus Shelters

Committed

Funding Source Account No. Responsible Staff Member

CIP Fund 20-600-5620 City Engineer/Public Works Director

Responsible Staff Initial

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$350,000 $80,000 $0

Asst. City Manager, Finance Initial

Description In order to enhance the aesthetics of the City and provide refuge from the weather for patrons waiting for public transportation, the City has been installing bus shelters along the Collins Avenue corridor and on the appropriate side streets.

Five-Year Project Budget Projected Expenses

FY 07/08 $80,000

Adopted FY 08/09

Proposed FY 09/10 $0

Proposed FY 10/11 $0

Annual O & M Costs An estimate of cleaning, equipment replacement, and general maintenance. $1,500 $2,500 $2,500

Proposed FY 11/12 $0

$0

$2,500

$2,500

Current Project Status 1. The final ten bus shelters were delivered in mid June 2008. 2. The estimated date for complete installation of these bus shelters and moving existing shelters is the end of December 2008. 3. A budget amendment was approved by the City Commission for this project in FY 2007/08.

Intervening Variables The acquisition of easements to relocate existing shelters could delay some of the work.

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318

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Bus Shelters, continued

An installed bus shelter with bench.

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319

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Bus Shelters, continued

BUS STOP LOCATIONS

LEGEND Bus Stops With Shelters (36) Shelters To Be Installed (9) Stops Without Shelters (8)

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320

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Collins Avenue Median Closure Funding Source Account No. Responsible Staff Member Responsible Staff Initial

Proposed

CIP Fund 20-600-5657 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$215,000 $188,000 $188,000

Description This project involves closing a median at 175th Street and Collins Avenue (SR A1A) that was identified in a traffic study completed in 2003.

Five-Year Project Budget Projected Expenses

FY 07/08 $88,000

Adopted FY 08/09 $100,000

Proposed FY 09/10

Annual O & M Costs An estimate of general maintenance. $0 $100

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$200

$200

$200

Current Project Status 1. We have commenced plans on the 175th Street median closure. 2.

FDOT has required an additional traffic study for the area prior to any approval and a community involvement meeting.

3. All of the original FDOT requirements have been met. CGA has resubmitted plans and a study for FDOT’s final approval. 4. Expected construction date is the end of fall of 2008.

Intervening Variables Commencement of project depends on FDOT approval.

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321

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Collins Avenue Median Closure, continued

The median closure at 175th Street on Collins Avenue is shown in red.

P A G E

322

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Sunny Isles Boulevard Street Improvement Funding Source Account No. Responsible Staff Member

FDOT Grant and CIP Fund 20-600-5622 City Engineer/Public Works Director

Responsible Staff Initial

Committed

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$3,926,837 $3,500,000 $3,202,012

Asst. City Manager, Finance Initial

Description The objective of this project is to enhance traffic safety and to improve the aesthetics of the entrance to the City on Sunny Isles Boulevard. These improvements are partially funded by a FDOT grant in the amount of $3 million.

Five-Year Project Budget Projected Expenses

FY 07/08 $1,600,000

Adopted FY 08/09 $1,900,000

Proposed FY 09/10

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of electric utilities, personnel, replacement, operation and general maintenance of the landscaping. $0 $3,000 $3,000 $3,000 $3,000

Current Project Status 1. Estimated completion of the City’s contractor’s portion of the work is the summer of 2008. 2. St. Tropez’s contractor will complete the rest of the work by the end of 2008 per the letter of agreement with FDOT.

Intervening Variables 1. St. Tropez construction may delay the installation of the streetscape elements; FPL could delay the roadway element. 2. Additional drainage is needed to the properties on the north side of Sunny Isles Boulevard. This additional work will be on an upcoming agenda, with an estimated cost of $100,000. This amount is included in the Revised Project Estimate.

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323

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Sunny Isles Boulevard Street Improvement, continued

Landscaping improvements on the northern side of Sunny Isles Boulevard.

Looking east, Sunny Isles Boulevard entrance to the City.

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324

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Bella Vista Bay Park Funding Source Account No. Responsible Staff Member Responsible Staff Initial

To Be Determined CIP Fund & Grant (Pending) 20-600-5662 Asst. City Manager, Finance

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$500,000 $1,118,100 $150,000

Description This project involves improvements to Bella Vista Bay Park including replacing the dock and seawall.

Five-Year Project Budget Projected Expenses

FY 07/08 $3,100

Adopted FY 08/09 $615,000

Proposed FY 09/10 $500,000

Proposed FY 10/11

Proposed FY 11/12 $0

Annual O & M Costs An estimate of personnel, insurance, equipment replacement, operation and general maintenance. $0 $3,000 $4,000 $5,000

$0

$5,000

Current Project Status 1. In May 2008 the City submitted a grant request to the Florida Fish and Wildlife Conservation Commission in the amount of $195,000. The City proposed matching funds of $420,000 toward the estimated project cost of $615,000. The project scope includes a new seawall, removal of the cement slab and a new catwalk, making it ADA compliant. The new seawall has an expected life of at least 50 years. Simply making repairs to the seawall will only extend the current life by another 10 years with only a slight reduction in costs. In order to be eligible for the grant funds, the City must include the project cost in this year’s budget. 2. The $500,000 proposed for FY 2009/10 is to further develop the park. We anticipate applying for a FRDAP grant for the maximum amount of $200,000 to offset some of the development costs. 3. The next step in the process is for the City to conduct a planning session to determine what additional amenities are desired for this park, prepare a site plan and then pursue the above grant funds for developing the park. 4. A grant in the amount of $113,000 has been awarded by Miami-Dade County Safe Neighborhood Parks (SNP) program for acquisition costs. A grant in the amount of $135,611 has also been awarded by FRDAP for acquisition costs. 5. The reason for the Revised Project Estimate is because this budget was originally intended for the water taxi project.

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325

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Bella Vista Bay Park, continued

Intervening Variables Project is pending funding and approval by the Florida Fish and Wildlife Conservation Commission. Expected timeframe for notification of award is fall 2008 with funds available winter 2008/09.

Seawall and dock at project site, Bella Vista Bay Park.

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326

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Land Bank

To Be Determined

Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund 20-600-5652 and 20-600-5602 Asst. City Manager, Finance

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$18,000,000 $46,929,400 $6,000,000

Description The City is making an effort to provide more open park space within the City by acquiring property and converting it into public parks.

Five-Year Project Budget Projected Expenses

FY 07/08 $11,554,400

Adopted FY 08/09 $250,000

Proposed FY 09/10 $125,000

Proposed FY 10/11 $0

Proposed FY 11/12 $35,000,000

Annual O & M Costs An estimate of property tax payments and additional costs for the upkeep and maintenance of these properties until they are fully developed. $0 $60,000 $60,000 $60,000 $60,000

Current Project Status 1. Actual expenditures through May 31, 2008 for FY 2007/08 are as follows: 287 Sunny Isles Boulevard

$2,998,700

Milton parcel

1,582,600

Alamo settlement

4,750,000

Appraisals & Attorney Fees

173,100 Total

$9,504,400

Additional expenditures for the balance of FY 2007/08 are as follows: Appraisals and Attorney Fees

$25,000

Goldman Property Management Fees

125,000

Avila parcel

1,900,000 Total

$2,050,000

2. Planned expenditures per the Luft Proposal and other for subsequent years are as follows: Sunny Isles Boulevard properties Collins Avenue properties

$20,000,000 15,000,000

Goldman Property Management Fees Total

375,000 $35,375,000

3. A budget amendment was approved for the additional costs.

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327

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Land Bank, continued

Intervening Variables The source of funds for future land acquisitions will be limited to the proceeds from the sale of a bond issue(s). The amount of the bond issue will be dependent on the cash flow available in the General Fund, which is to be determined based on projected property values, revenue forecasts and proposed debt limits.

P A G E

328

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

New Park Development and Two Parking Garages Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund tbd Asst. City Manager, Finance

To Be Determined

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$15,000,000 NA $0

Description The proposal from Luft Consulting in March 2008 recommended additional open space and parking in the southern part of the City.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $0

Proposed FY 09/10 $1,000,000

Proposed FY 10/11 $7,000,000

Proposed FY 11/12 $7,000,000

Annual O & M Costs An estimate of property taxes and additional costs for the upkeep and maintenance of these properties until they are fully developed. $0 $0 $0 $0 $150,000

Current Project Status This project is very preliminary and being presented here so a decision can be made regarding priority and funding allocation. It is not currently among the list of projects to be funded.

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P A G E

329

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Town Center Park Pathway Lighting Funding Source Account No. Responsible Staff Member

CIP Fund 20-600-5648 City Engineer/Public Works Director

Responsible Staff Initial

Committed Original Project Estimate Revised Project Estimate Adopted FY 07/08

$341,064 $34,000 $150,000

Asst. City Manager, Finance Initial

Description This project involves improving lighting at Town Center Park.

Five-Year Project Budget Projected Expenses

FY 07/08 $34,000

Adopted FY 08/09

Proposed FY 09/10 $0

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of electric utilities, equipment replacement, operation and general maintenance. $0 $600 $600 $600

$600

Current Project Status 1. Bids were opened for the bollard lighting plan on May 19, 2008 and the cost for this project as bid was more than $170,000. In discussions with other City staff members, it was agreed that the plans the bids were based on (which were developed several years ago) would not give the City Commission the desired results. The project as bid is shown on the next page. 2. City staff redesigned the project in-house and then negotiated, with the low bidder, an option that provides limited lighting to the center of the park area at a significantly reduced cost ($34,000 as opposed to $176,000). The redesigned version is shown on the third page and has been authorized by the City Commission. 3. Based on the timeline for delivery of materials, the project should be completed by fall of 2008.

P A G E

330

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Town Center Park Pathway Lighting, continued

Town Center Park pathway lighting project as bid.

The redesigned version of lighting for Town Center Park.

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331

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

FPL Undergrounding – 172nd Street Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund & FPL Credits 20-600-5656 Asst. City Manager, Service

Committed Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$522,000 $250,000 $522,000

Description This project includes undergrounding FPL utilities along 172nd Street.

Five-Year Project Budget Projected Expenses

FY 07/08 $179,000

Adopted FY 08/09 $71,000

Annual O & M Costs O & M costs are not expected. $0

Proposed FY 09/10

$0

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$0

$0

$0

Current Project Status 1. This project is being constructed along with the 172nd Street road, sewer and drainage improvements. 2. Partial reimbursement of these costs may be available, pending successful completion of Municipal Underground Utility Consortium (MUUC) appeal to the Public Service Commission (PSC), of which the City is a participant. 3. The City has signed the contract with FPL for this project. 4. Estimated completion shall coincide with the 172nd Street Drainage Project. 5. A credit for equivalent overhead installation in the amount of $60,556 and a government discount adjustment factor (25%) in the amount of $59,713 was given to the City and is reflected in the revised project cost estimate.

Intervening Variables Commencement and completion of this project depends on FPL.

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332

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

172nd Street Roadway Improvements Funding Source Account No. Responsible Staff Member

Stormwater Fund 40-538-5665 City Engineer/Public Works Director

Responsible Staff Initial

Committed Original Project Estimate Revised Project Estimate Adopted FY 07/08

$1,200,000 NA $1,200,000

Asst. City Manager, Finance Initial

Description This project involves improving the drainage, street and landscaping on 172nd Street.

Five-Year Project Budget Projected Expenses

FY 07/08 $300,000

Adopted FY 08/09 $900,000

Proposed FY 09/10

Proposed FY 10/11 $0

Annual O & M Costs An estimate of striping, lighting replacement and general maintenance. $0 $2,000 $2,000

Proposed FY 11/12 $0

$0

$2,000

$2,000

Current Project Status 1. The sanitary sewer line portion of the project has been completed. 2. The estimated completion of the street reconstruction is winter of 2008/09. 3. A grant in the amount of $300,000 has been awarded by the State of Florida Department of Environment Protection (DEP).

C I P

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P A G E

333

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, 172nd Street Roadway Improvements, continued

172nd Street before.

Proposed roadway improvements on 172nd Street.

P A G E

334

C I P

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Atlantic Avenue Sanitary Sewer Funding Source Account No. Responsible Staff Member Responsible Staff Initial

Committed

CIP Fund and SAD Loan 20-600-5653 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$2,450,000 $1,774,000 $2,300,000

Description This project includes sanitary sewer, street improvements and a new water line extension.

Five-Year Project Budget Projected Expenses

FY 07/08 $260,000

Adopted FY 08/09 $1,514,000

Annual O & M Costs O & M costs are not expected. $0

$0

Proposed FY 09/10

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$0

$0

$0

Current Project Status 1. Design on the project has been completed. 2. Construction completion is forecast for the summer of 2009. 3. The City will front the entire cost of the project; residents have the option of paying their share over 25 years. (The total special assessment portion is $1,009,000.) 4. The contract for construction was awarded at the July 2008 City Commission meeting.

C I P

F U N D

P A G E

335

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Atlantic Avenue Sanitary Sewer, continued

The sanitary sewer project is on Atlantic Isle located in the southern part of the city.

P A G E

336

C I P

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

FPL Undergrounding and Street Lighting for Atlantic Isle Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund & FPL Credits 20-600-5664 Asst. City Manager, Service

Committed Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$1,020,000 $700,000 $522,000

Description Undergrounding in Atlantic Isle is part of the City’s overall undergrounding project.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $700,000

Proposed FY 09/10

Proposed FY 10/11 $0

Proposed FY 11/12 $0

Annual O & M Costs An estimate of electric utilities, equipment replacement, operation and general maintenance. $0 $1,500 $2,500 $2,500

$0

$2,500

Current Project Status 1. The undergrounding portion of this project is to be done in conjunction with the sewer drainage project. 2. Design on the project has been completed. 3. Construction completion is forecast for summer of 2009. 4. The contract for construction was awarded at the July 2008 City Commission meeting.

Intervening Variables FPL has completed the design. The City is waiting the final cost proposal.

C I P

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337

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Atlantic Isle Stormwater Drainage Funding Source Account No. Responsible Staff Member Responsible Staff Initial

Committed

Stormwater Fund & Grants 40-600-5653 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$656,000 NA $656,000

Description This project provides stormwater drainage and street improvements in the Atlantic Isle community to reduce flooding.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $656,000

Proposed FY 09/10

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

Annual O & M Costs An estimate of personnel, equipment and general maintenance. $0 $0 $300

$500

$500

Current Project Status 1. Design on the project has been completed. 2. Construction completion is forecast for summer of 2009. 3. A grant in the amount of $328,000 has been awarded by the State of Florida Department of Environmental Protection (DEP). 4. The contract for construction was awarded at the July 2008 City Commission meeting.

P A G E

338

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Heritage Park and Garage Funding Source Account No. Responsible Staff Member

Proposed

CIP Fund & Private 20-600-5663 City Engineer/Public Works Director

Responsible Staff Initial

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$14,000,000 NA $1,000,000

Asst. City Manager, Finance Initial

Description This project involves designing and building a park and parking structure north of the William Lehman Causeway and west of Collins Avenue.

Five-Year Project Budget Projected Expenses

FY 07/08 $150,000

Adopted FY 08/09 $5,850,000

Proposed FY 09/10 $8,000,000

Proposed FY 10/11

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of electric utilities, personnel, cleaning, striping, care, insurance, replacement, operation and general maintenance. $0 $0 $125,000 $400,000 $500,000

Current Project Status 1. The City Commission has approved a conceptual plan for the site. This plan was submitted as part of a Florida Communities Trust (FCT) grant application in 2007, for $5.3 million for the construction of the park improvements. The City did not make the funding cutoff and has reapplied for 2008. 2. The City has finalized the agreement for parking structure maintenance fees from Aventura Beach Club Association (Ramada Hotel), which requires the City to provide up to 400 parking spaces. The revenues from the agreement are as follow: a. Years 1-5 at $65

per space per month.

b. Years 6-10 at $80

per space per month.

c.

per space per month.

Years 11-15 at $95

d. Years 16-20 at $110

per space per month.

e. Years 21-25 at $125

per space per month.

f.

Years 26-30 at $140

per space per month.

g. Years 31-35 at $155

per space per month.

h. Years 36-40 at $170

per space per month.

Based on the above, the total revenues (excluding interest earnings) over 40 years is $22,560,000.

C I P

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P A G E

339

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, Heritage Park and Garage, continued

3. Design of the project has commenced, and the expected completion of the plans is December 2008. 4. The City is putting monies in a designated contingency account for this project. Other financing options are being analyzed, including a lease-purchase.

The site of Heritage Park just north of the William Lehman Causeway and west of Collins Avenue.

P A G E

340

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Wireless Island Enhanced Funding Source Account No. Responsible Staff Member Responsible Staff Initial

Proposed

CIP Fund 20-600-5668 Asst. City Manager, Finance

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$120,000 NA $0

Description The $120,000 proposed in FY 2008/09 is to further extend the outdoor coverage and fill in gaps in the north and south ends of the City. A final determination will be made based on test results as to the actual coverage of the system.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $120,000

Annual O & M Costs Are included in the original project. $0

$0

Proposed FY 09/10

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$0

$0

$0

Current Project Status The remaining vertical phases have been placed on hold indefinitely.

C I P

F U N D

P A G E

341

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Committed, Proposed and TBD Projects, continued

Citywide Signage Phase II Funding Source Account No. Responsible Staff Member Responsible Staff Initial

Proposed

CIP Fund 20-600-5616 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$120,000 NA $0

Description This project involves presenting a unified look throughout the City including monument signs, street and directional signs.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $120,000

Annual O & M Costs An estimate of operation and general maintenance. $0 $500

Proposed FY 09/10

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$500

$500

$500

Current Project Status 1. City staff proposed that all directional/traffic signs be uniform throughout the City. 2. $120,000 proposed in FY 2008/09 is for Bella Vista Bay Park, Central Island area and Collins Avenue. The City is proposing to install the standard green and white backlit signs at the Collins Avenue intersections. FDOT will not approve any nonstandard signage.

P A G E

342

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests Newport Fishing Pier Funding Source Account No. Responsible Staff Member

Committed CIP Fund, Private Donation and Forfeiture Fund 20-600-5670 City Manager/Asst. Public Works Director

Responsible Staff Initial

Original Project Estimate

$4,000,000

Revised Project Estimate Adopted FY 07/08

NA $0

Asst. City Manager, Finance Initial

Description This project involves design and reconstruction of the historic Newport Fishing Pier built in 1936.

Five-Year Project Budget Projected Expenses

FY 07/08 $100,000

Adopted FY 08/09 $3,000,000

Proposed FY 09/10 $900,000

Proposed FY 10/11

Proposed FY 11/12 $0

Annual O & M Costs An estimate of personnel, cleaning, care, insurance, replacement, operation and general maintenance. $0 $0 $25,000 $25,000

$0

$25,000

Current Project Status 1. The City Commission gave approval for the engineering consultants to commence design. 2. The estimated completion time for construction is the spring of 2010. 3. Dr. Cornfeld has donated a 50% match toward this project, not to exceed $2 million.

Intervening Variables 1. Construction costs are estimates only. The exact costs will be known after the award of bid. 2. Additional costs/project delays may be associated with environmental issues during the permitting process. 3. A restaurant on the pier, along with fishing pier fees, will provide some revenues to offset the O & M costs. 4. A budget amendment will be presented to the City Commission to fund this project.

C I P

F U N D

P A G E

343

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, Newport Fishing Pier, continued

Newport Fishing Pier, now a designated historic site, was built in 1936.

P A G E

344

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, continued

Atlantic Isle Bridge Funding Source Account No. Responsible Staff Member Responsible Staff Initial

To Be Determined CIP Fund 20-600-5625 Asst. City Manager, Service

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$1,000,000 NA $0

Description This project involves reconstruction of the historic coral bridge in Atlantic Isle.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $0

Proposed FY 09/10 $1,000,000

Annual O & M Costs An estimate of replacement, and general maintenance. $0 $0

$0

Proposed FY 10/11

Proposed FY 11/12 $0

$0

TBD

TBD

Current Project Status 1. A study of the existing bridge is complete. 2. No funding for this project is available. 3. Commencement of the new bridge will be after the Atlantic Isles Projects have been completed. 4. Alternatives are being examined, such as converting the bridge to pedestrian only.

Intervening Variables 1. Replacement of entire bridge would be more costly than retrofitting the existing bridge. 2. Provide vehicle turn around at both ends of bridge – leave bridge for pedestrian traffic only. This option would require obtaining private property for turn around.

C I P

F U N D

P A G E

345

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, Atlantic Isle Bridge, continued

Historic coral bridge in Atlantic Isle.

P A G E

346

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, continued

Collins Avenue Median Fencing Funding Source Account No. Responsible Staff Member

Committed

CIP Fund 20-600-5667 Asst. City Manager, Service City Engineer/Public Works Director

Original Project Estimate Revised Project Estimate Adopted FY 07/08

Responsible Staff Initial

$425,000 NA $5,000

Asst. City Manager, Finance Initial

Description This project involves the installation of additional fencing in the Collins Avenue median to help prevent jaywalking. This will then require that the landscaping in the median be redesigned and redone, which is included in the scope of work.

Five-Year Project Budget Projected Expenses

FY 07/08 $65,000

Adopted FY 08/09 $360,000

Proposed FY 09/10

Annual O & M Costs An estimate of replacement and general maintenance. $0 $2,000

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$2,000

$3,000

$3,000

Current Project Status 1. The contract award was approved at the June 2008 City Commission meeting. 2. The estimated completion is forecast for winter of 2008/09. 3. A budget amendment will be presented to the City Commission to fund this project.

C I P

F U N D

P A G E

347

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, Collins Avenue Median Fencing, continued

Collins Avenue median landscaping and fencing.

P A G E

348

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, continued

Sunny Isles Boulevard Detention Pond Improvements Funding Source Account No. Responsible Staff Member

CIP Fund tbd City Engineer/Public Works Director

Responsible Staff Initial

Proposed

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$175,000 NA $0

Asst. City Manager, Finance Initial

Description This project involves improving the detention ponds on Sunny Isles Boulevard.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $175,000

Proposed FY 09/10

Proposed FY 10/11 $0

Annual O & M Costs An estimate of plant replacement, irrigation and general maintenance. $0 $500 $1,700

Proposed FY 11/12 $0

$0

$1,700

$1,700

Current Project Status 1. The City has discussed improving the detention ponds on Sunny Isles Boulevard. Conceptual designs were presented to the City Commission and approved. 2. Construction completion is forecast for winter of 2008/09.

C I P

F U N D

P A G E

349

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, Sunny Isles Boulevard Detention Pond Improvements, continued

Sunny Isles Blvd. – Detention Pond

P A G E

350

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, continued

Oceania Park

Proposed

Funding Source Account No. Responsible Staff Member

CIP Fund tbd City Engineer/Public Works Director

Responsible Staff Initial

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$65,000 NA $0

Asst. City Manager, Finance Initial

Description This project is to improve the recently purchased property north of Atlantic Isles.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $65,000

Proposed FY 09/10

Proposed FY 10/11 $0

Annual O & M Costs An estimate of cleaning, care, replacement and general maintenance. $0 $200 $500

Proposed FY 11/12 $0

$0

$500

$500

Current Project Status 1. The City has been asked to remove the concrete from the Oceania Park area, raise the retaining wall in a fashion that matches the property immediately south, fill the area with soil and sod the surface. 2. Construction completion is forecast for winter of 2008/09.

C I P

F U N D

P A G E

351

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, Oceania Park, continued

Existing conditions at Oceania Park.

P A G E

352

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, continued

182nd Street and Collins Avenue Traffic Signal Funding Source Account No. Responsible Staff Member Responsible Staff Initial

CIP Fund tbd Asst. City Manager, Service

Proposed

Original Project Estimate Revised Project Estimate Adopted FY 07/08 Asst. City Manager, Finance Initial

$300,000 NA $0

Description This project involves installing a traffic signal at 182nd Street and Collins Avenue.

Five-Year Project Budget Projected Expenses

FY 07/08 $25,000

Adopted FY 08/09 $275,000

Annual O & M Costs O & M costs are not expected. $0

Proposed FY 09/10

$0

Proposed FY 10/11

Proposed FY 11/12

$0

$0

$0

$0

$0

$0

Current Project Status 1. The City is going to apply to FDOT for a variance. 2. A budget amendment will be presented to the City Commission to fund this project.

Intervening Variables 1. Design and construction costs are estimates only. The exact costs will be known after the award of bid. 2. This signal is subject to FDOT approval.

C I P

F U N D

P A G E

353

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, continued

Senator Gwen Margolis Park Restrooms Funding Source Account No. Responsible Staff Member

CIP Fund tbd City Engineer/Public Works Director

Responsible Staff Initial

Committed Original Project Estimate Revised Project Estimate Adopted FY 07/08

$200,000 NA $0

Asst. City Manager, Finance Initial

Description This project involves the design and construction of restrooms in Senator Gwen Margolis Park.

Five-Year Project Budget Projected Expenses

FY 07/08 $0

Adopted FY 08/09 $200,000

Proposed FY 09/10

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of supplies, personnel, cleaning, care, replacement and general maintenance. $0 $1,000 $1,000 $1,000

$1,000

Current Project Status 1. The City is installing restrooms at Senator Gwen Margolis Park as part of the Central Island Drainage project currently underway. 2. The City proposes using the exact same type of facility that was placed in Town Center Park. 3. The location and subsequent foundation design are to be determined.

P A G E

354

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, Senator Gwen Margolis Park Restrooms, continued

Proposed restrooms at Senator Gwen Margolis Park.

C I P

F U N D

P A G E

355

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

New Requests, continued

Restroom and Shower Additions at Pelican Community Park Funding Source Account No. Responsible Staff Member

CIP Fund 20-600-5637 City Engineer/Public Works Director

Responsible Staff Initial

Proposed

Original Project Estimate Revised Project Estimate Adopted FY 07/08

$488,000 NA $0

Asst. City Manager, Finance Initial

Description This project involves design and construction of restroom and shower additions in the gymnasium at Pelican Community Park.

Five-Year Project Budget Projected Expenses

FY 07/08 $60,000

Adopted FY 08/09 $428,000

Proposed FY 09/10

Proposed FY 10/11 $0

Proposed FY 11/12 $0

$0

Annual O & M Costs An estimate of personnel, cleaning, care, replacement and general maintenance. $0 $1,000 $1,500 $1,500

$1,500

Current Project Status 1. City staff has obtained a second quote for the design and it was approved at the July 2008 City Commission meeting. 2. A budget amendment was approved by the City Commission in FY 2007/08 to fund this project.

P A G E

356

C I P

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Stormwater Fund This section contains a detailed revenue and expenditure summary of the Stormwater Fund.

S T O R M W A T E R

F U N D

P A G E

357

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Table of Contents

P A G E

358

Stormwater Fund Revenue Worksheet Made Easy

359

Stormwater Fund Revenue

360

Stormwater Fund Expense Worksheet Made Easy

361

Stormwater Fund Expense Worksheet

362

Stormwater Fund Overview

363

Major Revenues

363

Major Expenses

364

S T O R M W A T E R

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Stormwater Fund Revenue Worksheet Made Easy To help the reader understand the Stormwater Fund Revenue Worksheet columns, the following explanations are provided.

“Current FY Total Projected Revenue” is the “YTD Actual” plus the “Additional Projected Revenue.”

The “Additional Projected Revenue” column is the estimated amount to be collected between 5/31/08 and end of the current fiscal year.

“Current FY Over(Under)” is the “Current FY Amended Budget” minus the “Current FY Total Projected Revenue.”

“% Used” is the “YTD Actual” divided by the “Current FY Amended Budget.”

“YTD Actual” is the amount received as of 5/31/08.

“Next FY Budget” is the projected revenue for the new fiscal year. “$ Change Plus(Minus)” is the difference between “Next FY Budget” and “Current FY Amended Budget.”

“Current FY Amended Budget” is the amended amount as of 5/31/08 for fiscal year 2007/08.

“% Change Plus(Minus)” is “$ Change Plus(Minus)” divided by “Current FY Amended Budget.”

“Previous FY Actual” is the actual revenues for fiscal year 2006/07.

Example: Stormwater Fund Revenue Justification Worksheet Account Number Account Name

STORMWATER FUND Local Option Gas Tax 312-441 Cap Imp Gas Tax Total Local Option Gas Tax

Previous FY Actual

Current FY Amended Budget

YTD Actual

% Used

Additional Projected Revenue

Current FY Total Projected Revenue

Current FY Over(Under)

26,841

% $ Change Change Plus(Minus) Plus(Minus)

Next FY Budget

72,733

50,000

44,841

90

32,000

76,841

76,349

26,349

53

72,733

50,000

44,841

90

32,000

76,841

26,841

76,349

26,349

53

552,313 552,313

510,000 510,000

441,995 441,995

87 87

310,000 310,000

751,995 751,995

241,995 241,995

890,000 890,000

380,000 380,000

75 75

95,723 18,025 0 0 113,748

75,000 0 886,000 3,699,420 4,660,420

84,661 0 0 0 84,661

113 0 0 0 2

21,000 0 0 0 21,000

105,661 0 0 0 105,661

30,661 0 (886,000) (3,699,420) (4,554,759)

53,000 (22,000) 0 0 0 (886,000) 3,362,715 (336,705) 3,415,715 (1,244,705)

(29) 0 (100) (9) (27)

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 74,420 0 74,420 813,214

900,000 2,425,579 628,000 3,953,579 9,173,999

0 26,649 0 26,649 598,146

0 1 0

0 0 300,000 300,000 663,000

0 26,649 300,000 326,649 1,261,146

(900,000) (2,398,930) (328,000) (3,626,930) (7,912,853)

0 2,425,580 1,478,000 3,903,580 8,285,644

(900,000) 1 850,000 (49,999) (888,355)

(100) 0 135 (1) (10)

' Charges for Services 343-550 Stormwater Fees Total Charges for Services ' Miscellaneous Revenue 361-100 Interest 362-310 Sale of Property 382-000 Transfer from CIP Fund 389-900 Unappropiated Funds Total Miscellaneous Rev. ' From Fund Balance 343-000 Transfer from Gen/Fnd/Bal Total From Fund Balance ' Grants 343-200 S/F Mng Grant 343-220 Dade County G.O.B. 343-300 DEP/CBIR GRANTS Total Grants STORMWATER FUND TOT

S T O R M W A T E R

F U N D

7

P A G E

359

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Stormwater Fund Revenue Account Number Account Name

STORMWATER FUND Local Option Gas Tax 312-441 Cap Imp Gas Tax Total Local Option Gas Tax

Additional Projected Revenue

Current FY Total Projected Revenue

% $ Change Change Plus(Minus) Plus(Minus)

Previous FY Actual

Current FY Amended Budget

72,733

50,000

44,841

90

32,000

76,841

72,733

50,000

44,841

90

32,000

76,841

26,841

76,349

26,349

53

552,313 552,313

510,000 510,000

441,995 441,995

87 87

310,000 310,000

751,995 751,995

241,995 241,995

890,000 890,000

380,000 380,000

75 75

95,723 18,025 0 0 113,748

75,000 0 886,000 3,699,420 4,660,420

84,661 0 0 0 84,661

113 0 0 0 2

21,000 0 0 0 21,000

105,661 0 0 0

30,661 0 (886,000) (3,699,420) (4,554,759)

53,000 (22,000) 0 0 0 (886,000) 3,320,090 (379,330) 3,373,090 (1,287,330)

(29) 0 (100) (10) (28)

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 0

0 74,420 0 74,420 813,214

900,000 2,425,579 628,000 3,953,579 9,173,999

0 26,649 0 26,649 598,146

0 1 0

0 0 300,000 300,000 663,000

0 26,649 300,000 326,649 1,261,146

(900,000) (2,398,930) (328,000) (3,626,930) (7,912,853)

0 2,425,580 1,478,000 3,903,580 8,243,019

(900,000) 1 850,000 (49,999) (930,980)

(100) 0 135 (1) (10)

YTD Actual

% Used

Current FY Over(Under)

26,841

Next FY Budget

76,349

26,349

53

' Charges for Services 343-550 Stormwater Fees Total Charges for Services ' Miscellaneous Revenue 361-100 Interest 362-310 Sale of Property 382-000 Transfer from CIP Fund 389-900 Unappropriated Funds Total Miscellaneous Rev. ' From Fund Balance 343-000 Transfer from Gen/Fnd/Bal Total From Fund Balance ' Grants 343-200 S/F Mng Grant 343-220 Dade County G.O.B. 343-300 DEP/CBIR GRANTS Total Grants STORMWATER FUND TOT

P A G E

360

7

S T O R M W A T E R

F U N D

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Stormwater Fund Expense Worksheet Made Easy To help the reader understand the Stormwater Fund Expense Worksheet columns, the following explanations are provided.

“% Used” is “YTD Actual” divided by “Current FY Amended Budget.”

“Additional Projected Expense” is the estimated amount to be spent between 5/31/08 and end of the current fiscal year.

“YTD Actual” is the amount spent as of 5/31/08. “$ Change Plus(Minus)” is the difference between the “Next FY Budget” and “Current FY Amended Budget.”

“Current FY Amended Budget” is the amended budget amount as of 5/31/08 for FY 2007/08.

Example: Stormwater Fund Expense Justification Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 40 Department 538 - Stormwater YTD Actual thru 05/31/08 Current FY Amended Budget

Account Account Name

5120 5140 5210 5220 5230 5240 5313 5343 5430 5461 5462 5463

Regular Salaries Overtime FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Admin Consulting&Planning Storm Water Compliance Electrical & W ater R & M Vehicles R & M Equipm ent R & M Maintenance

44,390 1,500 3,510 4,520 7,920 1,920 50,000 50,000 3,500 8,000 5,000 30,000

YTD Actual

Current FY Additional Projected Total Projected Current FY Expense (Over)/Under Expense

% Used

28,955 538 2,208 2,929 4,695 1,295 0 544 2,584 1,541 2,924 188

65 36 63 65 59 67 1 74 19 58 1

15,329 285 1,170 1,551 2,486 686 0 0 915 459 848 29,812

44,284 823 3,378 4,480 7,181 1,981 0 544 3,499 2,000 3,772 30,000

106 677 132 40 739 (61) 50,000 49,456 1 6,000 1,228 0

Next FY Budget

46,272 900 3,609 46,446 6,128 3,189 25,000 25,000 4,000 5,000 5,000 500

% $ Change Change Plus/(Minus) Plus/(Minus)

1,882 (600) 99 41,926 (1,792) 1,269 (25,000) (25,000) 500 (3,000) 0 (29,500)

4 (40) 3 928 (23) 66 (50) (50) 14 (38) 0 (98)

“Current FY Total Projected Expense” is “YTD Actual” plus “Additional Projected Expense.”

“Current FY (Over)Under” is “Current FY Amended Budget” minus the “Current FY Total Projected Expense.”

“Next FY Budget” is the projected amount for the new fiscal year.

S T O R M W A T E R

F U N D

“% Change Plus(Minus)” is “$ Change Plus(Minus)” divided by “Current FY Amended Budget.”

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Stormwater Fund Expense Worksheet City of Sunny Isles Beach Expense Budget Worksheet for Fiscal Year 2008/2009 Fund 40 Department 538 - Stormwater YTD Actual thru 05/31/08 Account Account Name

5120 5140 5210 5220 5230 5240 5313 5343 5430 5461 5462 5463 5466 5492 5511 5521 5523 5524 5525 5588 5629 5635 5653 5665 5710 5720 5990 *TOTAL

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Regular Salaries Overtime FICA Payroll Taxes Retirement Contribution Health,Dental & Life Ins. Worker's Comp Insurance Admin Consulting&Planning Storm Water Compliance Electrical & W ater R & M Vehicles R & M Equipment R & M Maintenance R & M Lines Bank Charges Special Dept. Supplies Uniforms & Accessories Gasoline & Oil Tires Minor Tools & Equipment Road Repairs Margolis Park Drainage Central Island Drainage Atlantic Avenue Drain & Road Imp - 172nd Principal Interest Contingency 538

362

Current FY Amended Budget

44,390 1,500 3,510 4,520 7,920 1,920 50,000 50,000 3,500 8,000 5,000 30,000 0 300 3,000 500 2,300 600 0 20,000 339,000 7,571,663 656,000 0 0 370,376 0 9,173,999

YTD Actual

28,955 538 2,208 2,929 4,695 1,295 0 544 2,584 1,541 2,924 188 0 572 1,731 163 1,398 0 0 23,330 0 111,750 529 0 0 182,975 0 370,849

Current FY Additional Projected Total Projected Current FY Expense (Over)/Under Expense

% Used

65 36 63 65 59 67 1 74 19 58 1 191 58 33 61

117 1

49 4

15,329 285 1,170 1,551 2,486 686 0 0 915 459 848 29,812 0 28 1,269 337 700 0 0 1,700 0 338,250 0 300,000 0 187,400 0 883,225

44,284 823 3,378 4,480 7,181 1,981 0 544 3,499 2,000 3,772 30,000 0 600 3,000 500 2,098 0 0 25,030 0 450,000 529 300,000 0 370,375 0 1,254,074

Next FY Budget

% $ Change Change Plus/(Minus) Plus/(Minus)

106 45,832 1,442 677 900 (600) 132 3,575 65 40 4,603 83 739 5,850 (2,070) (61) 3,159 1,239 50,000 25,000 (25,000) 49,456 25,000 (25,000) 1 4,000 500 6,000 5,000 (3,000) 1,228 5,000 0 0 500 (29,500) 0 25,000 25,000 (300) 600 300 0 3,000 0 0 500 0 202 2,800 500 600 1,500 900 0 200 200 (5,030) 25,000 5,000 339,000 0 (339,000) 7,121,663 6,000,000 (1,571,663) 655,471 656,000 0 (300,000) 900,000 900,000 0 0 0 1 0 (370,376) 0 500,000 500,000 7,919,925 8,243,019 (930,980)

S T O R M W A T E R

3 (40) 2 2 (26) 65 (50) (50) 14 (38) 0 (98) 0 100 0 0 22 150 0 25 (100) (21) 0 0 0 (100) 0 (10)

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Stormwater Fund Overview The Stormwater fund is used to account for the provision of maintenance to the Stormwater infrastructure and any related capital improvements.

Major Revenues User Fees The major source of revenues for the Stormwater Fund is user fees billed and collected by the City of North Miami Beach. The monies collected are remitted to the City on a monthly basis. In January, 2008 the City implemented Ordinance No. 2007-293, its first rate increase in many years. Additional information is as follows: Commercial Customers – Commercial customers are billed monthly. There are currently 52 commercial accounts with a total Equivalent Residential Units (ERU) of 1,828.7. Total projected annual stormwater revenues with the new rate are calculated as follows: 1,828.7 X $4 X 12 months X 95% = $83,389 Multi-unit Residential Customers – Of these customers, the majority are also billed monthly with the smaller 2-3 unit buildings billed quarterly. There are currently 104 accounts with a total ERU of 17,343. Total projected annual stormwater revenues with the new rate are calculated as follows: 17,343 X $4 X 12 months X 95% = $790,841 Residential Customers – Residential customers are billed quarterly. There are currently 377 accounts with a total ERU of 377. Total projected annual stormwater revenues with the new rate are calculated as follows: 377 X $4 X 12 months X 95% = $17,191 Administrative Fees – The City of North Miami Beach deducts a 5% administrative fee from gross revenues. North Miami Beach also bills stormwater fees for Golden Beach, Aventura and Miami Gardens and charges the same 5% administrative fee. Remittance – North Miami Beach currently remits to the City based on amount billed as opposed to amount collected.

Three Cents Local Option Gas Tax The capital Improvement Three Cent Local Option Gas Tax, authorized by Section 336.025, Florida Statute (1993) became effective on January 1, 1994. It was reduced from five cents to three cents on September 1, 1996. In accordance with state statute, proceeds of this tax have been programmed for transportation expenditures needed to meet the requirements of the capital improvement element of the adopted comprehensive plan.

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Stormwater Fund Oerview, continued

The actual distribution is based on a weighted formula which accounts for percentage of population (from the “Florida Estimates of Population, April 1, 2007” Bureau of Economic and Business Research, University of Florida) and the center of line mileage of municipal roadway for each city (from the “2008 City/County Mileage Report” – Florida Department of Transportation). The current Interlocal agreement provides for a distribution of 26% to municipalities and 74% to the county. The State is allowed to impose a 7.3% administrative fee. For additional information contact: Miami-Dade Metropolitan Planning Organization

Reserves The remaining funds will come from fund balance for projects such as Central Island Drainage, Atlantic Isle Drainage and 172nd Street Drainage.

Major Expenses Major expenses are capital in nature and consist of the following for FY 2008/09:

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•

Central Island Drainage.

•

Atlantic Isle Drainage.

•

172nd Street Drainage.

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Debt Services This section contains information on all short- and long-term debt obligations of the City.

D E B T

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Table of Contents

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Long-Term Debt

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Revenue Bonds

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Property Acquisition

369

Sunny Isles Beach Government Center

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Long-Term Debt Revenue Bonds The source of payment for these bonds is the income derived from the acquired, constructed assets or specific revenue source. The outstanding revenue bonds are the following:

Governmental 2001A Series Florida Municipal Loan Council Revenue Bond On November 20, 2001, the City issued the 2001A Series Florida Municipal Loan Council Revenue Bond of $10,320,000 for the refunding of certain outstanding obligations totaling $10,482,991. Principal and interest payments are due annually and semiannually, respectively through November 1, 2026. The Bond accrues interest at rates ranging from 3.25% to 5%. The principal and interest is secured by a pledge of Non-Ad Valorem Revenues. Amount due as of September 30, 2007 was $9,085,000. The City may prepay the 2001A Bond in whole, or in part, at any time or from time to time, without penalty or premium. 2001C Series Florida Municipal Loan Council Revenue Bond On November 30, 2001, the City issued the 2001C Series Florida Municipal Loan Council Revenue Bonds. The par value of the bonds equals to $17,945,000 plus $990,321 reoffering premium. The bonds were issued for various Capital Projects, including but not limited to, a City Hall, landscaping improvements, park improvements, police station, municipal pool, public works facility, road resurfacing and stormwater improvements. Principal and interest payments are due annually and semiannually, respectively through November 1, 2022. The bonds accrue interest at a rate ranging from 3% to 5.25%. As of September 30, 2007, $15,070,000 of the bonds was issued and outstanding. The principal and interest is secured by a pledge of NonAd Valorem Revenues. The City may prepay the 2001C Bond in whole, or in part, at any time or from time to time, without penalty or premium.

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Long-Term Debt, continued

Enterprise Fund 2002 Series Stormwater Revenue Bond On May 22, 2002, the City issued the 2002 Series Stormwater Revenue Bonds for the purpose of financing all or a portion of the costs of certain improvements to the Golden Shores Stormwater Utilities System and paying for certain costs related thereto. Principal and interest installments are paid quarterly and accrue interest at a rate of 4.230% through July 1, 2022. The principal and interest is secured solely by and payable from pledged revenues of the stormwater utility taxes imposed by the City. The City may prepay the bonds in whole, or in part, at any time or from time to time, without penalty or premium. As of September 30, 2007, principal amount due was $2,212,500. Annual debt service requirements to maturity for revenue bonds are as follows: Governmental Activities Principal Interest FY ending September 30: 2008 2009 2010 2011 2012-2016 2017-2021 2022-2026 2027 Total

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930,000 965,000 1,005,000 1,055,000 6,085,000 7,815,000 5,605,000 695,000 $24,155,000

1,183,538 1,145,225 1,101,075 1,049,575 4,432,362 2,648,220 701,532 17,375 $12,278,901

Business-type Activities Principal Interest 150,000 150,000 150,000 150,000 750,000 750,000 112,500 0 $2,212,500

91,209 84,864 78,519 72,174 265,697 107,072 2,379 0 $701,913

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Property Acquisition Chart: Debt Service, Property Acquisition

Long-Term Debt 2001A Series Florida Municipal Loan Council Revenue Bond Issued Nov. 30, 2001 25-year Consolidation ISSUE AMOUNT $10,320,000

Fiscal year ending Sept 30: 2002 2003 2004 2005 2006 2007 2008 Thereafter TOTAL

D E B T

S E R V I C E S

PRINCIPAL $0 245,000 235,000 240,000 250,000 265,000 275,000 8,810,000 $10,320,000

BOND INTEREST (RATE 4.53%) $232,216 499,619 491,818 483,200 472,775 461,187 449,038 4,828,287 $ 7,918,140

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Sunny Isles Beach Government Center Chart: Debt Service, Sunny Isles Beach Government Center Long-Term Debt 2002C Series Florida Municipal Loan Council Revenue Bonds FL League of Cities Issued Nov. 1, 2002 20-year Loan

ISSUE AMOUNT $17,495,000

Fiscal year ending Sept 30: 2003 2004 2005 2006 2007 2008 2009 Thereafter TOTAL

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PRINCIPAL

BOND INTEREST (RATE 4.3%)

$0 580,000 595,000 615,000 635,000 655,000 680,000

$411,737 814,775 797,150 778,231 775,918 734,500 709,500

13,735,000 $17,495,000

5,557,576 $10,561,387

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Glossary of Terms Accounting System

The total set of procedures which are used to record, classify and report information on the financial status and operation of an entity.

Accounts Payable

Amounts owing to private persons, firms or corporations for goods and services received.

Accounts Receivable

Amounts owing from private persons, firms, or corporations for goods and services furnished.

Accrual Basis of

The method of accounting under which revenues are recorded when they

Accounting

are earned (whether or not cash is received at that time) and expenditures are recorded when goods and services are received (whether cash disbursements are made at that time or not).

Accrued Interest

Interest earned on a bond since the last coupon payment or since the dated date, whichever is later.

Accumulated Depreciation

The accumulations of periodic credits made to record the expiration in the service life of assets attributable to wear and tear through use, the passage of time, obsolescence, inadequacy or other cause.

Activity

A specific and distinguishable unit of work or service performed.

Ad Valorem Tax

A tax based on the assessed value of property.

Allocation

The practice of spreading costs between various cost centers on some predetermined reasonable basis (e.g., percentages) as opposed to distribution of expenses on a unit charge or direct identification basis.

Amortization

(1) Gradual reduction, redemption or liquidation of the balance of an account according to a specified schedule of times and amounts. (2) Provision for the extinguishment of debt.

Appropriation

An authorization made by the legislative body of a government, which permits officials to incur obligations against and to make expenditures of governmental resources. Appropriations are usually made for fixed amounts and are typically granted for a one year period.

Appropriation Ordinance

The official enactment by the legislative body establishing the legal authority for officials to obligate and expend resources.

Assessed Valuation

G L O S S A R Y

O F

The valuation placed on property for purposes of taxation.

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Assessment

An official estimation of a value of a property, usually made by a unit of local government. Assessments provide a basis for levying taxes.

Assets

Property owned by a government which has monetary value.

Audit

A systematic examination of resource utilization concluding in a written report. It is a test of management’s internal accounting controls and is intended to: •

ascertain whether financial statements fairly present financial positions and results of operations;

•

test whether transactions have been legally performed;

•

identify areas for possible improvements in accounting practices and procedures;

•

ascertain whether transactions have been recorded accurately and consistently and

•

ascertain the stewardship of officials responsible for governmental resources.

Audit Trail

The supporting transaction and other evidence used to verify account balances.

Balance Sheet

A statement purporting to present the financial position of an entity by disclosing the value of its assets, liabilities and equities as of a specified date.

Bond

A written promise to pay (debt) a specified sum of money (called principal or face value) at a specified future date (called the maturity date(s)) along with periodic interest paid at a specified percentage of the principal (interest rate). Bonds are typically used for long-term debt.

Bond Anticipation Notes

Short-term interest bearing notes issued in anticipation of bonds to be issued at a later date. The notes are retired from proceeds of the bond issue to which they are related.

Book Value

The amount at which an asset is carried on the books of the owner. The book value of assets does not necessarily have a significant relationship to market value.

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Budget Document

The official written statement prepared by the budget office and supporting staff which presents the proposed budget to the legislative body.

Budget Message

A general discussion of the proposed budget presented in writing as a part of, or supplement to, the budget document. The budget message explains principal budget issues against the background of financial experience in recent years and presents recommendations made by the chief executive and budget officer (if not the chief executive).

Bull Market

A period of generally optimistic attitudes and increasing market prices.

Capital Assets

Assets of significant value and having a useful life of several years. Capital assets are also called fixed assets.

Capital Budget

A plan of proposed capital expenditures and the means of financing them. The capital budget is usually enacted as part of the complete annual budget, which includes both operating and capital outlays. The capital budget should be based on a Capital Improvement Program (CIP).

Capital Improvement

A plan for expenditures to be incurred each year over a fixed period of

Program

several future years setting forth each capital project, identifying the expected beginning and ending date for each project, the amount to be expended in each year and the method of financing those expenditures.

Capital Outlays

Expenditures for the acquisition of capital assets.

Capital Projects

Projects which purchase or construct capital assets. Typically, a capital project encompasses a purchase of land and/or the construction of a building or facility.

Cash Basis

The method of accounting under which revenues are recorded when received in cash and expenditures are recorded when paid.

Cash Flow Budget (Cash

A projection of the cash receipts and disbursements anticipated during a

Budget)

given time period. Typically, this projection covers a year and is broken down into separate projections for each month, week and/or day during the year.

CBIR

Miami-Dade County’s Community Budget Issue Request (CBIR).

Certificate of Deposit

A negotiable or non-negotiable receipt for monies deposited in a bank or other financial institution for a specified period for a specified rate of interest.

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Charter

The basic laws of a municipal corporation describing the powers, rights and privileges which may be exercised within a political or geographic area by that municipal corporation and its officers.

Checkbook Basis

The City’s policies of not committing to projects until funds are available.

CIP

Capital Improvement Projects or Program (CIP).

CITT

Miami-Dade County’s Citizens’ Independent Transportation Trust (CITT). A fifteen-member body created to oversee the People’s Transportation Plan funded with the half-percent sales surtax.

Collateral

Securities, evidence of deposit or other property which a borrower pledges to secure repayment of a loan. Also refers to securities pledged by a bank to secure deposits of public monies.

Comprehensive Plan

A total or master plan stating the objectives the community should reach to achieve the goal of becoming the type of community its citizens desire it to be in the future.

Cost Accounting

Accounting which assembles and records all costs incurred to carry out a particular activity or to deliver a particular service.

Cost-Benefit Analysis

An analytical technique that compares the social costs and benefits of proposed programs or policy actions. All losses and gains experienced by society are included and measured in monetary terms. The net benefits created by an action are calculated by subtracting the losses incurred by some sectors of society from the gains that accrue to others. Alternative actions are compared so as to select one or more that yield the greatest benefits, or ratio of benefits, to costs.

Current Assets

Those assets which are available or can be made readily available to meet the costs of operations or to pay current liabilities. Some examples are cash, temporary investments and tax receivables, which will be collected within a year from the balance sheet date.

Current Liabilities

Liabilities which are payable within a relatively short time, usually no longer than a year.

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The annual interest earned as a percent of the price of the investment.

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Debt Limit or Debt Ceiling

The maximum amount of debt which is legally permitted for a political subdivision. These limits are usually expressed as a percentage of assessed valuation (real property assessed valuation). More stringent debt limits may, of course, be imposed by bond dealers or brokers.

Debt Service

Payment of interest and repayment of principal to holders of a government’s debt instruments.

Debt Service Fund

A fund established to finance and account for the payment of interest and principal on all general obligation debt, serial and term, other than that payable exclusively from special assessments and revenue debt issued for and serviced by a governmental enterprise.

Default

Failure to pay principal or interest promptly when due.

Deferred Charges

Expenditures not chargeable to the fiscal period in which made, but carried on the asset side of the balance sheet pending amortization or other disposition.

Deficit

(1) The excess of an entity’s liabilities over its assets (See Fund Balance). (2) The excess of expenditures or expenses over revenues during a single accounting period.

Demand Deposit

A deposit of monies where the monies are payable by the bank upon demand.

DEP

Florida Department of Environmental Protection (DEP).

Depreciation

(1) Expiration in the service life of capital assets attributable to wear and tear, deterioration, action of the physical elements, inadequacy or obsolescence. (2) That portion of the cost of a capital asset which is charged as an expense during a particular period.

DERM

The Department of Environmental Resource Management (DERM).

DOT

Department of Transportation (DOT). Also Florida Department of Transportation (FDOT).

Encumbrances

Obligations in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation and for which a part of the appropriation is reserved. They cease to be encumbrances when paid or when an actual liability is set up.

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Enterprise Fund

A fund established to finance and account for the acquisition, operation, and maintenance of governmental facilities and services which are entirely or predominantly self-supporting by user charges. Examples of enterprise funds are those for water, gas and electric utilities; swimming pools, airports, parking garages and transit systems.

Enterprise Fund

Accounting used for government operations that are financed and operated

Accounting

in a manner similar to business enterprises and for which preparation of an income statement is desirable.

FCT

Florida Communities Trust (FCT) grant program.

FDOT

Florida Department of Transportation (FDOT).

Fiscal Period

Any period at the end of which an organization determines its financial position and the results of its operation.

Fiscal Year

A period of 12 months designated as the year used for accounting purposes. The fiscal year need not coincide with the calendar year.

Fixed Assets

Assets of significant value that have a useful life of several years. Fixed assets also are called capital assets.

Float

The amount of money represented by checks outstanding and in the process of collection.

FPL

Florida Power and Light (FPL) electric company.

FRDAP

Florida Recreation Development Assistance Program (FRDAP).

Full Faith and Credit

A pledge of the general taxing power of a government to repay debt obligations (typically used in reference to bonds).

Fund

An independent fiscal and accounting entity with a self-balancing set of accounts recording cash and/or other resources together with all related liabilities, obligations, reserves and equities which are segregated for the purpose of carrying on specific activities or attaining certain objectives.

Fund Balance

The excess of an entity’s assets over its liabilities. A negative fund balance is sometimes called a deficit.

General Fixed Assets

Those fixed assets of a governmental unit which are not accounted for in an enterprise, trust or intragovernmental service fund.

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General Fund

A fund used to account for all transactions of a governmental unit which are not accounted for in another fund. The general fund is used to account for the ordinary operations of a governmental unit which are financed from taxes and other general revenues.

General Ledger

An accounting record showing, for all accounts in the chart of accounts, all detailed transactions, the prior year-end balance and the current balance.

General Long-Term Debt

A self-balancing group of accounts set up to account for the general long-

Group of Accounts

term debt of a governmental unit.

General Obligation Bonds

When a government pledges its full faith and credit to the repayment of the bonds it issues, then those bonds are general obligation bonds (GOB). Sometimes the term is also used to refer to bonds which are to be repaid from taxes and other general revenues.

GOB

General Obligation Bond (GOB).

Good Faith Check

The check which must be included with a bid on a bond sale. The bidding notice ordinarily provides that if the bonds are awarded to a syndicate that does not pick them up as agreed, the good faith check will be held as liquidated damages. The good faith checks of the unsuccessful bidders are promptly returned.

“Governments”

As used in the United States, all types of security issues of the Federal Government (U.S. Treasury obligations, agencies, etc.).

Grant

A contribution of assets (usually cash) by one governmental unit or other organization to another. Typically, these contributions are made to local governments from the state and federal governments. Grants are usually made for specified purposes.

Gross Debt

The sum total of a debtor’s obligation.

Guarantor

This usually refers to a company that is guaranteeing the debt service on an industrial revenue bond issue. It can also be the issuing authority in some cases.

Home Rule

The broad legislative power vested in municipal corporations or other local units of government to frame, adopt or change their own charter and to manage their own affairs without state interference.

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Idle Funds

A “shorthand” term used to designate a municipality’s monies not immediately required for the purposes for which the monies were collected or received. Since no legal definition exists for the term “immediately,” a great deal of latitude is allowed to the municipal treasurer.

Infrastructure

Those services and facilities, which are necessary for the development, operation and growth of an organization, a city or a nation. Such services and facilities include transportation, communication, utilities, productive enterprises, retail centers, residential developments, recreation sites, etc.

Interest

Compensation paid or to be paid for the use of money.

Interest Dates

The dates on which interest is payable to the holders of the bonds, usually set in semi-annual intervals on the first or the fifteenth of the month.

Interest Rate

The interest payable each year, expressed as a percentage of the principal.

Interfund Accounts

Accounts in which transactions between funds are reflected.

Interfund Transfers

Amounts permanently transferred from one fund to another, not just temporarily loaned or borrowed.

Interim Financial

Financial statements prepared during the fiscal year as opposed to the one

Statements

prepared at the end of a fiscal year.

Internal Control

A plan of organization for purchasing, accounting and other financial activities which, among other things, provides that: •

the duties of employees are subdivided so that no single employee handles a financial action from beginning to end;

•

proper authorization from specific responsible officials are obtained before key steps in the processing of a transaction are completed; and,

•

records and procedures are arranged appropriately to facilitate effective control.

Internal Service Fund

(Formerly called “Intragovernmental Service Fund”): A fund used to account for the financing of goods or services provided by one department or agency to other departments or agencies of a government, or to other governments, on a cost-reimbursement basis.

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Intragovernmental Service

A fund established to finance and account for services and commodities

Fund

furnished by a designated department or agency to other departments and agencies within a single governmental unit. Amounts expended by the fund are restored thereto either from operating earnings or by transfers from other funds, so that the original fund capital is kept intact. Formerly called a “working capital fund.”

Investment

Securities and real estate purchased and held for the production of income in the form of interest, dividends, rentals or base payments.

Investment in General

An account in the general fixed assets group of accounts which represents

Fixed Assets

the governmental unit’s equity in general fixed assets. The balance of this account is subdivided according to the source of funds which financed the asset acquisition, such as general fund revenues, special assessments, etc.

Investment Instrument

The specific type of security which a government purchases and holds.

Journal Entry

A group of related transactions containing amounts to be posted to various accounts. The transactions are stored in the journal entry history file by the computer. A journal entry is self-balancing (i.e. debits equal credits).

LETF

Law Enforcement Trust Fund (LETF).

Levy

(Verb) To impose taxes, special assessments or service charges for the support of governmental activities. (Noun) The total amount of taxes, special assessments or service charges imposed by a government.

Liability

Debt or other legal obligations arising out of transactions in the past which must be liquidated, renewed or refunded at some future date. NOTE: The term does not include encumbrances.

Limited Liability Bonds

When a government issues bonds which do not pledge the full faith credit of the jurisdiction, it issues limited liability bonds. Typically, pledges are made to dedicate one specific revenue source to repay these bonds, or some other special repayment arrangements are made.

Liquidity (of Investments)

The ability to convert an investment to cash promptly with minimum risk to principal or accrued interest.

LOU

G L O S S A R Y

Letter of Understanding (LOU).

O F

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Modified Accrual Basis

The basis of accounting under which expenditures, other than accrued interest on general long-term debt, are recorded at the time liabilities are incurred and revenues are recorded when received in cash, except for material and/or available revenues, which should be accrued to reflect properly the taxes levied and revenue earned.

Maturities

The dates on which the principal or stated values of investments or debt obligations mature and may be reclaimed.

Mill

The amount of tax per thousand dollars of valuation; one-tenth of one cent.

Mill Levy

The percentage or rate at which property will be taxed in relation to its assessed value.

MUUC

Municipal Underground Utility Consortium (MUUC).

Needs Assessment

Determining what the needs of the people in a community are.

Negotiable Certificates of

A certificate of deposit which can be sold, reversed or reverse-repurchased

Deposit (CD)

to another investor. The terms of such a transaction are determined between the owner and the potential purchaser of the instrument.

Net Debt

The gross debt of a state or political subdivision less sinking fund accumulations and all self-supporting debt.

Net Present Value

The value of a certain sum discounted at a specific rate of interest, due and payable at a future date. Thus, with an interest rate of 5 percent, the present value of $105 due one year hence is $100.

Non-Operating Expenses

Expenses incurred for non-operating properties or in the performance of activities not directly related to supplying the basic service of an enterprise.

Non-Operating Income

Income of an enterprise which is not derived from the basic operations of such enterprise. An example is interest on investments or on bank timedeposits.

MPO

Metropolitan Planning Organization (MPO) of Miami-Dade County.

Object Account

A grouping of expenditures on the basis of goods or services purchased; for example, personnel services, materials, supplies and equipment.

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Object of Expenditure

Expenditure classifications based upon the types or categories of goods and services purchased. Typical objects of expenditure include:

OCITT

•

personnel services (salaries and wages);

•

contracted services (utilities, maintenance contracts, travel);

•

supplies and materials; and,

•

capital outlays.

The Office of the Citizens’ Independent Transportation Trust (OCITT) provides staff support for the CITT and coordinates public outreach efforts to inform the community regarding the improvements that have been made.

Operating Budget Impacts

Provide the projected operating costs for each year of a capital project. Operating costs could include new staff salaries, debt service payments, maintenance expenses and utilities.

Operating Costs

The cost of making an investment that is the difference between the return on one investment and the return on an alternative.

Overlay (or Overlevy)

An amount in the tax levy on general property to cover abatements and taxes that will probably not be collected.

Pay-As-You-Go Financing

Premised on billing the current users of the facility and borrowing funds to cover the costs of construction. Common sources of pay-as-you-go financing include general obligation bonds, revenue bonds and lease/purchase agreements.

Pay-As-You-Use Financing

A savings plan in which revenues collected in earlier years are expended once a sufficient amount has been saved. Common sources of pay-as-youuse financing include capital reserve funds and intergovernmental revenues.

Performance Budget

A budget in which expenditures are based primarily on measurable performance of activities and work programs. A performance budget may also incorporate other bases of expenditure classification, such as character and object, but these are given a subordinate status to activity performance.

G L O S S A R Y

O F

T E R M S

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Performance Measures

Specific quantitative measures of work performed within an activity or program (e.g., total miles of streets cleaned). Also, a specific quantitative measure of results obtained through a programs or activity (e.g., reduced incidence of vandalism due to new street lighting program).

Personnel

The persons employed in the public service of a political unit, as municipal personnel.

Prepaid Expenses

Expenses entered in the accounts for benefits not yet received. Prepaid expenses differ from deferred charges and regularly recurring costs of operations. Examples of prepaid expenses are prepaid rent, prepaid interest and premiums of unexpired insurance.

PPV

Personal Police Vehicle (PPV).

Prime Rate

This is the preferential rate that banks give to their top clients. It is the rate that is commonly used by the market to determine the level of interest rates.

Principal

The face amount of a bond, exclusive of accrued interest.

Program

A clearly identified service or activity of the government which lends itself to analysis and management control.

Program Budget

A budget in which expenditures are based primarily on programs of work and secondarily on character and object. A program budget is a transitional type of budget between the traditional character and object budget, on one hand, and the performance budget, on the other. See “Performance Budget.”

PSC

Public Service Commission (PSC).

PTP

Miami-Dade County’s People’s Transportation Plan (PTP).

Purchase Order

A document issued to authorize a vendor or vendors to deliver specified merchandise or render a specified service for a stated estimated price. Outstanding purchase orders are called encumbrances.

Quarterly Expenditure Plan

The annual budget for a governmental activity can be subdivided into four three-month budgets, called quarterly expenditure plans. They can be used to monitor actual expenditures more closely and to identify problems more quickly than can be done with the annual budget.

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G L O S S A R Y

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Real Property

Land or buildings subject to assessment for tax purposes.

Reserve

An account used to indicate that a portion of fund balance is legally restricted for a specific purpose or not available for appropriation and subsequent spending.

Reserve for Contingencies

A budgetary reserve set aside for emergencies or unforeseen expenditures not otherwise budgeted for.

Reserve for Encumbrances

A reserve representing the segregation of a portion of a fund balance to provide for unliquidated encumbrances.

Reserve for Inventory of

A reserve that represents the segregation of a portion of fund balance to

Supplies

indicate that assets, equal to the amount of the reserve, are tied up in inventories and are, therefore, not available for appropriation.

Repurchase Agreements

The purchase of portfolio securities by a public body (or any other investor),

(REPO’S)

with a simultaneous agreement to resell the securities back to the seller on a specific future date, at the original purchase price, plus a negotiated interest payment.

Restricted Assets

Money or other resources, the use of which is restricted by legal or contract requirements. The most common examples of restricted assets in governmental accounting are those arising out of revenue bond indentures in enterprise funds. Also called “restricted funds,” but this terminology is not preferred.

Retained Earnings

The accumulated earnings of an enterprise which have been retained in the enterprise and are not designated for any purpose.

Revenue

G L O S S A R Y

The term designates an increase to a fund’s assets which:

O F

•

Does not increase a liability (e.g., proceeds from a loan).

•

Does not represent a repayment of an expenditure already made.

•

Does not represent a cancellation of certain liabilities.

•

Does not represent an increase in contributed capital.

T E R M S

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Revenue Bond

A bond payable from revenues secured from a project which pays its way by charging rentals to the users, such as toll bridges or toll highways, or from revenues from another source which is used for a public purpose.

Revenue Estimate

A formal estimate of how much revenue will be earned from a specific revenue source for some future period; typically, a future fiscal year.

Revenue Sharing

Federal and state programs to share tax revenues with all eligible units of government, but particularly local government in accordance with a method of distribution, as by formula or per capita.

RFP

Request for Proposal.

RFQ

Request for Qualifications.

Roll-Back rate

Defined by State law as the millage rate that is required to generate the same dollar amount of revenues as the previous year, excluding the effect of new construction. When property values typically increase, the millage rate is then rolled back to a lower rate.

Roll-Forward Rate

The roll-forward rate is an anomaly that occurs when property values decrease; the millage rate is rolled forward to a higher rate to generate the same amount of revenues as the previous year.

Security

When the word security is used in connection with tax exempt bonds, it indicates the backing for bonds upon which an investor depends, whether it is the general taxing power of the community or revenues to be collected in a project.

Self-Balancing Group of

An independent self-balancing group of accounts which is set up to account

Accounts

for either the fixed assets or the long-term debts of a governmental unit which are not accounted for in the individual funds.

Self-Supporting Debt

Debt incurred for a project or enterprise requiring no tax support other than the specific revenue earmarked for the purpose.

Service Objectives

The specific achievements which a government hopes to make through the provision of a service. The intended result of an activity.

Service Plan

The methods by which a government plans to achieve its service objectives. The service plan is the basis upon which the annual budget should be built.

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G L O S S A R Y

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SFWMD

South Florida Water Management District.

Short-Term Debt

Debt with a maturity of one year or less after the date of issuance. Shortterm debt usually includes floating debt, bond anticipation notes, tax anticipation notes and interim warrants.

Sinking Fund

A reserve fund accumulated over a period of time for retiring a debt.

SNP

Miami-Dade County Safe Neighborhood Parks program.

SOH

Save Our Homes.

Source of Revenue

Revenues are classified according to their source or point of origin.

Special Assessment

A compulsory levy made by a local government against certain properties to defray part or all of the costs of a specific improvement or service which is presumed to be of general benefit to the public and of special benefit to such properties. The term should not be used without a modifier (for example, “special assessments for street paving,” or “special assessments for street sprinkling”) unless the intention is to have it cover both improvements and services or unless the particular use is apparent from the context.

Special Assessment Fund

A fund set up to finance and account for the construction of improvements or provision of services which are to be paid for, wholly or in part, from special assessments levied against benefited property.

Statement of Financial

The statement which shows the balance of assets, liabilities and equities for

Condition

a financial entity.

Statement of Operations

A statement which presents the revenues and expenditures for a given fiscal period.

Tax Anticipation Notes

Notes issued in anticipation of taxes which are retired usually from taxes collected.

Tax Base

The assessed total value of real and personal property from which a community can estimate or raise its total tax revenues for a specific period of time.

Tax Exempt Bond

G L O S S A R Y

O F

A bond, the interest of which is exempt from federal income tax.

T E R M S

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Tax Exemption

Property which is declared by law to be exempt or free from taxation, usually the property of a charitable, public service, educational or other governmental institution.

Tax Rate

The amount of tax assessed on property to assure that tax revenues (income) will meet anticipated expenses for a specific period of time.

Tax Rate Limit

The maximum legal rate at which a municipality may levy a tax. The limit may apply to taxes raised for a particular purpose or for general purposes.

Treasury Bills, Notes and

Direct debt obligations of the Federal Government, issued by the U.S.

Bonds

Department of Treasury.

Trial Balance

An accounting report which reflects the prior year-end balance and the current balance of all accounts in the general ledger.

Trust and Agency Fund

A fund consisting of resources received and held by the governmental unit as trustee, to be expended or invested in accordance with the conditions of the trust.

Unit Cost

The cost required to produce a specific product or unit of service (e.g., the cost to purify one thousand gallons of water).

Useful Life

The expected period of time during which a depreciating asset will be productive.

Voucher

A written document that is evidence of the propriety of a particular transaction and typically indicates the amounts to be affected by the transaction.

WASD

Miami-Dade County Water and Sewer Department (WASD).

Yield

The rate earned on an investment based on the price paid for the investment, the interest earned during the period held and the selling price, or redemption value, of the investment.

Zoning

Designating certain geographical areas of a community for specific purposes, such as residential zone, commercial zone or agricultural zone.

P A G E

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G L O S S A R Y

O F

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Supplemental Information This section contains detailed information such as an existing vehicle schedule, projected five-year general fund budget, detail debt service schedule, etc.

S U P P L E M E N T A L

I N F O R M A T I O N

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Table of Contents

P A G E

388

Comparative Data for Miami-Dade County Taxing Jurisdictions

389

Vehicle Replacement Schedule

390

Fleet Management Vehicle Profile

391

General Fund Pro Forma

393

General Fund Consolidated Debt Retirement Schedule by Year

395

S U P P L E M E N T A L

I N F O R M A T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Comparative Data for Miami-Dade County Taxing Jurisdictions

S U P P L E M E N T A L

I N F O R M A T I O N

P A G E

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Vehicle Replacement Schedule As part of our overall capital outlay plan, the City has prepared a formal vehicle replacement schedule to eventually level out the expenditure patterns in this area as well as optimize the use of our fleet and related expenses for operation and maintenance. This schedule is subject to annual Commission review as part of the budget cycle and will provide the supporting documentation for developing the Capital Replacement Program in FY 2009/10 to fund future purchases. Another objective of our overall fleet replacement plan is to keep an eye to the future and add vehicles that are more fuel efficient and American made - in some cases, replacing existing gasoline vehicles with electric vehicles or gas/electric hybrids. Toward this end, the City has recently purchased two electric vehicles that we are currently evaluating. The Police Department has the largest vehicle fleet with approximately 59 City-owned vehicles at the beginning of this fiscal year. Seven (7) replacement Ford Crown Victorias will be purchased and a number of older vehicles will be sold. However, a pool of approximately eight (8) cars will be kept for officers to use when their cars are damaged, wrecked or disabled. The Building Department will be adding four (4) vehicles for the inspectors to use. Originally, these were anticipated to be the Ford Escape but instead will be the Ford Focus because they are less costly and more fuel efficient. A total of four (4) pickup trucks were approved for Community Development and Public Works Departments. Ford F-150 pickups will be replaced with Ford Ranger pickups because they are also less costly and more fuel efficient. To meet the need for several all terrain vehicles (ATV’s) for the beach, three (3) Rhino ATV’s were approved for Public Works and Ocean Rescue. The one for Public Works is being evaluated to see if it is a candidate for replacement with an electric vehicle. The City approved for purchase one other vehicle – a backhoe for the Public Works Department.

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S U P P L E M E N T A L

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ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Fleet Management Vehicle Profile

VEH #

MAKE

YEAR PURCHASED

PURCHASE PRI CE

CURRENT MILEAG E

EXPENDITURE TO DATE

DEPRECIATION VALUE

REPLACEMENT YEAR

REASON FOR

VEHICLE TO BE REMOVED/ REPLACED

REMO VAL OR REPLACEMENT

CURRENT VEHICLE STATUS

F UTURE VEHICLE STATUS

ASSIGNED

TO BE SOLD

NEW VEHICL E

POLICE DEPARTMENT 9801

CRO WN VIC

1998

$

20,998.40

$19,500.00

2004

REMO VED

AGE & CONDITION

9804

CRO WN VIC

1998

$

20,998.40

62987

$11,107.38

$19,500.00

2004

REMO VED

AGE & CONDITION

9807

CRO WN VIC

1998

$

20,998.40

66719

$10,421.24

$19,500.00

2004

9810

CRO WN VIC

1998

$

20,998.40

77750

$11,351.20

$19,500.00

2004

9811

CRO WN VIC

1998

62549

92672

$6,585.63

$9,353.46

$19,500.00

PO OL

TO BE SOLD

ASSIGNED REPLACED

AGE & CONDITION

2004

ASSIGNED

TO BE SOLD

$

20,998.40

0025

TAURUS

2000

$

19,867.21

45389

$6,143.11

$17,900.00

2006

0028

CRO WN VIC

2000

$

20,167.00

73530

$9,566.85

$18,500.00

2006

REMO VED

DIFFERENTIAL

PO OL

TO BE SOLD

0029

CRO WN VIC

2000

$

20,167.00

86193

$9,146.56

$18,500.00

2006

REMO VED

TRANSMISSIO N

PO OL

TO BE SOLD

0030

CRO WN VIC

2000

$

20,167.00

98203

$13,245.74

$18,500.00

2006

REMO VED

AGE & CONDITION

PO OL

REMO VED

AGE & CONDITION

0033

TAURUS

2000

$

20,167.00

41201

$6,316.23

$18,500.00

2006

0064

BUICK REGAL

2000

$

15,200.00

114402

$10,737.28

$18,500.00

2006

ASSIGNED PO OL

TO BE SOLD

ASSIGNED PO OL

TO BE SOLD

0142

EXPLO RER

2001

$

19,875.00

68500

$12,925.00

$15,750.00

2007

0143

CRO WN VIC

2001

$

21,051.00

63102

$7,210.00

$18,500.00

2007

REMO VED

ENGINE PROBLEM

PO OL

TO BE SOLD

0144

CRO WN VIC

2001

$

21,051.00

71769

$9,324.74

$18,500.00

2007

REPLACED

AGE & CONDITION

ASSIGNED

REASSI GNED

0145

CRO WN VIC

2001

$

21,051.00

69375

$8,693.25

$18,500.00

2007

REPLACED

AGE & CONDITION

ASSIGNED

TO BE SOLD

CROWN VIC

0146

CRO WN VIC

2001

$

21,051.00

81097

$13,411.24

$18,500.00

2007

REPLACED

AGE & CONDITION

ASSIGNED

TO BE SOLD

CROWN VIC

0147

CRO WN VIC

2001

$

21,051.00

97919

$5,327.41

$18,500.00

2007

REMO VED

AGE & CONDITION

PO OL

TO BE SOLD

0149

CRO WN VIC

2001

$

21,051.00

89015

$12,491.12

$18,500.00

2007

REMO VED

ENGINE PROBLEM

PO OL

0150

CRO WN VIC

2001

$

21,051.00

86250

$8,280.83

$18,500.00

2007

REPLACED

AGE & CONDITION

ASSIGNED

TO BE SOLD

0151

CRO WN VIC

2001

$

21,051.00

103696

$12,757.93

$18,500.00

2007

REMO VED

AGE & CONDITION

PO OL

TO BE SOLD

0152

CRO WN VIC

2001

$

21,051.00

45097

$7,384.67

$18,500.00

2007

0153

CRO WN VIC

2001

$

21,051.00

82669

$10,376.89

$18,500.00

2007

REMO VED

AGE & CONDITION

PO OL

0154

CRO WN VIC

2001

$

21,051.00

89387

$12,491.00

$18,500.00

2007

REPLACED

ACCI DENT/ TOTAL

ASSIGNED

INSURANCE

CROWN VIC

0155

CRO WN VIC

2001

$

21,051.00

103375

$8,280.83

$18,500.00

2007

REPLACED

AGE & CONDITION

ASSIGNED

TO BE SOLD

CROWN VIC

0158

CRO WN VIC

2001

$

21,051.00

81057

$12,757.93

$18,500.00

2007

ASSIGNED

REASSI GNED

CROWN VIC

PO OL

TO BE SOLD

0159

CRO WN VIC

2001

$

67213

$7,675.65

$18,500.00

2007

0160

CRO WN VIC

2001

$

21,051.00

86754

$10,376.89

$18,500.00

2007

0470

EXPLO RER

2004

$

20,835.00

21,051.00

44216

$8,254.45

$11,200.00

2010

0471

EXPLO RER

2004

$

20,835.00

47254

$7,724.98

$11,200.00

2010

0472

EXPLO RER

2004

$

20,835.00

41356

$7,834.23

$11,200.00

2010

ASSIGNED

REMO VED

AGE & CONDITION

ASSIGNED CONDITION

PO OL

EXPLO RER

2004

$

20,835.00

36873

$7,675.65

$11,200.00

2010

ASSIGNED

2005

$

22,027.00

41765

$5,481.36

$14,250.00

2011

ASSIGNED

0524

CRO WN VIC

2005

$

22,027.00

39873

$5,327.87

$14,250.00

2011

ASSIGNED

0525

CRO WN VIC

2005

$

22,027.00

43896

$5,643.10

$14,250.00

2011

ASSIGNED

31990

$4,976.98

$10,500.00

2011

ASSIGNED

0527

EXPLO RER

2005

$

22,027.00

78275

$10,453.12

$10,500.00

2011

ASSIGNED

0528

EXPLO RER

2005

$

22,027.00

36169

$7,656.90

$10,500.00

2011

ASSIGNED

0529

EXPLO RER

2005

$

$

22,027.00

22,027.00

48339

$7,443.09

$10,500.00

2011

EXPLO RER

2005

$

22,027.00

50236

$8,754.12

$10,500.00

2011

ASSIGNED

EXPEDITI0N

2005

$

28,225.00

55566

$9,698.23

$14,100.00

2011

ASSIGNED

0532

F-150

2005

$

21,586.00

33126

$6,943.34

$7,800.00

2011

0533

CHEVY IMPALA

2005

$

20,582.36

53271

$8,215.42

$11,500.00

2011

ASSIGNED CONDITIO N

ASSIGNED

0601

CRO WN VIC

2006

$

19,577.00

63076

$7,543.76

$9,500.00

2012

ASSIGNED

0602

CRO WN VIC

2006

$

19,577.00

18269

$2,840.21

$9,500.00

2012

ASSIGNED

0603

CRO WN VIC

2006

$

19,577.00

21203

$2,931.37

$9,500.00

2012

ASSIGNED

0604

CRO WN VIC

2006

$

19,577.00

19521

$2,795.90

$9,500.00

2012

ASSIGNED

CRO WN VIC

2006

$

19,577.00

38413

$3,276.76

$9,500.00

2012

POOL

ASSIGNED

0530 0531

0605

TO BE SOLD

ASSIGNED

CRO WN VIC

2005

CROWN VIC

ASSIGNED

0473

EXPLO RER

TO BE SOLD

ASSIGNED

0523

0526

CROWN VIC

POOL

ASSIGNED

0606

CRO WN VIC

2006

$

19,577.00

35795

$3,156.77

$9,500.00

2012

ASSIGNED

0607

CRO WN VIC

2006

$

19,577.00

42750

$4,187.98

$9,500.00

2012

ASSIGNED

0608

CRO WN VIC

2006

$

19,577.00

37609

$3,365.33

$9,500.00

2012

ASSIGNED

0609

CRO WN VIC

2006

$

19,577.00

27689

$2,454.51

$9,500.00

2012

ASSIGNED

0610

CHEVY IMPALA

2006

$

22,048.12

18654

$2,150.12

$9,500.00

2012

ASSIGNED

0707

CRO WN VIC

2007

$

19,689.00

20805

$2,354.67

$8,200.00

2013

ASSIGNED

0708

CRO WN VIC

2007

$

19,689.00

8250

$1,260.44

$8,200.00

2013

ASSIGNED

0709

CRO WN VIC

2007

$

19,689.00

9387

$1,345.21

$8,200.00

2013

ASSIGNED

0710

CRO WN VIC

2007

$

19,689.00

8912

$1,176.70

$8,200.00

2013

ASSIGNED

0711

CRO WN VIC

2007

$

19,689.00

14263

$1,874.43

$8,200.00

2013

ASSIGNED

0712

CRO WN VIC

2007

$

19,689.00

25124

$2,176.43

$8,200.00

2013

ASSIGNED

0713

CRO WN VIC

2007

$

19,689.00

13621

$1,521.54

$8,200.00

2013

ASSIGNED

0714

CRO WN VIC

2007

$

19,689.00

16735

$1,988.65

$8,200.00

2013

ASSIGNED

MARINE VEHICLES 9374

FO UNTAIN BOAT

1993

$65,400.00

N/A

$18,756.00

9375

BOAT TRAILER

1993

$4,950.00

N/A

$1,500.00

$500.00

9978

ULTY TRAILER

1999

$6,800.00

N/A

$4,800.00

$14,300.00 $2,000.00

2005 2007

9982

KUSTOM

1999

$5,100.00

N/A

$380.00

$1,800.00

INDEFINATE

0034

F-350

2000

$29,067.00

38655.00

8955.00

$21,500.00

2006

0513

ATV

2005

$6,917.00

N/A

$1,569.00

$4,100.00

2005

2008

0514

ATV

2005

$6,917.00

N/A

$1,463.00

$4,100.00

2008

0543

SMART TRAILER

2005

$7,500.00

N/A

$500.00

$2,000.00

2011

0621

ULTY TRAILER

2006

$6,400.00

N/A

$750.00

$1,000.00

2011

0625

SEAARK BOAT

2006

$96,741.00

N/A

$15,000.00

$4,500.00

2015

0626

TRAILER

2006

$5,850.00

N/A

$500.00

$1,200.00

INDEFINATE

S U P P L E M E N T A L

I N F O R M A T I O N

P A G E

391

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

Fleet Management Vehicle Profile, continued

VEH #

MAKE

YEAR PURCHASED

PURCHASE PRI CE

CURRENT MILEAG E

EXPENDITURE TO DATE

DEPRECIATION VALUE

REPLACEMENT YEAR

VEHICLE TO BE REMOVED/ REPLACED

REASON FOR REMO VAL OR REPLACEMENT

CURRENT VEHICLE STATUS

F UTURE VEHICLE STATUS

NEW VEHICL E

PUBL IC W ORKS DEPARTMENT 1998

FORF EITURE

$16,000.00

2008

REPLACED

AGE & CONDITION

UNASSIGNED

TO BE SOLD

RANGER

0198

F-150

1998

FORF EITURE

64250

$4,821.00

$16,400.00

2008

REPLACED

AGE & CONDITION

UNASSIGNED

TO BE SOLD

RANGER

0009

9837

CHEVY S-10 RANGER

2000

$17,853.00

44250

77500

$10,190.00 $6,320.00

$15,600.00

2009

UNASSIGNED UNASSIGNED

0114

F-250

2001

$24,396.00

51542

$8,032.10

$17,200.00

2010

0125

TRAILER

2001

$2,500.00

N/A

$1,000.00

$2,000.00

INDEFINATE

0126

TRAILER

2001

$2,500.00

N/A

$1,200.00

$2,000.00

INDEFINATE

N/A

0420

F-350

2004

$25,860.00

51500

$9,038.00

$14,800.00

2013

UNASSIGNED

0476

F-250

2004

$21,950.00

21500

$6,900.00

$12,600.00

2013

UNASSIGNED

0538

F-650

N/A

2005

$45,946.00

5500

$3,100.00

$15,700.00

INDEFINATE

UNASSIGNED

0539

BOBCAT

2005

$22,298.60

86HR

$1,640.00

$6,500.00

INDEFINATE

UNASSIGNED

0540

TRAILER

2005

$3,459.00

N/A

$50.00

$1,000.00

INDEFINATE

N/A

0541

CECO WASHER

2005

$3,980.00

N/A

$1,000.00

$1,250.00

INDEFINATE

N/A

0611

F-150

2006

$19,680.00

26543

$7,230.00

$8,600.00

2015

UNASSIGNED

0612

F-150

2006

$19,680.00

11150

$4,967.00

$8,600.00

2015

UNASSIGNED

0715

ELGIN SWEEPER

2007

$178,000.00

7800

$3,304.00

$14,200.00

2017

UNASSIGNED

0808

F-450

2008

$74,683.45

2800

$1,850.00

$3,800.00

2019

UNASSIGNED

RHINO BACKHOE

CULTURE & HUMAN SERVI CES 0141

EXPLO RER

2001

19,875.00

68750

$6,150.00

$15,750.00

2007

0179

TRAILER

2001

$2,350.00

N/A

$350.00

$1,000.00

INDEFINATE

$42,000.00

REPLACED

AGE & CONDITION

UNASSIGNED

0425

E-550

2004

$80,164.00

82100

$17,129.80

0426

KO DIAC ATV

2004

$8,180.00

N/A

$4,405.00

$6,800.00

2007

0427

TRAILER

2004

$2,350.00

N/A

$350.00

$1,000.00

INDEFINATE

UNASSIGNED

0477

CHEVY C5500

2004

$83,950.00

81185

$17,899.00

$43,500.00

2010

UNASSIGNED

0478

CHEVY C5500

2004

$83,950.00

80650

$21,980.00

$43,500.00

2010

UNASSIGNED

0501

KO DIAC ATV

2005

$8,500.00

N/A

$3,760.00

$5,800.00

2008

UNASSIGNED

0502

KO DIAC ATV

2005

$8,500.00

N/A

$3,980.00

$5,800.00

2008

UNASSIGNED

0503

TRAILER

2005

$2,350.00

N/A

$350.00

$1,000.00

INDEFINATE

UNASSIGNED

0504

TRAILER

2005

$2,350.00

N/A

$350.00

$1,000.00

INDEFINATE

UNASSIGNED

0505

TRAILER

2005

$2,350.00

N/A

$350.00

$1,000.00

INDEFINATE

UNASSIGNED

VEH #

MAKE

YEAR PURCHASED

PURCHASE PRI CE

CURRENT MILEAG E

EXPENDITURE TO DATE

DEPRECIATION VALUE

REPLACEMENT YEAR

0507

FX140 JETSKI

2005

$22,178.00

255.6 HRS.

$4,200.00

$15,000.00

2009

UNASSIGNED

0508

SKI TRAIL ER

2005

$1,800.00

N/A

$150.00

$1,200.00

INDEFINATE

UNASSIGNED

2010

VEHICLE TO BE REMOVED/ REPLACED

AGE & CONDITION

REASON FOR REMO VAL OR REPLACEMENT

UNASSIGNED

CURRENT VEHICLE STATUS

SKI TRAIL ER

2005

$1,800.00

N/A

$150.00

$1,200.00

INDEFINATE

UNASSIGNED

0510

FX140 JETSKI

2005

$22,178.00

275.8 HRS

$4,100.00

$15,000.00

2009

UNASSIGNED

$22,178.00

209.8 HRS

0511

FX140 JETSKI

$15,000.00

2009

0512

SKI TRAIL ER

2005

$1,800.00

N/A

$150.00

$1,200.00

INDEFINATE

UNASSIGNED

0522

EXPLO RER

2005

$23,200.00

23500

$15,368.00

$13,500.00

2009

UNASSIGNED

0537

EXPEDITION

2005

$28,225.00

29860

$39,840.12

$2,850.00

$9,800.00

RHINO

TO BE SOLD

RHINO

F UTURE VEHICLE STATUS

NEW VEHICL E

TO BE SOLD

RANGER

UNASSIGNED REPLACED

0509

2005

TO BE SOLD

UNASSIGNED

UNASSIGNED

2012

UNASSIGNED

0617

KO DIAC ATV

2006

$9,478.00

N/A

$2,379.00

$5,500.00

2009

UNASSIGNED

0620

F-450 AERO TECH

2006

$79,450.00

46570

$10,831.00

$25,000.00

2012

UNASSIGNED

0716

KO DIAC ATV

2007

$8,264.00

N/A

$1,210.00

$3,800.00

2010

UNASSIGNED

0810

RHINO

2008

$9,825.00

N/A

$860.00

$1,500.00

2011

UNASSIGNED

0830

F-450 AERO TECH

2008

$64,512.14

1800

$980.00

$1,000.00

2014

UNASSIGNED

CODE ENFORCEMENT 9902

RANGER

1999

$14,350.00

45321

$4,100.00

$13,500.00

2008

0011

F OCUS

2000

$14,500.00

18900

$7,500.00

$12,000.00

2009

REPLACED

AGE & CONDITION

ASSIGNED ASSIGNED

0026

TAURUS

2000

$15,342.00

61352

$8,305.00

$13,500.00

2008

ASSIGNED

0534

RANGER

2005

$14,710.00

18912

$850.00

$7,500.00

2012

ASSIGNED

0613

RANGER

2006

$14,710.00

23576

$975.00

$4,200.00

2013

ASSIGNED

0614

RANGER

2006

$14,710.00

21230

$895.00

$4,200.00

2013

ASSIGNED RANGER

BUILDING DEPARTMENT 9922

TAURUS

1999

$15,300.00

75542

$10,006.25

$14,000.00

2005

REPLACED

AGE & CONDITION

ASSIGNED

0423

EXPLO RER

2004

$20,835.00

9860

$6,850.00

$10,000.00

2012

ASSIGNED

0424

EXPLO RER

2004

$20,835.00

9645

$7,100.00

$10,000.00

2012

ASSIGNED

0535

EXPLO RER

2005

$20,835.00

8620

$3,870.00

$8,500.00

2013

ASSIGNED

0615

EXPLO RER

2006

$21,600.00

5800

$2,900.00

$5,500.00

2014

ASSIGNED

TO BE SOLD

FOCUS

FOCUS FOCUS FOCUS C ITY ATTO RNEY 0542

EXPLO RER

2005

$27,082.00

99331

$3,100.98

$13,500.00

2011

ASSIGNED

UNASSIGNED VEHICLE 9803

CROWN VIC

1998

$20,998.40

98756

$9,882.12

$19,500.00

2004

9920

CROWN VIC

1999

$20,998.40

103526

$10,257.00

$19,000.00

2005

0031

CROWN VIC

2000

$20,167.00

113216

$9,268.54

$18,500.00

2006

0317

CAMRY

2003

$22,908.00

37650

$1,860.21

$10,254.00

2011

P A G E

392

REMO VED

AGE & CONDITION

UNASSIGNED

TO BE SOLD

UNASSIGNED REMO VED

AGE & CONDITION

S U P P L E M E N T A L

UNASSIGNED

TO BE SOLD

UNASSIGNED

I N F O R M A T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Fund Pro Forma The General Fund Pro Forma is a forecast of operating revenues and expenses for the next five years. This information will be updated during the year and will ultimately be used to determine the amount of funds available for additional bond issues or transfers to the CIP Fund. Additional information and key assumptions can be found in the Planning portion of the Budget Overview section.

FY 2007/08 ESTIMATED ANNUAL BUDGET REVENUES Ad Valorem Taxes & Franchise Fees Building & Comm Development Revenue Sharing Service Charges & Fines Interest Miscellaneous & Grants Fund Balance Fwd Parking & Property Rental CHS/PCP Revenues Parking agrmnt - Aventura BC TOTAL REVENUES EXPENSES Salaries & Benefits(3) Services & Supplies (4) Capital Outlay (2) Transfers to CIP Debt Service - Current Contingency Addl CIP O & M (1) Capital Replacement Program TOTAL EXPENSES ANNUAL SURPLUS (DEFICIT) (4)

FY 2008/09 ADOPTED

FY 2009/10 PROJECTED

14,062,413 5,614,810 2,531,551 1,560,808 852,900 701,363 167,547 425,674 670,431 393,673

14,855,524 5,535,275 2,317,150 1,557,173 821,990 350,000 98,550 2,362,300 728,718 626,100

14,677,109 5,484,642 2,385,680 1,638,173 671,990 400,000 68,550 0 721,518 394,600

26,981,170

29,252,780

13,245,813 6,100,557 174,800 5,000,000 2,210,000 250,000 0 0 26,981,170

14,794,135 6,111,571 812,074 5,000,000 2,135,000 400,000 0 0 29,252,780

0

(0)

FY 2011/12 PROJECTED

FY 2012/13 PROJECTED

TOTAL PROJECTED

26,442,262

16,143,134 5,484,642 2,484,300 1,638,173 671,990 450,000 68,550 0 721,518 394,600 312,000 28,368,907

16,937,995 5,484,642 2,598,905 1,638,173 671,990 450,000 68,550 0 721,518 394,600 312,000 29,278,373

18,220,751 94,896,926 5,484,642 33,088,653 2,577,564 14,895,150 1,638,173 9,670,673 671,990 4,362,850 450,000 2,801,363 68,550 540,297 0 2,787,974 721,518 4,285,221 394,600 2,598,173 312,000 936,000 30,539,788 170,863,280

15,385,900 6,356,034 650,000 0 2,128,000 500,000 125,000 200,000 25,344,934

16,001,336 6,610,275 676,000 0 2,126,000 500,000 400,000 208,000 26,521,612

16,641,390 6,874,686 703,040 0 2,134,000 500,000 500,000 216,320 27,569,436

17,307,045 93,375,620 7,149,674 39,202,797 731,162 3,747,076 0 10,000,000 2,129,000 12,862,000 500,000 2,650,000 550,000 1,575,000 224,973 849,293 28,591,854 164,261,785

1,097,327

1,847,296

1,708,937

ASSUMPTIONS (1) Estimate for new CIP projects proposed here - i.e. Heritage park/garage, SIB park/garages, etc (2) Based on five year average plus annual increase of 4% (3) Based on annual in crease of 4%

S U P P L E M E N T A L

FY 2010/11 PROJECTED

I N F O R M A T I O N

1,947,934

6,601,494

(4) Any surplus would be available for addl CIP transfer, bond payments, or, unknowns such as property taxes, easements, etc.

P A G E

393

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Fund Pro Forma, continued

FY 2007/08 ESTIMATED

FY 2008/09 ADOPTED

FY 2009/10 PROJECTED

FY 2010/11 PROJECTED

FY 2011/12 PROJECTED

FY 2012/13 PROJECTED

31-Dec-2009 6,219,140,153 621,200,000 0 621,200,000 6,840,340,153

31-Dec-2010 6,840,340,153 200,000,000 136,806,803 336,806,803 7,177,146,956

31-Dec-2011 7,177,146,956 400,000,000 143,542,939 543,542,939 7,720,689,895

TOTAL PROJECTED

ANNUAL BUDGET AD VALOREM PROPERTY TAX COLLECTIONS Tax Day 31-Dec-2006 Baseline 4,770,548,588 New Construction 946,345,575 Existing 570,121,994 Total Change in Taxable Value Total Taxable value 6,287,016,157 Rollback Millage Actual Millage Rate (1) Ad Valorem - 100% Ad Valorem - 95%

2.3979 2.3979 15,075,636 14,321,854

31-Dec-2007 31-Dec-2008 6,287,016,157 6,294,740,153 358,555,525 524,400,000 (350,831,529) (600,000,000) 7,723,996 (75,600,000) 6,294,740,153 6,219,140,153 2.4842 15,637,393 14,855,524

SCHEDULE OF NEW CONSTRUCTION TO BE ADDED TO TAX ROLLS 31-Dec-2006 31-Dec-2007 Tax Day Sole 66,150,000 Ocean IV 168,600,000 Sayan 58,500,000 Turnberry Ocean II 78,000,000 Trump Royale Bella Condo Jade Beach Trump Tower I

2.4842 15,449,588 14,677,109

2.4842 16,992,773 16,143,134

2.4842 17,829,468 16,937,995

2.4842 19,179,738 18,220,751

31-Dec-2008

31-Dec-2009

31-Dec-2010

31-Dec-2011

195,500,000 5,100,000 161,200,000 162,600,000

Jade Ocean St. Tropez Trump Tower II Trump Tower III

170,000,000 126,000,000 162,600,000 162,600,000

Solis Regalia

200,000,000 Totals

P A G E

394

371,250,000

524,400,000

621,200,000

200,000,000

S U P P L E M E N T A L

400,000,000 400,000,000

I N F O R M A T I O N

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

General Fund Consolidated Debt Retirement Schedule by Year

The following schedule indicates the consolidated payment schedule by fiscal year for the two debt issues that are paid from General Fund revenues. However, there is another issue that is paid from the City’s Stormwater Fund that is not included here.

S U P P L E M E N T A L

I N F O R M A T I O N

P A G E

395

ADOPTED BUDGET 2008 “ 2009 SUNNY ISLES BEACH, FLORIDA’S RIVIERA

This page is left intentionally blank.

P A G E

396

S U P P L E M E N T A L

I N F O R M A T I O N

Adopted Budget 2008 ✹ 2009

10.01.2008 ✹ 09.30.2009

18070 Collins Avenue Sunny Isles Beach, FL 33160 305.947.0606 ✹ fax 306.949.3113 www.sibfl.net