Agenda - City of Santa Monica

CITY OF SANTA MONICA REGULAR CITY COUNCIL MEETING AGENDA AND (CANCELED REGULAR MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY) CITY HALL COUNCIL CHAMBERS - 1685 MAIN STREET TUESDAY, MAY 27, 2014 MEETING BEGINS AT 5:30 P.M. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL (Please note that Agenda Items may be reordered during the Council meeting at the discretion of the City Council.) 1. CLOSED SESSIONS: 1-A:

Conference with Labor Negotiator. City Negotiator: Donna Peter, Director of Human Resources Bargaining Units: Administrative Team Associates (ATA) SM Fire Executive Management Association (FEMA) SM Firefighters Local 1109 IAFF (Fire) Municipal Employees Association (MEA) SM Police Officers Association (POA) Supervisory Team Associates (STA) California Teamsters Local 911 (Teamsters) United Transportation Union (UTU)

1-B:

Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, et al., United States Court of Appeals for the Ninth District Case Number 14-55583

1-C: Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Redden v. City of Santa Monica, Los Angeles Superior Court Case Number BC 545 191 1-D:

Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): State Farm v. City of Santa Monica, Los Angeles Superior Court Case Number BC 518 494

The following is the order of business for items to be heard no earlier than 6:30 p.m.

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May 27, 2014

2. SPECIAL AGENDA ITEMS: 2-A:

Grades of Green's Trash Free Lunch Challenge presentation.

3. CONSENT CALENDAR: (All items will be considered and approved in one motion unless removed by a Councilmember for discussion.) 3-A:

Award Construction Contract for City Hall HVAC Replacement Project – recommendation to authorize the City Manager to negotiate and execute a contract with Bon Air, Inc. in an amount not to exceed $871,200, for the City Hall HVAC Replacement Project, and authorize any necessary change orders.

STAFF REPORT 3-B:

Purchase of Sodium Hypochlorite – recommendation to award Bid #4134 to Olin Corporation dba Olin Chlor Alkali Products, in an amount not to exceed $133,000 for the purchase and delivery of sodium hypochlorite for fiscal year 2014-15, with two additional oneyear renewal options for a total amount not to exceed $440,230 over a three-year period, with future year funding contingent on Council budget approval.

STAFF REPORT 3-C:

Big Blue Bus Unlimited Ride Transit Program with Santa Monica College – recommendation to authorize the City Manager to negotiate and execute an agreement to renew the “Any Line, Any Time” unlimited ride transit program between the Big Blue Bus and Santa Monica College (SMC) for a three-year term covering the period July 1, 2014 through June 30, 2017. SMC will reimburse the Big Blue Bus for transit services in the amount of $ 4,213,753 over the three year term, and appropriate the budget increases.

STAFF REPORT 3-D:

Agreement with Engineering consultant to identify seismically hazardous buildings in the city – recommendation to authorize the City Manager to negotiate and execute a professional services agreement with Degenkolb Engineers, in an amount not to exceed $91,524 to assist the City in the identification of buildings that are potentially hazardous during and after a seismic event.

STAFF REPORT 3-E:

Purchase of Plastic Refuse/Recycling Bins – recommendation to award proposal #22814 to Ball, Bounce and Sports, Inc., in an amount not to exceed $50,000 for FY 2013-14 for the purchase of 2, 3 and 4-yard plastic refuse/recycling bins, with two one-year options to renew for a total award amount not to exceed $950,000 over a three-year period, with future year funding contingent upon Council budget approval.

STAFF REPORT

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May 27, 2014

3-F:

Purchase Order Increase for Big Belly/Smart Belly Dual Compactor – recommendation to approve a change order to purchase order #22967 OF in the amount of $45,700 with Waxie Sanitary Supply, for purchase and delivery of additional Big Belly/Smart Belly dual compactors, resulting in a three-year amended purchase order with a new total amount not to exceed $345,700, with future year funding contingent on Council budget approval.

STAFF REPORT 3-G:

Modification to agreement for the development of the Local Wellbeing Index – recommendation to authorize the City Manager to negotiate and execute a first modification to Contract No. 9837 (CCS), with RAND Corporation, in an amount not to exceed $90,000 for a total contract amount of $740,000 to provide for additional scope of work for the development of the Local Wellbeing Index.

STAFF REPORT 3-H:

Adopt a Resolution approving Revisions to the City-wide Records Retention Schedule and Records.

STAFF REPORT 3-I:

Modification to Contract for Maintenance and Product Support Services – recommendation to authorize the City Manager to negotiate and execute a first modification to Contract #1450 with PlanetBids Incorporated, in the amount of $25,611 with a one year option to renew for $26,891 to provide maintenance and product support services for the online bidding site, resulting in a nine year amended agreement with a new total amount not to exceed $212,323, with future year funding contingent on Council budget approval.

STAFF REPORT 3-J:

Environmental Consulting Service Contract for the Memorial Park Neighborhood Plan – recommendation to authorize the City Manager to negotiate and execute a contract with AMEC Environment & Infrastructure, Inc., in an amount not to exceed $378,000 for environmental consulting services related to the Memorial Park Neighborhood Plan, with future year funding contingent on Council approval and budget adoption.

STAFF REPORT 3-K:

Withdraw Pilot Car Share Program Selection – recommendation to withdraw authorization to negotiate and execute a contract with Hertz Corporation for a pilot car share program in the City of Santa Monica, and direct staff to initiate a request for proposals in order to obtain new proposals for the Pilot Car Share Program.

STAFF REPORT

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May 27, 2014

3-L:

Contract to Purchase Three Heavy-Duty Compressed Natural Gas (CNG) Vehicles and the Installation of a Small CNG Station – recommendation to authorize the City Manager to negotiate and execute a contract with the South Coast Quality Management District (SCAQMD), to receive matching grant funds in the amount of $149,925 for the purchase of three heavy-duty CNG vehicles and the installation of a small time-fill CNG station.

STAFF REPORT 3-M:

Modification to Contract for Internet Telephony Service – recommendation to authorize the City Manager to negotiate and execute a third modification to Contract #2304 with Windsteam, in the amount of $85,630 to provide citywide Internet telephony service, with two additional one-year renewal options in the amount of $69,145, resulting in a five year amended contract with a new total amount not to exceed $322,920, with future year funding contingent on Council budget approval.

STAFF REPORT 3-N:

Approval of minutes of May 13, 2014 City Council meeting.

MINUTES REGULAR MEETING OF THE REDEVELOPMENT SUCCESSOR AGENCY 3-O:

Canceled, no business to consider.

4. STUDY SESSION: 4-A:

Financial Status Update FY 2014-15 Proposed Budget, and FY 2014-16 Proposed Biennial CIP Budget – recommendation that the City Council: 1) Receive the FY 2013-14 through 2017-18 Financial Status Update; 2) Review and provide direction to staff regarding the FY 2014-15 Proposed Budget and FY 2014-16 Proposed Biennial Capital Improvement Program (CIP) budget; 3) Review and provide direction to staff on rescinding the current fee waiver for seismic retrofit plan check and building permits; and 4) Direct staff to proceed with setting the FY 2014-15 Budget Adoption hearing on June 24, 2014.

STAFF REPORT 7. ORDINANCES: (Public comment is permitted on ordinances for introduction and first reading. No public discussion is permitted on ordinances for second reading and adoption.) 7-A:

Second reading and adoption of an ordinance amending Santa Monica Municipal Code Chapter 4.65 to increase the City’s Living Wage for direct employees and City contractors to $15.37 per hour effective July 1, 2014.

STAFF REPORT

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May 27, 2014

7-B:

Second reading and adoption of an Ordinance amending Article VI and Chapter 4.32 of the Santa Monica Municipal Code Reducing Various Business Regulations and Police Permits.

STAFF REPORT 7-C:

Introduction for first reading an ordinance of the City Council of the City of Santa Monica establishing speed limits for certain City streets pursuant to the California Vehicle Code and amending the Santa Monica Municipal Code section 3.12.490.

STAFF REPORT 8. STAFF ADMINISTRATIVE ITEMS: 8-A:

Approval of the Santa Monica All Hazards Mitigation Plan – recommendation that City Council approve the updated Santa Monica All Hazard Mitigation Plan.

STAFF REPORT 8-B

Recommendation to authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (Metro) and the Exposition Metro Line Construction Authority (Construction Authority) regarding train operation on City streets.

STAFF REPORT 11. RESOLUTIONS: 11-A: Amendment of Preferential Parking Zone MM – recommendation to amend the regulations to “2 hour parking between 9 a.m. and 6 p.m. daily and No Parking between 6 p.m. and 9 a.m. daily” for Preferential Parking Zone MM for the following blocks: Bay, Grant, Pacific and Pearl th Streets between Lincoln Boulevard and 10 Street; and to adopt a resolution amending Preferential Parking Zone MM and amending Resolution 9344 CCS (Resolution of the City Council of the City of Santa Amending Preferential Parking Zones). Continued from the May 13, 2014 meeting. STAFF REPORT

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May 27, 2014

13. COUNCILMEMBER DISCUSSION ITEMS: 13-A: Request of Mayor O'Connor and Councilmembers McKeown and Winterer that the Council oppose California Assembly Bill 2145, which would modify the rules for Community Choice Aggregation (CCA) that allow communities to use their collective buying power to purchase renewable power contracts, using the existing electrical grid. AB 2145 would change CCAs in California from "opt-out" systems and instead require individual residents to "opt-in," making it much harder for cities such as Santa Monica to attain carbon emission goals. STAFF REPORT 13-B: Request of Councilmember Winterer that the Council allocate $4,000 from the Council’s contingency account to support the Main Street Business Improvement District’s 2014 Summer SOULstice event, which has a total event budget of approximately $32,000. 13-C: Request of Councilmembers Davis and Winterer that the Council allocate $3000 of discretionary funds to Santa Monica Science Magnet, a 501(c)3 non-profit parent association, to provide financial assistance to income-qualified students attending the John Adams Middle School science trip to Tokyo, Mt. Fuji, Kyoto/Kizugawa and Fujinomiya (sister city to Santa Monica) in July, 2014. JAMS Principal Steve Richardson will determine individual financial need and allocate the funds accordingly. 14. PUBLIC INPUT: (Public comment is permitted only on items not on the agenda that are within the subject matter jurisdiction of the City. State law prohibits the City Council from taking any action on items not listed on the agenda, including issues raised under this agenda item.) ADJOURNMENT. Any documents produced by the City and distributed to a majority of the City Council regarding any item on this agenda will be made available at the City Clerk's Counter located at City Hall, 1685 Main Street, Santa Monica, and at the City’s public libraries during normal business hours. Documents are also available at http://www.smgov.net/departments/clerk/agendas.aspx. For a free subscription to City Council Agendas sign up at http://www01.smgov.net/win or call the City Clerk’s Office at (310) 458-8211. Any member of the public unable to attend a meeting but wishing to comment on an item(s) listed on the agenda may submit written comments prior to the meeting by mailing them to: City Clerk, 1685 Main Street, Santa Monica, CA 90401. Comments may also be e-mailed to: [email protected] Si desea comunicarse con alguien en español, llame a nuestra oficina al (310) 458-8211 y pida hablar con Esterlina Lugo. City Hall and the Council Chamber is wheelchair accessible. If you require any special disability 6

May 27, 2014

related accommodations (i.e. sign language interpreting, access to an amplified sound system, etc.), please contact the City Clerk’s Office at (310) 458-8211 or TDD: (310) 917-6626 at least 3 days prior to the scheduled meeting. This agenda is available in alternate format upon request by calling the City Clerk’s Office. Parking is available in front of City Hall and on Olympic Drive and in the Civic Center Parking Structure (validation free).

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May 27, 2014

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-A To:

Mayor and City Council

From:

Martin Pastucha, Director of Public Works

Subject:

Award Construction Contract for City Hall HVAC Replacement Project

Recommended Action Staff recommends that the City Council: 1. Authorize the City Manager to negotiate and execute a contract with Bon Air, Inc., a California-based company, in an amount not to exceed $871,200 (includes a 10% contingency) for the City Hall HVAC Replacement Project. 2. Authorize the Director of Public Works to issue any necessary change orders to complete the work within contract authority. Executive Summary This project would replace and upgrade the heating, ventilating and air-conditioning (HVAC) system throughout much of City Hall. On March 25, 2014, the City solicited bids for mechanical construction services associated with the HVAC improvements. Five bids were received and opened on April 21, 2014. Staff recommends Bon Air, Inc. as the best bidder for the City Hall HVAC Replacement Project at a cost not to exceed $871,200. Discussion The Santa Monica City Hall building currently has a number of aging package and split system HVAC units in need of replacement. This project would consist of the replacement of various HVAC units/mechanical systems throughout the building in a phased timeline with new split multi-system air-cooled heat pump systems and all associated mechanical work.

Contractor Selection On March 25, 2014, the City published Notices Inviting Bids to replace and upgrade the heating, ventilating and air-conditioning systems of the City Hall building. The bid was 1

posted on the City’s online bidding website and notices were advertised in the Santa Monica Daily Press in accordance with the City Charter and Municipal Code provisions. Thirty-seven vendors downloaded the Notice Inviting Bids and eleven prospective bidders attended a non-mandatory pre-bid job walk. Five bids were received and publicly opened on April 21, 2014. The bid results are as follows:

Bidder

Total Bid Amount

AP Construction Group

$760,000

Bon Air, Inc.

$792,000

JCT Mechanical

$914,230

Sea Pac Engineering, Inc.

$920,000

South Coast Mechanical

$939,727

Bids were evaluated based on price, experience, qualifications and references. The instructions to bidders included a requirement that the contractor “be a certified Mitsubishi HVAC system installer at the time of bid submission.”

Mitsubishi was

selected as the manufacturer in order to allow the new units to tie into the existing system of HVAC units and become the new standard for the City Hall facility. Also, by selecting a certified installer the City is provided with an additional 7 years of manufacturer warranty for the system.

In reviewing the bids, AP Construction Group (the low bidder) confirmed that they do not meet this requirement and are therefore deemed a nonresponsive bidder.

Staff

confirmed that Bon Air, Inc. is a certified Mitsubishi HVAC system installer and also verified with the Contractors State License Board that their C-20 license is current, active, and in good standing. Staff contacted references provided by Bon Air, Inc. for prior project experience with the City of Thousand Oaks, the Port of Los Angeles, and the Beverly Hills Unified School District. All respondents reported that work was completed in a timely and cost-efficient manner while maintaining consistent quality. Based on these criteria, Bon Air, Inc. is recommended as the best bidder.

2

Construction Schedule Construction work is tentatively scheduled to begin in July 2014, to be conducted sequentially in four phases, and lasting for a period of approximately 185 days. Financial Impacts & Budget Actions The contract to be awarded to Bon Air, Inc. is for an amount not to exceed $871,200 (includes a 10% contingency). Funds in the amount of $871,200 are available in FY 2013-14 Capital Improvement Program budget in account M010085.589000.

Prepared by: Christopher Dishlip, Civil Engineer

Approved:

Forwarded to Council:

Martin Pastucha Director of Public Works

Rod Gould City Manager

3

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-B To:

Mayor and City Council

From:

Martin Pastucha, Director of Public Works

Subject:

Purchase of Sodium Hypochlorite

Recommended Action Staff recommends that the City Council award Bid #4134 to Olin Corporation dba Olin Chlor Alkali Products, a California-based company, in an amount not to exceed $133,000 for the purchase and delivery of sodium hypochlorite for fiscal year 2014-15, with two additional one-year renewal options at up to a 10% increase in each year, for a total amount not to exceed $440,230 over a three-year period, with future year funding contingent on Council budget approval. Executive Summary In March 2014, the City solicited bids for the purchase of sodium hypochlorite used in water treatment. After reviewing three bids received, staff recommends Olin Corporation dba Olin Chlor Alkali Products to provide sodium hypochlorite at specified unit prices plus applicable tax for a total not to exceed amount of $440,230 over a three-year period. Background Water treatment chemicals are needed at the City’s Charnock and Arcadia Treatment facilities to remove contaminants from the groundwater and for the disinfection, softening and fluoridation of the City’s domestic water supply on an ongoing basis. Sodium hypochlorite is used to aid in the removal of iron and manganese and to disinfect the water.

On June 28, 2011, Council awarded Bid #3054 to JCI Jones Chemicals, Inc. for the purchase and delivery of sodium hypochlorite for a three-year term, for a total not to exceed amount of $350,000.

1

Discussion Vendor Selection In March 2014, the City published Notices Inviting Bids to provide sodium hypochlorite as required by the Water Resources Division in accordance with City specifications. The bid was posted on the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. There were 380 vendors notified and 22 vendors downloaded the bid. Three bids were received and publicly opened on March 31, 2014 per Attachment A. The bids were evaluated on price, experience, performance testing, proximity to the City, and compliance with City specifications.

Based upon these criteria, Olin Corp. is

recommended as the best bidder for the purchase of sodium hypochlorite in accordance with City specifications. Financial Impacts & Budget Actions The purchase order to be awarded to Olin Corporation dba Olin Chlor Alkali Products is for an amount not to exceed $133,000. Funds are available in the FY 2014-15 Proposed Budget in division 25671. The purchase order will be charged to the following accounts: 25672.544011

$ 56,500

25673.544011

$ 76,500

TOTAL

$133,000

Budget authority for subsequent years will be requested in each budget cycle for Council approval. Future funding is contingent upon Council approval. Prepared by: Gil Borboa, Water Resources Manager Approved:

Forwarded to Council:

Martin Pastucha Director of Public Works

Rod Gould City Manager

Attachment: A – Bid Summary 2

ATTACHMENT A BID #: BID TITLE:

F4134 FURNISH AND DELIVER SODIUM HYPOCHLORITE AS REQUIRED BY THE WATER TREATMENT PLANT. 

BID CLOSE DATE: Olin Corp., dba Olin Chlor Alkali Products Tracy, CA

Univar Kent, WA

4/1/2014

Jones Chemicals, Inc. (JCI) Torrance, CA

PRICING:

CHEMICAL ARCADIA WATER TREATMENT  PLANT 1228 S BUNDY DR. LOS ANGELES, CA 90025 SODIUM HYPOCHLORITE

CONCENTRATION (% SOLUTION)

ESTIMATED  ANNUAL  USAGE  (GALLONS)

STORAGE  CAPACITY PER  NUMBER OF  TANK  TANKS (GALLONS/TANK)

DELIVERY  MODE

PRICE PER GALLON $                          0.574 12.5

65000

2

5800

TANK  TRUCK

5200

TANK  TRUCK

CHARNOCK TREATMENT  PLANT 11375 WESTMINSTER LOS ANGELES, CA 90066 SODIUM HYPOCHLORITE GRAND TOTAL: PROPOSED MANUFACTURER: PAYMENT TERMS:

12.5

95000

1

GRAND TOTAL $                37,310.000

PRICE PER GALLON $                        0.9144

GRAND TOTAL $                59,436.000

PRICE PER GALLON $                        0.5795

GRAND TOTAL $                37,667.500

$                                                                      ‐ DELIVERY FEE PER DELIVERY

$                                                                      ‐ DELIVERY FEE PER DELIVERY

$                                                                      ‐ DELIVERY FEE PER DELIVERY

PRICE PER GALLON GRAND TOTAL $                          0.574 $                54,530.000 $                                                                      ‐ DELIVERY FEE PER DELIVERY $                                                          91,840.000 OLIN 

PRICE PER GALLON GRAND TOTAL $                        0.9144 $                86,868.000 $                                                                      ‐ DELIVERY FEE PER DELIVERY $                                                        146,304.000 UNIVAR

PRICE PER GALLON GRAND TOTAL $                        0.5795 $                55,052.500 $                                                                      ‐ DELIVERY FEE PER DELIVERY $                                                          92,720.000 JCI JONES CHEMICALS, INC.

NET 30

NET 30 DAY

NET 30 DAY

RENEWAL OPTIONS: YEAR 2:

YEAR 3:

NOTES:

RENEWALS BASED ON MUTUAL  NO MORE THAN + OR ‐ 10% OF CURRENT  AGREEMENT/ACCEPTANCE, SUPPLIER TO  PRICE WITH DOCUMENTATION AND MUTUAL  PROVIDE DOCUMENTATION TO SUPPORT ANY  AGREEMENT PROPOSED PRICE CHANGES. RENEWALS BASED ON MUTUAL  NO MORE THAN + OR ‐ 10% OF CURRENT  AGREEMENT/ACCEPTANCE, SUPPLIER TO  PRICE WITH DOCUMENTATION AND MUTUAL  PROVIDE DOCUMENTATION TO SUPPORT ANY  AGREEMENT PROPOSED PRICE CHANGES.

PRICE IS PLUS ANY APPLICABLE STATE OR  LOCAL TAXES, IF ANY. DEMURRAGE AFTER 2  HOURS FREE TIME FOR OFF LOADING.   RENEWAL OPTIONS UPON MUTUAL  AGREEMENT. 

10% INCREASE

10% INCREASE

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-C

To:

Mayor and City Council

From:

Edward F. King, Director of Transit Services

Subject:

Big Blue Bus Unlimited Ride Transit Program with Santa Monica College

Recommended Action Staff recommends that the City Council: 1. Authorize the City Manager to negotiate and execute an agreement to renew the “Any Line, Any Time” unlimited ride transit program between the Big Blue Bus and Santa Monica College (SMC) for a three-year term covering the period July 1, 2014 through June 30, 2017. SMC will reimburse the Big Blue Bus for transit services in the amount of $ 4,213,753 over the three year term.

Executive Summary Big Blue Bus (BBB) has had annual agreements with SMC to provide unlimited access to BBB transit services for all student, staff, and faculty members who choose to participate in the “Any Line, Any Time” program. Under this agreement, BBB charges SMC a fixed annual amount for all passengers with a valid, activated SMC identification card bearing a current semester sticker. The SMC Partnership was most recently renewed at the May 14, 2013 Council meeting for the period of July 1, 2013 – June 30, 2014. Staff recommends renewing the agreement for an additional three years through June 30, 2017 and increasing the fixed annual amounts to $1,356,551 (FY 2014-15), $1,404,030 (FY 2015-16) and $1,453,172 (FY 2016-17). Background In 2007, Santa Monica College was the primary trip generator in Santa Monica; however, most of the 34,300 students and 1,700 staff commuted by automobile. Insufficient parking capacity at the campus led to the need for perimeter parking at the City’s beach lots and was a significant community safety and traffic concern. As a result, SMC and the City asked for Big Blue Bus’ assistance in developing a comprehensive transportation solution. A one-year demonstration project with SMC was initiated in 1

February 2007. SMC agreed to reimburse BBB for trips taken by students, faculty and staff presenting their school identification cards on the Crosstown Ride and a new service known as the Line 6 SMC Commuter, operating from the Palms/Mar Vista area to SMC, was added. In August 2008, a third route was added - the Sunset Ride connecting the Bundy and Main campuses.

Council authorized the implementation of the “Any Line, Any Time” program with SMC with the adoption of the Fiscal Year 2008-10 Short Range Transit Plan adopted on March 25, 2008. The Big Blue Bus implemented the unlimited ride transit program with SMC in the fall of 2008. A fixed annual amount for the “Any Line, Any Time” program was established in 2008 by multiplying two factors. The first factor was an average rate per boarding of $0.625, which was based on the estimate that half of all SMC riders would be eligible for the under 21 years of age youth fare of $0.50, and that the other half would fall into the regular fare category of $0.75 per boarding. The second factor was the 1,951,168 passengers counted by surveyors boarding and alighting at bus stops adjacent to SMC in the spring 2007 Line-by-Line Analysis before the program went into effect. These two factors total an annual fare amount of $1,219,480. The agreement was most recently renewed on May 14, 2013 for FY 2013-14, increasing the fixed annual amount to $1,317,040, representing an eight percent increase over FY2012-13 ($1,219,480) due to ridership growth.

During the past year, the City and SMC have engaged in discussion on the importance of program continuation and the appropriate level of financial support given the significant increase in the number of students utilizing the service. Staff recommends entering into the proposed three-year agreement to provide for sustained financial planning for both SMC and the City, as well as acknowledging the success of the program as there have been sustained incremental increases in the number of students/staff riding BBB.

2

Discussion Last fiscal year, a record number of SMC students and staff used BBB service. There was a 9% increase in ridership over FY11-12 with over 2.6 million boardings. As of March 2014 fiscal year-to-date, SMC boardings are just over 2 million, a strong indication that ridership is on track to equal or surpass last year’s record. To accommodate these ridership patterns, BBB has dedicated an additional 28.3 hours per day of service to the corridors/lines that primarily service students to and from SMC. These include Lines 3, 7, Rapid 3, and Rapid 7.

SMC agreed to the proposed 3%

increase in FY 2014-15, an increase of 3.5% in FY 2015-16, and an increase of 3.5% in FY 2016-17.

Financial Impacts & Budget Actions The agreement to renew the “Any Line, Any Time” unlimited ride transit program between the Big Blue Bus and SMC is for a three-year term. SMC will reimburse the Big Blue Bus for transit services in the amount of $1,356,551 in FY 2014-15, $1,404,030 in FY 2015-16, and $1,453,172 in FY 2016-17. The required budget actions will be included in the Proposed FY 2014-15 exception-based budget. Prepared by: LaRhonda Staggers, Senior Administrative Analyst Approved:

Forwarded to Council:

Edward F. King Director of Transit Services

Rod Gould City Manager

3

City Council Report City Council Meeting: May 27, 2014 Agenda Item:3-D To:

Mayor and City Council

From:

David Martin, Director of Planning and Community Development

Subject:

Agreement with Degenkolb Engineers

Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a professional services agreement with Degenkolb Engineers, a Californiabased company, in an amount not to exceed $91,524 (including a 20% contingency) to assist the City in the identification of buildings that are potentially hazardous during and after a seismic event.

Executive Summary The Department of Planning and Community Development is requesting the services of a structural engineering firm to assist the City in identifying older buildings and structures that are subject to collapse during a seismic event and the aftershocks that follow. Due to the time involved and specialized nature in identifying non-ductile concrete and steel moment frame buildings, staff is recommending that specialized structural engineering consultants assist the City in identifying these types of buildings. Staff recommends a professional services agreement with Degenkolb Engineers for $76,270 plus a 20% contingency of $15,254 for an amount not to exceed $91,524.

Background Buildings that were constructed prior to 1996 may sustain significant damage during a seismic event and the aftershocks that follow.

In cases of moderate to major

earthquakes, older buildings suffer the most damage due to failures in the building’s structural system. The City of Santa Monica has many buildings that pre-date 1996 which may require seismic retrofit. Although some of these buildings have been identified and retrofitted to acceptable engineering standards, staff believes that there are many buildings that 1

remain unretrofitted and may present a hazard to public safety. There are five major types of older buildings that are under consideration: 1. Unreinforced Masonry Buildings 2. Concrete Wall Tilt-Up Buildings 3. Weak Open Front Soft Story Buildings 4. Non-Ductile Concrete Buildings 5. Steel Moment Frame Buildings Since 1999 the Santa Monica Municipal Code has included retrofit standards for these buildings. When a building of these types undergoes a major remodel or significant tenant improvement, staff ensures that the building is seismically retrofitted to the standards in the Municipal Code. Staff also requires that upon discovery of a building of unreinforced masonry without a seismic retrofit, that a structural design and construction mitigation plan be performed for complete retrofitting of the building. Despite the effort of staff and building owners to retrofit buildings that fall into the five categories, there remain buildings that are not fully retrofitted. It is the goal of the City to identify these buildings to determine the extent and effect to public safety. Staff has completed the identification of unreinforced masonry buildings, concrete wall tilt-ups, and weak open front soft story buildings. Due to the time involved and specialized nature in identifying non-ductile concrete and steel moment frame buildings, staff is recommending that specialized structural engineering consultants assist the City in identifying these types of buildings. Several buildings of non-ductile concrete and steel moment frame construction exist in Santa Monica. The exact number is not known, it is estimated that between 30 and 100 of each type exist. In order to determine the full extent of the hazard and effect to occupants of these buildings, it is necessary to identify these structures and the total number that Santa Monica may have in its building stock. 2

Staff recommends that specialized experts assist the City in identification of these structures and provide consultation recommending best practices of retrofit procedures and standards.

The consultant would also provide recommendations about retrofit

methods that will allow minimal interruption to residents and businesses who occupy these buildings.

Discussion At the February 11, 2014 meeting, Council approved a request to allocate $105,000 for consultant services for identification of potentially hazardous buildings. Staff proceeded with a Request for Proposal seeking consultant services by qualified structural engineering firms. There are a number of structural engineering firms that are experienced in the analysis and retrofit design of seismically hazardous buildings. licensed

structural

engineering

professionals

These firms have California

who

provide

the

technical

recommendations of retrofit design and are capable in the identification of hazardous buildings. The methods of identification include visual observation, review of original design drawings, permit records, database records from the County Assessor’s office and other archival documents.

Staff has applied such methods in the identification of the

unreinforced masonry buildings, concrete wall tilt-up structures and weak open front soft story buildings. It is expected that consultant engineering firms would employ the same methods. Degenkolb Engineers would be required to identify all non-ductile concrete and steel moment frame buildings in the City of Santa Monica and provide an inventory of their findings. They would also assist staff in identifying all remaining types of seismically hazardous buildings. Degenkolb Engineers is expected to advise staff on best practices 3

for retrofit techniques and respective retrofit cost scenarios. Work will be completed no later than six weeks following the contract execution.

Consultant Selection On March 3, 2014, staff posted a Request for Proposal (RFP) to invite engineering firms to bid on a contract to identify potentially hazardous building conditions. The bid was posted on the City’s on-line bidding site.

On March 20, 2014, staff hosted a pre-

proposal conference for potential responders to the RFP. Nineteen engineering firms attended the conference where staff provided project background and addressed all questions. Fourteen engineering firms responded to the RFP on April 11, 2014. A team of seven staff members from the Building and Safety Division evaluated all fourteen proposals based on the criteria in SMMC 2.24.072 and with an emphasis on technical and related experience, qualifications of consultants performing the work, execution and method of their workplan, and their ability to provide accurate and timely results. Staff interviewed the top three responding firms and selected, the firm of Degenkolb Engineers as the best qualified firm. Degenkolb Engineers is an experienced structural engineering firm established in 1940 with offices in Los Angeles, San Francisco, Oakland, San Diego and Seattle. This firm specializes in structural design and retrofit and has worked with several municipalities in the retrofit design of city-owned buildings. Degenkolb Engineers staff includes licensed engineers who participated in the Concrete Coalition in the identification of hazardous concrete buildings in the State.

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Financial Impacts & Budget Actions The agreement to be awarded to Degenkolb Engineers is for a total not to exceed amount of $91,524 (including a 20% contingency). Funds are available in the FY 201314 budget in division 01321. The agreement will be charged to account 01321.555060.

Prepared by: Ron Takiguchi, Building Officer Approved:

Forwarded to Council:

David Martin, Director Planning and Community Development

Rod Gould City Manager

5

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-E To:

Mayor and City Council

From:

Martin Pastucha, Director of Public Works

Subject:

Purchase of Plastic Refuse/Recycling Bins

Recommended Action Staff recommends that the City Council award proposal #22814 to Ball, Bounce and Sports, Inc., an Ohio-based company, in an amount not to exceed $50,000 for FY 201314 for the purchase of 2, 3, and 4-yard plastic refuse/recycling bins, with two one-year options to renew at the same price, terms and conditions, for a total award amount not to exceed $950,000 over a three-year period, with future year funding contingent upon Council budget approval. Executive Summary In February 2014, the City solicited proposals for the purchase of 2, 3 and 4-yard plastic refuse/ recycling bins. After reviewing the only proposal received, staff recommends Ball, Bounce and Sports, Inc. to provide plastic bins for a total not to exceed amount of $950,000 over a three-year period. Discussion The City container replacement program provides for the ongoing replacement of 2, 3 and 4-yard plastic bins used for the storage of solid waste, recycling and food waste material for collection by the Resource Recovery & Recycling (RRR) Division. More than 4,000 2, 3 and 4-yard bins are used throughout the City on a daily basis.

On March 18 2014, Council awarded Bid #4101 to Consolidated Fabricators Corp. for the purchase of 2 and 3-yard metal bins. Staff had reviewed the collection operations needs and determined that a need still existed for both metal and plastic bins in the City. The metal bins have a smaller width and footprint, which allows for placement in smaller enclosure areas or at alley locations where space is more compact. The plastic bins are more desirable due to their lightweight design which may reduce employee injuries and noise issues. 1

The plastic containers are ideal for handling commercial waste, especially organics and food waste.

Food waste containers are extremely heavy and difficult for staff to

maneuver during collections. Plastic containers are up to 30% lighter than comparable metal containers and can easily handle loads up to 5000 lbs. Manufactured with medium or high-density polyethylene material allows commercial containers to be practically maintenance free; they will not dent, rust or require painting. The benefits of the plastic refuse/recycling bins are: • • • • • •

Lightweight - making it easier to maneuver Quiet - thus reducing noise levels during use by as much as 50 decibels Rugged - dent and impact resistant Durable - longer product life than metal Stackable for convenient handling UV stabilized against long-term effects of the sun

The new containers would allow for the food waste bins to be replaced first as they are heavier due to the organic material. The second priority for bin replacement are the metals bins in areas where noise complaints have been received, and the third priority for replacement are bins at locations with uneven pavement, which make it difficult for the bins to be serviced.

Vendor Selection In February 2014, the City published Notices Inviting Proposals to provide 2, 3 and 4yard refuse/recycling plastic bins as required by Resource Recovery & Recycling in accordance with City specifications. The proposal was posted on the City’s on-line bidding site, and notices were advertised in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. There were 369 vendors notified and 21 vendors downloaded the proposal. One proposal was received on March 19, 2014 per Attachment A. Two vendors, American Recycle Products and Toter, responded that they would not submit a proposal. The City’s Purchasing Section conducted additional outreach to vendors who downloaded the proposal to see why they did not submit a quote; no responses were received.

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The proposal was evaluated on price, references, experience, and compliance with City specifications.

Based upon these criteria, Ball, Bounce and Sports, Inc. is

recommended as the best bidder for the purchase of 2, 3 and 4-yard refuse/recycling plastic bins in accordance with City specifications. The proposed price was compared to the price paid in previous years to the same vendor and the pricing was found to be comparable.

This vendor has been very responsive to staff’s ongoing operational

needs.

Approximately $50,000 would be required for purchases of plastic refuse/recycling bins through the end of FY 2013-14.

Purchases for additional years are estimated at:

$300,000 for FY 2014-15; $300,000 for FY 2015-16; and $300,000 for FY 2016-17 (through May 2017), for a total award amount not to exceed $950,000.

Financial Impacts & Budget Actions The purchase order to be awarded to Ball, Bounce and Sports, Inc. is for an amount not to exceed $50,000 through the end of FY 2013-14. Funds are included in the FY 201314 Capital Improvement Program budget in account C270227.589000. Budget authority for subsequent years will be requested in each budget cycle for Council approval. Future funding is contingent upon Council approval. Prepared by: Kim Braun, Resource Recovery and Recycling Manager

Approved:

Forwarded to Council:

Martin Pastucha Director of Public Works

Rod Gould City Manager

Attachments: A – Proposal Summary

3

     CITY OF SANTA MONICA ‐ QUOTATION TABULATION SHEET OR Number:

OG 46672‐Proposal# 22814

REMARKS:

Date Opened:

Dept/Div:

Prepared By: Fariba Hayashi

Public Works/RRR

Vendor Name:  

Ball, Bounce & Sports(Nuwave)

American Recycle Products  

Payment Terms: Delivery: DESCRIPTION

QTY

UNIT PRICE

 

  

Own truck

ITEM

Toter

 

 

No Bid

No Bid

 

EXTENSION

UNIT PRICE

EXTENSION

UNIT PRICE

EXTENSION

UNIT PRICE

EXTENSION

1

2 yard rear loader plastic bin

0 $               680.00 $                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

2

3 yard front loader plastic bin

0 $               800.00 $                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

3

4 yard front loader plastic bin

0 $               850.00 $                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

4

0 $                      ‐

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5

0 $                      ‐

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6

0 $                      ‐

$                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

$                      ‐

$                        ‐

Subtotal Sales Tax  

Freight

 

Discount Grand Total

9.50% $                      ‐  

$                        ‐

$                        ‐

$                        ‐

$                        ‐

$                        ‐

$                        ‐

$                        ‐

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0% $                        ‐

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0% $                        ‐

0% $                        ‐

$                        ‐

$                        ‐

$                        ‐

$                        ‐

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-G To:

Mayor and City Council

From:

Karen Ginsberg, Director, Community & Cultural Services Jory Wolf, Chief Information Officer, Information Systems Department

Subject:

First modification to agreement with RAND Corporation for the development of the Local Wellbeing Index

Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to contract No. 9837 (CCS) with RAND Corporation, a California-based company, in an amount not to exceed $90,000 for a total contract amount of $740,000 to provide for additional scope of work for the development of the Local Wellbeing Index. Executive Summary In November 2013, Council approved a professional services agreement with RAND Corporation (RAND) in the amount of $650,000 for the development of The Local Wellbeing Index, a dynamic measurement tool combining quantitative and qualitative data to provide a multidimensional understanding of community wellbeing. Additional services are required in the area of user experience design and development, technical documentation and implementation, as well as end-user research and testing, to build a platform that will meet the needs of multiple end user groups. A contract modification with RAND in the amount of $90,000 is necessary to add the additional scope of services. Discussion On November 12, 2013 Council approved Contract No. 9837 (CCS) for the development of The Local Wellbeing Index with RAND Corporation. The Local Wellbeing Index is the core deliverable of The Wellbeing Project, an effort to measure and actively improve community wellbeing. The RAND Corporation team was selected as the most qualified candidate from ten proposals received in response to a published Request for Proposals (RFP). Since November, RAND Corporation has been assisting the City in developing the Local W ellbeing Index, including conducting research with 1

internal and external stakeholders and convening a panel of 19 interdisciplinary experts and researchers in the fields of behavioral science, psychology, economics, sustainability, public policy, public health, and technology to develop the City’s framework for measuring community wellbeing. The original scope of the project includes identification of wellbeing data indicators, including research and the engagement of a panel of experts process to inform the development of a data architecture framework; development of backend data collection, management, processing, analysis, and warehouse platforms; web-based reporting and visualization tools; and support in identifying strategies and opportunities for use of the index findings. The additional scope of services would supplement RAND’s in-house capabilities with professional expertise in, but not limited to, user experience design. This scope of work will result in the strategy, technical documentation, and implementation assistance needed to bring the index to life for the multiple end user groups who will interact with and contribute to the data, including City staff, external partners, and residents. As the platform that users will engage with is designed, end user testing, refinement, and engagement or education may be required to support successful implementation of the user experience strategy. It is anticipated that implementation design, execution, and refinement may require additional services provided by RAND or their subcontractors to ensure that the project meets its stated goals of interactivity, usability, and innovation. The additional scope of work would be incorporated into the existing contract timeline.

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Financial Impacts & Budget Actions The contract modification to be awarded to RAND is $90,000 for an amended contract total not to exceed $740,000. Funds are available in the FY 2013-14 budget in division 20501, the contract will be charged to account 20501.545040.

Prepared by: Brianna Freiheit, Project Manager – The Wellbeing Project

Approved:

Forwarded to Council:

Karen Ginsberg Director, Community & Cultural Services

Rod Gould City Manager

Approved:

Jory Wolf Chief Information Officer, Information Systems Department

3

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-F To:

Mayor and City Council

From:

Martin Pastucha, Director of Public Works

Subject:

Purchase Order Increase for Big Belly/Smart Belly Dual Compactor

Recommended Action Staff recommends that the City Council approve a change order to purchase order #22967 OF in the amount of $45,700 with Waxie Sanitary Supply, a California-based company, for purchase and delivery of additional Big Belly/Smart Belly dual compactors. This will result in a three-year amended purchase order with a new total amount not to exceed $345,700, with future year funding contingent on Council budget approval. Executive Summary The City currently has a purchase order with Waxie Sanitary Supply to provide Big Belly/Smart Belly dual compactors in the amount of $300,000 for a three-year term expiring in December 2016. Staff is requesting an increase to the existing purchase order in the amount of $45,700 for additional containers to be purchased and placed at high traffic bus stop locations as determined by the Big Blue Bus (BBB), for a new three-year total not to exceed $345,700. Discussion On December 17, 2013 Council awarded Bid #4103 to Waxie Sanitary Supply, for the purchase of Big Belly/Smart Belly dual compactors to replace the concrete pedestrian litter containers throughout the City at high foot traffic areas, business districts, and bus stops.

As part of the Bus Shelters Improvement Project that will install bus shelters and amenities along 313 bus stops within the City, the trash containers will be replaced. Although the design for the BBB trash/recycling containers has been completed, Resource Recovery & Recycling staff approached BBB regarding the use of the Big Belly/Smart Belly dual compactors at some of its high traffic locations. BBB staff has agreed to install seven Big Belly dual trash compactors/recycling containers.

1

The additional purchase of the Big Belly/Smart Belly dual compactors will not impact future year replacements of the concrete containers along the Montana, Pico and the Downtown business districts. To date, staff has removed and replaced 16 concrete containers along Main Street and 10 concrete containers along Montana Avenue with the dual compactors. The addition of the seven compactors at BBB stops will result in a total of 59 compactors being installed throughout the City by the end of the three-year term. These installations have been successful in increasing recyclable collections and operational efficiencies enabling the bins to be serviced less often, and only as necessary. Financial Impacts & Budget Actions The change order to be awarded to Waxie Sanitary Supply is for $45,700, for an amended purchase order total of $345,700 over the three-year term.

Funds are

available in the FY 2013-14 Capital Improvement Program budget at account C410114.589000 (Bus Stop Amenities).

Prepared by: Kim Braun, Resource Recovery and Recycling Manager

Approved:

Forwarded to Council:

Martin Pastucha Director of Public Works

Rod Gould City Manager

2

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-H To:

Mayor and City Council

From:

Sarah Gorman, City Clerk

Subject:

Resolution Approving Revisions to the City-wide Records Retention Schedule and Records

Recommended Action Staff recommends that the City Council adopt the attached resolution approving the revisions to the City-wide Records Retention Schedule (“Schedule”). Executive Summary The City-wide Records and Information Management Program was approved by Council in December 1997 and Records Retention Schedules were established for documents in each department. Departmental revisions to the Schedule are an ongoing part of the maintenance and implementation of the program. The last revision was approved by Council on June 25, 2013. Adoption of this proposed resolution updates the Schedules for various departments. Discussion The revised Schedule is a result of reviews of Department’s records conducted during the past year. As new forms are created, as existing forms become obsolete, as individual departments’ policies change, as laws change and Department/Division names change, the Schedule is updated. Revisions are presented annually to Council for approval.

During the past year, many new record series were added to the Schedule and retention periods were revised for various documents in all departments. The revised schedule was reviewed by Division and Department Heads and approved by the City Attorney and the City Clerk.

1

The destruction process requires written authorization from the Department Head, the City Attorney, and the City Clerk. When there is a possibility of litigation or an audit, related documents will not be destroyed. Records will be kept for one year after the lawsuit/audit is settled or until deemed appropriate for destruction by the City Attorney.

Financial Impacts & Budget Actions There is no immediate financial impact or budget action necessary as a result of the recommended action. Prepared by: David L. Willis, Records Management Coordinator

Approved:

Forwarded to Council:

Sarah Gorman City Clerk

Rod Gould City Manager

Attachment – Resolution Approving Records Retention Schedule

2

City Council Meeting 5-27-14

Santa Monica, California

RESOLUTION NUMBER ____ (CCS) (City Council Series) A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA APPROVING A REVISED CITY-WIDE RECORDS RETENTION SCHEDULE

WHEREAS, California Government Code Sections 34090 et seq., set forth certain legal requirements regarding the retention of certain municipal records; and WHEREAS, the adoption and implementation of the revised City-wide records retention schedule for the City of Santa Monica is necessary to ensure the orderly, efficient and economic conduct of the public’s business; and WHEREAS, the City Clerk’s Office has inventoried the records presently maintained by all departments within the City, and has determined which of those records are vital, which should be preserved and which should be discarded, and what the retention schedule should be for those records; and WHEREAS, the proposed revised City-wide retention schedule was reviewed by Department Heads, the City Attorney, and the City Clerk. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS:

1

SECTION 1. The revised City-wide records retention schedule attached hereto as Exhibit “A”, is hereby approved and adopted and Resolution No. 10750 (CCS) is hereby repealed in its entirety. SECTION 2. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:

________________________ MARSHA JONES MOUTRIE City Attorney

2

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-I To:

Mayor and City Council

From:

Gigi Decavalles-Hughes, Director of Finance

Subject:

Modification to Contract with PlanetBids, Inc. for Maintenance and Product Support Services

Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a first modification to Contract #1450 in the amount of $25,611 with a one year option to renew for $26,891 with PlanetBids Incorporated, a California-based company, to provide maintenance and product support services for the online bidding site. This will result in a nine year amended agreement with a new total amount not to exceed $212,323, with future year funding contingent on Council budget approval. Executive Summary PlanetBids is the on-line bidding site that the City currently uses to advertise informal and formal solicitations. Vendors wanting to do business with the City can create a profile listing all the commodities they want to be notified on. The current contract expires June 30, 2014. Staff is recommending that a request for proposals process for a vendor and bid management system be postponed for two years pending the selection and implementation of a new Enterprise Resource Planning (ERP) financial system. Many ERP systems offer the same system functionalities that are offered by PlanetBids. If the City selects a product for the ERP that does not include this portal, staff would then solicit Request for Proposals for a vendor and bid management system. The two year extension will result in a nine year amended agreement with a new total amount not to exceed $212,323. Background The City has used PlanetBids to post online solicitations since 2007. PlanetBids is a fully automated web-based vendor and bid management system that allows the posting of all solicitations in a centralized location and ensures that all vendors receive the same communications regarding solicitations. This system simplifies the process of doing business with the City by providing vendors with a searchable on-line database of 1

current bid and proposal solicitations. The original contract for one year with two oneyear renewal options was executed by the City Manager in 2007. In 2010, the City Manager executed a new contract for one year with three one-year renewal options, but kept the same contract number.

At that time the total contract amount was not

cumulative and the contract was executed by the City Manager as the new contract amount was under his authority. This modification incorporates both contracts and their renewal options which total nine years.

Discussion Currently there are 11,972 vendors registered with the City through PlanetBids. The City also has the ability to open its solicitations to an additional 250 vendors registered with other public agencies.

On average, the City posts 330 formal and informal

solicitations annually.

The City is currently requesting proposals for a new Enterprise Resource Planning (ERP) system. Proposers were requested to provide a vendor and bid management portal that would provide the same system functionalities that are offered by PlanetBids. If the City selects a product for the ERP that does not include this portal, staff would then solicit a Request for Proposals for a vendor and bid management system. This modification would allow the City to continue utilizing PlanetBids while staff reviews emerging technologies and new software collaboration products, including those related to the bidding process, which would be introduced via the ERP Request for Proposals (RFP). Staff would then perform a cost analysis to weigh the City’s business needs, new technologies and ability to merge all existing registered vendors into the new system.

Contractor Selection In order to evaluate competing systems in 2007, staff published a Request for Proposals (RFP) and evaluated various vendor solutions. Responses were evaluated by a multi-departmental committee based on product approach, cost, and ability to meet 2

the City’s technical specifications and product support requirements. PlanetBids was determined to be the best bidder and met the City’s technical specifications and product support requirements. Financial Impacts & Budget Actions The agreement modification to be awarded to PlanetBids Inc. is for an amended agreement total not to exceed $212,323 over a period of nine years. Funds in the amount of $25,611 are available in the approved FY 2014-15 budget plan in division 01221; the agreement will be charged to account 01221.533580. Budget authority for subsequent years will be requested in each budget cycle for Council approval. Future funding is contingent upon Council approval and budget adoption.

Prepared by: Araceli Esparza, Purchasing Services Manager Approved:

Forwarded to Council:

Gigi Decavalles-Hughes Director of Finance

Rod Gould City Manager

3

City Council Report City Council Meeting: May 28, 2014 Agenda Item: 3-J To:

Mayor and City Council

From:

David Martin, Director, Planning & Community Development

Subject:

Environmental Consulting Service Contract for the Memorial Park Neighborhood Plan

Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a contract with AMEC Environment & Infrastructure, Inc., a Washington D.C. based company, in an amount not to exceed $378,000 for environmental consulting services related to the Memorial Park Neighborhood Plan with future year funding contingent on Council approval and budget adoption. Executive Summary The process for preparing the Memorial Park Neighborhood Park Plan (MPNP) was initiated in Fall 2013, and is being funded by State of California Prop 84 Sustainable Communities Planning Grant funds. The MPNP would implement the land use, urban design, and transportation vision of the City’s Land Use & Circulation Element (LUCE) by developing standards and guidelines for an active and sustainable neighborhood surrounding the city’s future 17th Street Expo Light Rail Station. A program level Environmental Impact Report (PEIR) is required in order to consider adoption of the draft Memorial Park Neighborhood Plan that is currently being prepared. Staff recommends contracting with AMEC to provide environmental consulting services for the Memorial Park Neighborhood Plan for a fee not to exceed $378,000 to comply with the California Environmental Quality Act (CEQA).

Background The MPNP area includes the immediate area around Memorial Park and the 17th Street Expo Light Rail station (bounded by 17th Street, Euclid Court, Colorado Avenue, and Interstate 10); an approximately 1-mile stretch of the 17th Street right-of-way between Pico and Wilshire; and a ¾-mile stretch of the Colorado Avenue right-of-way and adjacent parcels from 20th Street to Lincoln. The area layout supports planning for quality connections to destinations within a 5-10 minute walk of the station, including 1

connections to Memorial Park, Santa Monica College, UCLA Medical Center and St. John’s Hospital, communities directly across the freeway, and the industrial and creative industry areas to the east and west.

The Memorial Park Neighborhood Plan process was initiated in 2013 and is being informed by an ongoing robust outreach process and detailed existing conditions analysis. The MPNP is not scoped with redesigning Memorial Park. The MPNP is funded by a California Proposition 84 Sustainable Communities Grant.

Discussion The objective of the MPNP is to implement the land use, urban design, and transportation vision of the City’s General Plan Land Use & Circulation Element (LUCE), adopted on July 6, 2010, by developing standards and guidelines for an active and sustainable neighborhood surrounding the city’s future 17th Street Expo Light Rail Station. The LUCE identified the area around Memorial Park as a lower-scale neighborhood that would welcome a future Expo Light Rail station through greater emphases on multi-modal access, place-making, local uses, and housing needs; pedestrian-oriented development standards; infrastructure improvements; and open space investment.

The tool for implementing this neighborhood-focused vision is the Memorial Park Neighborhood Plan, which will provide a means of integrating the Expo Light Rail, articulating the community’s goals and values for an active and sustainable neighborhood, and phasing implementation. Once the station becomes operational in 2016, the Exposition Light Rail Line will connect Santa Monica with Culver City, USC, and Downtown Los Angeles.

The MPNP process was initiated in Fall 2013, and has included comprehensive planning discussions with property owners, area businesses, youth organizations, sports organizations, community facilities administrators, park users, City Boards and Commissions, neighborhood groups, local schools, SMMUSD representatives, staff from St. John’s Medical Center, and an interdepartmental team of City staff. Several 2

community workshops have also been held to gather public input on the MPNP, including an outreach event focused on the MPNP area’s youth.

Adoption of the MPNP will require an environmental clearance process to comply with CEQA. Upon Council approval and in accordance with CEQA, AMEC will analyze the potential environmental effects associated with the MPNP. The scope of environmental consulting services as proposed by AMEC includes preparation of a Program EIR for a fee not to exceed $378,000. It is anticipated that completion of the required CEQA documentation can be accomplished within one year.

Consultant Selection In July 2011, the City released a Request for Qualifications (RFQ) for environmental consulting services. The RFQ was posted on the City’s on-line bidding site and noticed in the Santa Monica Daily Press in accordance with City Charter and Municipal Code provisions. The RFQ sought qualifications from environmental consulting firms to prepare environmental documents pursuant to California Environmental Quality Act (CEQA) and/or National Environmental Policy Act (NEPA).

Thirty responses were

received and evaluated based on the criteria in SMMC 2.24.072, including past experience, adequacy of the response, records of past performance, and demonstrated thoroughness in work approach. The City selected 10 qualified firms to be placed on the Pre-Qualified List based on these criteria.

On March 28, 2014, a Request for Proposals for preparation of a Memorial Park Neighborhood Plan Program Environmental Impact Report (Program EIR) was issued to three qualified firms on the City’s Pre-Qualified list of environmental consultants. Two of the three firms responded to the RFP with proposals. The submitted proposals were reviewed by City staff. Evaluation of the submitted materials was based on the following selection criteria in SMMC 2.24.072, including: •

Training, credentials and prior experience in preparing EIR’s for specific plans and area plans in the City of Santa Monica and other urban areas

•

Competence and knowledge of CEQA/NEPA regulations

•

Understanding of the Plan area-specific issues, project goals and approach 3

•

A flexible and accurate approach and working style that would allow for preparation of a defensible Program EIR for the MPNP

•

Ability of the team to successfully complete the full scope of work on time and within budget

•

Evidence of a productive and skilled team structure and sufficient resources (i.e., financial, staff, etc.)

•

The firm’s character and reputation in preparing high quality EIR’s in similar municipalities

•

A budget that reflects a fair, reasonable, and competitive price

Based on the above criteria as well as the firm’s demonstrated knowledge and prior experience in working with the City, strong record of preparing legally defensible environmental documentation in the City and other jurisdictions in compliance with CEQA, comprehensive scope of work, and its competitive and fair budget, AMEC is recommended as the best bidder to provide environmental consulting services for the MPNP.

Financial Impacts & Budget Actions The contract to be awarded to AMEC Environment & Infrastructure, Inc., is for $378,000. Funds in the amount of $318,000 are included in the FY 2013-14 Capital Improvement Program budget at account C017057.589000. Funds in the amount of $60,000 are included in the approved FY 2014-15 budget plan at account 01267.555061. Future year funding is contingent on Council approval and budget adoption.

Prepared by:

Rachel Kwok, Environmental Planner Forwarded to Council:

Approved:

David Martin, Director Planning & Community Development

Rod Gould City Manager

4

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-K To:

Mayor and City Council

From:

David Martin, Director of Planning and Community Development

Subject:

Withdraw Pilot Car Share Program Selection

Recommended Action Staff recommends that the City Council: 1. Withdraw authorization to negotiate and execute a contract with Hertz Corporation, a New Jersey-based company, for a pilot car share program in the City of Santa Monica. 2. Direct staff to initiate a request for proposals in order to obtain new proposals for the Pilot Car Share Program. Executive Summary On June 25, 2013, Council authorized the City Manager to negotiate and execute a twoyear contact with the Hertz Corporation to provide a pilot car share program in the City of Santa Monica. Since July 2013, staff have been working with representatives from the Hertz Corporation to negotiate and execute a professional services agreement. After two rounds of revision, Hertz has become unresponsive to repeated requests from City staff to finalize the contract. On March 27, 2014, staff sent a letter to Hertz requesting a response by April 18, 2014. No response was provided by the requested deadline; therefore, staff has determined that Hertz is no longer interested in pursuing the project. Staff requests that Council formally withdraw authorization to negotiate and execute a contract with Hertz, and to direct staff to reissue a request for proposals. Background Development of a car sharing program is an essential tool in contributing towards the City’s Land Use and Circulation Element (LUCE) goal of No Net New PM Peak Hour Vehicle Trips. The City is served by Santa Monica’s Big Blue Bus and Metro Regional bus service and will host three light rail stations by 2016. Research has shown a beneficial relationship between the availability of car sharing and transit ridership,

1

including a reduced reliance on car ownership. The City is focused on closely integrating land use and transportation measures, including strong Transportation Demand Management strategies. Implementing an easily accessible car sharing program complements the City’s investments in transit, pedestrian and bicycle facilities, supports multi-modal transportation choices, and is included in the department’s work plan for FY13-15.

On July 10, 2012, Council approved Ordinance No. 2403 (CCS), which authorizes the implementation of a City car share program and allows staff to designate specific onstreet parking spaces for the exclusive use of car share vehicles.

The City released a request for proposals (RFP) for a City pilot car share program on September 6, 2012.

The City received four proposals from qualified firms.

The

proposals were reviewed according to the selection criteria identified in the RFP. Two firms were selected for interview. In June 2013, staff recommended Hertz as the best bidder, as they best met the selection criteria described in the RFP.

Discussion Despite the positive qualifications and references for Hertz, the City has been unable to negotiate and execute an agreement. After two rounds of revision, Hertz has become unresponsive to repeated requests from City staff to finalize the contract. On March 27, 2014, staff sent a letter to Hertz requesting a response by April 18, 2014. No response was provided by the requested deadline; therefore, staff has determined that Hertz is no longer interested in pursuing the project. City staff understand that the City of Los Angeles is presently facing a similar situation; City of Los Angeles staff have been negotiating with Hertz to provide a similar car share service in Los Angeles, but have yet to finalize a contract.

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Staff are eager to implement a pilot car sharing program. With a reissuance of the RFP, staff are confident other car share providers will respond and ultimately a car share provider will be selected for the pilot program. It is staff’s goal to begin the pilot car share program in late fall 2014. Once the RFP has been issued and responses have been reviewed, staff will return to Council with a recommendation for a new provider and a request for authorization to negotiate and execute a contract.

Financial Impacts & Budget Actions There is no immediate financial impact or budget action necessary as a result of the recommended action.

Prepared by: Sam Morrissey, P.E., City Traffic Engineer

Approved:

Forwarded to Council:

David Martin, Director Planning & Community Development

Rod Gould City Manager

3

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 3-L To:

Mayor and City Council

From:

Martin Pastucha, Director of Public Works

Subject:

Contract with the South Coast Air Quality Management District for the Purchase of Three Heavy-Duty Compressed Natural Gas (CNG) Vehicles and the Installation of a Small CNG Station

Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a contract with the South Coast Air Quality Management District (SCAQMD), a California-based entity, to receive matching grant funds in the amount of $149,925 for the purchase of three heavy-duty CNG vehicles and the installation of a small time-fill CNG station. Executive Summary On June 26, 2007 Council approved Contract No. 8730 (CCS) with the SCAQMD to receive $149,925 in matching grant funds for the purchase of three heavy-duty CNG vehicles and the installation of a small time-fill CNG station to reduce air pollution from mobile sources. The project was delayed due to the lack of availability of CNG engines for heavy-duty vehicle applications and longer than anticipated permitting process and utility coordination for the CNG station. Staff requested a contract extension, which the SCAQMD approved in a letter dated May 21, 2013. Staff did not execute the contract modification prior to the expiration of the original contract date of July 11, 2013 due to error. The SCAQMD agreed to issue a replacement contract at its October 17, 2013 meeting, resulting in a new contract term to November 30, 2016. Staff recommends that Council approve this contract with the SCAQMD to replace Contract No. 8730 (CCS) and receive matching grant funds in the amount of $149,925 for the purchase of three heavy-duty CNG vehicles and the installation of a small, timefill CNG station to reduce air pollution from mobile sources. Background On June 26, 2007 Council approved Contract No. 8730 (CCS) with the SCAQMD for $149,925 in matching grant funds for three heavy-duty CNG vehicles and funding for the installation of a small, time-fill CNG station to reduce air pollution from mobile sources.

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After Council approval, staff began the process of identifying three heavy-duty CNG vehicles for purchase and the installation of a small, time-fill CNG station in order to comply with the grant project timeline and requirements.

Discussion CNG Station FuelMaker Corporation was the only sole manufacturer of small CNG station parts and equipment and Gas Equipment Systems was the authorized FuelMaker dealer for California. A sole source agreement with Gas Equipment Systems was approved in March 2008.

Staff coordinated the work with Gas Equipment Systems, worked on

drawings and permits for the station, and coordinated the permitting process with the Southern California Gas Company. The permitting process was delayed because Southern California Gas Company took approximately one year to verify gas pressures, gas quality, and install a meter to service the new station. During this process Gas Equipment Systems became Mansfield Gas Equipment Systems. The permit to build the small CNG station was issued in March 2011 and the installation of the small, timefill CNG station was completed by Mansfield Gas Equipment Systems in November 2011.

The CNG station is located at the City Yards and has increased operational efficiency by allowing up to eight CNG vehicles to refuel overnight and by adding a reliable fuel source to the City’s inventory.

Heavy-duty CNG Vehicles The purchase of three heavy-duty CNG vehicles for Water Resources operations was also delayed because CNG engines were not available for heavy-duty vehicle applications.

Staff was aware of one company that was working on California Air

Resources Board (CARB) approvals for a CNG-fueled engine, but pulled out of the market. It was some time before another company came out with an engine that met all required certifications. As CNG engines for heavy-duty vehicle applications became available, staff developed specifications and went to bid in March 2009. The user group 2

determined that the bids received did not meet their needs and the specifications were modified. The new bid was released in March 2010. Council awarded the bid for the purchase of these three heavy-duty CNG vehicles to Plumbers Depot, Inc. on July 27, 2010. All three heavy-duty CNG vehicles were purchased and in service by February 2011.

The construction of CNG station and the purchase of CNG vehicles are consistent with the City’s Sustainable City Plan by promoting the use of an alternative fuel which reduces smog-producing pollutants and greenhouse gas emissions.

Due to the delays experienced for the construction of the CNG station and the purchase of the three heavy-duty CNG vehicles, staff submitted a contract modification to the SCAQMD in early 2013 to extend the contract term by 40 months from the in-service date of the vehicles and the installation of the CNG time-fill station. The SCAQMD approved the contract modification in a letter dated May 21, 2013 but staff did not execute the contract modification prior to the expiration of the original contract date of July 11, 2013 due to error.

The SCAQMD’s Mobile Source Air Pollution Reduction Review Committee agreed to issue a replacement contract at its October 17, 2013 meeting, resulting in a new contract term to November 30, 2016. Staff recommends that Council approve this contract with the SCAQMD to replace Contract No. 8730 (CCS) and receive matching grant funds in the amount of $149,925 for the purchase of three heavy-duty CNG vehicles and the installation of a small time-fill CNG station.

All related expenditures were made in anticipation of receiving the grant funding and the availability of the local match. The grant funds would offset the City’s replacement cost of these vehicles and the installation cost of the time-fill CNG station. All three vehicles were scheduled for replacement through the City’s Vehicle Replacement Program and were not enhancements to the fleet.

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Financial Impacts & Budget Actions The total SCAQMD grant amount is $149,925. Receiving the grant will require the following budget actions in FY 2014-15: 1. Increase revenue account 44459.407830 in the amount of $149,925 2. Appropriate funds to account IS440167.589000 in the amount of $149,925 3. Increase revenue account 54459.402660 in the amount of $149,925.

The grant's required 100% local match of $149,925 is already satisfied through acquisition of the three heavy-duty CNG vehicles and the installation of the small, timefill CNG station ($1,004,453).

If renewals are awarded, budget changes will be included in subsequent year budgets, pending Council budget adoption. Prepared by: Heidi Said, Administrative Analyst

Approved:

Forwarded to Council:

Martin Pastucha Director of Public Works

Rod Gould City Manager

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City Council Report City Council Meeting: 05/27/14 Agenda Item: 3-M

To:

Mayor and City Council

From:

Jory Wolf, Chief Information Officer

Subject:

Modification to Contract with Windstream for Internet Telephony

Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a third modification to Contract #2304 in the amount of $85,630 with Windstream, an Arkansas-based company, to provide citywide Internet telephony service, with two additional one-year renewal options in the amount of $69,145. This will result in a five year amended contract with a new total amount not to exceed $322,920, with future year funding contingent on Council budget approval. Executive Summary In December, 2011, the City entered into a service agreement with Windstream to provide voice-over-IP (VOIP) local and long distance Internet telephone calling services for all City facilities. The current agreement terminates in June, 2014. Staff recommends renewing the agreement with Windstream for three additional years at a cost of $69,145 per year. This will result in a five year amended contract with a new total amount not to exceed $322,920.

Discussion A 2011 RFP process solicited proposals from vendors capable of replacing the City’s legacy PRI local and long-distance telephone circuits that were originally installed and still maintained by Verizon, the City’s historical telecomm provider.

These circuits

provide dial tone and route all inbound and outbound telephone traffic to/from all City facilities. The original contract was executed by the City Manager in 2011. In 2012 and 2013, the City Manager executed modifications to this contract. The recommended modification incorporates the original contract and its modifications for a total of five years. Since installation, Windstream’s VOIP solution has performed without issues 1

and has outperformed the previous wireline-based solution. In April, 2014, the City received a quote for renewal of the agreement originally executed in 2011, and amended since. Since switching to another telephony provider at this time would entail a problematic interface with the City’s fiber optic infrastructure and extensive downtime of all telephone circuits, staff recommends extending the Windstream agreement for three additional years at a cost of $69,145 per year, per the table below.

FY 2013-14

$16,485

FY 2014-15

$69,145

FY 2015-16

$69,145

FY 2016-17

$69,145

Total

$223,920

Contractor Selection In 2011, the City published a Request for Proposals (RFP) for Session Initiation Protocol (SIP) Trunks to deliver citywide Internet telephony. Three bids were received and evaluated based on price, relevant experience, proposed schedule, and the ability to meet the City’s technical specifications of internet-based services that would make use of the City’s proprietary fiber optic network, thereby improving network speed and reducing transmission costs. Windstream (then Paetec) was the only provider that could accommodate these requirements and deliver the bundled local and long-distance service with a cost/benefit ratio favorable to the City. Windstream (then Paetec) was determined to be the best bidder, based on price and their ability to deliver a solution that incorporated the fiber optic network

Financial Impacts & Budget Actions The contract renewal to be awarded to Windstream is $223,920 for an amended contract total not to exceed $322,920. Funds in the amount of $16,485 are available in the FY 2013-14 CIP Budget in account M55000613.589000. Funds in the amount of 2

$69,145 will be available in the FY 2014-15 Adopted CIP Budget in account M55000614.589000, pending Council approval. Budget authority for subsequent years will be requested in each budget cycle for Council approval. Future funding is contingent upon Council approval.

Prepared by: David Yeskel, Systems Analyst

Approved:

Forwarded to Council:

Jory Wolf Chief Information Officer

Rod Gould City Manager

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Item No. 3-N 5/27/14 . (NOT APPROVED) CITY OF SANTA MONICA CITY COUNCIL MINUTES MAY 13, 2014 A regular meeting of the Santa Monica City Council was called to order by Mayor O’Connor at 5:34 p.m., on Tuesday, May 13, 2014, at City Council Chambers, 1685 Main Street. Roll Call:

Present:

Also Present:

Mayor Pam O’Connor Mayor Pro Tem Terry O’Day (arrived at 5:40 p.m.) Councilmember Gleam Davis Councilmember Robert T. Holbrook (arrived at 5:37 p.m.) Councilmember Kevin McKeown Councilmember Tony Vazquez Councilmember Ted Winterer City Manager Rod Gould City Attorney Marsha Jones Moutrie City Clerk Sarah P. Gorman

CONVENE/PLEDGE

On order of the Mayor, the City Council convened at 5:34 p.m., with all members present, except Mayor Pro Tem O’Day and Councilmember Holbrook. Councilmember Vazquez led the assemblage in the Pledge of Allegiance.

CLOSED SESSIONS

Member of the public Denise Barton commented on closed sessions.

Mayor Pro Tem O’Day arrived at 5:40 p.m.

On order of the Mayor, the City Council recessed at 5:38 p.m., to consider closed sessions and returned at 6:44 p.m., with all members present, to report the following: 1-A: Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Kaur v. City of Santa Monica, Los Angeles Superior Court Case Number BC542 484 The City Attorney advised this matter is a bus accident claim arising from exiting a bus. The City Attorney recommended settlement in the amount of $24,000. Motion by Councilmember McKeown, seconded by Councilmember

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May 13, 2014

Winterer, to approve Settlement No. 9906 (CCS), as recommended by the City Attorney. The motion was approved by the following vote: AYES:

Councilmembers Vazquez, Davis, Holbrook, Winterer, McKeown, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None 1-B: Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9(d)(1): City of Santa Monica v. United States of America, et al., United States Court of Appeals for the Ninth District Case Number 14-55583 The City Attorney advised this matter was heard and no reportable action was taken. 1-C: Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Santa Monica Coalition for a Livable City et al. v. City of Santa Monica et al., Los Angeles Superior Court Case Number BS147678 The City Attorney advised this matter was heard and no reportable action was taken. 1-D: Conference with Legal Counsel – Anticipated Litigation: Anticipate significant exposure to litigation pursuant to Government Code Section 54956.9 (d)(2): 1 case – 402 Colorado The City Attorney advised this matter was heard and no reportable action was taken. 1-E: Conference with Legal Counsel – Existing Litigation – Litigation has been initiated formally pursuant to Government Code Section 54956.9 (d)(1): Redden v. City of Santa Monica, Los Angeles Superior Court Case Number BC 545 191 The City Attorney advised this matter was heard and no reportable action was taken. SPECIAL AGENDA ITEMS: PROCLAMATIONS

2-A: Proclamation declaring May 18-24, 2014 as National Public Works Week in Santa Monica was presented by Mayor O’Connor to Public Works Department Head Martin Pastucha.

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May 13, 2014

2-B: Recognition of Graduates of the People’s Academy was presented by Mayor O’Connor to the Academy graduates. 2-C: Proclamation declaring May 2014 as Mental Health Awareness Month in Santa Monica was presented by Mayor O’Connor to Disabilities Commissioners Nanci Linke-Ellis and Denise Neal. 2-D: Proclamation declaring May 2014 as Older Americans Month in Santa Monica was presented by Mayor O’Connor to Commission for the Senior Community Commissioner Simone Gordon. 2-E: Proclamation declaring May 2014 as Historic Preservation Month in Santa Monica was presented by Mayor O’Connor to Landmarks Commissioners Ruth Shari and Barbara Kaplan and Santa Monica Conservancy Board members Carol Lemlein and Margaret Bach. CONSENT CALENDAR:

All items were considered and approved in one motion unless removed by a Councilmember for discussion. Members of the public Joy Fullmer, Paul Marcus, and Jim Cahlin commented on various Consent Calendar items. Motion by Councilmember Winterer, seconded by Councilmember Davis, to approve the Consent Calendar, reading resolutions by title only and waiving further reading thereof. The motion was approved by the following vote: AYES:

Councilmembers Vazquez, Davis, Holbrook, Winterer, McKeown, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None PARKING ITEM CONTINUED TO FUTURE MEETING

On Order of the Mayor, Item 11-B was continued to a later meeting.

MINUTES

3-A: Approval of minutes of April 22, 2014 City Council meeting, was approved.

BUS LINES YARD

3-B: Case Closure of Environmental Clean-Up Activities at the Municipal Bus Lines Yard – recommendation to authorize the City Manager to negotiate and execute a Covenant No. 9898 (CCS) and Environmental Restriction on Property with the California Regional Water Quality Control Board, Los Angeles Region in order to close the low-threat underground storage tank case located at the Municipal Bus Line (BBB) yard, was approved.

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May 13, 2014

RENEWABLE ELECTRICITY

3-C: Second Modification to Commerce Energy Agreement for the Purchase of Renewable Electricity – recommendation to authorize the City Manager to negotiate and execute a second modification to Professional Services Agreement #9292 with Commerce Energy to provide renewable electricity for City electrical accounts from June 1, 2014 through May 31, 2015 at a rate not to exceed $0.0846 per kilowatt hour, resulting in a two and one half year amended contract term, was approved.

PARKING STRUCTURE NO. 6

3-D: Parking Structure No. 6 Ground-Floor Lease Agreements – recommendation to authorize the City Manager to negotiate and execute five-year lease Agreement Nos. 9899 (CCS), 9900 (CCS), and 9901 (CCS) with two (2) five-year options for the leasing of ground-floor retail space at Parking Structure 6 (PS 6) located at 1431 Second Street, was approved.

MARINE PARK

3-E: Professional Services for the Marine Park Irrigation Retrofit Project – recommendation to authorize the City Manager to negotiate and execute a sole source professional services Agreement No. 9902 (CCS) with Carollo Engineers, in an amount not to exceed $272,360 to provide engineering design services, develop construction documents and provide engineering support during the construction phase of the Marine Park Irrigation Retrofit Project, was approved.

REFUSE PACKER UNIT

3-F: Purchase of One Additional CNG Side Loader Refuse Packer Unit –recommendation to approve a change order to Purchase Order 360383-OP with Boerner Truck Center, in the amount of $288,717 for the purchase and delivery of one additional compressed natural gas (CNG) side loader refuse packer unit, resulting in an amended purchase order with a new total amount not to exceed $1,115,605, was approved.

WOODLAWN CEMETERY

3-G: Construction of the Woodlawn Cemetery Memorial Project – recommendation to appropriate Council contingency funds in the amount of $23,050 for the construction of the Woodlawn Memorial Wall Project, was approved.

REVENUE BONDS

3-H: Redemption of Wastewater Enterprise Refunding Revenue Bonds Series 2005A – recommendation that the City Council authorize staff to redeem all outstanding Wastewater Enterprise Refunding Revenue Bonds (2005 Series A), was approved.

LAW ENFORCEMENT

3-I: Supplemental Law Enforcement Services – recommendation to authorize the City Manager to negotiate and execute Contract No. 9903 (CCS) with the County of Los Angeles Sheriff’s Department, in an amount not to exceed $260,000 for supplemental law enforcement services for special events occurring in the City of Santa Monica with future year funding contingent on Council budget approval, and appropriate budget

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May 13, 2014

increases, was approved. SANTA MONICA POLICE DEPARTMENT

3-J: Transportation of Santa Monica Police Department Prisoners – recommendation to authorize the City Manager to negotiate and execute contract service Agreement No. 9904 (CCS) with the Los Angeles County Sheriff’s Department, in an amount not to exceed $99,183 for prisoner transportation services from Santa Monica to the Los Angeles Superior Court at Los Angeles Airport, with four additional one-year renewal options, for a total amount not to exceed $548,049, was approved.

223 BROADWAY

3-K: Sublease of Retail Space at 223 Broadway – recommendation to authorize the City Manager to negotiate and execute sublease Agreement No. 9905 (CCS) with Gelatoro, LLC, or an alternate subtenant, for the retail space at 223 Broadway that would extend through June 30, 2017, was approved.

7-A: Second reading and adoption of Ordinance No. 2456 (CCS) ORDINANCES: 315 COLORADO AVENUE (CCS) entitled, “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA APPROVING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF SANTA MONICA, A MUNICIPAL CORPORATION, AND MACERICH SMP LP, A DELAWARE LIMITED PARTNERSHIP”, was presented. Motion by Councilmember Davis, seconded by Councilmember Vazquez, to adopt the ordinance, reading by title only and waiving further reading thereof. The motion was approved by the following vote: AYES:

Councilmembers McKeown, Winterer, Holbrook, Davis, Vazquez, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None LIVING WAGE

7-B: Introduction for First Reading of an ordinance amending Santa Monica Municipal Code Chapter 4.65 to increase the City’s Living Wage for direct employees and City contractors to $15.37 per hour effective July 1, 2014, was presented. Members of the public Jerry Rubin spoke in favor of the recommended action. Motion by Councilmember Winterer, seconded by Councilmember McKeown, to introduce and hold first reading of the ordinance reading by title only and waiving further reading thereof. The motion was approved by the following vote: AYES:

Councilmembers

5

Vazquez,

Davis,

Holbrook,

Winterer,

May 13, 2014

McKeown, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None BUSINESS REGULATIONS AND POLICE PERMITS

7-C: Introduction and First Reading of an Ordinance amending Article VI and Chapter 4.32 of the Santa Monica Municipal Code Reducing Various Business Regulations and Police Permits, was presented. There were no members of the public present for public comment. Motion by Councilmember Winterer, seconded by Councilmember Davis, to introduce and hold first reading of the ordinance reading by title only and waiving further reading thereof. The motion was approved by the following vote: AYES:

Councilmembers McKeown, Winterer, Holbrook, Davis, Vazquez, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None STAFF ADMINISTRATIVE ITEMS: HINES DEVELOPMENT AGREEMENT

8-A: Hines Development Agreement – Decision on Referendum – recommendation to hold a public hearing to reconsider and determine whether to repeal Ordinance No. 2454 (the Hines Development Agreement) or to submit the question of repealing the ordinance to the voters; if Council sends the question to the voters, recommendation to place the measure on the ballot of the November general election and that Council direct staff to prepare the necessary resolutions, was presented. Members of the public Diana Gordon (donated time by Nancy Morse), Armen Melkonians, Denise Barton, Mary Marlow (donated time by Ken Robin) Tricia Crane, John Petz, Dolores Sloan, David Garden, Laura Wilson, Dotty Cramer (donated time by Liv Estrop), Maryanne LaGuardia, Louise Stenier Christel Andersen, Sara Meric, Oscar de la Torre (donated time by Maria Loya), Frances Christopher, Andrew Hoyer, Ellen Brennan, Karen Comegys, Jim Farrell, Michael Feinstein (donated time by Manju Raman), Todd Flora, Paul Rosenstein, Ellen Hannan, Jennifer Kennedy, Daniel Westcott, and Bruce Cameron spoke generally in favor of repealing the ordinance. Member of the public Jerry Rubin spoke generally in favor of submitting the question of repealing the ordinance to the voters. Considerable discussion ensued on topics including, but not limited to affordable housing, referendum process, inclusion under the LUCE, and transit oriented development.

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May 13, 2014

Motion by Councilmember Winterer, seconded by Councilmember McKeown, to repeal Ordinance No. 2454 (the Hines Development Agreement). Motion to amend by Councilmember McKeown, to clarify that this is a full and unconditional repeal. The motion was friendly to the maker. The motion was approved by the following vote: AYES: NOES: ABSTAIN: ABSENT: RESOLUTIONS: SOLID WASTE RATES

Councilmembers Vazquez, Davis, Winterer, McKeown Mayor Pro Tem O’Day Councilmember Holbrook, Mayor O’Connor None

11-A: Public Hearing to Adopt Revised Solid Waste Rates – recommendation to hold a public hearing, receive public comment pursuant to Proposition 218 requirements, and to adopt Resolution No. 10806 (CCS) entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA FOR REVISING SOLID WASTE RATES”, was presented. Member of the public Andrew Hoyer spoke in support of the recommended action. Members of the public Denise Barton and Christel Andersen spoke in opposition to the recommended action. Motion by Councilmember McKeown, seconded by Councilmember Vazquez, to adopt the staff recommendation. The motion was approved by the following vote: AYES:

Councilmembers McKeown, Winterer, Holbrook, Davis, Vazquez, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None PREFERENTIAL PARKING

11-B: Amendment of Preferential Parking Zone MM – recommendation to amend the regulations to “2 hour parking between 9 a.m. and 6 p.m. daily and No Parking between 6 p.m. and 9 a.m. daily” for Preferential Parking Zone MM for the following blocks: Bay, Grant, Pacific and Pearl Streets between Lincoln Boulevard and 10 th Street; and to adopt Resolution No. (CCS) entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING PREFERENTIAL PARKING ZONE MM AND AMENDING RESOLUTION 9344 “PREFERENTIAL PARKING ZONES” CCS BY

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May 13, 2014

REPLACING EXHIBIT A”, was presented. On order of the Mayor, this item was continued to a future meeting. COUNCILMEMBER DISCUSSION ITEMS: HOUSING COMMISSION

13-A: Appointment to one unscheduled vacancy on the Housing Commission for a term ending on June 30, 2017, was presented. No members of the public were present to speak. On order of the Mayor, the floor was opened for nominations. Mayor O’Connor nominated Carter C. Rubin. Councilmember McKeown nominated Michael Soloff. Carter C. Rubin was appointed by the following vote: Rubin: Soloff:

SANTA MONICA PUBLIC POLICY INSTITUTE FOUNDATION

Councilmembers Holbrook, Davis, Mayor Pro Tem O’Day, Councilmember O’Connor Councilmembers McKeown, Winterer, Vazquez

13-B: Request of Councilmembers Davis and Winterer that the Council allocate $5,000 to the Santa Monica Public Policy Institute Foundation, a 501(3)c, to underwrite the cost of the PPI's 3rd Annual Spring Symposium "Arts and Citizenship: Effecting Public Policy through Personal Narrative" and allocate up to $3500 to the Santa Monica-Malibu Education Foundation to defray the costs of providing bus service to K-12 students to the event, was presented. Councilmember McKeown stated for the record that the Santa Monica Malibu Education Foundation is entirely separate from the school district, and Councilmembers Davis and Winterer concurrent. Thus, Mr. McKeown stated that he was not required to recuse himself from this vote due to a financial conflict of interest. There were no members of the public present for public comment. Motion by Councilmember Winterer, seconded by Mayor O’Connor, to adopt the requested action. The motion was approved by the following vote: AYES:

Councilmembers Vazquez, Davis, Holbrook, Winterer, McKeown, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None

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May 13, 2014

CHARGING STATIONS

13-C: Request of Councilmember McKeown that the Council support AB 2565 (Muratsuchi), which would allow renters to place electric vehicle charging stations in rented parking spaces, and authorize City staff to convey our support to our City lobbyist, state legislators, and the Governor, was presented. There were no members of the public present for public comment. Councilmember O’Day stated that he will abstain from the vote to avoid an appearance of impropriety, although he is not required to recuse himself from the vote. Motion by Councilmember McKeown, seconded by Councilmember Davis, to adopt the requested action. The motion was approved by the following vote: AYES:

Councilmembers McKeown, Winterer, Holbrook, Davis, Vazquez, Mayor O’Connor NOES: None ABSTAIN: Mayor Pro Tem O’Day ABSENT: None ARTS COMMISSION

13-D: Recommendation to accept Edward Edwards’ resignation from the Arts Commission, was presented. There were no members of the public present for public comment. Motion by Mayor O’Connor, seconded by Mayor Pro Tem O’Day, to accept the resignation with regrets. The motion was approved by a unanimous voice vote with all members present.

RECREATION AND PARKS COMMISSION

13-E: Recommendation to accept Nishith Bhatt’s resignation from the Recreation and Parks Commission, was presented. There were no members of the public present for public comment. Motion by Mayor O’Connor, seconded by Councilmember Holbrook, to accept the resignation with regrets. The motion was approved by a unanimous voice vote with all members present.

DIA DE LOS MUERTOS CELEBRATION

13-F: Request of Councilmember Vazquez that the Council allocate $15,000 in Council contingency funds to support the City’s Dia de los Muertos celebration this year. The amount requested would support the City’s efforts for coordinated marketing and outreach for the many other community based celebrations of this important cultural tradition of residents of the Pico Neighborhood. And would fund the

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May 13, 2014

City’s event at Woodlawn Cemetery, which includes musicians and workshops for all ages. The event was funded last year out of Council contingency funds as well, was presented. There were no members of the public present for public comment. Motion by Councilmember Vazquez, seconded by Mayor O’Connor, to adopt the requested action. The motion was approved by the following vote: AYES:

Councilmembers Vazquez, Davis, Holbrook, Winterer, McKeown, Mayor Pro Tem O’Day, Mayor O’Connor NOES: None ABSENT: None SANTA MONICA AIRPORT LAND

13-G: Request of Mayor O’Connor, Councilmembers O’Day and McKeown to direct staff to draft a proposed amendment to the City Charter concerning the future use of the Santa Monica Airport land that would require voter approval for any significant change in the use of the land but which would protect the City Council’s discretion to manage the Airport, including Council’s authority to limit or terminate particular land uses and leases in order to protect community health and welfare and the environment, and which would contain language to ensure that all provisions of the measure would become effective if adopted by the voters in the November election, was presented. Members of the public Denise Barton and Bill Worden spoke in opposition to the recommended action. Motion by Councilmember McKeown, seconded by Mayor O’Connor, to adopt the requested action. The motion was approved by a unanimous voice vote with all members present.

PUBLIC INPUT:

Members of the public Babak Naderi, David Garden, Johnathan Foster and John Jerabek commented on various local issues.

ADJOURNMENT

On order of the Mayor, the City Council meeting was adjourned at 9:36 p.m. ATTEST:

APPROVED:

Sarah P. Gorman City Clerk

Pam O’Connor Mayor

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May 13, 2014

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May 13, 2014

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 4-A

To:

Mayor and City Council

From:

Gigi Decavalles-Hughes, Director of Finance Martin Pastucha, Director of Public Works Donna Peter, Director of Human Resources

Subject:

Financial Status Update, FY 2014-15 Proposed Budget, and FY 2014-16 Proposed Biennial CIP Budget

Recommended Action Staff recommends that City Council: 1) Receive the FY 2013-14 through FY 2017-18 Financial Status Update; 2) Review and provide direction to staff regarding the FY 2014-15 Proposed Budget and FY 2014-16 Proposed Biennial Capital Improvement Program (CIP) Budget; 3) Review and provide direction to staff on rescinding the current fee waiver for seismic retrofit plan check and building permits; and 4) Direct staff to proceed with setting the FY 2014-15 Budget Adoption hearing on June 24, 2014. Executive Summary The May 2014 General Fund Financial Status Update prepares Council for FY 2014-15 Budget Adoption. The Update, which includes recommended adjustments to the FY 2014-15 approved budget plan, is slightly more positive than the last financial status provided to Council on February 11, 2014. Since February, a number of decisions and events have improved the forecast; anticipated structural deficits of $0.5 million in FY 2015-16, $3.5 million in FY 2016-17, and $2.3 million in FY 2017-18 are approximately $0.9 to $2 million lower per year than previously projected deficits. The most significant changes to the forecast include the use of reserves to cover increases to Workers’ Compensation costs, lower than anticipated costs associated with the implementation of the new living wage rate, and increases in ongoing revenue streams. Staff will continue to monitor the City’s financial situation and take actions to avoid future deficits. The financial status of other funds remains stable. Rate studies, both recently concluded in Resource Recovery and Recycling, and ongoing in the Water Fund, enhance each fund’s sustainability. The Airport Fund continues to repay its General 1

Fund loan. Staff continues to monitor the Cemetery Fund and plan for this operation’s future. In the Housing Fund, slightly increased Housing and Urban Development funding levels and conservative spending have led to slightly lower than projected General Fund support need. The FY 2014-16 Proposed Biennial Capital Improvement Program Budget funds priority new projects and maintains city infrastructure, preserving community safety and asset value. The proposed Citywide capital budget is $126.3 million for FY 2014-15 and $117.0 million for FY 2015-16. The current seismic retrofit plan check and building permit fee waiver was instituted after the 1994 Northridge earthquake. Staff has determined that many buildings remain unretrofitted, which questions the effectiveness of the fee waiver. Staff is seeking direction from Council on whether to rescind the current fee waiver for seismic retrofit plan check and building permits effective with the 2014-15 Fiscal Year in order to fund the new seismic retrofit program through user fees rather than general taxes. Background Council adopted the FY 2013-14 Budget and approved the FY 2014-15 Budget Plan on June 25, 2013. At the time, the five year forecast showed a $3.9 million deficit beginning in FY 2015-16, reaching $9.2 million in FY 2017-18. Staff returned to Council on February 11, 2014 with a financial forecast update and proposed midyear budget changes that included increased tax revenue, a policy committing the City to dedicate annually at least $1 million in General Fund and related amounts in other funds to paydown of the City’s retirement unfunded liability, restoring funding to the capital project budget, an increase in the living wage rate, and Housing Fund support. With these changes, staff projected a lower deficit of $2.5 million in FY 2015-16 that reached $4.4 million in FY 2016-17. This positive change was largely due to ongoing revenue gains and to less severe than expected retirement rate increases. Since February, staff completed an exception-based budget process, requesting budget adjustments only if programs, activities or revenue had changed significantly since the biennial budget adoption. These adjustments would align the FY 2014-15 Budget with current operations.

Discussion Economic Update The national economy continues to recover modestly. After annual growth of just over 2

2% for the last four years, many economists are projecting growth in the 3% range annually over the 2014-2016 time period. Unemployment, which has been dropping for more than five years, has fallen to 6.3% in April. The rate is expected to drop below 6% by 2015. The strong recovery in the housing market has begun to level off, while inflation is expected to remain relatively low through at least 2016.

Like the national economy, the State economy is expected to show modest improvement over the next few years. Unemployment continues to fall as more private sector jobs have now been added than were lost during the recession, housing sales and median prices have been strong, and the commercial real estate market continues to show lower vacancy rates and higher asking rents. Personal income and taxable sales are expected to continue to show consistent moderate growth, assisting in the continued stabilization of the State’s budget.

The Governor’s January Proposed

FY 2014-15 Budget provides the second consecutive balanced budget and contains plans to maintain long term stability.

Santa Monica’s diversified tax base and geographic location continues to be a strong factor in the City’s ongoing fiscal stability.

As outlined below, most of the City’s

revenues are expected to show moderate to strong growth in FY 2014-15.

Property values in the City remain the third highest in Los Angeles County.

The

FY 2013-14 assessed value increase was approximately 7% as a result of several temporarily reassessed properties recovering their base year value and some large property sales leading to reassessments; values are expected to increase another 3% in FY 2014-15.

Sales Tax receipts, like Property Taxes, are projected to show modest growth in the near future, growing approximately 3% per year. Tourism continues to exhibit strength; Transient Occupancy Taxes are expected to end FY 2013-14 with a 7% increase after two consecutive years of double digit growth and another 6% increase is projected for FY 2014-15 before growth moderates in future years.

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Business License Taxes are

expected to show a modest 2% growth in baseline revenues, but enhanced discovery and collection efforts are expected to further increase revenues by another $300,000. Utility Users Tax revenues are projected to increase by approximately 2% in FY 2014-15.

Discovery

efforts

have

resulted

in

new

taxes

from

several

telecommunication companies providing service in the City that had not previously been remitting the tax. Parking Facility Taxes are expected to grow by approximately 2% in FY 2014-15.

General Fund Financial Status Update The financial status update includes the most recent revenue and expenditure growth rates, in addition to proposed changes to the FY 2014-15 Budget Plan, now the Proposed Budget. The Update continues to include the strategies approved by Council on February 11 th related to continued paydown of the City’s retirement unfunded liability, a restoration of the capital project budget, and an increase to the living wage rate paid by the City to staff and contractors. Assumptions related to retirement contributions and healthcare costs remain unchanged, as are assumptions related to the impacts of the dissolution of redevelopment.

Scenarios The financial status update considers Probable, Best Case, and Worst Case scenarios.

The Probable Scenario serves as the baseline for the forecast and reflects the FY 2014-15 approved budget plan, including changes proposed in this staff report. Since the February 2014 Financial Status Update, ongoing projected revenues have increased by $1.3 million as a result of higher than anticipated increases in parking revenues, utility user taxes, transient occupancy taxes and business license taxes. Additionally, the implementation of the new living wage rate is less costly than initially projected. And finally, staff is proposing to apply FY 2013-14 General Fund surplus funds to strengthen Workers’ Compensation Fund reserve levels over the next four

4

years; this action is in response to a new actuarial analysis noting that the City’s increased workers’ compensation claims require higher reserve levels to cover future liabilities.

Staff is proposing to increase the reserves for General Fund workers’

compensation costs by $1.8 million per year over four years.

The exception-based budget process has resulted in a total increase of $8.3 million in revenues and an increase of $2.6 million in expenditures over the FY 2014-15 budget plan amount approved in June 2013. The changes, which are in addition to FY 2013-14 Revised Budget changes that impact the FY 2014-15 Proposed Budget, are listed in detail in Attachment A.

The Best Case Scenario reflects slightly higher revenues than are projected in the Proposed Budget.

The Worst Case Scenario reflects the uncertainty of additional State takeaways pending the State Controller’s Office Audit of the City’s former redevelopment assets and the potential impact of a future recession.

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Probable Scenario (as budgeted) FIVE YEAR PROJECTIONS General Fund Operating and Capital Budget REVENUES* EXPENDITURES** RESERVES AND BOND PROCEEDS Use of Reserves to Fund CIP Set-Aside / Use of Surplus for Workers' Comp. Costs

FY 2013-14

FY 2014-15

FY 2015-16

FY 2016-17

FY 2017-18

$ $

318.3 $ (318.6) $

322.3 $ (331.2) $

331.0 $ (373.6) $

338.9 $ (344.2) $

$ $

10.9 $ (7.2) $

$ 1.8 $

$ 1.8 $

$ 1.8 $

347.3 (351.5) 1.8

Use Savings from FY 2013-14 Capital Projects

$

-

$

7.6 $

-

$

-

$

-

Use of Gillette/Boeing Settlement Funds

$

-

$

3.2 $

4.0 $

-

$

-

$

$

$

-

$

36.3 $

-

$

3.7 $

12.5 $

42.1 $

1.8 $

1.8

NET REVENUES OVER EXPENDITURES $

3.4 $

3.6 $

(0.5) $

(3.5) $

(2.3)

Use of Bond Proceeds for Fire Station 1 and 3 TOTAL RESERVES AND PROCEEDS

*

Does not include $2.4 million in annual restricted revenues.

**

Includes 15 percent contingency.

-

-

While it is projected that the first two years of the forecast will yield a positive fund balance, the rate of growth of expenditures, which is projected to average 3.2% over the remaining four years of the forecast, will outpace the growth rate of revenues, projected at 2.1%. As reported in prior forecasts, this divergence is due to increases in total compensation driven by healthcare and retirement costs; total compensation comprises 72% of the General Fund operating budget.

The third year of the forecast, FY 2015-16, shows a potential budget shortfall of $0.5 million, or 0.1% of the City’s General Fund budget, due to increased retirement and debt service costs. The structural deficit would increase to $3.5 million (1.0% of the General Fund budget) in FY 2016-17 with the introduction of higher pension costs reflecting updated demographic factors, and would ease to $2.3 million (0.7% of the General Fund budget) in FY 2017-18.

The worst case shows a potential deficit of

approximately $4.2 million, or 1.1% of the City’s General Fund budget in FY 2015-16, increasing to $7.1 million (2.0% of the General Fund budget) in FY 2017-18, depending upon the outcome of disputes between the City and the State regarding former redevelopment assets. A best case scenario, where revenues could increase slightly, shows the FY 2016-17 deficit at $1.9 million, or 0.5% of the City’s General Fund budget.

Other Funds Status Other major funds fall into two categories: 1) funds that operate with sufficient revenues

6

to sustain necessary operation and capital needs, and 2) funds that have a structural deficit where ongoing revenues are not sufficient to cover ongoing expenditures.

Self-Sustaining Enterprise Funds The Big Blue Bus Fund forecast continues to show a stable fund balance, with no projected use of available reserve funds through the end of the forecast period.

With Council’s approval of a three year plan to increase service rates and the establishment of a 5% operating reserve on January 14, 2014, the Resource Recovery and Recycling Fund will maintain a positive balance throughout the forecast period, and will begin to build towards a five percent operating reserve target.

The Water Fund has sufficient revenue to cover operations and reserves through FY 2014-15. A rate study is ongoing as part of the Sustainable Water Master Plan; staff will come to Council with recommendations for rate structure changes following the Sustainable Water Master Plan completion in FY 2014-15. Any rate recommendations will be based on Council direction related to City water sustainability goals, and will help maintain the Fund’s ongoing financial sustainability.

The Wastewater Fund will remain in balance with healthy reserves through the forecast period, including expenditures to redeem its 2005 bond, as Council approved on May 13, 2014.

The Beach Fund will generate adequate revenues to sustain its operations throughout the next five years.

This includes the operations of the Beach House Fund, and

includes staffing changes that ensure compliance with health care law regulations.

Staff projects the Airport Fund to remain in balance through the end of the forecast period. This is due in large part to increased revenue from landing fees, and to potential new

revenue

related

on March 25, 2014.

to

Airport

property

reuse

as

presented

to

Council

The FY 2014-15 budget and future forecast includes new

7

expenditures for General Fund loan repayment and capital project enhancements to preserve asset value through appropriate structure maintenance. Staff will continue to inform Council of the Airport Fund’s status and use of ongoing fund balance. Staff projects the Pier Fund to be self-sustaining through the end of FY 2014-15, contingent on capital project timing.

Based on operations to date, staff projects the Cemetery Fund to be self-sustaining through FY 2014-15. Staff will continue to monitor operations closely and maximize revenue potential to maintain this positive balance.

Funds Requiring General Fund Support The Housing Authority Fund will require $0.4 million in General Fund support for FY 2014-15, a small decrease from FY 2013-14 due to a small increase in the federal Housing and Urban Development (HUD) funding allocation. Staff continues to reevaluate housing needs and ways to manage costs after redevelopment dissolution removed a major funding source.

Reserve Policies in Water, Wastewater and Fleet Management Funds As part of staff’s work on the Sustainable Water Master Plan and rate study, and to address a prior audit comment regarding fund balances, Finance and Public Works staff revised the Water (25), Wastewater (31) and Fleet Management (54) fund reserve policies. In the Water and Wastewater funds, policy revisions align reserve levels more closely with current operations, and ensure that they adequately protect the fund while not unnecessarily restricting funds at a time when staff is considering rate changes.

In the Fleet Management fund, policy changes create an operating reserve, set aside funds for capital project needs, and maintain appropriate coverage for ongoing vehicle replacement. New reserve policies will be effective beginning in FY 2014-15.

8

Investment Strategy Staff proposes transferring a Principal Budget Analyst position from Finance’s Budget Division to its Administration Division to assist the Assistant City Treasurer with revenue forecasting, treasury management, and investment management.

The additional

support would allow staff to develop and manage an investment plan that increases income while remaining consistent with the City’s Investment Policy, state statutes and risk tolerance. This would be accomplished using a strategy and process to determine and maintain appropriate liquidity levels, increase portfolio diversification, primarily through an increase in the share of the portfolio in corporate bonds, and a strategic rebalancing of the portfolio during times of changing interest rate trends. Implementing a new investment strategy could result in a minimum 10 to 20 basis point average increase in portfolio return on an ongoing basis. Once this strategy would be applied to the entire portfolio, over a period of five years, staff would anticipate additional ongoing earnings to the General Fund of at least $270,000 per year. Other funds would also realize increased investment income.

Exception-Based FY 2014-15 Operating Budget Adjustments As part of the FY 2013-15 Biennial Budget, Council adopted the FY 2013-14 Budget and approved the FY 2014-15 Budget Plan. Under biennial budgeting policies, staff requests adjustments to this plan only if programs, activities or revenue have changed significantly since the Biennial Budget adoption.

Staff is recommending $21.9 million in revenue and expenditure adjustments to the FY 2014-15 budget plan, to form the FY 2014-15 Proposed Budget. summarized below, and listed in detail in Attachment A.

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Changes are

Revenue Budget

FY 2014-15 Changes

($ in thousands)

REVENUE General Fund

8,342.4

Other Funds

16,287.6

TOTAL REVENUE ADJUSTMENTS

24,630.0 FY 2014-15 Changes

Expenditure Budget ($ in thousands)

GENERAL FUND Operating

3,155.2

Capital TOTAL GENERAL FUND ADJUSTMENTS

-603.0 2,552.2

OTHER FUNDS Operating TOTAL OTHER FUNDS ADJUSTMENTS

130.2 130.2

TOTAL EXPENDITURE ADJUSTMENTS NET REVENUE OVER EXPENDITURE

2,682.4 21,947.6

In addition, staff recommends release of $3.2 million in available restricted funds from the Gillette / Boeing settlement to fund capital projects for Olympic basin remediation. Detail is included in Attachment A.

Revenue Adjustments – General Fund Recommended revenue increases for the FY 2014-15 Budget primarily carry forward changes to baseline revenue estimates made at Midyear and included in the February 2014 Financial Status Update. Therefore, while the actual revenue increase from the FY 2014-15 Budget Plan adopted in June 2013 is $8.3 million, the difference from the FY 2014-15 revenue estimates included in the most recent Financial Status Update is $1.3 million. The change from the prior Update primarily reflects increased parking revenues, utility users taxes from new telecommunication providers, increased transient occupancy taxes, and business license taxes reflecting enhanced discovery efforts, partially offset by decreased property tax revenue related to RDA dissolution. Additional revenues recommended for adjustment are identified in Attachment A. Revenue Adjustments – Other Funds Major revenue adjustments in other funds include: •

Beach Fund increases for parking and lease revenues ($1.4 million).

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•

Housing Authority Fund decreases reflecting federal funding allocations; projected General Fund support anticipated these lower funding levels and thus is not impacted by this revenue change ($1.2 million).

•

Housing Project Fund residual receipts revenue, which is remitted to the City when affordable housing developments funded through the former Redevelopment Agency realize an annual operating surplus ($0.4 million).

•

Miscellaneous Grants Fund revenue for capital grants funds supporting the California Incline, Colorado Esplanade, and Pier Bridge projects ($6.8 million) and operating budget grants for transportation, housing, safe routes to school, and community policing ($0.7 million), for $7.5 million total.

•

Big Blue Bus Fund revenue for capital grants that reimburse the fund for capital projects, including bus stop shelters and facility upgrades, and large purchases for shop equipment, service vehicles, bus components, and technology upgrades. Capital grant funds come from Propositions A and C, Measure R, the Municipal Operators Service Improvement Program, and Transportation Development Act ($7.9 million).

All revenue sources recommended for adjustment are identified in Attachment A. Expenditure and Balance Sheet Adjustments – General Fund The FY 2014-15 Proposed Budget includes $2.6 million in requested General Fund expenditure adjustments. The major adjustments include: • •

•

• •

A collocated public safety communications center that will require new one-time funding and budget and position transfers from the Fire and Police Departments, all resulting in no new net ongoing funding. Staffing changes to ensure health care law compliance. As a large employer under the Affordable Care Act, the City must provide healthcare to all employees working an average of 30 hours a week over the period of a year. As a result, staff has identified as-needed positions throughout the organization that must be converted to permanent employees receiving healthcare benefits. In addition, additional staffing is required to monitor and report on all eligible employees’ health care status; failure to monitor the status of health care coverage could result in significant penalties. The transfer of responsibility for senior affordable housing vouchers to the General Fund, as RDA assets used to cover these costs have now been paid to the County as part of the Successor Agency’s settlement agreement with the State and County. Adjustment of the living wage rate for employees and contracted work from $14.08 to $15.37 per hour. Professional services funding to contract for internal audit services, which is common practice in comparable cities. Funds are transferred from the Internal Audit Manager position budget.

11

Recommended changes also include streamlining the capital budget by moving smaller, non-fixed asset projects to the operating budget, resulting in a net zero General Fund impact. All General Fund changes are detailed in Attachment A.

Expenditure Adjustments – Other Funds Proposed appropriations in other funds include: •

Beach Fund increases for conversions of as-needed staff to permanent status to comply with the Affordable Care Act, medical cart staffing, and online beach parking permit costs ($0.4 million).

•

Decrease in the Housing Project Fund to reflect the senior housing voucher program move to the General Fund (-$0.45 million).

•

Miscellaneous grants reflecting the Federal Transportation Association (FTA) New Freedom grant for door-through-door transportation for older adults and persons with disabilities, HOME entitlement funds, and the 2012 Community Oriented Policing System (COPS) grant ($0.5 million).

•

Airport Fund payment towards General Fund loan principal ($0.5 million).

All other fund expenditure changes are detailed in Attachment A.

Staffing Adjustments Reorganizations, rightsizing, and conversion of as-needed employees to permanent status to comply with the new health care law result in a Citywide net recommended increase of 3.1 FTE.

In the General Fund, a net increase of 5.7 FTEs primarily aligns staffing with workload and staffs the new consolidated public safety communications center, while also reflecting a decrease from the conversion of as-needed positions to permanent status to meet the requirements of the new healthcare law.

In other funds, a net decrease of 2.6 FTEs reflects the conversion of as-needed employees to permanent status to comply with the new health care law, offset by increases to align staff with operational needs.

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All staffing adjustments are identified in Attachment B.

Seismic Retrofit Program Planning and Community Development staff recommends that Council rescind the current fee waiver for seismic retrofit plan check and building permits fees. The fee waiver for seismic retrofits was introduced following the 1994 Northridge Earthquake (Ordinance 1748).

This practice was intended to encourage retrofit of seismically

hazardous buildings in the City with the expectation that all buildings would have completed retrofit within the required timeframes set forth in the 1994 Ordinance. The allowed timeframes varied between two years and three months up to twelve years and nine months depending on the risk factor of the building. When the seismic retrofit standards incorporated revised technical standards in 1999, the fee waiver remained with continued expectations that private building owners would retrofit their buildings. Staff has determined that many buildings remain unretrofitted, which questions the effectiveness of the fee waiver.

After staff returns to Council in late fall of 2014 with proposed revisions to the retrofit requirements, it is expected that the City will receive a significant number of plan checks for seismic retrofit. An estimate of the number of buildings requiring retrofit appears to be significant. Without rescinding the fee waiver, substantial General Funds would need to be budgeted for the seismic retrofit program.

Although the charges for seismic retrofit plan check and permitting are identified as a “fee waiver” in coverage of staff’s time, the waiver is actually a shifting of costs. Staff time expended in the review of plans for the retrofit of a privately-owned building, and subsequent staff time attributed to inspection of the seismic retrofit work, costs the City in salary, benefits and overhead of staff members. While staff expends time providing service to private owners, their time is not compensated with the current practice of waived fees. In recognition of the subsidy of public funds, and the underwriting of privately owned property, staff is seeking direction from Council on whether to rescind the current fee waiver for seismic retrofit plan check and building permits effective with

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the 2014-15 Fiscal Year. If Council gives direction to rescind the fee waiver, staff would return to Council on June 24, 2014 with a revised ordinance and fee resolution reinstating the seismic retrofit plan check and building permits.

Traffic Management Pilot Building on the positive results of coordinated event traffic management for large events like the LA Marathon and GLOW, Planning and Community Development Department and Police Department staff would work throughout the summer to modify deployments for both traffic control and enforcement personnel. Active monitoring of traffic conditions and additional staff at parking structures and key downtown intersections would coordinate movement of vehicles, pedestrians, and bicycles. These efforts would be geared towards ensuring that traffic moves, even during peak periods of summer congestion.

The additional deployments would occur every weekend beginning

Memorial Day weekend through Labor Day weekend. An expenditure adjustment of $495,000 is needed to implement this pilot.

Capital Improvement Program (CIP) Biennial Budget Process The Citywide capital budget is $126.3 million for FY 2014-15 and $117.0 million for FY 2015-16. The FY 2016-17 through FY 2018-19 Budget Plan amounts are included solely as a planning tool, as these are not guaranteed for future funding.

In the General Fund, despite the loss of redevelopment funding, a significant funding source for general infrastructure, over the past three years the City has been able to maintain a strong capital improvement program by applying reserves and reallocating capital budget funds to adopt a $34.6 million General Fund capital budget in FY 201213 and a $26.2 million General Fund capital budget in FY 2013-14. In FY 2014-15 and 2015-16, respectively, staff has set aside $20 and $21 million in ongoing revenues for capital projects. However, the loss of redevelopment funds has not been offset by the increased General Fund capital provision. In addition, the backlog of unfunded projects continues from previous funding constraints.

Strict planning and prioritization,

implemented during the FY 2012-14 biennial budget process, continue to be applied to

14

the capital program. New financing strategies have been implemented to add resources and maximize the FY 2014-16 capital program.

Many of these strategies freed up

General Fund resources so that they could be applied to other capital projects: • •

•

•

Governmental and enterprise funds, developer agreements, and relinquishment funds were evaluated to determine the applicability and availability of fund balances for eligible projects or portions of projects. Outside funding sources such as Proposition C and Measure R Local Return funds, Surface Transportation Program – Local (STPL) funds, and Transportation Development Act (TDA) Article 3 funds have been integrated into the CIP process to allow the CIP Committee to apply those funds to the highest priority eligible projects. At the close of the FY 2012-14 Biennial Budget cycle, the zero-based budgeting process will be instituted. Funds that have not been spent or committed by fiscal yearend will be reallocated to those projects that are highest priority and shovel ready. Preliminary analytics of current projects identified $8.5 million of General Fund monies that will be released due to project completion or allocations that have not been utilized in full. Lease revenue bonds will be secured in FY 2015-16 to finance the construction costs of Fire Station 1, Fire Station 3 Seismic Improvements, and the Fire Training Facility.

The capital allocation of $20 million, plus $8 million in savings from previously budgeted capital projects, and $3.1 million in Gillette / Boeing settlement funds for water related projects, would fund the $30.7 million in General Fund projects and $0.4 million in projects that would be transitioned to the operating budget in FY 2014-15. In FY 201516, the capital allocation of $21 million, plus $4 million in Gillette / Boeing settlement funds for water related projects, and $35.7 million in lease revenue bond proceeds for Fire Safety projects, would fund the $60.7 million in General Fund projects.

Staff completed CIP applications online, providing justifications to demonstrate need and the consequences of deferring the project to subsequent fiscal periods. Projects were reviewed by Public Works Engineering and Architecture Services staff to ensure that construction amounts and timing were accurate and could be supported by staff resources. The Information Systems Department and City maintenance staff reviewed the technological and maintenance requirements for all project requests.

86

applications requesting funds from the General, Pier, Special Revenue Source and

15

Miscellaneous Grants Funds, and totaling $63.6 million in FY 2014-15 and $64.5 million in 2015-16, were then ranked and approved by the CIP Committee, which was comprised solely of Department Heads and the Assistant City Manager. The criteria used to evaluate application requests have remained consistent with recent years: • • • • • • • •

Ensure the health and safety of the community Comply with Federal and State government regulations Respond to Council actions and directives Maintain existing infrastructure, facilities, and equipment Seek out revenue generating projects and/or projects that deliver efficiencies Complete projects that are currently underway and cannot be modified or experience unavoidable shortfalls Fund projects with significant outside funding Implement projects essential to Department work plan goals

Applications faced a high level of scrutiny as the CIP Committee sought to balance funding priorities. The CIP Committee recommended 56 projects in the General Fund, totaling $30.7 million in FY 2014-15 and $60.7 million in FY 2015-16. Capital budget requests in those years continue to exceed available capital resources. In upcoming budget plan years, the unfunded need will result in the continued deferral or bond financing of capital projects.

Twenty-six projects were not recommended for funding due to limited capital resources. As additional capital funds become available, these projects will be reevaluated by the CIP Committee to determine which, if any, should be recommended for funding pending Council’s approval. This list is included in the Proposed Budget document, attached to this report.

The FY 2014-16 Biennial Capital Improvement Program Budget reflects new construction to support the arrival of EXPO, including the EXPO Maintenance Yard Buffer Park, Colorado Avenue Esplanade, and Downtown Santa Monica Temporary Use TOD Site. The $20.8 million California Incline Bridge Replacement project, funded with grant and City funds, will reconstruct the roadway, structure, and water lines adjacent to the Palisades Bluff. Major parking projects include elevator replacements in Parking Structures 2, 4, and 5, railing replacements in Parking Structures 1 through 5,

16

and a new parking guidance system for Downtown Santa Monica. Work will commence on construction of a new Fire Station 1, Fire Training Facility, and Seismic Improvements to Fire Station 3. Other important public safety projects include the purchase and implementation of new radio infrastructure and replacement of aging fire apparatus. The FY 2014-16 Proposed Biennial Capital Improvement Program (CIP) Budget is attached as Attachment C.

Human Services Grants Program (HSGP) and Organizational Support Program (OSP) for Santa Monica’s Arts and Culture Non-Profits On June 21, 2011, Council awarded two-year grants to 11 nonprofit arts and cultural agencies through the Cultural Arts Organizational Support Program (OSP) and fouryear grants to 24 human service organizations through the Human Services Grants Program (HSGP). On January 22, 2013, Council renewed OSP grants for two years, which would align the program with the HSGP funding cycle, and postponed the next grant cycle to begin in FY 2015-16. On June 25, 2013, Council directed staff to work in collaboration with the Santa Monica Cradle to Career Initiative (SMC2C) and Youth Resource Team (YRT 2.0) to implement coordinated and interdisciplinary services in support of the most vulnerable older youth and their families in Santa Monica. Council also approved one-time discretionary funds of $92,688 to the Hospitality Training Academy to provide assessment and employment assistance to 50 at-risk older youth between the ages of 18 and 24 years. On October 8, 2013, Council approved HSGP funding to St. Joseph Center to implement coordinated and interdisciplinary services in support of the most vulnerable older youth and their families via the YRT 2.0.

FY 2014-15 represents the fourth year of the current four-year funding cycle.

The

Proposed FY 2014-15 Budget includes grant funding levels equivalent to FY 2013-14 funding levels with a 1% cost of living adjustment (COLA). Specific grant funding levels for FY 2014-15 will be presented to Council on June 24, 2014.

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Financial Impacts & Budget Actions Staff will return to Council on June 24, 2014 to recommend adoption of the FY 2014-15 Proposed Budget. Prepared by: Susan Lai, Budget Manager Approved:

Forwarded to Council:

Gigi Decavalles-Hughes Director of Finance

Rod Gould City Manager

Martin Pastucha Director of Public Works

Donna Peter Director of Human Resources

Attachments: A: FY 2014-15 Proposed Budget Revenue and Expenditure Adjustments B: FY 2014-15 Proposed Position and Classification Adjustments C: FY 2014-16 Proposed Biennial Capital Improvement Program (CIP) Budget

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ATTACHMENT A

REVISIONS TO FY 2014-15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS

Fund/Department/Division

FY 2014-15 Increase / (Decrease)

Description

Revenue Budget Adjustments ($ in thousands) GENERAL FUND (01) City Manager's Office Office of Sustainability and the Reflects increased landscape, irrigation, and urban runoff fee activity and Environment collection efforts. $

51.0 51.0

Finance Reflects transfer of Alarm Registration Fee from Finance to Police

(151.2)

Reflects transfer of Police Permit Revenues from Finance to Police

(110.3)

Reflects reclassification of auto park and vendor permits from Police to Finance $

27.2 (234.3)

$

186.0 186.0

$

(175.0) (175.0)

Fire Reflects Beach Fund reimbursement for beach medical carts staffed by Fire. Library Adjustment to accurately reflect demand for non-resident library cards and computer (internet) sessions. Planning and Community Development Reflects an increase in permit and plan check revenues, offset by reductions in development agreement application revenues, and the elimination of the vacant property monitoring program.

134.0

Reflects an increase in parking structures 7 and 8 revenues and on-street valet permits. $

892.2 1,026.2

Police Reflects transfer of Alarm Registration Fee from Finance to Police

151.2

Reflects transfer of Police Permit Revenues from Finance to Police

110.3

Reflects reclassification of auto park and vendor permits from Police to Finance

(27.2)

Reflects Police Permit revenue adjustment to align with historical actuals Reflects reduction in Police Permit revenues due to the elimination of various police permit requirements Reflects decreases to California Vehicle code, fingerprinting, and training reimbursement revenues.

(45.0) (25.7) (291.9)

Reflects increased parking citations revenue. $

300.0 171.7

$

(99.5) (99.5)

$

109.5 109.5

Public Works Reflects decreases to various right of way permits. Records and Elections Services Reflects new sublease revenue for 1630 17th Street.

1 of 7

ATTACHMENT A

REVISIONS TO FY 2014-15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS

Fund/Department/Division

FY 2014-15 Increase / (Decrease)

Description

Non-Departmental Reflects various changes to the City's major revenue accounts, including property tax, sales tax, transaction and use tax, transient occupancy tax and other major revenue categories. These changes represent trends identified midyear FY 201314. $

7,306.8 7,306.8

TOTAL GENERAL FUND REVENUE ADJUSTMENTS $

8,342.4

NON-GENERAL FUNDS SPECIAL REVENUE SOURCE (04) City Manager's Office Housing and Economic Development Community and Cultural Services Planning and Community Development Planning and Community Development Public Works

Reflects increases in energy efficiency project related rebates.

25.9

Reflects increases in residual receipts from affordable housing loans. Reflects increases to Childcare Linkage Fees and Cultural Arts In Lieu Fees related to development agreements Reflects a net reduction in Transportation Impact contributions due to a withdrawal of development applications, offset by increases in Colorado Esplanade capital contributions related to development agreements.

30.0 897.8

(1,353.0)

Reflects increase in Metro wayfinding, 4th Court Improvements, and affordable housing linkage contributions Reflects increases in open space contributions related to development agreements TOTAL 04 FUND REVENUE ADJUSTMENTS $

207.9 139.6

Reflects increases in lease and parking revenues. TOTAL 11 FUND REVENUE ADJUSTMENTS $

1,399.7 1,399.7

Reflects funding allocation adjustments based on new federal funding levels. TOTAL 12 FUND REVENUE ADJUSTMENTS $

(1,240.0) (1,240.0)

331.0

BEACH FUND (11) Community and Cultural Services HOUSING AUTHORITY FUND (12) Housing and Economic Development

TENANT OWNERSHIP RIGHTS CHARTER AMENDMENT (TORCA) FUND (14) Housing and Economic Development

Reflects increased residual receipt revenue from affordable housing loans. TOTAL 14 FUND REVENUE ADJUSTMENTS $

50.0 50.0

Reflects increased residual receipt revenue from affordable housing loans. TOTAL 15 FUND REVENUE ADJUSTMENTS $

400.0 400.0

HOUSING PROJECTS FUND (15) Housing and Economic Development

COMMUNITY DEVELOPMENT BLOCK GRANT FUND (19) Community and Cultural Services

Reflects decreased Community Development Block Grant (CDBG) allocation. TOTAL 19 FUND REVENUE ADJUSTMENTS $ 2 of 7

(32.2) (32.2)

ATTACHMENT A

REVISIONS TO FY 2014-15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS

Fund/Department/Division

FY 2014-15 Increase / (Decrease)

Description

MISCELLANEOUS GRANTS (20) Community and Cultural Services Housing and Economic Development Planning and Community Development Police Public Works

Reflects receipt of Federal Transportation Administration New Freedom grant. Reflects increase in HOME program funding. Reflects Safe Routes to School Edison Language Academy Grant. Reflects 2012 Community Oriented Policing Services (COPS) grant revenue. Reflects increases for various capital grants for the California Incline, Colorado Esplanade, and the Pier bridge. TOTAL 20 FUND REVENUE ADJUSTMENTS $

133.8 70.0 369.7 135.5 6,829.8 7,538.8

RESOURCE RECOVERY AND RECYCLING FUND (27) Public Works

Reflects unredeemed construction and demolition performance security deposits. TOTAL 27 FUND REVENUE ADJUSTMENTS $

250.0 250.0

PIER FUND (30) City Manager's Office Housing and Economic Development

Reflects Pier revenue transfer from Housing and Economic Development to the Office of Pier Management in the City Manager's Office.

5,408.6

Reflects Pier revenue transfer from Housing and Economic Development to the Office of Pier Management in the City Manager's Office. TOTAL 30 FUND REVENUE ADJUSTMENTS $

(5,408.6) -

Reflects decreased landing and tie down fees, partially offset by increases in jet fuel, noise violation, and lease revenue. TOTAL 33 FUND REVENUE ADJUSTMENTS $

(117.8) (117.8)

AIRPORT FUND (33) Public Works BIG BLUE BUS FUND (41) Big Blue Bus

Reflects increases in various operating and capital grant revenues, offset by a reduction in passenger revenues and Tide shuttle revenues. TOTAL 41 FUND REVENUE ADJUSTMENTS $

7,899.5 7,899.5

PARKING AUTHORITY FUND (77) Finance Planning and Community Development

Reflects transfer of Parking Authority interest revenues from the Finance Department to the Planning and Community Development Department

(27.0)

Reflects transfer of Parking Authority interest revenues from the Finance Department to the Planning and Community Development Department TOTAL 77 FUND REVENUE ADJUSTMENTS $

27.0 -

TOTAL NON-GENERAL FUND REVENUE ADJUSTMENTS $

16,287.6

GRAND TOTAL FY 2014-15 ALL FUNDS REVENUE ADJUSTMENTS $

24,630.0

3 of 7

ATTACHMENT A

REVISIONS TO FY 2014-15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS

Fund/Department/Division

FY 2014-15 Increase / (Decrease)

Description

Expenditure Budget Adjustments ($ in thousands) GENERAL FUND (01) City Attorney Reflects increases for a 0.5 FTE Staff Assistant, and temporary staffing. $

75.3 75.3

Community and Cultural Services Cost of living increase for Human Services and Cultural Affairs grantees.

69.9

Reflects recreational payment program (ActiveNet) implementation and maintenance costs.

47.5

Reflects one-time increase to Cultural Affairs for arts programming, funded by development agreement contributions. $ City Manager Administration Office of Emergency Management

Reflects staffing changes and increase to living wage. Reflects new ongoing staffing and supplies ($0.3 million) and a portion of onetime training costs ($0.3 million) for the collocated Public Safety Communications center. Reflects staffing and supplies and expenses transfer from Fire and Police Department budgets for the collocated Public Safety Communications center.

20.0 137.4 (65.2)

626.6

$

3,128.7 3,690.1

$

335.6 335.6

Finance Reflects increase for credit card transactions and staffing changes. Fire Staffing changes and paramedic school expenses.

345.9

Reflects staffing and supplies and expenses transfer to the Office of Emergency Management for the collocated Public Safety Communications center. $ Housing and Economic Development Staffing changes related to Farmers' Market operations, and increase to living wage

(1,186.8) (840.9)

74.6

Reflects senior housing voucher program transfer from the Housing Project Fund (15) to the General Fund (01). $

350.0 424.6

$

214.9 214.9

$

103.0 103.0

Human Resources Reflects staffing changes, one-time increases for wellness and classification study consultants, and increase to living wage. Information Systems Transfer of capital expenditures to operating.

4 of 7

ATTACHMENT A

REVISIONS TO FY 2014-15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS

Fund/Department/Division

FY 2014-15 Increase / (Decrease)

Description

Library Reflects a temporary staff and materials decrease to offset revenue decrease, offset by increase to living wage. $

(9.1) (9.1)

Planning and Community Development Staffing changes.

193.1

Transfer of capital expenditures to operating.

435.0

Parking structure contract payment, and one-time and ongoing costs to develop Beach Parking online renewal. $

290.9 919.0

Police Overtime reduction reflecting dispatch transfer to the Office of Emergency Management. Reflects increase for supplemental law enforcement services related to the Pier Twilight concert series and other major City events, as approved by Council on May 13, 2014. Reflects staffing changes and increase to living wage.

(400.0)

260.0 56.4

Reflects staffing and supplies and expenses transfer to the Office of Emergency Management for the collocated Public Safety Communications center. $

(1,942.0) (2,025.6)

$

(349.8) 35.0 (65.0) 481.1 101.3

Public Works Reflects staffing reductions to recognize operational changes in the Engineering division, and increases to create permanent custodial and maintenance positions, complying with the Affordable Care Act. Transfer of capital expenditures to operating. Decrease to fund Clover Park Improvements using expenditure control savings. Reflects increases to contracts and staff for the living wage increase. Non Departmental Transfers

Reflects decrease in General Fund support for the Housing Authority (12) Fund. Decreases transfer into the General Fund for HOME program administration, reflecting midyear change moving program administration to the Housing Authority (12) Fund.

(25.2)

$

54.8 29.6

TOTAL GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS $

3,155.2

Capital Improvement Program General Fund Housing Capital Projects

Reflects decrease to programs that qualify as Housing Project Fund (15) expenses. Reduced expenses will offset senior housing voucher expenditures. $

(603.0) (603.0)

TOTAL GENERAL FUND CAPITAL EXPENDITURE ADJUSTMENTS $

(603.0)

TOTAL GENERAL FUND EXPENDITURE ADJUSTMENTS $

5 of 7

2,552.2

ATTACHMENT A

REVISIONS TO FY 2014-15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS

Fund/Department/Division

FY 2014-15 Increase / (Decrease)

Description

NON-GENERAL FUNDS BEACH FUND (11) Reflects increased costs for living wage change adjustments to contracts, reimbursements to the General Fund for Fire department medical cart staffing, and contributions to parking for online beach parking permits.

261.7

Reflects creation of permanent custodial staff positions to comply with the Affordable Care Act, and increase to the living wage. TOTAL 11 FUND EXPENDITURE ADJUSTMENTS $

182.5 444.2

Housing and Economic Development

Reflects less than projected net restricted assets use due to increased Housing and Urban Development Section 8 revenue.

(116.3)

Non-Departmental

Reflects decreased General Fund support for the Housing Authority (12) Fund, and an increase in administrative reimbursements for the HOME program. TOTAL 12 FUND EXPENDITURE ADJUSTMENTS $

13.2 (103.1)

Reflects senior housing voucher program transfer to the General Fund (01). TOTAL 15 FUND EXPENDITURE ADJUSTMENTS $

(450.0) (450.0)

Community and Cultural Services Public Works HOUSING AUTHORITY FUND (12)

HOUSING PROJECTS FUND (15) Housing and Economic Development

COMMUNITY DEVELOPMENT BLOCK GRANT FUND (19) Community and Cultural Services

Reflects Community Development Block Grant (CDBG) funding allocation decrease. TOTAL 19 FUND EXPENDITURE ADJUSTMENTS $

(4.8) (4.8)

MISCELLANEOUS GRANTS FUND (20) Big Blue Bus Community and Cultural Services Housing and Economic Development

Reflects reduced Prop A Local Return funded projects for revised program costs Reflects receipt of the Federal Transportation Association (FTA) New Freedom grant.

133.8

Reflects increases for HOME vouchers.

250.3

Police

Reflects receipt of 2012 Community Oriented Policing System (COPS) grant.

135.5

Non-Departmental

Reflects increase for HOME program administration. TOTAL 20 FUND EXPENDITURE ADJUSTMENTS $

7.4 515.8

(11.2)

RESOURCE RECOVERY AND RECYCLING FUND (27) Public Works

Reflects increase to living wage.

Non-Departmental

Correction to account for transfer of Household Hazardous Waste program to the Resource Recovery and Recycling Fund (27) at midyear FY 2013-14. TOTAL 27 FUND EXPENDITURE ADJUSTMENTS $

(457.5) (429.3)

Reflects interest payment decrease related to bond redemption in FY 2013-14. TOTAL 31 FUND EXPENDITURE ADJUSTMENTS $

(365.7) (365.7)

28.2

WASTEWATER (31) Public Works

6 of 7

ATTACHMENT A

REVISIONS TO FY 2014-15 REVENUE AND EXPENDITURE BUDGET APPROPRIATIONS

Fund/Department/Division

FY 2014-15 Increase / (Decrease)

Description

AIRPORT (33) Public Works

Reflects living wage increase.

0.2

Reflects principal payment towards the fund's General Fund loan balance. TOTAL 33 FUND EXPENDITURE ADJUSTMENTS $

500.0 500.2

CEMETERY (37) Public Works

Reflects living wage increase. TOTAL 37 FUND EXPENDITURE ADJUSTMENTS $

1.8 1.8

TOTAL 41 FUND EXPENDITURE ADJUSTMENTS $

21.1 21.1

TOTAL NON-GENERAL FUND OPERATING EXPENDITURE ADJUSTMENTS $

130.2

GRAND TOTAL FY 2014-15 ALL FUNDS EXPENDITURE ADJUSTMENTS $

2,682.4

NET REVENUE OVER EXPENDITURES ALL FUNDS $

21,947.6

Reflects capital projects in the Olympic basin, including the Olympic Treatment Plan ($0.7 million) and subbasin ($2.5 million). Project detail in the FY 2014-15 Gillette / Boeing Fund Balance Proposed Capital Improvement Program budget. TOTAL FUND BALANCE RELEASE $

3,150.0 3,150.0

BIG BLUE BUS (41) Big Blue Bus

Reflects living wage increase.

FUND BALANCE RELEASE GENERAL FUND (01)

7 of 7

ATTACHMENT B

POSITION AND CLASSIFICATION CHANGES TO PROPOSED BUDGET FY 2014-15

DELETE FUND

Dept

Division

41

BBB

6574 - Transit Maintenance

Delete POSITION TITLE (#FTE)

1.0

Transit Facilities Maintenance Supervisor

ADD FUND

Dept

Division

REASON Add POSITION TITLE (#FTE)

PRIMARY REASON

41

BBB

6574 - Transit Maintenance

1.0

Transit Facilities Maintenance Supervisor

Equity Adjustment

41

BBB

6574 - Transit Maintenance

1.0

Senior Transit Maintenance Worker

New position

01

CAO

2310 - City Attorney

0.5

Staff Assistant - CAO

New position

SUBTOTALS 1 NET FTE CHANGE

NET SAL CHANGE

-

6,600

1.0

53,352

0.5

22,818

(1.0)

(150,060)

Operational change

-

(18,624)

Reclassification

-

3,768

2.0

101,832

01

CMO

2020 - Administration (City Manager)

1.0

Internal Audit Manager

Delete position

01

CMO

2070 - Community and Government Relations

1.0

Deputy City Manager - Special Projects

01

CMO

2070 - Community and Government Relations

1.0

Communication and Public Affairs Officer

01

CMO

2020 - Administration (City Manager)

1.0

Office Manager to the City Manager

01

CMO

2020 - Administration (City Manager)

1.0

Executive Administrator to the City Manager

11

CCS

5230 - Beach House Operations

2.0

Venue Services Assistant

New Position

01

Finance

2210 - Administration (Finance)

1.0

Assistant City Treasurer

01

Finance 2210 - Administration (Finance)

1.0

Assistant City Treasurer

Equity Adjustment

-

17,820

01

Finance

2210 - Administration (Finance)

1.0

Assistant Director - Finance

01

Finance 2210 - Administration (Finance)

1.0

Principal Administrative Analyst

Operational change

-

(72,828)

0.5

64,884

01

Finance

2210 - Administration (Finance)

0.5

Revenue Operations Assistant II

01

Finance 2080 - Budget

1.0

Senior Budget Analyst

Operational change

01

Finance

2080 - Budget

1.0

Principal Budget Analyst

01

Finance 2210 - Administration (Finance)

1.0

Principal Budget Analyst

Division change - reorganization

01

Finance 2240 - Business & Revenue Operations

1.0

Administrative Analyst

New Position

-

-

1.0

74,988

01

Finance

2240 - Business & Revenue Operations

1.0

Revenue Collections Supervisor

01

Finance 2210 - Administration (Finance)

1.0

Revenue Collections Supervisor

Division change - reorganization

-

-

01

Finance

2240 - Business & Revenue Operations

1.0

Senior Revenue Collections Assistant

01

Finance 2210 - Administration (Finance)

1.0

Senior Revenue Collections Assistant

Division change - reorganization

-

-

01

Finance

2240 - Business & Revenue Operations

3.0

Revenue Collections Assistant

01

Finance 2210 - Administration (Finance)

3.0

Revenue Collections Assistant

Division change - reorganization

-

-

01

Fire

3120 - Administration (Fire)

8.0

Communications Operator - Fire

01

CMO

8.0

Public Safety Dispatcher

Division change - reorganization

-

29,208

01

Fire

3120 - Administration (Fire)

1.0

Communications Center Supervisor - Fire

2272 - Public Safety Communications

01

CMO

2272 - Public Safety Communications

1.0

Communications Center Supervisor

Division change - reorganization

-

4,143

01

CMO

2272 - Public Safety Communications

1.0

Staff Assistant II

New position

1.0

45,972

01

Fire

3120 - Administration (Fire)

1.0

Assistant Administrative Analyst

New position

1.0

67,572

01

Fire

3150 - Training

1.0

Staff Assistant II

New position

1.0

45,972

01

HED

2682 - Farmers' Market

0.5

Farmers' Market Coordinator I

01

HED

2682 - Farmers' Market

1.2

Farmers' Market Attendant

Operational change

0.7

30,776

01

HR

2520 - Employee Relations and Benefits

1.0

Senior Human Resources Analyst - Labor/Employee Relations

01

HR

2520 - Employee Relations and Benefits

1.0

Senior Human Resources Analyst

Title change - no salary change

-

-

01

HR

2500 - Administrative Services (HR)

1.0

Human Resources Analyst

New position

1.0

90,684

01

ISD

2440 - Systems and Networks

1.0

Computer Support Specialist

01

ISD

2460 - Support Services

1.0

Computer Support Specialist

Division change - reorganization

01

ISD

2460 - Support Services

0.5

Computer Support Tech II

New position

-

-

0.5

31,836

01

ISD

2430 - Administration (ISD)

1.0

Principal Administrative Analyst

01

ISD

2430 - Administration (ISD)

1.0

Principal Administrative Analyst - ISD

Title change - no salary change

-

-

01

ISD

2450 - Software Systems

1.0

Lead Software Systems Analyst - Permitting

01

ISD

2450 - Software Systems

1.0

Lead Systems Analyst - Permitting

Title change - no salary change

-

-

01

ISD

2440 - Systems and Networks

1.0

Network Architect

01

ISD

2440 - Systems and Networks

1.0

Principal Network Engineer

Title change - no salary change

-

-

01

Library

6130 - Administration and Facilities (Library)

1.0

Administrative Analyst - Library Fiscal Services

01

Library

6130 - Administration and Facilities (Library)

1.0

Senior Administrative Analyst

Reclassification

-

7,800

ATTACHMENT B

POSITION AND CLASSIFICATION CHANGES TO PROPOSED BUDGET FY 2014-15

DELETE FUND

Dept

Division

Delete POSITION TITLE (#FTE)

ADD FUND

REASON Add POSITION TITLE (#FTE)

PRIMARY REASON

SUBTOTALS 1 NET FTE CHANGE

NET SAL CHANGE

Dept

Division

01

PCD

3210 - Building and Safety

1.0

Staff Assistant II

New position

1.0

45,972

01

PCD

3220 - Code Enforcement

1.0

Code Enforcement Officer II

New position

1.0

74,928 9,840

01

PCD

2650 - Administration (PCD)

1.0

Deputy Director - Special Projects

01

PCD

2650 - Administration (PCD)

1.0

Parking Manager

Operational change

-

01

PCD

2670 - Strategic and Transportation Planning

1.0

Principal Planner

01

PCD

2670 - Strategic and Transportation Planning

1.0

Principal Planner

Equity Adjustment

-

552

01

PCD

2670 - Strategic and Transportation Planning

3.0

Senior Planner

01

PCD

2670 - Strategic and Transportation Planning

3.0

Senior Planner

Equity Adjustment

-

11,724

01

PCD

2670 - Strategic and Transportation Planning

1.0

Associate Planner

01

PCD

2670 - Strategic and Transportation Planning

1.0

Associate Planner

Equity Adjustment

-

492

01

PCD

2660 - City Planning/Development Review

2.0

Principal Planner

01

PCD

2660 - City Planning/Development Review

2.0

Principal Planner

Equity Adjustment

-

1,104

01

PCD

2660 - City Planning/Development Review

3.0

Senior Planner

01

PCD

2660 - City Planning/Development Review

3.0

Senior Planner

Equity Adjustment

-

11,916

01

PCD

2660 - City Planning/Development Review

8.0

Associate Planner

01

PCD

2660 - City Planning/Development Review

8.0

Associate Planner

Equity Adjustment

-

3,768

01

Police

3050 - Operations

16.0 Communications Operator - Police

01

CMO

2272 - Public Safety Communications

16.0 Public Safety Dispatcher

Division change - reorganization

-

48,864

01

Police

3050 - Operations

2.0

01

CMO

2272 - Public Safety Communications

2.0

Communications Center Supervisor

Division change - reorganization

-

14,424

01

CMO

2272 - Public Safety Communications

2.0

Communications Center Supervisor

New position

2.0

146,352

01

CMO

3050 - Operations

1.0

Public Services Administrator

Title change

Communications Operator - Police

01

Police

3050 - Operations

1.0

Police Services Management Supervisor

-

276

01

PW

4020 - Engineering

1.0

Supervising Civil Engineer

Delete position

(1.0)

(138,108)

01

PW

4020 - Engineering

1.0

Civil Engineering Assistant

Delete position

(1.0)

(80,592)

01

PW

4020 - Engineering

1.0

Engineering Technician

Delete position

(1.0)

(71,820)

01

PW

4522 - Custodian Services

2.0

Custodian I

New Position

2.0

80,592

01

PW

4523 - Facilities Management

1.0

Maintenance Worker

New Position

1.0

44,028

11

PW

4990 - Beach Maintenance

2.0

Maintenance Worker

New Position

2.0

88,056

11

PW

4990 - Beach Maintenance

6.0

Custodian I

New Position

33

PW

4310 - Airport

1.0

Airport Operations Administrator

33

PW

4310 - Airport

1.0

Airport Noise/Operations Specialist

33

PW

4310 - Airport

1.0

Airport Operations Analyst

Operational change

PW

4310 - Airport

1.0

Airport Noise/Operations Specialist

33

PW

4310 - Airport

1.0

Airport Operations Specialist

Operational change

33

1/ Salary totals represent annual change and do not include fringe costs. For total budget impact, please see the budget changes attachment.

Delete position

TOTAL

6.0

241,776

(1.0)

(116,940)

-

3,768

-

(3,300)

20.2 FTE

876,185

© Tim Street Porter 

City of

Santa Monica California 

Capital Improvement Program Proposed Biennial Budget FY 2014-16

City of Santa Monica FY 2014 - 2016 Capital Improvement Program Proposed Biennial Budget City Council Pam O’Connor Mayor Terry O’Day Mayor Pro Tempore Gleam Davis Robert Holbrook Kevin McKeown Tony Vazquez Ted Winterer

Executive Management  

Rod Gould

 

Elaine Polachek

City Manager Assistant City Manager  

Budget Preparation Martin Pastucha Susan Cline Stephanie Manglaras Caline Evans Gigi Decavalles-Hughes

Director of Public Works Assistant Director of Public Works Principal Administrative Analyst Executive Administrative Assistant Director of Finance

Table of Contents

City Manager’s Message City Manager’s Message .............................................................................................................1

Capital Improvement Program (CIP) Program Summary .........................................................................................................................3 FY 2014-16 Major Capital Improvement Program Initiatives ...................................................6 Guide to Project Detail Section.................................................................................................15 FY 2014-16 Capital Improvement Program Proposed Budget .............................................17 CIP Budget Summary—Appropriations by Fund.....................................................................25 Capital Project Details ................................................................................................................27 Unfunded Capital Projects.........................................................................................................99

City Manager’s Message I am pleased to submit the Proposed Capital Improvement Program (CIP) Budget for FY 2014-16. This budget funds the City’s highest priority projects, fulfills commitments to the community, and invests in the maintenance of existing infrastructure with the City’s limited capital resources. The loss of redevelopment funds required a reevaluation of the planning process for the FY 2012-14 Biennial Budget. With the major source of capital project funding now gone, the General Fund would be responsible for funding those projects previously earmarked for redevelopment funds, in addition to other capital initiatives and the maintenance of existing infrastructure. Stringent planning and prioritizing of projects were implemented to maximize the capacity and performance of the Citywide capital program. Two years later, the community can reap the benefits of this careful planning with the completion of Pico Branch Library, a newly resurfaced Lincoln Boulevard, and the Universally Accessible Playground. Recently completed projects also include Parking Structure 6, Tongva Park/Ken Genser Square, and Ocean Park Boulevard Green Streets, not only utilized and enjoyed by the community, but recognized by peer organizations for excellence in design and construction. Santa Monica’s strong economy continues to improve. However, the loss of redevelopment funds is still felt and the backlog of unfunded projects due to the aforementioned funding constraints has more than offset this growth and continues to limit the capacity of the capital program. Careful capital strategic planning and analysis continue. To prioritize capital projects and maximize the use of limited resources, the CIP Committee subjected project applications to numerous evaluations and rankings to ensure that the recommended projects best reflect the current priorities of the City and the community as a whole. Projects that ensure the health and safety of the community, comply with Federal and State government regulations, respond to Council actions and directives, or maintain existing City infrastructure, facilities, and equipment remain the highest priorities for funding recommendations. The CIP Committee also assessed the financial prudence associated with project development or advancement. In this regard, other considerations include projects that generate new revenues or deliver efficiencies, are essential to department work plan goals, or receive significant outside resources providing opportunities to fund projects at a reduced cost to the City. This Proposed Biennial Capital Improvement Program Budget will ensure that Santa Monica’s investment in infrastructure is maintained and that improvement projects which enhance the community will be constructed to the level and quality its residents and business owners have come to expect. Thank you,

Rod Gould City Manager

1

2

Program Summary FY 2014-16 through FY 2018-19 Capital Improvement Program The City of Santa Monica biennially develops a five-year Capital Improvement Program (CIP) Budget. Departments prepare project submittals for funding consideration.

An interdepartmental CIP

Committee, comprised of City Department Heads and the Assistant City Manager, reviews CIP application forms and prepares funding recommendations for the City Manager. This budget period covers FY 2014-15 through FY 2018-19. Although the program spans five years, only funds for the first year are approved and appropriated as part of the budget process, while funds for the second year are approved.

FY 2016-19 budget plan amounts are included solely as a planning tool and are not

guaranteed to be funded; all capital projects will be reevaluated as part of future biennial budget processes to ensure that the City’s highest priority projects are funded. In the past, redevelopment monies funded many of the City’s large capital projects. The dissolution of redevelopment by the State of California has required the City to take a more strategic approach to project funding and development. Since the dissolution of redevelopment in 2012, capital projects previously slated for redevelopment funding, new capital requests, and projects approved but not completed in previous budgets, continue to be reevaluated in the context of substantially reduced capital funding. Four of the strategies applied in reviewing capital projects have been: 

Highest priority projects were identified.



Alternative funding sources were identified.



Project scope of work was reduced or eliminated.



Capital projects were deferred to budget plan years FY 2016-17 through FY 2018-19 or beyond.

Definition of Capital Projects The Capital Improvement Program is a five-year financial plan for the acquisition, expansion or rehabilitation of land, buildings, and other major infrastructure. Projects included in the CIP budget are those with costs in excess of $50,000 and a useful life of more than three years, with the majority of projects involving construction of public infrastructure.

CIP Policies CIP policies provide a consistent framework for identifying and financing projects.

General Policies 

The City will annually plan for capital improvements for a multi-year period of time. The Capital Improvement Program will incorporate City Council priorities, long-range community objectives, and projects that will improve efficiency of City operations.



A current inventory of the City’s physical assets, their condition, and remaining useful life will be maintained.



The City will maintain all assets at a sufficient level to protect the City’s capital investment and to minimize future maintenance and replacement costs.

Financial Policies 

The City will identify estimated capital and operating costs, as well as funding sources for each capital project recommended to the City Council. 3

Program Summary 

The City will seek grants and other intergovernmental assistance to finance only those capital improvements that are consistent with the Capital Improvement Program, and where the operating and maintenance costs and grant match requirements have been considered for inclusion in the budget.



The City will enter into long-term borrowing to finance capital improvements only when annual debt service payments can be financed from current revenues.



Capital projects that are debt-financed will amortize the debt over a period of time not to exceed the expected useful life of the project.

Budget Process The CIP budget process is a five-year planning cycle, updated biennially, and facilitated by a CIP Committee comprised of the City’s Department Heads and the Assistant City Manager. A five year CIP planning cycle is evaluated within the context of available funding to ensure that limited resources fund priority projects while maintaining the City’s existing infrastructure.

Ongoing evaluations of existing

capital project budgets identify unutilized amounts. Projects not considered to be of highest priority may be postponed, terminated, or reduced in scope to reallocate funds to high priority or shovel-ready projects. New capital project requests are submitted by application and each is evaluated by the CIP Committee. The CIP Committee is tasked with recommending projects for funding that best reflect the current priorities of the City as a whole. Capital budget recommendations are presented to the City Manager, City Council, and the community for consideration.

Expenditure Trend

FY 2014-15 Capital Improvement Program Appropriations by Fund $126.3 Million

The Citywide CIP Adopted Budget

for

FY

2014-15

General

is

$30.7 / 24%

$126.3 million, an increase of $32.0 million compared to the FY 2013-14 Adopted CIP Budget of $94.3 million. this

increase,

represents and

$20

grants

budgeted

Of

secured in

the

Other increases reflect both new capital initiatives and the restoration of previously or

maintenance. FY

2014-15

Parcel Tax

$20.7 / 16%

$5.7 / 5%

million

Miscellaneous Grants Fund.

reduced

Clean Beaches

Big Blue Bus

deferred Of the total

Adopted

CIP

Budget, the General Fund

Special Rev enue

W ater /

Source

W astewater

$3.7 / 3%

$20.3 / 16%

Internal Serv ice $8.5 / 7% Resource Recov ery &

All Others $6.7 / 5%

Misc Grants $27.6 / 22%

represents $30.7 million or 24% of the total CIP Budget.

4

Recyling $2.4 / 2%

Program Summary The FY 2014-15 General Fund Proposed CIP Budget is $3.8 million greater than the FY 2013-14 Revised CIP Budget. This represents major projects to support the arrival of the EXPO Light Rail and design work on three critical public safety construction projects: Improvements, and the Fire Training Facility.

a new Fire Station 1, Fire Station 3 Seismic

The FY 2015-16 General Fund Proposed CIP Budget

increases by $30 million from the FY 2014-15 Proposed CIP Budget as construction begins for the three Fire projects; the City will pursue outside financing to proceed with construction.

General Fund CIP Expenditures General Fund (in Millions)

$70

$60.7

$60 $50 $40

$31.1 $23.1

$30

$21.7

$20

$17.4

$24.0

$30.7 $26.9

$10 $0 08-09 Actuals

09-10 Actuals

10-11 Actuals

11-12 Actuals

12-13 Actuals

13-14 Revised Budget

14-15 15-16 Proposed Proposed Budget Budget

In FY 2011-12, capital infrastructure projects formerly budgeted with redevelopment funds were transferred to the General Fund. For comparative purposes these amounts are not reflected in the chart above. The increase in FY 2012-13 Actuals in the General Fund reflects construction of two major capital projects:

Parking Structure 6, funded with lease revenue bonds, and Pico Branch Library, originally

earmarked for redevelopment Funds yet funded primarily with General Fund capital reserve funds.

Impacts on Ongoing Operation Projects that increase the number of facilities or expand the existing facilities can impact ongoing operating costs for the City. Colorado Esplanade and EXPO Maintenance Yard Buffer Park are such projects. Additional ongoing annual operational costs will be approximately $1.3 million in FY 2015-16 as the EXPO Maintenance Yard Buffer Park and Colorado Esplanade projects are completed.

These

amounts have already been incorporated into the City’s forecast and departmental operating budgets. The remaining capital projects funded in FY 2014-16 do not add materially to the cost of operations. 5

Program Summary FY 2014-16 Major Capital Improvement Program Initiatives Santa Monica’s strong recovery from the economic downturn has provided an increase to the capital funding allocations from $13 million in both FY 2012-13 and FY 2013-14 to $20 million in FY 2014-15 and $21 million in FY 2015-16. However the loss of redevelopment funds, a major funding source for capital projects, has more than offset the increased capital resources. In addition, the backlog of unfunded projects continues due to previous funding constraints. Strict planning and prioritization, implemented during the FY 2012-14 biennial budget process, continue to be applied to the capital program. Alternative funding sources were employed to provide additional resources to the capital program. The capital allocation of $20 million, plus $8 million in capital savings from previously budgeted projects, and $3.1 million in Gillette/Boeing settlement funds will fund the $30.7 million in General Fund projects and $0.4 million in projects that are now transitioning to the operating budget in FY 2014-15. In FY 2015-16, the capital allocation of $21 million, plus $4 million in Gillette/Boeing settlement funds, and $35.7 million in outside financing will fund the $60.7 million in General Fund projects. Gillette/Boeing settlement funds will be utilized on water related projects. The CIP Committee, comprised solely of Department Heads and the Assistant City Manager, reviewed and evaluated project applications. Applications continued to face a high level of scrutiny as the CIP Committee seeks to balance funding priorities. The criteria used to evaluate application requests have remained consistent with recent years:      

Ensure the health and safety of the community Comply with Federal and State government regulations Respond to Council actions and directives Maintain existing infrastructure, facilities, and equipment Seek out revenue generating projects and/or projects that deliver efficiencies Complete projects that are currently underway and cannot be modified or experience unavoidable shortfalls  Fund projects with significant outside funding  Implement projects essential to the goals of department work plans Capital budget requests continue to exceed available capital resources. In upcoming budget plan years, the unfunded need will result in the deferral or financing of capital projects. Some significant capital initiatives scheduled to begin in FY 2014-16 are described in further detail below. FY 2016-19 budget plan amounts are included; however, funding and financing will be determined in future budget processes.

Expo Maintenance Yard Buffer Park This project will create a 2.35 acre neighborhood park located within a buffer zone between the EXPO Maintenance Facility and the neighboring residential area. This project utilizes funding from the General Fund, California Department of Housing and Community Development Housing-Related Parks (HRP) Grant, Prop A Local Return Rail Reserve and park mitigation funds. $418,674 in General and Prop A Local Return Rail Reserve funds were budgeted in FY 2012-14. FY 2014-16 Proposed Budget: $4.8 million 6

Program Summary Total Project Budget: $5.2 million Status: Design; construction scheduled to begin April 2015 Scheduled completion date: Spring 2016

Expo Buffer Park

California Incline Bridge Replacement Construction This project will reconstruct the California Incline roadway/structures with a new 750 foot long by 52 foot wide concrete bridge and 700 foot roadway adjacent to the Palisades Bluffs. The widened bridge will improve access for pedestrians as well as bicyclists and the new safer bridge will meet current seismic codes and design standards. This project will enhance the stability of the bluff above the roadway and bridge. This project will utilize Special Revenue Source Funding, as well as federal Highway Bridge Program (HBP) and Transportation Equity Act (TEA-21) funds. Water Fund funds will be used to replace the existing 100-year-old 12 inch water line, with steel encased High Density Polyethylene (HDPE) pipe under the bridge and PVC pipe under the roadway section of the project. FY 2014-16 Proposed Budget: $20.76 million Total Construction Budget: $20.76 million Status: Construction to begin Fall 2014 Scheduled completion date: Spring 2016

7

Program Summary Colorado Avenue Esplanade The Colorado Esplanade is a multi-modal streetscape and circulation infrastructure project that fully integrates the Downtown Light Rail station by providing optimal access for pedestrians, bicycles, and vehicles in and around the station area. The project accomplishes the goals of the Civic Center Specific Plan circulation improvements for Main/Second Street to reconnect these streets without the need of a new bridge. The improvements will integrate the Civic Center, Downtown, and Pier/Oceanfront districts, and create a gateway to Downtown Santa Monica. Funds include improvements for vehicles, pedestrians, bikes, and transit. Water funds will be used for reconstruction of water mains, and crossconnection control devices. Wastewater funds will be used for the reconstruction of sewer mains, manholes, siphon hatch cover reconfiguration, and Urban Treated Runoff irrigation lines. Surface Transportation Program - Local (STPL) and Prop C Local Return funds will also be utilized for this project. $3,285,000 is funded through a Metro Call for Projects (CMAQ) Grant for first/last mile connections to the Ocean Avenue bus stops and was budgeted in FY 2012-13. In FY 2013-14, a General Fund allocation was budgeted and developer agreement funds from Related’s Village project and Maguire Thomas’ 1733 Ocean Avenue project were budgeted to be applied to this project. FY 2014-16 Proposed Budget: $3.415 million Budgeted in Previous Periods: $9.36 million Total Project Budget: $12.775 million Status: Construction to begin Fall 2014 Scheduled completion date: Fall 2015

8

Program Summary Fire Apparatus Replacement Program This project funds the ongoing scheduled replacement for Fire Department specialty vehicles and apparatus. Vehicles are replaced according to an established vehicle replacement schedule. In FY 2014-15, a front-line fire engine that was purchased in 2006 will be replaced. This engine will be moved to the reserve fleet for another ten years of service or until it exceeds its useful life, and a reserve engine will be removed from the reserve fleet and donated, traded in, or placed for auctioned. In FY 2015-16, a front-line engine and a front line ladder truck, both purchased in 2006, will be replaced.

These

apparatus will be placed in reserve status for another ten years of service or until they exceed their useful life, and two reserve engines will be removed from the reserve fleet and donated, traded in, or placed for auctioned. This project is funded in the General Fund. FY 2014-16 Proposed Budget: $3.74 million FY 2016-19 Budget Plan: $985,000 Scheduled completion date: Ongoing

Swim Facilities Planned Maintenance This project funds deferred maintenance that is required to adequately maintain the City's municipal pools at the Swim Center and the Beach House for community use. The General Fund allocation will replace the Splash and Fitness Pool decks due to degradation caused by the poor aggregate/concrete mix in the original concrete pour. Work includes the replacement of corroded halogen light fixtures with LED lights for increased efficiency and the replacement of pool covers for both pools. FY 2014-16 Proposed Budget: $953,000 for one time repair work $65,000 per year for ongoing maintenance funded in the Beach Fund Scheduled repair completion date: February 2016

Public Safety Radio Infrastructure This project will replace the City's obsolete 15-year-old public safety radio infrastructure used by Police, Fire, Public Works, Code Enforcement, and others. The equipment is outdated and soon will not be supported by the manufacturer.

Replacement is necessary to continue public safety radio 9

Program Summary communications and to integrate with the regional Interagency Communications Interoperability System (ICIS). This project is funded in the General Fund. FY 2014-16 Proposed Budget: $2.0 million FY 2016-19 Budget Plan: $3.0 million Scheduled completion date: 2024

The City will secure outside financing for the construction of three public safety capital projects:

Fire Station 1 Design and Construction Fire Station 1 was built in 1954 and has surpassed the end of its expected useful life span as a Critical Facility. A structural evaluation was completed in FY 2007-08; the results indicate that due to costs associated with seismic retrofit, co-ed facility upgrades, code compliance, and building improvements to comply with the Americans with Disabilities Act, it would be more prudent to construct a new station, as opposed to remodeling the existing

structure.

Funding for this project includes design and

construction of a new 25,000 square foot Fire Station 1.

The project includes design, project

management, construction, LEED Certification, and construction management. FY 2014-16 Proposed Budget: $34,717,000 Total Project Budget: $36.5 million Status: Pre-Design Scheduled completion date: Spring 2018

Fire Station 3 Seismic Improvements IDS structural engineers prepared a seismic evaluation of Fire Station 3. Based on this evaluation, seismic and ADA upgrades are required for this essential facility to meet current codes and provide critical services. FY 2014-16 Proposed Budget:

$1.5

million Status: Design Documentation Phase Scheduled completion date: July 2015

Fire Station 3

Fire Training Facility

The Fire Training Facility located at City Yards is aged and does not meet current needs. The interim training facility project would replace existing trailers with code-compliant modular facilities with modern technology to improve service. FY 2014-16 Proposed Budget: $1.5 million Status: Design Scheduled completion date: 2015

10

Program Summary Parking Structures 2, 4, and 5 Elevator Replacement Nine existing elevators in Downtown Parking Structures 2, 4, and 5, installed when the structures were built in the 1960's, have been identified for replacement due to age, frequent service outages, high maintenance costs, and lack of code compliance. This project would provide new, code-compliant elevators, reducing maintenance costs and downtime.

This project is funded in the General and

Parking Authority Funds. FY 2014-16 Proposed Budget: $7,198,000 Total Project Budget: $9 million Status: Bidding Scheduled completion date: Fall 2015

Railing Replacement for Parking Structures 1 through 5 This project would replace and install code compliant railings in Parking Structures 2, 4 and 5. The current railings are not adequate as vehicle and pedestrian barriers.

This project is funded in the

General Fund. FY 2014-16 Proposed Budget: $1.5 million FY 2016-19 Budget Plan: $2.86 million Scheduled completion date: 2017

Parking Guidance System This project is for the purchase of a server, parking guidance system, and network interface system in order to upgrade the real-time parking signs at City-owned structures and the City’s online parking information. The system will be installed in the Downtown and Civic Center areas, will provide real-time parking information for drivers, and act as the core system for vehicular wayfinding displays. This project is funded in the General Fund. FY 2014-16 Proposed Budget: $945,000 Scheduled completion date: May 2015

Annual Street Lighting Modernization This project will provide construction funding to complete the next phase of conversion of the older high-voltage series street lighting circuits and fixtures to modern 120 volt multiple circuits with energy efficient LED fixtures. This modernization of old series circuits will significantly enhance reliability and reduce long-term maintenance expenses.

This project is

funded in the General Fund. FY 2014-16 Proposed Budget: $1.8 million

Street Light Modernization

FY 2016-19 Budget Plan: $1.2 million ongoing

11

Program Summary Olympic Treatment Plant Pilot This project will study the potable water treatment technologies available for the future Olympic Treatment Plant. A Pilot Plant will be constructed and raw water will be treated to evaluate the ability to remove contaminants and produce finished water that meets potable water standards and approval by the Department of Public Health. This project is funded with Gillette/Boeing settlement funds. FY 2014-16 Proposed Budget: $650,000 Scheduled completion date: 2015

Olympic Treatment Plant This project would construct a treatment plant in the Olympic Subbasin. The results of the Pilot Treatment Plant would directly affect the design, construction methods, footprint, and cost of the project. This project has not been sited and land acquisition costs are not included in the budget. The budget request for FY 2015-16 is to allow for flexibility if the project requires further study before the plant can be constructed. This project is funded with Gillette/Boeing settlement funds. FY 2014-16 Proposed Budget: $1.0 million FY 2016-19 Budget Plan: $40.0 million Scheduled completion date: 2018

Automated Meter Reading This project is a pilot offered by Southern California Gas Company. The City will install up to 2000 new water meters which will be outfitted with transmitters which allow for automatic meter reading.

If this project is

successful, it will ultimately allow the Water Resources Division and its customers access to real time water consumption data, and will dramatically reduce/eliminate crew trips to read meters.

This project is funded in the

Water Fund. FY 2014-16 Proposed Budget: $3.0 million FY 2016-19 Budget Plan: $5.0 million Scheduled completion date: Ongoing

Wastewater Main Replacement This Wastewater Fund project is part of the City’s

commitment

to

its

wastewater

infrastructure. The City will aim to reconstruct or rehabilitate 3,000 linear feet of wastewater mains and their appurtenant manholes per year. Segments will be chosen based upon

Wastewater Main Replacement 12

Program Summary the Division’s known inadequacies until the City has the ability to consult Wastewater Modeling Software data. FY 2014-16 Proposed Budget: $3.0 million FY 2016-19 Budget Plan: $4.5 million Scheduled completion date: Ongoing

AB1600 Wastewater Main Replacement This Wastewater Fund project is part of the City’s commitment to its wastewater infrastructure. The City will reconstruct or rehabilitate 3,000 linear feet of wastewater mains utilizing the funding collected through Assembly Bill 1600 Wastewater Capital Facility Fees, a one-time capital fee assessed on new development. Segments will be chosen based upon the City’s known inadequacies and condition assessment. FY 2014-16 Proposed Budget:

$3.0

million FY 2016-19 Budget Plan: $4.5 million Scheduled completion date: Ongoing

Water Main Replacement This Water Fund project is part of the City’s commitment to upgrade its aging water

infrastructure.

Improving

the

system to eliminate leaking or potential main breaks, is a step towards efficient use of water and a self-sustaining system. The City will aim to reconstruct or rehabilitate between 4,000 and 6,000 linear

feet

of

water

mains

per

year. Segments will be chosen based upon

the

Division’s

Business

Case

Evaluations as well as the Water Master Plan and Model which is currently under development. FY 2014-16 Proposed Budget: $5 million FY 2016-19 Budget Plan: $9 million Scheduled completion date: Ongoing

Groundwater Management Plan This Water Fund project would develop a voluntary Groundwater Management Plan in accordance with the California Department

of

Assembly Bill 3030. include

Water

Resources

The plan would

components

to

Water Main Replacement

monitor 13

Program Summary groundwater levels and storage, mitigate conditions of overdraft, regulate the migration of contaminated groundwater, identify well construction locations and policies, and other policies to manage our groundwater resources. FY 2014-16 Proposed Budget: $200,000 Scheduled completion date: June 2016

14

Project Detail Guide to Project Detail Section This section provides detailed programmatic and financial information on each Capital Improvement Program (CIP) project and includes the proposed budget for all CIP projects by fund. It lists the account number, the project title, the proposed budgets for FY 2014-15 and FY 2015-16, and the budget plan for FY 2016-19 for each project.

Account Number The account number begins with a letter and identifies the type of project: 

C - Capital and construction projects



M - Maintenance and rehabilitation projects



IS - Internal Service projects



H - Housing projects



P - Planning projects

15

16

CIP Project #

Project Title

PROPOSED BUDGET

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

GENERAL FUND (01) C014079.589000

Parking Structures 2, 4 and 5 Elevator Replacement

C017061.589000

EXPO Light Rail - Implementation Services

C017060.589000

EXPO Maintenance Yard Buffer Park

C019098.589000

Downtown Santa Monica Temporary Use TOD Site

M014078.589000

Swim Facilities Planned Maintenance Program

953,000

C019046.589000

Railing Replacement - Parking Structures 1 - 5

750,000

C014063.589000

Fire Station 1 Design and Construction

1,624,000

33,093,000

-

-

-

10, 30

C019047.589000

Fire Training Facility

100,000

1,400,000

-

-

-

10, 31

C010529.589010

Fire Station 3 Seismic Improvements

22,000

1,478,000

-

-

-

10, 31

C019049.589000

Fire Station Alerting

-

-

600,000

-

-

31

C019048.589000

Fire Integrated Records Management System

60,000

-

-

-

-

32

C019050.589000

Fire Self Contained Breathing Apparatus

-

700,000

-

-

-

32

C010170.589000

Fire Apparatus Replacement

C019051.589000

Public Safety Radio Infrastructure

C019057.589000

Public Safety Microwave Communications System

C018019.589000

Mobile Data Computers for Police Vehicles

C010469.589000

Fiber Optic Network

C019060.589000 C018009.589000

6,198,000

-

-

-

-

11, 28

500,000

-

-

-

-

28

2,632,032

440,000

-

-

-

6, 29

-

1,353,000

-

-

-

29

-

-

-

-

9, 30

750,000

2,862,875

-

-

11, 30

750,000

2,990,000

985,000

-

-

9, 32

1,000,000

1,000,000

1,000,000

1,000,000

1,000,000

9, 33

300,000

-

-

-

-

33

-

-

750,000

-

-

33

150,000

-

-

-

-

34

CAO Criminal Division Software

71,000

10,000

10,000

10,000

-

34

Payroll System Upgrade

75,000

75,000

-

-

-

34

C019065.589000

Open Data Initiative

54,000

-

-

-

-

35

C014028.589000

City Yards Master Plan Phases 1a through 2b

541,795

-

1,775,384

-

-

35

C010678.589000

California Incline - Pedestrian Overcrossing

433,500

-

1,076,400

-

-

35

C010955.589000

Urban Forest Renewal

400,000

400,000

450,000

450,000

450,000

36

C010747.589000

Clover Park Restrooms Renovation/Replacement

94,941

88,513

1,063,100

-

-

36

C019058.589000

Reed Park Improvements

89,623

721,961

-

-

-

37

C010081.589000

Percent for Arts

65,219

382,725

-

-

-

37

C010162.589000

Tenant Improvements

353,035

2,901,855

-

-

-

37

C019052.589000

Fire Standpipe Repairs and Fire Sprinkler System Upgrade/Installation for the Downtown Parking Structures

200,000

-

750,000

750,000

750,000

38

C019053.589000

Parking Structure Seal

825,000

1,500,000

750,000

-

-

38

C010994.589000

Parking Guidance System

945,000

-

-

-

-

11, 38

M019054.589000

Maintenance for Parking Structures and Lots

200,000

200,000

400,000

400,000

400,000

17

39

CIP Project #

PROPOSED BUDGET

Project Title

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

GENERAL FUND (01) continued C019055.589000

Pay-By-Space Parking Machines for Memorial Park and Stewart Park

C019056.589000

Localized Street Lighting Improvements

C010724.589000

Annual Street Lighting Modernization Program

C017085.589000

Traffic Signal Safety Enhancement

C017030.589000

Traffic Signal Synchronization - Timing Plans

C019064.589000

Electrical Service Cabinet Upgrades

C019061.589000

Street Sign Inventory

C019062.589000

Bergamot Street Network and SMC Parking Access: Convert Pennsylvania to 2-Way Street

55,000

-

-

-

-

39

25,000

25,000

50,000

50,000

50,000

1,800,000

-

1,200,000

1,200,000

1,000,000

39

116,000

116,000

117,000

-

-

80,000

-

-

-

-

40

250,000

250,000

-

-

-

41

60,000

-

-

-

-

41

100,000

-

-

-

-

41

11, 40 40

C019063.589000

Signage and Marking Installation

50,000

50,000

50,000

50,000

50,000

42

C017045.589000

Michigan Ave Neighborhood Greenway MANGo

-

200,000

-

-

-

42

C019097.589000

Design Services for 4th Street Enhancements

-

403,175

-

-

-

43

C019059.589000

Hospital Area Pedestrian Improvements

-

110,000

230,000

375,000

-

43

C019094.589000

Pedestrian Action Plan Implementation

-

350,000

150,000

150,000

-

43

C010456.589000

Crosswalk Improvement and Repair Program - new locations/infrastructure

50,000

50,000

50,000

50,000

50,000

44

M010456.589000

Crosswalk Improvement and Repair Program - maintain existing locations/infrastructure

50,000

50,000

50,000

50,000

50,000

44

M017070.589000

Crosswalk Renewal Program

-

-

250,000

250,000

250,000

44

M017078.589000

Moomat Ahiko Way Pavement Rehabilitation

366,267

-

-

-

-

44

M010152.589000

Annual Paving and Sidewalk Repair Project

45

M010085.589000

Facility Renewal Program

C019066.589000

-

750,000

1,400,000

1,400,000

1,400,000

1,500,000

1,500,000

1,500,000

1,500,000

1,500,000

Olympic Treatment Plant Pilot (Note 2)

650,000

-

-

-

-

C019067.589000

Olympic Subbasin Well Hydrology (Note 2)

500,000

2,000,000

-

2,000,000

2,000,000

C019068.589000

Olympic Treatment Plant (Note 2)

-

1,000,000

20,000,000

20,000,000

-

12, 46

C019045.589000

Olympic Subbasin Management Plan (Note 2)

2,000,000

1,000,000

1,000,000

4,000,000

-

47

IS010167.589000

Fleet Vehicle Replacement Program

2,000,000

2,000,000

2,700,887

2,724,071

2,733,427

48

IS010006.589000

Telecommunication Services

352,899

352,899

352,899

352,899

352,899

49

IS010003.589000

Computer Equipment Replacement Program

1,328,019

1,003,706

1,003,706

1,003,706

1,328,019

50

Total General Fund (01)

30,720,330

60,694,834

42,577,251

37,765,676

13,364,345

Available Funds

30,720,330

60,694,834

21,000,000

21,000,000

21,000,000

Unfunded Need (Note 1)

-

-

(21,577,251)

(16,765,676)

7,635,655

Note 1> Unfunded need in the General Fund budget plan will be considered in future budget processes. Projects will be financed or deferred until funding is available. Note 2> Projects funded with Gillette/Boeing settlement funds for water related projects.

18

45 12, 46 46

CIP Project #

Project Title

PROPOSED BUDGET

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

SPECIAL REVENUE SOURCE (04) C049096.589000

California Incline Bridge Replacement Construction

C047060.589000

EXPO Maintenance Yard Buffer Park

H045006.589000

Low/Mod Income Housing

M047070.589000 M040152.589000

389,157

-

-

-

-

7, 51 6, 52

240,157

-

-

-

-

2,260,936

-

-

-

-

61

Crosswalk Renewal Program

300,000

300,000

-

-

-

52

Annual Paving and Sidewalk Repair

470,000

130,000

-

-

-

52

3,660,250

430,000

-

-

-

CLEAN BEACHES & OCEAN PARCEL TAX - MEASURE V (06) C066021.589000

Los Amigos Park Retrofit (MWD Foundational Actions Fund)

1,000,000

-

-

-

-

53

C066022.589000

Marine Park Retrofit (Prop 84)

1,050,000

-

-

-

-

53

C066025.589000

Kenter Canyon Watershed Trash Mitigation

1,492,000

-

-

-

-

54

C060265.589000

Palisades Park Drainage Improvements

950,000

-

-

-

-

54

C066017.589000

Permeable Surface Alleys

100,000

87,000

90,000

90,000

90,000

54

C066018.589000

Permeable Street Gutters

84,000

90,000

90,000

90,000

90,000

55

C066020.589000

Parkway Infiltration Systems

680,000

190,000

190,000

190,000

190,000

55

C069069.589000

Pier Watershed Runoff Infiltration System

55

300,000

2,500,000

-

-

-

5,656,000

2,867,000

370,000

370,000

370,000

BEACH RECREATION (11) C110649.589000

Beach Parking Lot Improvements

250,000

250,000

250,000

250,000

250,000

56

C110758.589000

Refurbish Lifeguard Headquarters

100,000

135,000

-

-

-

56

M114078.589000

Swim Facilites Planned Maintenance Program

65,000

65,000

65,000

65,000

65,000

C110715.589000

Parking Revenue Equipment

160,000

-

-

-

-

57

C116040.589000

Accessible Beach Walkway

269,500

-

-

-

-

57

C119070.589000

Beach Playground Enhancements

627,297

1,106,000

-

-

-

58

M119071.589000

Beach Restroom Repairs

106,083

-

-

-

-

58

C119072.589000

North Beach Trail Improvements

-

116,491

310,643

2,818,452

-

58

M119073.589000

Beach Maintenance Building Repair

96,630

-

-

-

-

59

IS110167.589000

Fleet Vehicle Replacement Program

182,504

195,422

187,684

187,922

191,134

48

IS110006.589000

Telecommunications

6,922

6,922

6,922

6,922

6,922

49

IS110003.589000

Computer Equipment Replacement Program

14,725

14,725

14,725

14,725

14,725

50

1,878,661

1,889,560

834,974

3,343,021

527,781

9, 57

HOUSING AUTHORITY (12) IS120006.589000

Telecommunications Services

4,151

4,151

4,151

4,151

4,151

49

IS120003.589000

Computer Equipment Replacement Program

8,220

8,220

8,220

8,220

8,220

50

12,371

12,371

12,371

12,371

12,371

19

CIP Project #

Project Title

PROPOSED BUDGET

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

TORCA FUND (14) H14037710.589000

TORCA Affordable Housing

694,692

-

-

-

-

694,692

-

-

-

-

603,958

-

-

-

-

603,958

-

-

-

-

61

LOW/MODERATE INCOME HOUSING FUND (15) H159101.589000

Low-Mod Income Housing Development

62

COMMUNITY DEVELOPMENT BLOCK GRANT - CDBG (19) C197045.589000

Michigan Ave Neighborhood Greenway MANGo

366,943

-

-

-

-

366,943

-

-

-

-

63

MISCELLANEOUS GRANTS (20) C207078.589000

Moomat Ahiko Way Pavement Rehabilitation

C207060.589010

EXPO Maintenance Yard Buffer Park - California Housing Related Parks Grant

C200397.589090

EXPO Maintenance Yard Buffer Park - Prop A LR Rail Reserve

C207040.589010

243,733

-

-

-

-

64

1,000,000

-

-

-

-

6, 65

480,735

-

-

-

-

6, 65

Colorado Avenue Esplanade - STPL funds

1,239,773

-

-

-

-

8, 65

C207040.589020

Colorado Avenue Esplanade - Prop C LR

1,175,227

-

-

-

-

8, 65

C209096.589010

California Incline Bridge Replacement Construction HBP- FHWA Funds

13,667,422

-

-

-

-

7, 66

C209096.589020

California Incline Bridge Replacement Construction TEA21 Funds

5,605,103

-

-

-

-

7, 66

C209098.589000

Downtown Santa Monica Temporary Use TOD Site - Prop C Local Return

-

1,180,000

-

-

-

66

C209097.589000

Design Services for 4th Street Enhancements - Measure R LR

200,000

-

-

-

-

66

C209099.589000

Citywide Signal Detection Metro CFP

-

540,480

-

-

-

67

C209099.589100

Citywide Signal Detection TDA Art 3

-

135,120

-

-

-

67

C209100.589000

Wayfinding Metro CFP

364,263

570,537

354,339

-

-

67

C209100.589100

Wayfinding Prop C LR

91,065

142,635

88,585

-

-

67

C200222.589100

Bike Network Linkages Metro CFP

1,320,234

-

-

-

-

67

C200222.589000

Bike Network Linkages Prop C LR

880,157

-

-

-

-

67

C208014.589000

No New Net Trips Prop C LR

27,455

-

-

-

-

68

C209102.589000

Edison Language Academy Safe Routes

369,700

-

-

-

-

68

M200152.589780

Annual Paving and Sidewalk Repair - Measure R LR

780,000

520,000

-

-

-

68

20

CIP Project #

Project Title

PROPOSED BUDGET

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

MISCELLANEOUS GRANTS (20) continued M200152.589790

Annual Paving and Sidewalk Repair - Prop C LR

150,000

-

-

-

-

27,594,867

3,088,772

442,924

-

-

68

WATER (25) C250784.589000

San Vicente Emergency Generator

2,500,000

-

-

-

-

C250388.589000

Automatic Meter Reading Pilot Project

1,000,000

2,000,000

2,000,000

2,000,000

1,000,000

C259040.589000

Water Valve Replacement

500,000

500,000

250,000

250,000

-

C250136.589000

Water Main Replacement Citywide

2,000,000

3,000,000

3,000,000

3,000,000

3,000,000

C259043.589000

Water Main Replacement Olympic Loop

1,000,000

-

-

-

-

71

M250193.589000

Water Main Replacement By City Forces

100,000

100,000

250,000

250,000

250,000

71

C259096.589000

California Incline Water Main Replacement

1,100,000

-

-

-

-

C254086.589000

Water Meter Shop Renovations

75,000

-

-

-

-

72

C257064.589000

EXPO Water Betterments

478,000

-

-

-

-

72

C257040.589000

Colorado Avenue Esplanade Water Mains

250,000

-

-

-

-

8, 73

C250878.589920

Arcadia - Pressure Vessel Rehabilitation

900,000

-

-

-

-

73

C259074.589000

Booster Pumps and Actuaters Evaluation

300,000

100,000

-

-

-

73

C259075.589000

Booster Pump Station for 500-foot zone

74

C259076.589000

Climate Action Plan

C259077.589000

Sustainable Urban Water Master Plan

C259078.589000 C259039.589000 C250785.589000

Utility Billing Software

C259015.589000

SCADA System Upgrades

C258020.589000

Water Systems Data Integration

M250152.589000

Annual Paving and Sidewalk Repair

C259079.589000

Arcadia Brine Concentrator

IS250167.589000

Fleet Vehicle Replacement Program

IS250006.589000 IS250003.589000

70 12, 70 70 13, 71

7, 72

-

-

2,500,000

-

-

75,000

250,000

-

-

-

74

-

50,000

-

-

-

74

Groundwater Management Plan

200,000

-

-

-

-

13, 75

Water Modeling Software

150,000

-

-

-

-

75

65,000

25,000

-

-

-

75

200,000

50,000

50,000

-

-

76

50,000

50,000

-

-

-

76

300,000

300,000

300,000

300,000

300,000

76

-

-

-

7,000,000

-

77

330,373

363,430

392,855

395,105

394,938

48

Telecommunication Services

41,757

41,757

41,757

41,757

41,757

49

Computer Equipment Replacement Program

45,520

45,520

45,520

45,520

45,520

50

11,660,650

6,875,707

8,830,132

13,282,382

5,032,215

770,500

812,500

857,000

917,100

965,600

RESOURCE RECOVERY & RECYCLING (27) C270227.589000

Refuse Container Purchases

C279036.589000

Refuse/Recycling Enclosures

IS270167.589000

Fleet Vehicle Replacement Program

IS270006.589000

Telecommunication Services

IS270003.589000

Computer Equipment Replacement Program

79

30,000

30,000

30,000

30,000

30,000

79

1,528,767

1,701,063

1,737,841

1,565,306

1,719,095

48

7,256

7,256

7,256

7,256

7,256

49

34,230

34,230

34,230

34,230

34,230

50

2,370,753

2,585,049

2,666,327

2,553,892

2,756,181

21

CIP Project #

Project Title

PROPOSED BUDGET

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

PIER (30) C309080.589000

Replace Pier Fire Sprinkler System

315,000

-

-

-

-

80

C309081.589000

Pier West End Emergency Escape System

35,000

35,000

300,000

-

-

81

C309082.589000

Pier South Side Stairs Reconstruction / Addition

35,000

510,000

-

-

-

81

C309103.589000

Pier Switchgear

200,000

-

-

-

-

81

M304006.589030

Area 10 Pier Deck Substructure Reinforcement Newcomb Deck Infrastructure Upgrade 1

295,000

-

-

-

-

82

M304006.589020

Area 4 Pier Deck Substructure Reinforcement Newcomb Deck Infrastructure Improvement 2

-

-

700,000

-

-

82

M304006.589010

Area 2 Pier Deck Substructure Reinforcement Newcomb Deck Infrastructure Improvement 3

-

-

775,000

-

-

82

IS300167.589000

Fleet Vehicle Replacement Program

30,397

31,350

32,024

31,708

31,862

48

IS300006.589000

Telecommunication Services

10,168

10,168

10,168

10,168

10,168

49

IS300003.589000

Computer Equipment Replacement Program

1,600

1,600

1,600

1,600

1,600

50

922,165

588,118

1,818,792

43,476

43,630

500,000

1,000,000

250,000

250,000

250,000

WASTEWATER (31) C310774.589000

Moss Avenue Pump Station Improvements

C310628.589000

Wastewater Main Replacement

1,500,000

1,500,000

1,500,000

1,500,000

1,500,000

12, 77

C310947.589000

AB 1600 Wastewater Main Replacement

1,500,000

1,500,000

1,500,000

1,500,000

1,500,000

13, 78

C317040.589000

Colorado Avenue Esplanade Wastewater Improvements

750,000

-

-

-

-

8, 73

100,000

100,000

-

-

-

75

65,000

25,000

-

-

-

75

150,000

50,000

50,000

-

-

76

50,000

50,000

-

-

-

76 76

C319039.589000

Wastewater Modeling Software

C310785.589000

Utility Billing Software

C314022.589000

SCADA System Upgrades

C318020.589000

Wastewater Systems Data Integration

M310152.589000

Annual Paving and Sidewalk Repair

M310347.589000

Hyperion Capital Payment

IS310167.589000

Fleet Vehicle Replacement Program

IS310006.589000 IS310003.589000

77

250,000

250,000

250,000

250,000

250,000

3,500,000

3,500,000

3,500,000

3,500,000

3,500,000

78

223,154

224,104

224,104

250,549

251,188

48

Telecommunication Services

13,968

13,968

13,968

13,968

13,968

49

Computer Equipment Replacement Program

34,530

34,530

34,530

34,530

34,530

50

8,636,652

8,247,602

7,322,602

7,299,047

7,299,686

AIRPORT (33) M330638.589000

Airfield Pavement Maintenance

582,192

400,000

300,000

300,000

1,500,000

83

M339083.589000

Airport Administration Building Maintenance

130,000

-

-

400,000

-

84

M339084.589000

3200 Airport Avenue Building Maintenance

120,000

-

-

700,000

-

84

C339085.589000

Sustainable Airport Visitors' Roof Area

200,000

-

-

-

-

84

M339086.589000

DC 3 Memorial Maintenance

M336034.589000

Airport Avenue Sidewalk Repair

22

50,000

-

-

-

-

85

-

256,000

-

-

-

85

CIP Project #

Project Title

PROPOSED BUDGET

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

AIRPORT (33) continued C339087.589000

Future Airport Reconfiguration

-

200,000

-

-

-

86

M339088.589000

3000 Airport Avenue Building Repairs

-

949,000

300,000

-

-

86

M336031.589000

Gunite Slope Repairs

-

-

260,000

260,000

-

86

C339089.589000

Noise Management Equipment

-

-

350,000

350,000

-

87

C330814.589000

Southside Building Improvements

-

-

-

-

2,500,000

87

C339090.589000

Airport Avenue Sidewalk and Drainage Improvements

-

-

-

-

1,000,000

87

C339091.589000

Airport Administration Parking Lot

-

-

300,000

-

-

88

C334035.589000

Security Enhancement Project

-

-

-

-

330,000

88

C334023.589000

Airfield Lighting

-

-

-

-

700,000

88

IS330167.589000

Fleet Vehicle Replacement Program

63,931

63,931

64,135

63,867

64,376

48

IS330006.589000

Telecommunication Services

16,387

16,387

16,387

16,387

16,387

49

IS330003.589000

Computer Equipment Replacement Program

12,563

12,563

12,563

12,563

12,563

50

1,175,073

1,897,881

1,603,085

2,102,817

6,123,326

24,686

24,686

24,686

24,738

25,077

48

3,093

3,093

3,093

3,093

3,093

49 50

CEMETERY (37) IS370167.589000

Fleet Vehicle Replacement Program

IS370006.589000

Telecommunications Services

IS370003.589000

Computer Equipment Replacement Program

5,500

5,500

5,500

5,500

5,500

33,279

33,279

33,279

33,331

33,670

BIG BLUE BUS (41) C410519.589000

Bus Replacement Program

9,754,862

5,558,334

6,892,783

6,892,783

5,500,000

C410106.589000

Bus Components Program

4,373,925

6,446,000

6,255,000

6,261,000

5,866,000

90

C410114.589000

Bus Stop Amenities

1,169,200

116,000

150,000

100,000

100,000

90

C410877.589000

Dial-A-Ride Vehicles

91

C410458.589000

Downtown Transit Mall

C417061.589000

EXPO Light Rail

C410826.589000

Facility Upgrades and Renovation

C410099.589000

Fare Collection System

C410956.589000

Prop 1B Safety and Security

C410100.589000

Radio Tower Equipment

C410115.589000

89

275,000

-

-

-

-

-

50,000

10,000

10,000

10,000

91

70,000

-

-

-

-

91

1,752,000

3,510,000

283,000

1,484,000

1,513,680

92

100,000

200,000

100,000

100,000

100,000

92

516,483

267,091

-

-

-

92

80,000

580,000

80,000

80,000

80,000

93

Service Vehicles

-

250,000

100,000

100,000

100,000

93

C410709.589000

Shop Equipment

-

250,000

250,000

250,000

250,000

93

C410113.589000

Technology Equipment

834,018

1,086,620

671,713

539,872

448,369

94

C410107.589000

Yard Improvements

-

190,000

95,000

135,000

95,000

94

C412076.589000

Transit Oriented Development

-

430,000

100,000

100,000

-

94

C419098.589000

Downtown Santa Monica Temporary Use TOD Site

1,289,000

411,000

-

-

-

95

23

CIP Project #

PROPOSED BUDGET

Project Title

FY2014-15

FY2016-17

FY2015-16

BUDGET PLAN FY2017-18

Project Detail Page

FY2018-19

BIG BLUE BUS (41) continued C419092.589000

Systems Implementation

IS410006.589000

Telecommunication Services

400,000

100,000

-

-

-

95

51,250

51,250

51,250

51,250

51,250

49

20,665,738

19,496,295

15,038,746

16,103,905

14,114,299

122,000

-

-

-

-

122,000

-

-

-

-

6,376,155

6,534,955

6,600,981

3,087,042

3,767,930

48

9,640

9,640

9,640

9,640

9,640

49

11,989

11,989

11,989

11,989

11,989

50

6,397,784

6,556,584

6,622,610

3,108,671

3,789,559

523,908

523,908

523,908

523,908

523,908

49 50

PARKS AND RECREATION (53) C539093.589000

Ozone Park Improvements

96

VEHICLE REPLACEMENT (54) C540167.589200

Annual Vehicle Replacement Program

IS540003.589000

Telecommunications Services

IS540006.589000

Computer Equipment Replacement Program

COMPUTER EQUIPMENT REPLACEMENT (55) M55000614.589000

Telecommunication Services

C55000314.589000

Computer Equipment Replacement Program

1,516,989

1,192,676

1,192,676

1,192,676

1,516,989

2,040,897

1,716,584

1,716,584

1,716,584

2,040,897

82,600

-

-

-

-

82,600

-

-

-

-

COMPREHENSIVE FUND (56) C569095.589000

Functional Testing Facility at City Yards

97

WORKERS' COMPENSATION (59) IS590167.589000

Fleet Vehicle Replacement Program

3,332

3,332

3,332

3,332

3,332

48

IS590006.589000

Telecommunications Services

6,417

6,417

6,417

6,417

6,417

49

IS590003.589000

Computer Equipment Replacement Program

50

20,093

20,093

20,093

20,093

20,093

29,842

29,842

29,842

29,842

29,842

1,000,000

-

-

-

-

1,000,000

-

-

-

-

126,325,505

$ 117,009,478

89,919,519

$ 87,765,015

$ 55,537,802

PARKING AUTHORITY FUND (77) C774079.589000

Total All Funds

Parking Structures 2, 4 and 5 Elevator Replacement

$

24

$

11, 98

Capital Improvement Program Budget Summary

Expenditure Category (01) General Fund

$

(04) Special Revenue

FY 2011-12

FY 2012-13

Actuals

Actuals

75,097,283

$

75,707,805

FY 2013-14 Revised Budget $

154,387,929

$

30,720,330

$

60,694,834

21,148,739

(05) Charnock Fund1

667,426

1,454,649

(06) Clean Beaches & Ocean Parcel Tax

330,695

2,549,749

7,263,282

5,656,000

2,867,000

(11) Beach Recreation

568,399

850,290

2,901,367

1,878,661

1,889,560

(12) Housing Authority

12,270

12,270

12,371

12,371

12,371

254,721

1,143,859

3,749,905

694,692

-

603,958

-

(15) Low-Mod Income Housing Asset

2

(15) Housing Projects2

32,342,931

-

-

-

-

-

71,617,874

90,098

-

-

-

4,188,523

-

-

-

(18) S/A Ocean Park Project Area2

246,935

-

24,678

(17) S/A Earthquake Project Area2

(21) COPS Fund

-

-

430,000

-

801,303

(20) Miscellaneous Grants

-

11,931

(16) S/A Downtown Project Area2

(19) Community Development Block Grant

-

3,660,250

FY 2015-16 Proposed Budget Plan

16,407,234

(14) TORCA

17,689,149

FY 2014-15 Proposed Budget

261,582

1,033,755

1,249,099

366,943

5,472,060

5,991,622

28,661,520

27,594,867

3,088,772

354,319

-

-

-

15,575

28,213

-

-

(25) Water

5,557,301

1,697,266

22,772,113

11,660,650

6,875,707

(27) Resource Recovery & Recycling

3,008,105

2,990,179

3,771,087

2,370,753

2,585,049

257,236

1,811,312

6,758,246

922,165

588,118

3,806,985

4,569,657

10,601,597

8,636,652

8,247,602

(24) Beach House3

(30) Pier (31) Wastewater (32) Civic Auditorium4 (33) Airport (37) Cemetery (41) Big Blue Bus (43) Gas Tax Fund

38,638

21,465

390,582

680,840

2,116,074

1,175,073

-

1,897,881

247,285

38,851

38,526

33,279

33,279

25,234,672

21,794,266

85,278,198

20,665,738

19,496,295

-

-

700,000

-

-

20,043

-

392,360

-

-

(53) Parks and Recreation

7,980

20,913

131,128

122,000

(54) Vehicle Replacement

4,173,902

2,312,556

7,741,369

6,397,784

6,556,584

(55) Computer Equipment Replacement

1,043,703

2,116,873

1,716,584

(44) SCAQMD

(56) Self Insurance, Comprehensive (59) Self Insurance, Workers' Compensation (77) Parking Authority

TOTAL - ALL FUNDS

4,329,840

2,040,897

-

-

250,000

82,600

-

28,200

28,200

28,357

29,842

29,842

2,647,081

1,584,502

655,214

1,000,000

$ 254,865,840

$ 149,924,864

$ 361,503,409

$ 126,325,505

Less: Reappropriated Capital Less: Reimbursement and Transfers

GRAND TOTAL

-

-

$ 117,009,478

265,126,341 (5,186,256)

$ 249,679,584

(4,161,917)

$ 145,762,947

(6,809,591)

$ 89,567,477

(6,385,280)

$ 119,940,225

-

$ 117,009,478

1/ Beginning in FY 2013-14, the Charnock Fund was merged with the Water Fund (25) 2/ Redevelopment Agency (RDA) funds 16, 17, and 18 converted to private purpose trust funds, and Low/Moderate Income Housing funds transferred to the Housing Projects Fund (15) following RDA dissolution in February 2012. 3/ Beginning in FY 2013-14, the Beach House Fund was merged with the Beach Recreation Fund (11) 4/ Beginning in FY 2013-14, the Civic Auditorium Fund was merged into the General Fund (01).

25

Capital Improvement Program Budget Summary

Expenditure Category Projects by Program Category General Government Community and Economic Development Public Safety Recreational & Cultural Big Blue Bus Water & Wastewater Streets, Traffic Control, and Parking

TOTAL - ALL FUNDS

$

FY 2011-12

FY 2012-13

Actuals

Actuals

18,153,959

$

13,215,432

GRAND TOTAL

$

33,235,673

FY 2014-15 Proposed Budget $

12,816,868

FY 2015-16 Proposed Budget Plan $

13,669,841

147,397,981

57,374,583

103,685,030

5,128,778

2,350,000

1,133,260

733,325

5,386,070

4,056,000

40,661,000

2,930,333

2,666,002

10,984,419

7,220,217

3,455,690

25,184,672

21,744,266

84,676,948

19,955,488

19,034,045

8,661,471

9,649,475

40,899,426

27,659,000

20,417,000

51,404,165

44,541,781

82,635,843

49,489,154

17,421,902

$ 254,865,840

$ 149,924,864

$ 361,503,409

$ 126,325,505

$ 117,009,478

Less: Reappropriated Capital Less: Reimbursement and Transfers

FY 2013-14 Revised Budget

265,126,341 (5,186,256)

$ 249,679,584

(4,161,917)

$ 145,762,947

(6,809,591)

$ 89,567,477

*Minor variations from the Five Year Expenditure Summary figures are due to the rounding methodology.

26

(6,385,280)

$ 119,940,225

-

$ 117,009,478

City of Santa Monica

Project Details

General Fund projects

FY2014-15 Parking Structures 2, 4 and 5 Elevator Replacement $ EXPO Light Rail - Implementation Services EXPO Maintenance Yard Buffer Park Downtown Santa Monica Temporary Use TOD Site Swim Facilities Planned Maintenance Program Railing Replacement - Parking Structures 1 through 5 Fire Station 1 Design and Construction Fire Station 3 Seismic Improvements Fire Training Facility Fire Station Alerting Fire Integrated Records Management System Fire Self Contained Breathing Apparatus Fire Apparatus Replacement Public Safety Radio Infrastructure Public Safety Microwave Communications System Mobile Data Computers for Police Vehicles Fiber Optic Network CAO Criminal Division Software Payroll System Upgrade Open Data Initiative City Yards Master Plan Phases 1a through 2b California Incline - Pedestrian Overcrossing Urban Forest Renewal Clover Park Restrooms Renovation/Replacement Reed Park Improvements Percent for Arts Tenant Improvements Fire Standpipe Repairs and Fire Sprinkler System Upgrade/Installation for the Downtown Parking Structures Parking Structure Seal Parking Guidance System Maintenance for Parking Structures and Lots Pay-By-Space Parking Machines for Memorial Park and Stewart Park Localized Street Lighting Improvements Annual Street Lighting Modernization Program Traffic Signal Safety Enhancement Traffic Signal Synchronization - Timing Plans Electrical Service Cabinet Upgrades Street Sign Inventory Bergamot Street Network and SMC Parking Access: Convert Pennsylvania to 2-Way Street Signage and Marking Installation Michigan Ave Neighborhood Greenway MANGo Design Services for 4th Street Enhancements Hospital Area Pedestrian Improvements Pedestrian Action Plan Implementation

6,198,000 500,000 2,632,032 953,000 750,000

FY2015-16 $

440,000 1,353,000 750,000

FY2016-17 $

2,862,875

FY2017-18 $

-

FY2018-19 $

-

1,624,000 22,000 100,000 60,000 750,000 1,000,000 300,000 150,000 71,000 75,000 54,000 541,795 433,500 400,000 94,941 89,623 65,219 353,035 200,000

33,093,000 1,478,000 1,400,000 700,000 2,990,000 1,000,000 10,000 75,000 400,000 88,513 721,961 382,725 2,901,855 -

600,000 985,000 1,000,000 750,000 10,000 1,775,384 1,076,400 450,000 1,063,100 750,000

1,000,000 10,000 450,000 750,000

1,000,000 450,000 750,000

825,000 945,000 200,000 55,000

1,500,000 200,000 -

750,000 400,000 -

400,000 -

400,000 -

25,000 1,800,000 116,000 80,000 250,000 60,000 100,000

25,000 116,000 250,000 -

50,000 1,200,000 117,000 -

50,000 1,200,000 -

50,000 1,000,000 -

50,000 -

50,000 200,000 403,175 110,000 350,000

50,000 230,000 150,000

50,000 375,000 150,000

50,000 -

(General Fund projects continue on next page)

27

City of Santa Monica

Project Details

General Fund projects

(Continued)

FY2014-15

Crosswalk Improvement and Repair Program - new locations/infrastructure Crosswalk Improvement and Repair Program maintain existing locations/infrastructure Crosswalk Renewal Program Moomat Ahiko Way Pavement Rehabilitation Annual Paving and Sidewalk Repair Project Facility Renewal Program Olympic Treatment Plant Pilot Olympic Subbasin Well Hydrology Olympic Treatment Plant Olympic Subbasin Management Plan

How Financed: General Fund

FY2015-16

FY2016-17

FY2017-18

FY2018-19

50,000

50,000

50,000

50,000

50,000

50,000

50,000

50,000

50,000

50,000

366,267 1,500,000 650,000 500,000 2,000,000

750,000 1,500,000 2,000,000 1,000,000 1,000,000

250,000 1,400,000 1,500,000 20,000,000 1,000,000

250,000 1,400,000 1,500,000 2,000,000 20,000,000 4,000,000

250,000 1,400,000 1,500,000 2,000,000 -

$ 27,039,412

$ 57,338,229

$ 38,519,759

$ 33,685,000

$

8,950,000

Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Parking Structures 2, 4 and 5 Elevator Replacement

Project Number:

4079

Fall 2015

Target Completion Date:

Description of Project: Nine existing elevators in downtown Parking Structures 2, 4, and 5 have been identified for replacement due to age, frequent service outages, high maintenance costs and lack of code compliance. This project would provide new, code-compliant elevators, reducing maintenance costs and downtime. FY2014-15 How Financed: General Fund Parking Authority Fund

$

6,198,000 1,000,000 7,198,000

$

FY2015-16 $ $

-

FY2016-17 $

-

$

Project Name:

EXPO Light Rail - Implementation Services

Project Number:

7061

FY2017-18 $

-

$

FY2018-19 $

-

$

July 2015

Target Completion Date:

Description of Project: Construction of concrete pavement at four intersections on Colorado Avenue and various services that may be required during project implementation. Services such as quality assurance/quality control material testing, deputy inspection, cost estimating, design engineering, etc. will be required to evaluate both the baseline improvements and proposed City betterments.

FY2014-15 How Financed: General Fund

$ $

500,000 500,000

FY2015-16 $ $

28

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

EXPO Maintenance Yard Buffer Park

Project Number:

7060

Summer 2016

Target Completion Date:

Description of Project: This project will create a 2.35 acre neighborhood park located within a buffer zone between the EXPO Maintenance Facility and the neighboring residential area. This project utilizes funding from the General Fund, California Department of Housing and Community Development Housing-Related Parks (HRP) Grant, Prop A Local Return Rail Reserve and park mitigation funds. FY2014-15 How Financed: General Fund Misc Grants Fund Special Revenue Source

$

2,632,032 1,480,735 240,157 4,352,924

$

FY2015-16 $

$

440,000 440,000

FY2016-17 $

$

-

Project Name:

Downtown Santa Monica Temporary Use TOD Site

Project Number:

9098

FY2017-18 $

-

$

FY2018-19 $

$

-

June 2016

Target Completion Date:

Description of Project: This project would be for the design and construction of an interim use intermodal transportation facility between 4th and 5th Streets along Colorado Avenue. The project would include site leveling, extensive grading and paving, a new traffic signal, and an entrance to the site on 5th Street. Interim use will include paved areas for intermodal vehicles to transport and/or wait for station passengers, sidewalks, benches, shelters, restrooms, lighting, security cameras, and landscaping. The project would also fund an interim and long-term circulation and land use study. This project will be funded with Big Blue Bus, General Fund and Prop C Local Return monies. FY2014-15 How Financed: General Fund Misc Grants Fund Big Blue Bus Fund

$

$

1,289,000 1,289,000

FY2015-16 $

$

29

1,353,000 1,180,000 411,000 2,944,000

FY2016-17 $

$

-

FY2017-18 $

$

-

FY2018-19 $

$

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Swim Facilities Planned Maintenance

Project Number:

4078

February 2016

Target Completion Date:

Description of Project: This project funds deferred maintenance that is required to adequately maintain the City's municipal pools at the Swim Center and the Beach House for community use. The General Fund allocation will replace the Splash and Fitness Pool decks due to degradation caused by the aggregate/concrete mix in the original concrete pour. Work includes the replacement of corroded halogen light fixtures with LED lights for increased efficiency and the replacement of pool covers for both pools. FY2014-15 How Financed: General Fund Beach Fund

$

953,000 65,000 1,018,000

$

FY2015-16 $ $

65,000 65,000

FY2016-17 $

65,000 65,000

$

FY2017-18 $ $

Project Name:

Railing Replacement - Parking Structures 1 through 5

Project Number:

9046

65,000 65,000

FY2018-19 $

65,000 65,000

$

Summer 2017

Target Completion Date:

Description of Project: This project would replace and install code compliant railings in Parking Structures 2, 4 and 5. The current railings are not adequate as vehicle and pedestrian barriers. FY2014-15 How Financed: General Fund

$ $

750,000 750,000

FY2015-16 $ $

750,000 750,000

FY2016-17 $ $

2,862,875 2,862,875

Project Name:

Fire Station 1 Design and Construction

Project Number:

4063

FY2017-18 $ $

-

FY2018-19 $ $

-

Spring 2018

Target Completion Date:

Description of Project: Fire Station 1 was built in 1954 and has surpassed the end of its expected useful life as a Critical Facility. A structural evaluation was completed in FY 2007-08; the results indicated that, due to the costs associated with seismic retrofit, co-ed facility upgrades, and building improvements to comply with the Americans with Disability Act, it would be more prudent to construct a new station as opposed to remodeling the existing structure. Funding for this project includes design and construction of a new 25,000 square foot Fire Station 1. The project includes: design, project management, construction, LEED Certification, and construction management. The City plans to issue bonds to finance this project. FY2014-15 How Financed: General Fund

$ $

1,624,000 1,624,000

FY2015-16 $ 33,093,000 $ 33,093,000

30

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Fire Station 3 Seismic Improvements

Project Number:

0529

Target Completion Date:

July 2015

Description of Project: Seismic and ADA upgrades are required for Fire Station 3 to meet current codes. The construction part of this project would be financed through lease revenue bonds.

FY2014-15 How Financed: General Fund

$ $

22,000 22,000

FY2015-16 $ $

1,478,000 1,478,000

Project Name:

Fire Training Facility

Project Number:

9047

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: The Fire Training Facility located at City Yards is aged and does not meet current needs. The interim training facility project would replace existing trailers with code compliant facilities with modern technology improving service. The construction part of this project would be financed through lease revenue bonds. FY2014-15 How Financed: General Fund

$ $

100,000 100,000

FY2015-16 $ $

1,400,000 1,400,000

Project Name:

Fire Station Alerting

Project Number:

9049

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2017

Target Completion Date:

Description of Project: This project will replace and upgrade the fire department's automated fire station alerting system that notifies fire personnel when an emergency call has been received. FY2014-15 How Financed: General Fund

$ $

-

FY2015-16 $ $

31

-

FY2016-17 $ $

600,000 600,000

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Fire Integrated Records Management System

Project Number:

9048

2015

Target Completion Date:

Description of Project: This project will fully support an electronic Patient Care Records (ePCR) system that will connect patient data with local hospitals and the Los Angeles County Local Emergency Medical Services Agency (LEMSA). The software system will minimize the duplication of data entry by Fire Department personnel and permit rapid entry of critical data using a standard portable tablet as part of the work flow during an EMS incident. FY2014-15 How Financed: General Fund

$ $

60,000 60,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Fire Self Contained Breathing Apparatus

Project Number:

9050

FY2017-18 $ $

-

FY2018-19 $ $

-

2016

Target Completion Date:

Description of Project: This project would replace the Fire Department's Self Contained Breathing Apparatus (SCBA), currently nearing the end of the anticipated 10 years of service. Additionally, the National Fire Protection Association (NFPA) standards for SCBA now require chemical, biological, radiological, nuclear, and explosive certification and the new SCBA units will meet the requirements. FY2014-15 How Financed: General Fund

$ $

-

FY2015-16 $ $

700,000 700,000

FY2016-17 $ $

-

Project Name:

Fire Apparatus Replacement Program

Project Number:

0170

Target Completion Date:

Ongoing

FY2017-18 $ $

-

FY2018-19 $ $

-

Description of Project: This project provides funds for the ongoing scheduled replacement for Fire Department specialty vehicles and apparatus. Vehicles are replaced according to an established vehicle replacement schedule.

FY2014-15 How Financed: General Fund

$ $

750,000 750,000

FY2015-16 $ $

32

2,990,000 2,990,000

FY2016-17 $ $

985,000 985,000

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Public Safety Radio Infrastructure

Project Number:

9051

2024

Target Completion Date:

Description of Project: This project will replace the City's obsolete 15 year old public safety radio infrastructure used by Police, Fire, Public Works, Code Enforcement and others. The equipment is outdated and soon will not be supported by the manufacturer. Replacement is necessary to continue public safety radio communications and to integrate with the regional Interagency Communications Interoperability System - ICIS. FY2014-15 How Financed: General Fund

$ $

1,000,000 1,000,000

FY2015-16 $ $

1,000,000 1,000,000

FY2016-17 $ $

1,000,000 1,000,000

Project Name:

Public Safety Microwave Communications System

Project Number:

9057

FY2017-18 $ $

1,000,000 1,000,000

FY2018-19 $ $

1,000,000 1,000,000

2015

Target Completion Date:

Description of Project: The Police Department’s microwave system, which is part of the overall radio infrastructure, provides wireless communication links between remote transmit and receive sites located throughout the city. The existing system has been in production for 20 years. Parts are no longer available, and the manufacturer will cease support as of June 30, 2014. The project includes replacement of electronics and microwave equipment at the various infrastructure sites. The replacement of the system will ensure that the Police Department’s radio system remains operational. FY2014-15 How Financed: General Fund

$ $

300,000 300,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Mobile Data Computers for Police Vehicles

Project Number:

8019

FY2017-18 $ $

-

FY2018-19 $ $

-

2017

Target Completion Date:

Description of Project: The Police Department will replace about 75 Mobile Data Computers (MDCs) installed in the majority of Police vehicles. The equipment is utilized to provide critical information to officers in the field, ensuring officer safety. FY2014-15 How Financed: General Fund

$ $

-

FY2015-16 $ $

33

-

FY2016-17 $ $

750,000 750,000

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Fiber Optic Network

Project Number:

0469

2015

Target Completion Date:

Description of Project: This project will expand the City's fiber optic network to existing City facilities or assets currently serviced by Time Warner. Expansion of the network will eliminate annual lease costs and remove restrictions imposed by Time Warner Cable.

FY2014-15 How Financed: General Fund

$ $

150,000 150,000

FY2015-16 $ $

-

Project Name:

CAO Criminal Division Software

Project Number:

9060

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: This project will replace existing, outdated CityLaw software for the Criminal Division. This program houses all criminal prosecution details for the City dating back to 2000. The budget also includes a new server. FY2014-15 How Financed: General Fund

$ $

71,000 71,000

FY2015-16 $ $

10,000 10,000

Project Name:

Payroll System Upgrade

Project Number:

8009

FY2016-17 $ $

10,000 10,000

FY2017-18 $ $

10,000 10,000

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: The project funds the upgrade of the City's payroll system. This upgrade is required to maintain product support from the vendor as well as receive the necessary tax and other reporting updates needed to accurately execute the City's payroll. FY2014-15 How Financed: General Fund

$ $

75,000 75,000

FY2015-16 $ $

34

75,000 75,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Open Data Initiative

Project Number:

9065

2015

Target Completion Date:

Description of Project: This initiative is designed to procure and implement tools and services to offer an Open Data program for the City to improve citizen engagement and government transparency. The goal is to establish a platform to publish City data in an open format that can be viewed, analyzed, and charted by the public. It will also be used by code developers to create custom apps and services. FY2014-15 How Financed: General Fund

$ $

54,000 54,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

City Yards Master Plan Phases 1a through 2b

Project Number:

4028

FY2017-18 $ $

-

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: This project consists of feasibility analysis, concept design and design services for the City Yards Master Plan build-out. Included in these phases are site demolition, miscellaneous structure demolition and soil remediation of the landfil areas. New structures include the Street Maintenance building, slow-fill CNG stations, fueling stations, wash building and an addition to the existing Water / Wastewater building. During the phased build-out, a temporary Resource, Recovery, and Recycling (RR&R) building is constructed and the Fire classroom building is relocated to a temporary location. FY2014-15 How Financed: General Fund

$ $

541,795 541,795

FY2015-16 $ $

-

FY2016-17 $ $

1,775,384 1,775,384

Project Name:

California Incline - Pedestrian Overcrossing

Project Number:

0678

Target Completion Date:

December 2016

FY2017-18 $ $

-

FY2018-19 $ $

-

Description of Project: Structural and drainage improvements to the existing California Incline Pedestrian Overcrossing.

FY2014-15 How Financed: General Fund

$ $

433,500 433,500

FY2015-16 $ $

35

-

FY2016-17 $ $

1,076,400 1,076,400

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Urban Forest Renewal

Project Number:

0955

Ongoing

Target Completion Date:

Description of Project: This project addresses tree vacancies and removal and replacement of dead and declining trees in the urban forest to perpetuate the urban forest at approximately 2 % annually. It will allow for the removal of as many as 180 dead or declining trees and the planting of 600 new trees annually. The funding will also cover maintenance for all new City trees for the first two years. FY2014-15 How Financed: General Fund

$ $

400,000 400,000

FY2015-16 $ $

400,000 400,000

FY2016-17 $ $

450,000 450,000

Project Name:

Clover Park Restroom Renovation / Replacement

Project Number:

0747

FY2017-18 $ $

450,000 450,000

FY2018-19 $ $

450,000 450,000

July 2017

Target Completion Date:

Description of Project: This project is a continuation of a CIP to renovate restrooms at Hotchkiss, Marine, and Clover Parks. This allocation is solely for redesign and rebuild of two restroom facilities at Clover Park. The two restroom facilities at Clover Park need to be replaced with the current prototypical model (single stall with ample light and air) with exterior sinks. This model allows for safe use, good visibility, and is considered best practice in terms of maintenance. Park patrons currently enter an interior toilet room with individual stalls or urinals. This restroom layout has been found to contribute to unsafe conditions, misuse, and vandalism. Given the poor condition and outdated design of the existing restroom buildings, it will be more cost effective to rebuild both facilities instead of attempting renovation.

FY2014-15 How Financed: General Fund

$ $

94,941 94,941

FY2015-16 $ $

36

88,513 88,513

FY2016-17 $ $

1,063,100 1,063,100

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Reed Park Improvements

Project Number:

9058

April 2016

Target Completion Date:

Description of Project: This project will renovate the northeast quadrant of Reed Park to address an area that is currently underutilized. The grass in this area will be replaced with drought resistant plants, lowering maintenance costs and achieving sustainability. Miles Playhouse will receive equipment upgrades and the area north of the Playhouse will be redesigned to better accommodate events and performances.

FY2014-15 How Financed: General Fund

$ $

89,623 89,623

Project Name:

Percent for Arts

Project Number:

0081

FY2015-16 $ $

721,961 721,961

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: Persuant to Resolution 7231, one percent (1%) of the budget of all eligble capital projects shall provide funding for various forms of public art. FY2014-15 How Financed: General Fund

$ $

65,219 65,219

FY2015-16 $ $

382,725 382,725

Project Name:

Tenant Improvements

Project Number:

0162

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: The City Office Tenant Improvements Program was developed to provide a standardized process and procedure to manage improvements and modifications to City offices and workspace environments. The City currently has multiple offices citywide where staff are located. These offices include City-owned and leased spaces. FY2014-15 How Financed: General Fund

$ $

353,035 353,035

FY2015-16 $ $

37

2,901,855 2,901,855

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Fire Standpipe Repairs and Fire Sprinkler System Upgrade/Installation for the Downtown Parking Structures

Project Number:

9052

December 2014

Target Completion Date:

Description of Project: The fire standpipe system, which connects water supply to hose connections, needs to be replaced for Downtown parking structures 1 through 5. A fire sprinkler system will also be installed to provide the structures with a combination system and additional protection. FY2014-15 How Financed: General Fund

$ $

200,000 200,000

FY2015-16 $ $

-

Project Name:

Parking Structure Seal

Project Number:

9053

FY2016-17 $ $

750,000 750,000

FY2017-18 $ $

750,000 750,000

FY2018-19 $ $

750,000 750,000

2017

Target Completion Date:

Description of Project: Maintenance and repairs to parking structures 2, 4, 5, 9, and 10, including sealing of decks and cracks. FY2014-15 How Financed: General Fund

$ $

825,000 825,000

FY2015-16 $ $

1,500,000 1,500,000

Project Name:

Parking Guidance System

Project Number:

0994

FY2016-17 $ $

750,000 750,000

FY2017-18 $ $

-

FY2018-19 $ $

-

May 2015

Target Completion Date:

Description of Project: This project is for the purchase of a server, parking guidance system, and network interface system in order to upgrade the real-time parking signs at City-owned structures and the City's online parking information. The system will be installed in the Downtown and Civic Center areas, will provide real-time parking information for drivers, and act as the core system for the vehicular wayfinding display. FY2014-15 How Financed: General Fund

$ $

945,000 945,000

FY2015-16 $ $

38

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Maintenance for Parking Structures and Lots

Project Number:

9054

Ongoing

Target Completion Date:

Description of Project: Ongoing maintenance of all City parking structures and parking lots including repair of signage, replacement of bollards, painting, restriping, spalling repairs, replacement of light fixtures, and other items. FY2014-15 How Financed: General Fund

$ $

200,000 200,000

FY2015-16 $ $

200,000 200,000

FY2016-17 $ $

400,000 400,000

FY2017-18 $ $

400,000 400,000

FY2018-19 $ $

Project Name:

Pay-By-Space Parking Machines for Memorial Park and Stewart Park

Project Number:

9055

400,000 400,000

2015

Target Completion Date:

Description of Project: For the purchase and installation of three Pay-By-Space parking machines. Two will be located at Memorial Park and one will be located at Stewart Park. FY2014-15 How Financed: General Fund

$ $

55,000 55,000

FY2015-16 $ $

-

Project Name:

Localized Street Lighting Improvements

Project Number:

9056

Target Completion Date:

Ongoing

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Description of Project: This project would implement localized strategic street lighting improvements as requested by the community or identified by staff to address public safety concerns or align with various plans, including the Bicycle Action Plan, the Hospital Area Pedestrian Improvements, or the forthcoming Pedestrian Action Plan.

FY2014-15 How Financed: General Fund

$ $

25,000 25,000

FY2015-16 $ $

39

25,000 25,000

FY2016-17 $ $

50,000 50,000

FY2017-18 $ $

50,000 50,000

FY2018-19 $ $

50,000 50,000

City of Santa Monica

Project Details

General Fund projects

Project Name:

Annual Street Lighting Modernization

Project Number:

0724

Ongoing

Target Completion Date:

Description of Project: This project will provide construction funding to complete the next phase of conversion of all remaining older high-voltage series street lighting circuits and fixtures to modern 120 volt multiple circuits with energy efficient LED fixtures. This modernization of old series circuits will significantly enhance reliability and reduce long-term maintenance expenses. FY2014-15 How Financed: General Fund

$ $

1,800,000 1,800,000

FY2015-16 $ $

-

FY2016-17 $ $

Project Name:

Traffic Signal Safety Enhancements

Project Number:

7085

1,200,000 1,200,000

FY2017-18 $ $

1,200,000 1,200,000

FY2018-19 $ $

1,200,000 1,200,000

Ongoing

Target Completion Date:

Description of Project: This project will upgrade deficient traffic signal poles Citywide. Many existing poles are more than 60 years old and are subject to failure during windstorms due to overloading. Many traffic signal poles have additional signs and other equipment attached that places extra stress on the poles. FY2014-15 How Financed: General Fund

$ $

116,000 116,000

FY2015-16 $ $

116,000 116,000

FY2016-17 $ $

117,000 117,000

Project Name:

Traffic Signal Synchronization - Timing Plans

Project Number:

7030

FY2017-18 $ $

-

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: This project would create synchronization along major traffic corridors in Santa Monica, including Broadway Street, Colorado Avenue, Olympic Boulevard, and Montana Avenue. The synchronization will reduce congestion along corridors and improve air quality.

FY2014-15 How Financed: General Fund

$ $

80,000 80,000

FY2015-16 $ $

40

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Electrical Service Cabinet Upgrades

Project Number:

9064

June 2016

Target Completion Date:

Description of Project: This project would replace electrical service cabinets that provide power to the City traffic signals and street lights. FY2014-15 How Financed: General Fund

$ $

250,000 250,000

FY2015-16 $ $

250,000 250,000

Project Name:

Street Sign Inventory

Project Number:

9061

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: This project comprises the collection of location and attribute data for signs located in the public right-of-way, at the beach, and in parking lots. The collected data will be incorpoated into the City's GIS database library. FY2014-15 How Financed: General Fund

$ $

60,000 60,000

FY2015-16 $ $

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Project Name:

Bergamot Street Network and SMC Parking Access: Convert Pennsylvania to 2-Way Street

Project Number:

9062

2015

Target Completion Date:

Description of Project: This project consists of improvements to implement a conversion of Pennsylvania Avenue from an existing 1-way configuration to a 2way configuration. Project elements include restriping, installation of new traffic control signage, and a modification to the existing traffic signal at 26th Street and Pennsylvania Avenue to facilitate westbound movement. This project supports connectivity needs, reduces congestion, and facilitates vehicle access. FY2014-15 How Financed: General Fund

$ $

100,000 100,000

FY2015-16 $ $

41

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Signage and Marking Installation

Project Number:

9063

Ongoing

Target Completion Date:

Description of Project: This project funds the installation of new signs and markings to address identified traffic safety concerns or reflect changes to onstreet parking regulations. FY2014-15 How Financed: General Fund

$ $

50,000 50,000

FY2015-16 $ $

50,000 50,000

FY2016-17 $ $

50,000 50,000

Project Name:

Michigan Ave Neighborhood Greenway MANGo

Project Number:

7045

FY2017-18 $ $

50,000 50,000

FY2018-19 $ $

50,000 50,000

FY 2018-19

Target Completion Date:

Description of Project: The first phase of this project, funded with CDBG funds, implements the most cost-effective and impactful changes to address speeding and safety issues for cyclists and pedestrians along the MANGo corridor. The General Fund would fund design of the next phase of the project that would enhance Michigan Avenue and connecting streets on the eastern and western ends to realize a multimodal corridor in the Pico Neighborhood that would provide a safe and comfortable place to walk, bike, and recreate.

FY2014-15 How Financed: General Fund CDBG Fund

$ $

366,943 366,943

FY2015-16 $ $

42

200,000 200,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Design Services for 4th Street Enhancements

Project Number:

9097

FY 2016-17

Target Completion Date:

Description of Project: The general fund portion of this project funds the grant match of this pedestrian safety and bike improvements grant project that connects the Downtown EXPO Station with the Colorado Esplanade and Civic Center. FY2014-15 How Financed: General Fund Misc Grants Fund

$

200,000 200,000

$

FY2015-16 $ $

403,175 403,175

FY2016-17 $

-

$

Project Name:

Hospital Area Pedestrian Improvements

Project Number:

9059

FY2017-18 $

-

$

FY2018-19 $

-

$

2015

Target Completion Date:

Description of Project: This project funds the construction of new pedestrian safety improvements, including lighting upgrades, identified during the Hospital Area Pedestrian Study, a community-driven process conducted in 2012 and 2013. FY2014-15 How Financed: General Fund

$ $

-

FY2015-16 $ $

110,000 110,000

FY2016-17 $ $

230,000 230,000

Project Name:

Pedestrian Action Plan Implementation

Project Number:

9094

FY2017-18 $ $

375,000 375,000

FY2018-19 $ $

-

2016

Target Completion Date:

Description of Project: The initial funding is for implementation of priority Pedestrian Action Plan recommendations, including intersection and safety improvements, outreach and education, grant readiness, and safe routes to school projects. Implementation will include the creation of pedestrian scramble operations at 12 Downtown intersections per recommendation of the Downtown Specific Plan. FY2014-15 How Financed: General Fund

$ $

-

FY2015-16 $ $

43

350,000 350,000

FY2016-17 $ $

150,000 150,000

FY2017-18 $ $

150,000 150,000

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Crosswalk Improvements

Project Number:

0456

Ongoing

Target Completion Date:

Description of Project: This project improves and/or repairs existing crosswalks throughout the City to increase pedestrian visibility and safety and funds replacement planting or landscaping in median refuge islands associated with the crosswalk program. This project includes the repair and/or replacement of damaged and broken pedestrian warning systems, as well as the purchase and installation of new warning devices. FY2014-15 How Financed: General Fund

$ $

100,000 100,000

FY2015-16 $ $

100,000 100,000

Project Name:

Crosswalk Renewal Program

Project Number:

7070

FY2016-17 $ $

100,000 100,000

FY2017-18 $ $

100,000 100,000

FY2018-19 $ $

100,000 100,000

Ongoing

Target Completion Date:

Description of Project: The Crosswalk Renewal Program will replace City crosswalks that have received a poor condition rating to a safe and acceptable level. Planned intersections include sites where a pedestrian/vehicular accident has taken place, as well as an upgrade of yellow school-zone crosswalks from paint to longer-lasting thermoplastic material. Work will be completed through contracted services. FY2014-15 How Financed: General Fund Special Revenue Source

$

300,000 300,000

$

FY2015-16 $ $

300,000 300,000

FY2016-17 $ $

250,000 250,000

Project Name:

Moomat Ahiko Way Pavement Rehabilitation

Project Number:

7078

FY2017-18 $ $

250,000 250,000

FY2018-19 $ $

250,000 250,000

October 2014

Target Completion Date:

Description of Project: This project is for pavement rehabilitation and resurfacing of the Moomat Ahiko Way. This project will be funded with Prop C Local Return and General Fund funds. FY2014-15 How Financed: General Fund Misc Grants Fund

$ $

366,267 243,733 610,000

FY2015-16 $ $

44

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Annual Paving and Sidewalk Repair

Project Number:

0152

Ongoing

Target Completion Date:

Description of Project: The Annual Paving Project provides on-going maintenance and repair to streets, curbs, gutters, sidewalks, curb ramps, bus pads and other similar improvements. Measure R and Prop C Local Return will partially fund this project. General Fund, Water and Wastewater Funds, and relinquishment funds will also contribute to this project.

FY2014-15 How Financed: General Fund Misc Grants Fund Special Revenue Source Water Fund Wastewater Fund

$

930,000 470,000 300,000 250,000 1,950,000

$

Project Name:

Facility Renewal

Project Number:

0085

FY2015-16 $

$

750,000 520,000 130,000 300,000 250,000 1,950,000

FY2016-17 $

$

1,400,000 300,000 250,000 1,950,000

FY2017-18 $

$

1,400,000 300,000 250,000 1,950,000

FY2018-19 $

$

1,400,000 300,000 250,000 1,950,000

Ongoing

Target Completion Date:

Description of Project: The Facilities Renewal project funds a broad variety of renovation, deferred maintenance, emergency repairs, and upgrade projects at City facilities (e.g. construction / remodels, carpentry, electrical, HVAC, paint and plumbing). FY2014-15 How Financed: General Fund

$ $

1,500,000 1,500,000

FY2015-16 $ $

45

1,500,000 1,500,000

FY2016-17 $ $

1,500,000 1,500,000

FY2017-18 $ $

1,500,000 1,500,000

FY2018-19 $ $

1,500,000 1,500,000

City of Santa Monica

Project Details

General Fund projects

Project Name:

Olympic Treatment Plant Pilot

Project Number:

9066

2015

Target Completion Date:

Description of Project: This project will study the potable water treatment technologies available for the future Olympic Treatment Plant. A Pilot Plant will be constructed and raw water will be treated to evaluate the ability to remove contaminants and produce finished water that is approved by the Department of Public Health. This project is funded with Gillette/Boeing settlement funds. FY2014-15 How Financed: General Fund

$ $

650,000 650,000

FY2015-16 $ $

-

Project Name:

Olympic Subbasin Well Hydrology

Project Number:

9067

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2019

Target Completion Date:

Description of Project: This project would investigate the location of a new well that is sited to provide maximum plume reduction of 1 4-dioxane. Budget is for design and construction of the well. The investigation may lead to a separate land acquisition which is not included in the budget below. This project is funded with Gillette/Boeing settlement funds. FY2014-15 How Financed: General Fund

$ $

500,000 500,000

FY2015-16 $ $

2,000,000 2,000,000

Project Name:

Olympic Treatment Plant

Project Number:

9068

FY2016-17 $ $

-

FY2017-18 $ $

2,000,000 2,000,000

FY2018-19 $ $

2,000,000 2,000,000

2018

Target Completion Date:

Description of Project: This project would construct a treatment plant in the Olympic Sub Basin. The results of the Pilot Treatment Plant would directly affect the design, construction methods, footprint, and cost of the project. The project has not been sited and land acquisition costs are not included in this budget. The budget request for FY 2015-16 is to allow for flexibility if the project requires further study before the plant can be constructed. This project is funded with Gillette/Boeing settlement funds. FY2014-15 How Financed: General Fund

$ $

-

FY2015-16 $ $

46

1,000,000 1,000,000

FY2016-17

FY2017-18

$ 20,000,000 $ 20,000,000

$ 20,000,000 $ 20,000,000

FY2018-19 $ $

-

City of Santa Monica

Project Details

General Fund projects

Project Name:

Olympic Subbasin Management Plan

Project Number:

9045

2018

Target Completion Date:

Description of Project: This project includes quarterly groundwater monitoring and regulatory reporting, groundwater modeling of the plume and plume capture, additional groundwater monitoring wells , production well siting and installation, and regulatory permitting efforts. This work is required under the City’s settlement with Gillette and Boeing and is performed in cooperation with the Los Angeles Regional Water Quality Control Board. The groundwater model will provide valuable information that may be used for the 97-005 permit requirements for the Department of Public Health for the proposed stand-alone Olympic Treatment Plant. This project is funded with Gillette/Boeing settlement funds. FY2014-15 How Financed: General Fund

$ $

2,000,000 2,000,000

FY2015-16 $ $

47

1,000,000 1,000,000

FY2016-17 $ $

1,000,000 1,000,000

FY2017-18 $ $

4,000,000 4,000,000

FY2018-19 $ $

-

City of Santa Monica

Project Details

Internal Service Funds

Project Name:

Fleet Vehicle Replacement Program

Project Number:

0167

Target Completion Date:

Ongoing

Description of Project: This project is an ongoing replacement program in which City vehicles assigned to operating departments are replaced according to an established vehicle replacement schedule. Included is the annual depreciation amount to allow the Vehicle Management Fund to automatically replace a vehicle when it reaches the end of its useful life. FY2014-15 Project Costs: How Financed: Vehicle Management Fund

FY2015-16

FY2016-17

FY2017-18

FY2018-19

Ongoing

$ $

6,376,155 6,376,155

$ $

6,534,955 6,534,955

$ $

6,600,981 6,600,981

$ $

3,087,042 3,087,042

$ $

3,767,930 3,767,930

$

2,724,071 187,922 395,105 1,565,306 31,708 250,549 63,867 24,738 3,332 5,246,598

$

2,733,427 191,134 394,938 1,719,095 31,862 251,188 64,376 25,077 3,332 5,414,429

Annual contributions to the Vehicle Management Fund for current and future vehicle replacement: General Fund Beach Fund Water Fund Resource Recovery & Recycling Fund Pier Fund Wastewater Fund Airport Fund Cemetery Fund Workers' Compensation Fund

$

$

2,000,000 182,504 330,373 1,528,767 30,397 223,154 63,931 24,686 3,332 4,387,144

$

$

2,000,000 195,422 363,430 1,701,063 31,350 224,104 63,931 24,686 3,332 4,607,318

$

$

2,700,887 187,684 392,855 1,737,841 32,024 224,104 64,135 24,686 3,332 5,367,548

$

$

Operating Budget Impact: This project should control maintenance and repair expenses by replacing vehicles that are obsolete or too costly to maintain because of age or mileage. The new vehicles for Resource Recovery & Recycling are needed to provide spare ratios for collection and to permit expanded zero waste programming.

48

City of Santa Monica

Project Details

Internal Service Funds

Project Name:

Telecommunications Services

Project Number:

0006

Ongoing

Target Completion Date:

Description of Project: The Telecommunication Services CIP funds ongoing operational costs for voice and data services that support all City projects and programs. Funds are transferred from annual departmental operating budgets and managed collectively each year in this CIP account.

FY2014-15 Project Costs: How Financed: Computer Replacement Fund

FY2015-16

FY2016-17

FY2017-18

FY2018-19

Ongoing

$ $

523,908 523,908

$ $

523,908 523,908

$ $

523,908 523,908

$ $

523,908 523,908

$ $

523,908 523,908

352,899 6,922 4,151 41,757 7,256 10,168 13,968 16,387 3,093 51,250 9,640 6,417 523,908

$

352,899 6,922 4,151 41,757 7,256 10,168 13,968 16,387 3,093 51,250 9,640 6,417 523,908

Annual contributions to the Computer Replacement Fund for current and future telecommunication needs: General Fund Beach Fund Housing Authority Water Fund Resource Recovery & Recycling Fund Pier Fund Wastewater Fund Airport Fund Cemetery Fund Big Blue Bus Fund Vehicle Management Fund Workers' Compensation Fund

$

$

352,899 6,922 4,151 41,757 7,256 10,168 13,968 16,387 3,093 51,250 9,640 6,417 523,908

$

$

Operating Budget Impact: This project has no impact on the operating budget.

49

352,899 6,922 4,151 41,757 7,256 10,168 13,968 16,387 3,093 51,250 9,640 6,417 523,908

$

$

352,899 6,922 4,151 41,757 7,256 10,168 13,968 16,387 3,093 51,250 9,640 6,417 523,908

$

$

$

City of Santa Monica

Project Details

Internal Service Funds

Project Name:

Computer Equipment Replacement Program

Project Number:

0003

Ongoing

Target Completion Date:

Description of Project: The Computer Equipment Replacement Program (CERP) CIP ensures that computer equipment and technology resources used by City staff meet City standards and are up to date. Computer equipment and resources include servers, desktop computers, laptops/tablets, printers, network equipment and enterprise software. Computer equipment and resources have a 4 year life cycle and are replaced using these funds.

FY2014-15 Project Costs: How Financed: Computer Replacement Fund

FY2015-16

FY2016-17

FY2017-18

FY2018-19

Ongoing

$ $

1,516,989 1,516,989

$ $

1,192,676 1,192,676

$ $

1,192,676 1,192,676

$ $

1,192,676 1,192,676

$ $

1,516,989 1,516,989

$

1,003,706 14,725 8,220 45,520 34,230 1,600 34,530 12,563 5,500 11,989 20,093 1,192,676

$

1,328,019 14,725 8,220 45,520 34,230 1,600 34,530 12,563 5,500 11,989 20,093 1,516,989

Annual contributions to the Computer Fund for current and future computer replacements: General Fund Beach Fund Housing Authority Fund Water Fund Resource Recovery & Recycling Fund Pier Fund Wastewater Fund Airport Fund Cemetery Fund Vehicle Management Fund Workers' Compensation Fund

$

$

1,328,019 14,725 8,220 45,520 34,230 1,600 34,530 12,563 5,500 11,989 20,093 1,516,989

$

$

Operating Budget Impact: This project has no impact on the operating budget.

50

1,003,706 14,725 8,220 45,520 34,230 1,600 34,530 12,563 5,500 11,989 20,093 1,192,676

$

$

1,003,706 14,725 8,220 45,520 34,230 1,600 34,530 12,563 5,500 11,989 20,093 1,192,676

$

$

City of Santa Monica

Project Details

Special Revenue Sources Fund

California Incline Bridge Replacement Construction EXPO Maintenance Yard Buffer Park Crosswalk Renewal Program Annual Paving and Sidewalk Repair How Financed: Special Revenue Sources

$

FY2014-15 389,157

$

240,157 300,000 470,000 $

1,399,314

FY2015-16 -

$

300,000 130,000 $

430,000

FY2016-17 -

$

FY2017-18 -

$

-

$

$

-

FY2018-19 -

$

-

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

California Incline Bridge Replacement Construction

Project Number:

9096

Spring 2016

Target Completion Date:

Description of Project: This project will reconstruct the California Incline roadway/structures with a new 750 foot long by 52 foot wide concrete bridge and 700 foot roadway adjacent to the Palisades Bluffs. The widened bridge will improve access for pedestrians as well as bicyclists and the new safer bridge will meet current seismic codes and design standards. This project will also enhance the stability of the bluff above the roadway and bridge. This project will utilize Special Revenue Source funding and federal Highway Bridge Program (HBP) and Transportation Equity Act (TEA-21) funds. Water Fund funds will be used to replace the existing 100-year-old, 12-inch water line with steel encased high-density polyethylene (HDPE) pipe under the bridge and polyvinyl chloride (PVC) pipe under the roadway section of the project.

FY2014-15 How Financed: Special Revenue Source Misc Grants Fund Water Fund

$

389,157 19,272,525 1,100,000 $ 20,761,682

FY2015-16 $

$

51

-

FY2016-17 $

$

-

FY2017-18 $

$

-

FY2018-19 $

$

-

City of Santa Monica

Project Details

Special Revenue Sources Fund

Project Name:

EXPO Maintenance Yard Buffer Park

Project Number:

7060 / 0397

Summer 2016

Target Completion Date:

Description of Project: This project will create a 2.35 acre neighborhood park located within a buffer zone between the EXPO Maintenance Facility and the neighboring residential area. This project utilizes funding from the General Fund, California Department of Housing and Community Development Housing-Related Parks (HRP) Grant, Prop A Local Return Rail Reserve and park mitigation funds. FY2014-15 How Financed: Special Revenue Source General Fund Misc Grants Fund

$

240,157 2,632,032 1,480,735 4,352,924

$

FY2015-16 $

$

440,000 440,000

Project Name:

Crosswalk Renewal Program

Project Number:

7070

FY2016-17 $

$

-

FY2017-18 $

-

$

FY2018-19 $

$

-

Ongoing

Target Completion Date:

Description of Project: The Crosswalk Renewal Program will replace City crosswalks that have received a poor condition rating to a safe and acceptable level. Planned intersections include sites where a pedestrian/vehicular accident has taken place, as well as an upgrade of yellow school-zone crosswalks from paint to longer-lasting thermoplastic material. Work will be completed through contracted services.

FY2014-15 How Financed: Special Revenue Source General Fund

$

300,000 300,000

$

FY2015-16 $ $

300,000 300,000

FY2016-17 $ $

Project Name:

Annual Paving and Sidewalk Repair

Project Number:

0152

250,000 250,000

FY2017-18 $ $

250,000 250,000

FY2018-19 $ $

250,000 250,000

Ongoing

Target Completion Date:

Description of Project: The Annual Paving Project provides on-going maintenance and repair to streets, curbs, gutters, sidewalks, curb ramps, bus pads and other similar improvements. Relinquishment funds will partially funds this project. General Fund, Water and Wastewater Funds, Measure R Local Return, and Prop C Local Return funds will also contribute to this project. FY2014-15 How Financed: Special Revenue Source General Fund Misc Grants Fund Water Fund Wastewater Fund

$

$

470,000 930,000 300,000 250,000 1,950,000

FY2015-16 $

$

52

130,000 750,000 520,000 300,000 250,000 1,950,000

FY2016-17 $

$

1,400,000 300,000 250,000 1,950,000

FY2017-18 $

$

1,400,000 300,000 250,000 1,950,000

FY2018-19 $

$

1,400,000 300,000 250,000 1,950,000

City of Santa Monica

Project Details

Clean Beaches and Ocean Parcel Tax (Measure V) Fund

Los Amigos Park Retrofit (MWD Foundational Actions Fund) Marine Park Retrofit (Prop 84) Kenter Canyon Watershed Trash Mitigation Palisades Park Drainage Improvements Permeable Surface Alleys Permeable Street Gutters Parkway Infiltration Systems Pier Watershed Runoff Infiltration System How Financed: Measure V Fund

$

FY2014-15 1,000,000

$

FY2015-16 -

1,050,000 1,492,000 950,000 100,000 84,000 680,000 300,000 $

5,656,000

$

87,000 90,000 190,000 2,500,000 $

2,867,000

FY2016-17 -

$

90,000 90,000 190,000 $

370,000

FY2017-18 -

$

90,000 90,000 190,000 $

370,000

FY2018-19 90,000 90,000 190,000 -

$

370,000

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Los Amigos Park Retrofit (MWD Foundational Actions Fund)

Project Number:

6021

December 2015

Target Completion Date:

Description of Project: This project will capture and treat runoff from a 34-acre drainage area. The project will use the treated runoff for irrigation and for toilet flushing and will help the City in its compliance efforts with the MS4 stormwater discharge permit. This project is also partially funded by the Metropolitan Water District Foundational Actions Funding Program in the amount of $400,000.

FY2014-15 How Financed: Measure V Fund

$ $

1,000,000 1,000,000

FY2015-16 $ $

-

Project Name:

Marine Park Retrofit

Project Number:

6022

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

June 2015

Target Completion Date:

Description of Project: This project will build a pipeline to transport treated runoff from the Penmar Park in the City of Los Angeles to Marine Park for irrigation purposes. This project is also partially funded by $1,013,085 Prop 84 grant funds and Measure V funds are used as the required grant match. FY2014-15 How Financed: Measure V Fund

$ $

1,050,000 1,050,000

FY2015-16 $ $

53

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Clean Beaches and Ocean Parcel Tax (Measure V) Fund

Project Name:

Kenter Canyon Watershed Trash Mitigation

Project Number:

6025

June 2015

Target Completion Date:

Description of Project: A Marine Debris / Trash Total Maximum Daily Load (TMDL) was approved by the Regional Water Quality Control Board. The TMDL requires zero trash in storm water runoff. The Kenter Canyon watershed does not have a trash removal structure at the outfall. This project will implement strategies in the Kenter Canyon Watershed to remove trash from runoff prior to being discharged into Santa Monica Bay. FY2014-15 How Financed: Measure V Fund

$ $

1,492,000 1,492,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Palisades Park Drainage/Erosion Control

Project Number:

0265

FY2017-18 $ $

-

FY2018-19 $ $

-

June 2015

Target Completion Date:

Description of Project: This project would design improvements to upgrade and replace the existing storm drainage system along Palisades Park at various locations adjacent to the bluff. The design would eliminate potential urban flooding, prevent erosion and destabilization of the bluffs. FY2014-15 How Financed: Measure V Fund

$ $

950,000 950,000

FY2015-16 $ $

-

Project Name:

Permeable Surface Alleys

Project Number:

6017

Target Completion Date:

Ongoing

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Description of Project: This annual project allows for the installation of pervious concrete gutters as part of the City’s alley improvement program implemented by the Streets & Fleet Maintenance Division. Typical alley segments are 600 feet long, 20 feet wide. The program started on February 10, 2011.

FY2014-15 How Financed: Measure V Fund

$ $

100,000 100,000

FY2015-16 $ $

54

87,000 87,000

FY2016-17 $ $

90,000 90,000

FY2017-18 $ $

90,000 90,000

FY2018-19 $ $

90,000 90,000

City of Santa Monica

Project Details

Clean Beaches and Ocean Parcel Tax (Measure V) Fund

Project Name:

Permeable Street Gutters

Project Number:

6018

Ongoing

Target Completion Date:

Description of Project: This project will construct pervious concrete street gutters as part of the City's annual street resurfacing contracts. FY2014-15 How Financed: Measure V Fund

$ $

84,000 84,000

FY2015-16 $ $

90,000 90,000

Project Name:

Parkway Infiltration Systems

Project Number:

6020

FY2016-17 $ $

90,000 90,000

FY2017-18 $ $

90,000 90,000

FY2018-19 $ $

90,000 90,000

Ongoing

Target Completion Date:

Description of Project: This annual project will construct parkway infiltration best management practices (BMPs) such as street curb extensions or curb inlets to parkway bioretention cells to capture, treat and infiltrate urban runoff. FY2014-15 How Financed: Measure V Fund

$ $

680,000 680,000

FY2015-16 $ $

190,000 190,000

FY2016-17 $ $

190,000 190,000

Project Name:

Pier Watershed Runoff Infiltration System

Project Number:

9069

FY2017-18 $ $

190,000 190,000

FY2018-19 $ $

190,000 190,000

6/1/2016

Target Completion Date:

Description of Project: This project will capture and infiltrate urban runoff from the Pier drainage basin generated by an 85th percentile 24 hour storm. Capturing the runoff volume will help reduce pollution in Santa Monica Bay and help the City meet the requirements of the MS4 discharge permit. FY2014-15 How Financed: Measure V Fund

$ $

300,000 300,000

FY2015-16 $ $

55

2,500,000 2,500,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Beach Fund

Beach Parking Lot Improvements Refurbish Lifeguard Headquarters Swim Facilites Planned Maintenance Program Parking Revenue Equipment Accessible Beach Walkway Beach Playground Enhancements Beach Restroom Repairs North Beach Trail Improvements Beach Maintenance Building Repair How Financed: Beach Fund

$

FY2014-15 250,000 100,000 65,000 160,000 269,500 627,297 106,083 96,630

$

1,674,510

$

$

FY2015-16 250,000 135,000 65,000 1,106,000 116,491 1,672,491

$

$

FY2016-17 250,000 65,000 310,643 625,643

$

$

FY2017-18 250,000 65,000 2,818,452 3,133,452

$

$

FY2018-19 250,000 65,000 315,000

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Beach Parking Lot Improvements

Project Number:

0649

Ongoing

Target Completion Date:

Description of Project: Annual repairs of Beach Parking Lots. Public Works has completed an assessment of all parking lots in the City and has developed a schedule for improvements. In addition to the annual parking lot repairs, this project also includes the design and costs for creating additional short-term parking areas in the 2600 Barnard Way and the 1150 Pacific Coast Highway lots. FY2014-15 How Financed: Beach Fund

$ $

250,000 250,000

FY2015-16 $ $

250,000 250,000

Project Name:

Refurbish Lifeguard Headquarters

Project Number:

0758

FY2016-17 $ $

250,000 250,000

FY2017-18 $ $

250,000 250,000

FY2018-19 $ $

250,000 250,000

Ongoing

Target Completion Date:

Description of Project: Pursuant to the terms of a legal agreement with the County to provide lifeguard services on Santa Monica State Beach, the City is required to contribute to the cost of refurbishing the County lifeguard headquarters. FY2014-15 How Financed: Beach Fund

$ $

100,000 100,000

FY2015-16 $ $

56

135,000 135,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Beach Fund

Project Name:

Swim Facilities Planned Maintenance

Project Number:

4078

February 2016

Target Completion Date:

Description of Project: This project funds deferred maintenance that is required to adequately maintain the City's municipal pools at the Swim Center and the Beach House for community use. The General Fund allocation will replace the Splash and Fitness Pool decks due to degradation caused by the aggregate/concrete mix in the original concrete pour. Work includes the replacement of corroded halogen light fixtures with LED lights for increased efficiency and the replacement of pool covers for both pools. FY2014-15 How Financed: Beach Fund General Fund

$

65,000 953,000 953,000

$

FY2015-16 $ $

65,000 -

Project Name:

Parking Revenue Equipment

Project Number:

0715

FY2016-17 $ $

65,000 -

FY2017-18 $ $

65,000 -

FY2018-19 $ $

65,000 -

2015

Target Completion Date:

Description of Project: This project is the replacement of the point of sale, cash only system in the five large beach parking lots with advanced technology that will expand the functionality of the system, centralize and enhance revenue control functions, and provide better integration with new parking equipment in other City locations. The new system provides flexible rate programming, the capability to provide validations, and accepts credit cards at the cashiers' lanes. FY2014-15 How Financed: Beach Fund

$ $

160,000 160,000

FY2015-16 $ $

-

Project Name:

Accessible Beach Walkway

Project Number:

6040

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: This project includes two walkways: the construction of a new 500' accessible walkway on the beach at Arizona Avenue (1200 block of Ocean Front Walk) and a 125 ' extension of the beach walkway at Ocean Park, along with the replacement of the deteriorated wooden planks of the existing portion. These walkways advance the City’s commitment to making the beach more accessible to people with disabilities or with limited mobility, as well as families with strollers or those who may need a solid surface on which to walk safely. FY2014-15 How Financed: Beach Fund

$ $

269,500 269,500

FY2015-16 $ $

57

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Beach Fund

Project Name:

Beach Playground Enhancements

Project Number:

9070

2016

Target Completion Date:

Description of Project: This project includes the first phase of playground improvements on Santa Monica State Beach, north of the Santa Monica Pier that have been identified in the North Beach Play Area Study. This includes additional swings, rubber surfacing, and shade structure at the Annenberg Community Beach House (Beach House) and the design and construction of a new playground on the beach at Montana Avenue. Additional components include the replacement of the concrete bollards with a fence at Ocean Park Playground and the replacement of the rubber surface around the grass gymnastics area at Muscle Beach. FY2014-15 How Financed: Beach Fund

$ $

627,297 627,297

FY2015-16 $ $

1,106,000 1,106,000

Project Name:

Beach Restroom Repairs

Project Number:

9071

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: This project repairs and/or rebuilds portions of two beach restrooms that were constructed in 1999 as part of the Beach Improvement Group (BIG) Project. Portions of the concrete block wall adjacent to the roof structure are cracked or deteriorated and pose a threat to the structural integrity of the building. FY2014-15 How Financed: Beach Fund

$ $

106,083 106,083

FY2015-16 $ $

-

Project Name:

North Beach Trail Improvements

Project Number:

9072

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

2018

Target Completion Date:

Description of Project: This project includes the planning and design of the North Beach Trail Improvements to address improvements to both Ocean Front Walk and the bike path north of the Pier. A planning study is necessary to assess ways to solve the circulation conflicts on the bike path around the 1550 lot and to identify options for either widening the bike path or creating a parallel pedestrian path north of California, where there is a single shared path. The planning study is proposed for FY 2015-16 so that concepts may be developed to seek grant funding, particularly for the bike path expansion. FY2014-15 How Financed: Beach Fund

$ $

-

FY2015-16 $ $

58

116,491 116,491

FY2016-17 $ $

310,643 310,643

FY2017-18 $ $

2,818,452 2,818,452

FY2018-19 $ $

-

City of Santa Monica

Project Details

Beach Fund

Project Name:

Beach Maintenance Building Repair

Project Number:

9073

2015

Target Completion Date:

Description of Project: The beach maintenance building is a large metal shed that houses the beach maintenance equipment and supplies. The east side of the building has four large doors but currently two of the doors are inoperable due to damage and corrosion of the metal. The building is in very poor condition and is an unsightly image for the entry to the most heavily used section of Santa Monica Beach. FY2014-15 How Financed: Beach Fund

$ $

96,630 96,630

FY2015-16 $ $

59

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Housing Projects

Low/Mod Income Housing How Financed: Special Revenue Source Fund

$

FY2014-15 2,260,936

$

$

2,260,936

$

TORCA Affordable Housing How Financed: TORCA Fund

$

FY2014-15 694,692

$

$

694,692

$

$

FY2014-15 603,958

$

$

603,958

$

Low/Mod Income Housing Development How Financed: Low/Moderate Income Housing Fund

FY2015-16 -

FY2015-16 -

FY2015-16 -

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

60

$ $

$ $

$ $

FY2016-17 -

FY2016-17 -

FY2016-17 -

$ $

$ $

$ $

FY2017-18 -

FY2017-18 -

FY2017-18 -

$ $

$ $

$ $

FY2018-19 -

FY2018-19 -

FY2018-19 -

City of Santa Monica

Project Details

Housing Projects

Project Name:

Low/Mod Income Housing

Project Number:

5006

Ongoing

Target Completion Date:

Description of Project: Funds will be designated for affordable housing activities on an ongoing basis. This account is funded with proceeds from the sale of City-owned properties that were deposited in the Citywide Housing Trust Fund to advance affordable housing objectives in Santa Monica. FY2014-15 How Financed: Beach Fund

$ $

2,260,936 2,260,936

FY2015-16 $ $

-

Project Name:

TORCA Affordable Housing

Project Number:

0377

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: The TORCA Housing Trust Fund helps increase affordable housing opportunities in Santa Monica, often by providing loans to nonprofit affordable housing developers to assist in subsidizing newly constructed or rehabilitated affordable units. Funds will be designated for affordable housing activities on an ongoing basis. It is funded by revenues to the TORCA Housing Trust Fund. FY2014-15 How Financed: Beach Fund

$ $

694,692 694,692

FY2015-16 $ $

61

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Housing Projects

Project Name:

Low-Moderate Income Housing Development

Project Number:

9101

FY 2014-15

Target Completion Date:

Description of Project: Funds will be spent toward the completion of the affordable housing development at 520 Colorado, which is currently under construction. This is funded from the Low and Moderate Income Housing Asset Fund. FY2014-15 How Financed: Beach Fund

$ $

603,958 603,958

FY2015-16 $ $

62

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Community Development Block Grant (CDBG) Fund

Michigan Ave Neighborhood Greenway MANGo How Financed: CDBG Fund

$

FY2014-15 366,943

$

$

366,943

$

FY2015-16 -

-

$

$

FY2016-17 -

-

$

FY2017-18 -

$

-

$

$

FY2018-19 -

-

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Michigan Ave Neighborhood Greenway MANGo

Project Number:

7045

11/30/2015

Target Completion Date:

Description of Project: This project represents the first phase of the Michigan Avenue Neighborhood Greenway (MANGo). It would implement the most costeffective and impactful changes to address speeding and safety issues for cyclists and pedestrians. This phase would connect Edison Language Academy, Virginia Avenue Park, and Santa Monica High School and includes intersection improvements, markings, wayfinding, landscaping, and roadway configuration (traffic circles). FY2014-15 How Financed: CDBG Fund General Fund

$ $

366,943 366,943

FY2015-16 $ $

63

200,000 200,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Miscellaneous Grants Fund

Moomat Ahiko Way Pavement Rehabilitation

$

EXPO Maintenance Yard Buffer Park California Housing Related Parks Grant EXPO Maintenance Yard Buffer Park - Prop A LR Rail Reserve Colorado Avenue Esplanade - STPL funds Colorado Avenue Esplanade - Prop C LR California Incline Bridge Replacement Construction - HBP- FHWA Funds California Incline Bridge Replacement Construction - TEA21 Funds Downtown Santa Monica Temporary Use TOD Site - Prop C Local Return Design Services for 4th Street Enhancements Measure R LR Citywide Signal Detection Metro CFP Citywide Signal Detection TDA Art 3 Wayfinding Metro CFP Wayfinding Prop C LR Bike Network Linkages Metro CFP Bike Network Linkages Prop C LR No New Net Trips Prop C LR Edison Language Academy Safe Routes

FY2014-15 243,733

FY2015-16 -

$

FY2016-17 -

$

FY2017-18 -

$

FY2018-19 -

1,000,000

-

-

-

-

480,735

-

-

-

-

1,239,773 1,175,227 13,667,422

-

-

-

-

5,605,103

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

1,180,000

200,000

-

364,263 91,065 1,320,234 880,157 27,455 369,700 780,000

Annual Paving & Sidewalk Repair - Measure R LR

Annual Paving & Sidewalk Repair - Prop C LR How Financed: Miscellaneous Grants Fund

$

540,480 135,120 570,537 142,635 520,000

150,000 $ 27,594,867

354,339 88,585 -

$

3,088,772

$

442,924

$

-

$

-

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Moomat Ahiko Way Pavement Rehabilitation

Project Number:

7078

October 2014

Target Completion Date:

Description of Project: This project is for pavement rehabilitation and resurfacing of the Moomat Ahiko Way. This project will be funded with Prop C Local Return and General Fund funds. FY2014-15 How Financed: Misc Grants Fund General Fund

$ $

243,733 366,267 610,000

FY2015-16 $ $

64

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Miscellaneous Grants Fund

Project Name:

EXPO Maintenance Yard Buffer Park

Project Number:

7060

Summer 2016

Target Completion Date:

Description of Project: This project will create a 2.35 acre neighborhood park located within a buffer zone between the EXPO Maintenance Facility and the neighboring residential area. This project utilizes funding from the General Fund, California Department of Housing and Community Development Housing-Related Parks (HRP) Grant, Prop A Local Return Rail Reserve and park mitigation funds. FY2014-15 How Financed: Misc Grants Fund Special Revenue Source General Fund

$

1,480,735 240,157 2,632,032 4,352,924

$

FY2015-16 $

$

440,000 440,000

Project Name:

Colorado Avenue Esplanade

Project Number:

7040

FY2016-17 $

$

-

FY2017-18 $

-

$

FY2018-19 $

$

-

December 2015

Target Completion Date:

Description of Project: The Colorado Esplanade is a multi-modal streetscape and circulation infrastructure project that fully integrates the Downtown Light Rail terminus station by providing optimal access for pedestrians, bicycles, and vehicles in and around the station area. The project accomplishes the goals of the Civic Center Specific Plan circulation improvements for Main/Second Street to reconnect these streets without need of a new bridge. The improvements will integrate the Civic Center, Downtown, and Pier/Oceanfront districts, and create a gateway to Downtown Santa Monica. Funds will include improvements for vehicles, pedestrians, bikes, and transit. Water funds will be used for construction of water mains and cross-connection control devices. Wastewater funds will be used for the construction of sewer mains, manholes, siphon hatch cover reconfiguration, and Urban Treated Runoff irrigation lines. Surface Transportation Program - Local (STPL) and Prop C Local Return funds will also be utilized for this project. $3,285,000 is funded through a Metro Call for Projects (CMAQ) Grant for first/last mile connections to the Ocean Avenue bus stops and was budgeted in FY 2012-13. In FY 2013-14, a General Fund allocation was budgeted and developer funds from Related's Village project and Maguire Thomas' 1733 Ocean Avenue project were budgeted to be applied to this project.

FY2014-15 How Financed: Miscellaneous Grants Fund Water Fund Wastewater Fund

$

$

2,415,000 250,000 750,000 3,415,000

FY2015-16 $

$

65

-

FY2016-17 $

$

-

FY2017-18 $

$

-

FY2018-19 $

$

-

City of Santa Monica

Project Details

Miscellaneous Grants Fund

Project Name:

California Incline Bridge Replacement Construction

Project Number:

9096

Spring 2016

Target Completion Date:

Description of Project: This project will reconstruct the California Incline roadway/structures with a new 750 foot long by 52 foot wide concrete bridge and 700 foot roadway adjacent to the Palisades Bluffs. The widened bridge will improve access for pedestrians as well as bicyclists and the new safer bridge will meet current seismic codes and design standards. This project will also enhance the stability of the bluff above the roadway and bridge. This project will utilize Special Revenue Source funding and federal Highway Bridge Program (HBP) and Transportation Equity Act (TEA-21) funds. Water Fund funds will be used to replace the existing 100-year-old, 12-inch water line with steel encased high-density polyethylene (HDPE) pipe under the bridge and polyvinyl chloride (PVC) pipe under the roadway section of the project. FY2014-15 How Financed: Misc Grants Fund Special Revenue Source Water Fund

$ 19,272,525 389,157 1,100,000 $ 20,761,682

FY2015-16 $

$

-

FY2016-17 $

-

$

Project Name:

Downtown Santa Monica Temporary Use TOD Site

Project Number:

9098

FY2017-18 $

-

$

FY2018-19 $

$

-

June 2016

Target Completion Date:

Description of Project: This project would be for the design and construction of an interim use intermodal transportation facility between 4th and 5th Streets along Colorado Avenue. The project would include site leveling, extensive grading and paving, a new traffic signal, and an entrance to the site on 5th Street. Interim use will include paved areas for intermodal vehicles to transport and/or wait for station passengers, sidewalks, benches, shelters, restrooms, lighting, security cameras, and landscaping. The project would also fund an interim and long-term circulation and land use study. This project will be funded with Big Blue Bus, General Fund and Prop C Local Return monies. FY2014-15 How Financed: Misc Grants Fund Big Blue Bus Fund General Fund

$

$

1,289,000 1,289,000

FY2015-16 $

$

1,180,000 411,000 1,353,000 2,944,000

FY2016-17 $

$

Project Name:

Design Services for 4th Street Enhancements

Project Number:

9097

-

FY2017-18 $

$

-

FY2018-19 $

$

-

FY 2015-16

Target Completion Date:

Description of Project: Final design funds to initiate the Metro grant-funded EXPO Station Linkage to Downtown and Civic Centers project, also known as 4th Street Enhancements. Measure R Local Return funds will be utilized to fund the final design phase of this pedestrian safety and bike improvements project that connects the EXPO Station with the Colorado Esplanade and Civic Center. How Financed: Misc Grants Fund General Fund

FY2014-15 200,000 $ 200,000 $

FY2015-16 403,175 $ 403,175 $

66

FY2016-17 $ $

FY2017-18 $ $

FY2018-19 $ $

City of Santa Monica

Project Details

Miscellaneous Grants Fund

Project Name:

Citywide Signal Detection

Project Number:

9099

FY 2015-16

Target Completion Date:

Description of Project: Installation of video bicycle detection cameras to supplement push buttons at 15-20 locations that are critical for the City's Bicycle Network. This project is funded through a grant awarded in Metro's 2013 Call for Projects. The required 20% local match is funded with TDA Article 3 funds. FY2014-15 How Financed: Misc Grants Fund

$ $

-

Project Name:

Wayfinding

Project Number:

9100

FY2015-16 $ $

675,600 675,600

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

FY 2017-18

Target Completion Date:

Description of Project: This project is for the improvement of vehicle, pedestrian, and bicycle circulation by providing wayfinding signs, map case signs, map cases, and electronic parking guidance signs. This project is partially funded through a grant awarded in Metro's 2013 Call for Projects. The required 20% local match is funded with Prop C Local Return funds. FY2014-15 How Financed: Misc Grants Fund

$ $

455,328 455,328

FY2015-16 $ $

713,172 713,172

FY2016-17 $ $

442,924 442,924

FY2017-18 $ $

-

Project Name:

Bike Network Linkages to EXPO Light Rail Transit (LRT)

Project Number:

0222

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: This project funds an upgrade to bicycle lanes and connections to EXPO Stations consistent with the Bike Action Plan; upgrades signalized intersections with bicycle detection on major routes; and installs bicycle parking. The project is partially funded through a grant awarded through Metro's 2009 Call for Projects. The required 40% local match is funded with Prop C Local Return funds.

FY2014-15 How Financed: Misc Grants Fund

$ $

2,200,391 2,200,391

FY2015-16 $ $

67

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Miscellaneous Grants Fund

Project Name:

No New Net Trips Toolkit

Project Number:

8014

2015

Target Completion Date:

Description of Project: The No Net New Trips Toolkit project works to reduce trips Citywide, including new and existing vehicle trips. The toolkit promotes ridesharing, active transportation, and the development of a Santa Monica-specific web “portal” with multi-modal transportation information aimed at residents, visitors, businesses and employees. Work began for this project in FY 2011-12. The budget below reflects the remainder of the required local match which is funded with Prop C Local Return funds.

FY2014-15 How Financed: Miscellaneous Grants Fund

$ $

27,455 27,455

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Edison Language Academy Safe Routes

Project Number:

9102

FY2017-18 $ $

-

FY2018-19 $ $

-

FY 2015-16

Target Completion Date:

Description of Project: This project implements pedestrian and bicycle improvements concurrent with the MANGo concept plan around the Edison Language Academy as well as creating a drop-off/pick-up plan and educating parents and students. Physical improvements include crosswalk striping, curb extensions and dual curb ramps, median diverter, wayfinding, and shared lane markings at various locations near the school. This project uses a State Safe Routes to School grant. FY2014-15 How Financed: Misc Grants Fund

$ $

369,700 369,700

FY2015-16 $ $

-

FY2016-17 $ $

Project Name:

Annual Paving and Sidewalk Repair

Project Number:

0152

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: The Annual Paving Project provides on-going maintenance and repair to streets, curbs, gutters, sidewalks, curb ramps, bus pads and other similar improvements. Measure R and Prop C Local Return will partially fund this project. General Fund, Water and Wastewater Funds, and relinquishment funds will also contribute to this project. FY2014-15 How Financed: Misc Grants Fund Special Revenue Source General Fund Water Fund Wastewater Fund

$

$

930,000 470,000 300,000 250,000 1,950,000

FY2015-16 $

$

68

520,000 130,000 750,000 300,000 250,000 1,950,000

FY2016-17 $

$

1,400,000 300,000 250,000 1,950,000

FY2017-18 $

$

1,400,000 300,000 250,000 1,950,000

FY2018-19 $

$

1,400,000 300,000 250,000 1,950,000

City of Santa Monica

Project Details

Water and Wastewater Funds

San Vicente Emergency Generator Automatic Meter Reading Pilot Project Water Valve Replacement Water Main Replacement Citywide Water Main Replacement Olympic Loop Water Main Replacement By City Forces California Incline Water Main Replacement Water Meter Shop Renovations EXPO Water Betterments Colorado Avenue Esplanade Water Mains Arcadia - Pressure Vessel Rehabilitation Booster Pump Station for 500-foot zone Booster Pumps and Actuaters Evaluation Climate Action Plan Sustainable Urban Water Master Plan Groundwater Management Plan Water Modeling Software Utility Billing Software SCADA System Upgrades Water Systems Data Integration Annual Paving and Sidewalk Repair Arcadia Brine Concentrator How Financed: Water Fund

$

Moss Avenue Pump Station Improvements Wastewater Main Replacement AB 1600 Wastewater Main Replacement Colorado Avenue Esplanade Wastewater Improvements Wastewater Modeling Software Utility Billing Software SCADA System Upgrades Wastewater Systems Data Integration Annual Paving and Sidewalk Repair Hyperion Capital Payment How Financed: Wastewater Fund

$

FY2014-15 FY2015-16 2,500,000 $ 1,000,000 2,000,000 500,000 500,000 2,000,000 3,000,000 1,000,000 100,000 100,000 1,100,000 75,000 478,000 250,000 900,000 300,000 100,000 75,000 250,000 50,000 200,000 150,000 65,000 25,000 200,000 50,000 50,000 50,000 300,000 300,000 -

$ 11,243,000

FY2014-15 500,000 1,500,000 1,500,000 750,000

$

$

100,000 65,000 150,000 50,000 250,000 3,500,000 $

8,365,000

6,425,000

FY2015-16 1,000,000 1,500,000 1,500,000 -

$

$

$

100,000 25,000 50,000 50,000 250,000 3,500,000 $

7,975,000

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

69

FY2016-17 2,000,000 250,000 3,000,000 250,000 2,500,000 50,000 300,000 8,350,000

FY2016-17 250,000 1,500,000 1,500,000 -

$

$ 12,800,000

$

50,000 250,000 3,500,000 $

7,050,000

FY2017-18 2,000,000 250,000 3,000,000 250,000 300,000 7,000,000

FY2017-18 250,000 1,500,000 1,500,000 -

$

$

$

250,000 3,500,000 $

7,000,000

FY2018-19 1,000,000 3,000,000 250,000 300,000 4,550,000

FY2018-19 250,000 1,500,000 1,500,000 250,000 3,500,000

$

7,000,000

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

San Vicente Water Booster Station Standby Generator

Project Number:

0784

June 2015

Target Completion Date:

Description of Project: This project will install an emergency generator at the San Vicente Booster Pump Station. The current backup power source has outlived its useful life. The project is 90% complete, and funding is requested for construction, inspection, and AQMD permitting.

FY2014-15 How Financed: Water Fund

$ $

2,500,000 2,500,000

FY2015-16 $ $

-

Project Name:

Automated Meter Reading

Project Number:

0388

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: This project is a pilot offered by Southern California Gas Co. The City will install up to 2000 new water meters which will be outfitted with transmitters which allow for automatic meter reading. If this project is successful it will ultimately allow the Water Resources Division and its customers access to real time water consumption data, and will dramatically reduce crew trips to check meters.

FY2014-15 How Financed: Water Fund

$ $

1,000,000 1,000,000

FY2015-16 $ $

2,000,000 2,000,000

Project Name:

Water Valve Replacement

Project Number:

9040

Target Completion Date:

Ongoing

FY2016-17 $ $

2,000,000 2,000,000

FY2017-18 $ $

2,000,000 2,000,000

FY2018-19 $ $

1,000,000 1,000,000

Description of Project: This project will identify and replace faulty valves throughout the City. Ensuring that valves are operational allows crews to isolate areas in the event of main breaks and during maintenance or installation of new services. Hot tap valves can cost as much as $40,000 to install, this project will identify the most critical valves and replace all faulty valves over time. FY2014-15 How Financed: Water Fund

$ $

500,000 500,000

FY2015-16 $ $

70

500,000 500,000

FY2016-17 $ $

250,000 250,000

FY2017-18 $ $

250,000 250,000

FY2018-19 $ $

-

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

Water Main Replacement Citywide

Project Number:

0136

Ongoing

Target Completion Date:

Description of Project: This project is part of the City’s commitment to improve its water infrastructure. The City will aim to reconstruct or rehabilitate 4,000 to 6,000 linear feet of water mains per year. Segments will be chosen based upon the City’s Business Case Evaluations as well as the Water Master Plan that is currently under development. FY2014-15 How Financed: Water Fund

$ $

2,000,000 2,000,000

FY2015-16 $ $

3,000,000 3,000,000

FY2016-17 $ $

3,000,000 3,000,000

Project Name:

Water Main Replacement Olympic Loop

Project Number:

9043

FY2017-18 $ $

3,000,000 3,000,000

FY2018-19 $ $

3,000,000 3,000,000

2015

Target Completion Date:

Description of Project: This project will install a 12 inch loop from Steward Street to 26th Street, including new hydrants, to provide fire flow to EXPO development in that corridor. FY2014-15 How Financed: Water Fund

$ $

1,000,000 1,000,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Water Main Replacement by City Forces

Project Number:

0193

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: These funds will cover the construction costs of water main installations by City crews as a result of main breaks and for installation of taps for new water services. FY2014-15 How Financed: Water Fund

$ $

100,000 100,000

FY2015-16 $ $

71

100,000 100,000

FY2016-17 $ $

250,000 250,000

FY2017-18 $ $

250,000 250,000

FY2018-19 $ $

250,000 250,000

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

California Incline Water Main Replacement

Project Number:

9096

Spring 2016

Target Completion Date:

Description of Project: This project will reconstruct the California Incline roadway/structures with a new 750 foot long by 52 foot wide concrete bridge and 700 foot roadway adjacent to the Palisades Bluffs. The widened bridge will improve access for pedestrians as well as bicyclists and the new safer bridge will meet current seismic codes and design standards. This project will also enhance the stability of the bluff above the roadway and bridge. This project will utilize Special Revenue Source funding and federal Highway Bridge Program (HBP) and Transportation Equity Act (TEA-21) funds. Water Fund funds will be used to replace the existing 100-year-old, 12-inch water line with steel encased high-density polyethylene (HDPE) pipe under the bridge and polyvinyl chloride (PVC) pipe under the roadway section of the project. FY2014-15 How Financed: Water Fund Special Revenue Source Fund Miscellaneous Grants Fund

$

1,100,000 389,157 19,272,525 $ 20,761,682

FY2015-16 $

-

$

Project Name:

Water Meter Shop Renovations

Project Number:

4086

FY2016-17 $

$

-

FY2017-18 $

-

$

FY2018-19 $

-

$

2015

Target Completion Date:

Description of Project: This project will update the water meter bench to allow City crews to test flows and defects in malfunctioning water meters. Design was completed in FY 2013-14 and funds will be used for construction in FY 2014-15. FY2014-15 How Financed: Water Fund

$ $

75,000 75,000

FY2015-16 $ $

-

Project Name:

EXPO Water Betterments

Project Number:

7064

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

January 2016

Target Completion Date:

Description of Project: This project upgrades the City’s water system including mains, services, hydrants, and future service laterals in the EXPO corridor.

FY2014-15 How Financed: Water Fund

$ $

478,000 478,000

FY2015-16 $ $

72

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

Colorado Avenue Esplanade Water Main and Wastewater Improvements

Project Number:

7040

2015

Target Completion Date:

Description of Project: The Colorado Esplanade is a multi-modal streetscape and circulation infrastructure project that fully integrates the Downtown Light Rail terminus station by providing optimal access for pedestrians, bicycles, and vehicles in and around the station area. The project accomplishes the goals of the Civic Center Specific Plan circulation improvements for Main/Second Street to reconnect these streets without need of a new bridge. The improvements will integrate the Civic Center, Downtown, and Pier/Oceanfront districts, and create a gateway to Downtown Santa Monica. Funds will include improvements for vehicles, pedestrians, bikes, and transit. Water funds will be used for construction of water mains and cross-connection control devices. Wastewater funds will be used for the construction of sewer mains, manholes, siphon hatch cover reconfiguration, and Urban Treated Runoff irrigation lines. Surface Transportation Program - Local (STPL) and Prop C Local Return funds will also be utilized for this project. $3,285,000 is funded through a Metro Call for Projects (CMAQ) Grant for first/last mile connections to the Ocean Avenue bus stops and was budgeted in FY 2012-13. In FY 2013-14, a General Fund allocation was budgeted and developer funds from Related's Village project and Maguire Thomas' 1733 Ocean Avenue project were budgeted to be applied to this project. FY2014-15 How Financed: Water Fund Wastewater Fund Miscellaneous Grants Fund

$

250,000 750,000 2,415,000 3,415,000

$

FY2015-16 $

$

-

FY2016-17 $

-

$

Project Name:

Arcadia - Pressure Vessel Rehabilitation

Project Number:

0878

FY2017-18 $

-

$

FY2018-19 $

-

$

December 2015

Target Completion Date:

Description of Project: The project will rehabilitate the Pressure Vessels which house the Green Sand filter media at the Arcadia Water Treatment Plant. The diaphragm of two of the current vessels have warped and will require significant rehabilitation to bring them back on-line. An investigation into the cause and development of design solutions are currently underway. FY2014-15 How Financed: Charnock Fund

$ $

900,000 900,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Booster Pump Station for 500-Foot Zone

Project Number:

9075

FY2017-18 $ $

-

FY2018-19 $ $

-

June 2017

Target Completion Date:

Description of Project: This project would provide redundant pressure to the 500-foot zone in the event of a pressure loss in the main from Arcadia/MWD allowing the City to continue service to hydrants and residents in the event of such a loss. FY2014-15 How Financed: Water Fund

$ $

-

FY2015-16 $ $

73

-

FY2016-17 $ $

2,500,000 2,500,000

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

Booster Pumps and Actuaters Evaluation

Project Number:

9074

June 2016

Target Completion Date:

Description of Project: This project would study the efficiency and redundancy of the booster pumps and actuators at both the Charnock and Arcadia facilities. This study would evaluate the plants and make recommendations for future CIPs to optimize the production rates and reliability of the two facilities. FY2014-15 How Financed: Water Fund

$ $

300,000 300,000

FY2015-16 $ $

Project Name:

Climate Action Plan

Project Number:

9076

100,000 100,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

June 2016

Target Completion Date:

Description of Project: This project would develop policies specific to the Water Resources Division to achieve its energy efficiency and sustainability goals as directed by City Council. A Strategic Energy Management Plan would be developed that identifies potential projects or policy changes, funding/grant sources for the implementation of these projects, and lists projects by priority. The second year budget would implement high priority / Department approved projects. FY2014-15 How Financed: Water Fund

$ $

75,000 75,000

FY2015-16 $ $

250,000 250,000

FY2016-17 $ $

-

Project Name:

Sustainable Urban Water Master Plan

Project Number:

9077

FY2017-18 $ $

-

FY2018-19 $ $

-

June 2017

Target Completion Date:

Description of Project: The 2015 Sustainable Urban Water Master Plan is required as part of the Urban Water Management Planning Act (Act). The Act requires a UWMP be filed with the Califonia Department of Water Resources (DWR) every five years. This project will prepare the 2015 UWMP and coordinate its acceptance with DWR. The budgeted amount allows for a 25% increase over the cost of the 2010 report to allow for any inflation or additional coordination. FY2014-15 How Financed: Water Fund

$ $

-

FY2015-16 $ $

74

50,000 50,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

Groundwater Management Plan

Project Number:

9078

June 2016

Target Completion Date:

Description of Project: This project would develop a voluntary Groundwater Management Plan in accordance with the California Department of Water Resources Assembly Bill 3030. The plan would include components to monitor groundwater levels and storage, mitigate conditions of overdraft, regulate the migration of contaminated groundwater, identify well construction locations and policies, and other policies to manage our groundwater resources. FY2014-15 How Financed: Water Fund

$ $

200,000 200,000

FY2015-16 $ $

Project Name:

Modeling Software

Project Number:

9039

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: This project would implement and upgrade the hydraulic modeling system for water production, water and waste water distribution, and CIP planning. The implementation of this software aligns with the Water Master Plan. The implementation of this software is necessary for future main replacement to be planned effectively. The Wastewater modeling software will be purchased in FY 201415 and data aquisition/calibration of the model will begin in FY 2015-16. FY2014-15 How Financed: Water Fund Wastewater Fund

$

150,000 100,000 250,000

$

FY2015-16 $

100,000 100,000

$

Project Name:

Utility Billing Software

Project Number:

0785

FY2016-17 $ $

-

FY2017-18 $

-

$

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: This project would implement upgrades to the existing customer information system to comply with industry regulations and improve work flow. FY2014-15 How Financed: Water Fund Wastewater Fund

$ $

65,000 65,000 130,000

FY2015-16 $ $

75

25,000 25,000 50,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

Supervisory Access And Data Acquisition (SCADA) System Upgrades

Project Number:

9015 / 4022

Ongoing

Target Completion Date:

Description of Project: This project would upgrade the Supervisory Control and Data Acquisition (SCADA) software, hardware, and communications systems to improve operator and system efficiencies. This would include improving the communications lines between our major assets and the SCADA data receivers. FY2014-15 How Financed: Water Fund Wastewater Fund

$

200,000 150,000 350,000

$

FY2015-16 $ $

50,000 50,000 100,000

Project Name:

Systems Data Integration

Project Number:

8020

FY2016-17 $ $

50,000 50,000 100,000

FY2017-18 $

-

$

FY2018-19 $

-

$

Ongoing

Target Completion Date:

Description of Project: This project would implement a “one-stop” integrated software to pull data from various water applications into one interface. This would improve access to information by staff and ultimately decrease license costs by requiring fewer computers have licenses for each software. FY2014-15 How Financed: Water Fund Wastewater Fund

$

50,000 50,000 100,000

$

FY2015-16 $ $

50,000 50,000 100,000

FY2016-17 $ $

Project Name:

Annual Paving and Sidewalk Repair

Project Number:

0152

-

FY2017-18 $

-

$

Target Completion Date:

FY2018-19 $

-

$

Ongoing

Description of Project: The Annual Paving Project provides on-going maintenance and repair to streets, curbs, gutters, sidewalks, curb ramps, bus pads and other similar improvements. General Fund monies, Measure R Local Return, Prop C Local Return, and relinquishment funds will also contribute to this project. FY2014-15 How Financed: General Fund Misc Grants Fund Water Fund Wastewater Fund Special Revenue Source

$

$

930,000 300,000 250,000 470,000 1,950,000

FY2015-16 $

$

76

750,000 520,000 300,000 250,000 130,000 1,950,000

FY2016-17 $

$

1,400,000 300,000 250,000 1,950,000

FY2017-18 $

$

1,400,000 300,000 250,000 1,950,000

FY2018-19 $

$

1,400,000 300,000 250,000 1,950,000

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

Arcadia Brine Concentrator

Project Number:

9079

Target Completion Date:

December 2019

Description of Project: The Arcadia Brine Concentrator would include an additional RO skid at the Arcadia Water Treatment Plant to reduce the amount of water that goes to waste through the system. This project is funded in out years, but is intended to help the City reach it's 2020 SelfSufficiency Goal. FY2014-15 How Financed: Water Fund

$ $

-

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Moss Avenue Pump Station Improvements

Project Number:

0774

FY2017-18 $ $

7,000,000 7,000,000

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: This project would implement the projects which are identified in the MAPS Preliminary Design Report (PDR) which is underway. It is expected that the project would replace the variable frequency drives on the pumps in FY 2014-15 and a pump installation/bi-pass in FY 2015-16. The budget covers additional items which may be identified in the PDR. FY2014-15 How Financed: Wastewater Fund

$ $

500,000 500,000

FY2015-16 $ $

1,000,000 1,000,000

Project Name:

Wastewater Main Replacement

Project Number:

0628

FY2016-17 $ $

250,000 250,000

FY2017-18 $ $

250,000 250,000

FY2018-19 $ $

250,000 250,000

Ongoing

Target Completion Date:

Description of Project: This project is part of the City’s commitment to upgrade its wastewater infrastructure. The City will aim to reconstruct or rehabilitate 3,000 linear feet of wastewater mains and their appurtenant manholes per year. Segments will be chosen based upon the Division's known inadequacies until the City has the ability to consult Wastewater Modeling Software data. FY2014-15 How Financed: Wastewater Fund

$ $

1,500,000 1,500,000

FY2015-16 $ $

77

1,500,000 1,500,000

FY2016-17 $ $

1,500,000 1,500,000

FY2017-18 $ $

1,500,000 1,500,000

FY2018-19 $ $

1,500,000 1,500,000

City of Santa Monica

Project Details

Water and Wastewater Funds

Project Name:

AB1600 Wastewater Main Replacement

Project Number:

0947

Ongoing

Target Completion Date:

Description of Project: This project is part of the City’s commitment to upgrade its wastewater infrastructure. The City will aim to reconstruct or rehabilitate 3,000 linear feet of wastewater mains through the City’s Assembly Bill 1600 development fund. Segments will be chosen based upon the City’s known inadequacies and development plans. FY2014-15 How Financed: Wastewater Fund

$ $

1,500,000 1,500,000

FY2015-16 $ $

1,500,000 1,500,000

Project Name:

Hyperion Capital Payment

Project Number:

0347

FY2016-17 $ $

1,500,000 1,500,000

FY2017-18 $ $

1,500,000 1,500,000

FY2018-19 $ $

1,500,000 1,500,000

Ongoing

Target Completion Date:

Description of Project: This budget represents a conservative estimate of the payments to the City of Los Angeles for Hyperion capital costs for sewage treatment. The City does not currently own or operate it’s own sewage treatment plant; instead the City is partners in an Amalgamated System that transmits sewage to Hyperion Wastewater Treatment Plant which is owned and operated by the City of Los Angeles. Per the City's agreement with the City of Los Angeles, quarterly payments are made. FY2014-15 How Financed: Wastewater Fund

$ $

3,500,000 3,500,000

FY2015-16 $ $

78

3,500,000 3,500,000

FY2016-17 $ $

3,500,000 3,500,000

FY2017-18 $ $

3,500,000 3,500,000

FY2018-19 $ $

3,500,000 3,500,000

City of Santa Monica

Project Details

Resource Recovery and Recycling Fund

Refuse Container Purchases Refuse/Recycling Enclosures How Financed: RRR Fund

$

FY2014-15 770,500 30,000

$

FY2015-16 812,500 30,000

$

FY2016-17 857,000 30,000

$

FY2017-18 917,100 30,000

$

FY2018-19 965,600 30,000

$

800,500

$

842,500

$

887,000

$

947,100

$

995,600

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Refuse Container Replacement Program

Project Number:

0227

Ongoing

Target Completion Date:

Description of Project: This project provides for the ongoing purchase and replacement of 68, 95, and 300 gallon carts and 2-, 3- and 4- yard bins that are used by single family, multi-family, and commercial customers for the storage of their solid waste and recycling materials until they can be collected by the Resource Recovery and Recycling Division. This capital improvement project will also provide funding for the purchase of "Big Belly" solar power containers to be placed in heavy traffic pedestrian right-of-ways as well as replacing the very old, damaged concrete public litter cans.

FY2014-15 How Financed: RRR Fund

$ $

770,500 770,500

FY2015-16 $ $

812,500 812,500

Project Name:

Refuse and Recycling Enclosures

Project Number:

9036

FY2016-17 $ $

857,000 857,000

FY2017-18 $ $

917,100 917,100

FY2018-19 $ $

965,600 965,600

Ongoing

Target Completion Date:

Description of Project: Funds for the construction of enclosures for dumpsters on public areas to eliminate illegal dumping at various sites citywide.

FY2014-15 How Financed: RRR Fund

$ $

30,000 30,000

FY2015-16 $ $

79

30,000 30,000

FY2016-17 $ $

30,000 30,000

FY2017-18 $ $

30,000 30,000

FY2018-19 $ $

30,000 30,000

City of Santa Monica

Project Details

Pier Fund

Replace Pier Fire Sprinkler System $ Pier West End Emergency Escape System Pier South Side Stairs Reconstruction / Addition Pier Switchgear Area 10 Pier Deck Substructure Reinforcement - Newcomb Deck Infrastructure Upgrade 1

FY2014-15 315,000 35,000 35,000

$

200,000 295,000

Area 4 Pier Deck Substructure Reinforcement Newcomb Deck Infrastructure Improvement 2 Area 2 Pier Deck Substructure Reinforcement Newcomb Deck Infrastructure Improvement 3 How Financed: Pier Fund $

FY2015-16 35,000 510,000

$

-

FY2016-17 300,000 -

$

FY2017-18 -

-

$

FY2018-19 -

-

-

-

-

700,000

-

-

-

-

775,000

-

-

880,000

$

545,000

$

1,775,000

$

-

$

-

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Replace Pier Fire Sprinkler System

Project Number:

9080

May 2015

Target Completion Date:

Description of Project: This project would replace the current under the Pier Fire Suppression Sprinkler system to meet contemporary standards. Emergency Police "blue light" phones will also be installed in the Pier parking lot and west and east ends of the Pier. FY2014-15 How Financed: Pier Fund

$ $

315,000 315,000

FY2015-16 $ $

80

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Pier Fund

Project Name:

Pier West End Emergency Escape System

Project Number:

9081

December 2016

Target Completion Date:

Description of Project: This project would add a deployable semi-enclosed emergency escape chute to the west end of the Pier deck near the Harbor Guards staton down to the water approximately 30 feet below. Incorporated with the system would be two 151 person detachable life vessels inflated as part of the chute deployment. FY2014-15 How Financed: Pier Fund

$ $

35,000 35,000

FY2015-16 $ $

35,000 35,000

FY2016-17 $ $

300,000 300,000

Project Name:

Pier South Side Stairs Reconstruction / Addition

Project Number:

9082

FY2017-18 $ $

-

FY2018-19 $ $

-

May 2015

Target Completion Date:

Description of Project: This project includes both the reconstruction and widening of the existing deteriorated southside stairway between the Pier deck and the beach and the construction of a new wooden south side emergency stairway from the Pier deck to the beach. FY2014-15 How Financed: Pier Fund

$ $

35,000 35,000

Project Name:

Pier Switchgear

Project Number:

9103

FY2015-16 $ $

510,000 510,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Spring 2015

Target Completion Date:

Description of Project: The Santa Monica Pier electrical switchgear equipment and enclosure are in disrepair. This project will install new switchgear equipment and enclosures. FY2014-15 How Financed: Pier Fund

$ $

200,000 200,000

FY2015-16 $ $

81

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Pier Fund

Project Name:

Area 10 Pier Deck Substructure Reinforcement - Newcomb Deck Infrastructure Upgrade 1

Project Number:

4006

December 2014

Target Completion Date:

Description of Project: This project would reinforce a deteriorated 50 foot by 60 foot area of the Pier parking deck (Area 10 on the Pier structural loading map). This project would include the repair of piling caps, replacement of 92 stringers and 3,000 square feet of deck board. FY2014-15 How Financed: Pier Fund

$ $

295,000 295,000

FY2015-16 $ $

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Project Name:

Area 4 Pier Deck Substructure Reinforcement - Newcomb Deck Infrastructure Improvement 2

Project Number:

4006

November 2016

Target Completion Date:

Description of Project: This project would improve the carrying capacity of a 68 foot by 100 foot area of the Pier parking deck (part of Area 4 on the Pier structural loading map) from a minimal 7 tons to 20 tons which is needed to for service and emergency vehicles and provide for the long term integrity of the deck. This project would include the repair of piling caps, replacement of 345 stringers and 6,800 square feet of deck board. FY2014-15 How Financed: Pier Fund

$ $

-

FY2015-16 $ $

-

FY2016-17 $ $

700,000 700,000

FY2017-18 $ $

-

FY2018-19 $ $

-

Project Name:

Area 2 Pier Deck Substructure Reinforcement - Newcomb Deck Infrastructure Improvement 3

Project Number:

4006

February 2017

Target Completion Date:

Description of Project: This project would reinforce a 50 foot by 145 foot area of the Pier parking deck (part of Area 2 on the Pier structural loading map). This project would upgrade the load capacity for the southernly corridor of the deck to 15 tons to accommodate emergency and delivery vehicles and provide for the long term structural integrity of the deck. FY2014-15 How Financed: Pier Fund

$ $

-

FY2015-16 $ $

82

-

FY2016-17 $ $

775,000 775,000

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Airport Fund

Airfield Pavement Maintenance Airport Administration Building Maintenance 3200 Airport Avenue Building Maintenance Sustainable Airport Visitors' Roof Area DC 3 Memorial Maintenance Airport Avenue Sidewalk Repair Future Airport Reconfiguration 3000 Airport Avenue Building Repairs Gunite Slope Repairs Noise Management Equipment Southside Building Improvements Airport Avenue Sidewalk and Drainage Improvements Airport Administration Parking Lot Security Enhancement Project Airfield Lighting How Financed: Airport Fund

$

FY2014-15 582,192 130,000 120,000 200,000 50,000 -

$

$

1,082,192

FY2015-16 400,000 256,000 200,000 949,000 -

$

$

1,805,000

FY2016-17 300,000 300,000 260,000 350,000 -

$

FY2017-18 300,000 400,000 700,000 260,000 350,000 -

300,000 $

1,510,000

$

$

2,010,000

FY2018-19 1,500,000 2,500,000 1,000,000 330,000 700,000

$

6,030,000

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Airfield Pavement Maintenance

Project Number:

0638

Ongoing

Target Completion Date:

Description of Project: This is an on-going pavement maintenance program designed to ensure the safety and integrity of 119 acres of asphalt and concrete surfaces located in aircraft operating areas of the Airport to abide by FAA standards. The work to be done in FY 2014-15 include taxiways A & B localized pavement repairs and striping, runway crack seal and striping affected areas. The work to be done in FY 2015-16 includes runway rubber removal and associated striping and localized repairs on taxiway B.

FY2014-15 How Financed: Airport Fund

$ $

582,192 582,192

FY2015-16 $ $

83

400,000 400,000

FY2016-17 $ $

300,000 300,000

FY2017-18 $ $

300,000 300,000

FY2018-19 $ $

1,500,000 1,500,000

City of Santa Monica

Project Details

Airport Fund

Project Name:

Airport Administration Building Maintenance

Project Number:

9083

2018

Target Completion Date:

Description of Project: The Airport Administration Building, which was constructed in 1987, is in need of certain repairs to ensure the vitality of the building. During the FY 2014-15 this project will entail the repair and replacement of several rusted sections of the metal sidings and repainting of all stucco and railings for this building. The remaining rehabilitation requirements, including restoration of the public restroom facilities to meet ADA standards and repairs to the roof, will be concluded in FY 2017-18. FY2014-15 How Financed: Airport Fund

$ $

130,000 130,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

3200 Airport Avenue Building Maintenance

Project Number:

9084

FY2017-18 $ $

400,000 400,000

FY2018-19 $ $

-

2018

Target Completion Date:

Description of Project: 3200 Airport Avenue is a building of approximately 16,000 sq. ft. with 15 tenants. It was built in the 1940’s and has several rehabilitation needs because of its age and its high tenant usage. It also has the largest photovoltaic roof system in the City. The scope of work for FY 2014-15 is to repaint/replace the awnings and repaint the building. The remaining rehabilitation needs including revamping the existing electrical wiring and lighting, upgrading the restrooms to meet ADA standards, replacing the exterior windows, and upgrading the ceiling system will be addressed in FY 2017-18. FY2014-15 How Financed: Airport Fund

$ $

120,000 120,000

FY2015-16 $ $

-

FY2016-17 $ $

-

Project Name:

Sustainable Airport Visitors' Roof Area

Project Number:

9085

FY2017-18 $ $

700,000 700,000

FY2018-19 $ $

-

2015

Target Completion Date:

Description of Project: Redesign and renovate the Airport Administration Building courtyard roof top area to improve airport visitors’ experience. Renovations include installation of a Cool Roof, upgrade of existing pedestrian walk ways, and enhancement of community seating and amenities. A Cool Roof reflects and emits the sun’s heat back to the sky instead of transferring it to the building below. Cool roofs can help conserve energy, money, and the environment. The renovation is in keeping with the City’s on-going focus on sustainability and is in alignment with City Council’s direction to enhance the airport’s connection to the community. This project can also serve as a community demonstration project, presenting Cool Roof technology, making contractors aware of the products available, and promoting the use of cool roof materials in other building sectors. FY2014-15 How Financed: Airport Fund

$ $

200,000 200,000

FY2015-16 $ $

84

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Airport Fund

Project Name:

DC 3 Memorial Maintenance

Project Number:

9086

2015

Target Completion Date:

Description of Project: The DC 3 aircraft at the DC 3 monument requires repainting to preserve the integrity of sub strata and maintain the appearance of the memorial. The paint has been peeling for some time which degrades the appearance of the entire monument. This maintenance will occur during FY 2014-15. The City wil supply $50,000 towards the project with additional funds to be provided by the Boeing Company’s employee fund.

FY2014-15 How Financed: Airport Fund

$ $

50,000 50,000

FY2015-16 $ $

-

Project Name:

Airport Avenue Sidewalk Repairs

Project Number:

6034

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

June 2016

Target Completion Date:

Description of Project: This project is designed to repair the sidewalks on Airport Avenue which is approximately 0.8 mile. This project is necessary to provide safe pedestrian access to the full length of Airport Avenue. The current pedestrian access walkway is not consistent with City standards. Exposed tree roots and deteriorating pavement represent distinct hazards to Airport visitors, tenants, and college students. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

85

256,000 256,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Airport Fund

Project Name:

Future Airport Reconfiguration

Project Number:

9087

2016

Target Completion Date:

Description of Project: The future of the Airport is unknown at this time. This project will evaluate the current infrastructure and provide direction for future improvements and for a long-term development program to yield a safe, efficient, economical, and environmentally compliant facility.

FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

200,000 200,000

FY2016-17 $ $

-

Project Name:

3000 Airport Avenue Building Repairs

Project Number:

9088

FY2017-18 $ $

-

FY2018-19 $ $

-

2016

Target Completion Date:

Description of Project: 3000 Airport Avenue is a one story building with approximately 7,100 square feet and requires structural repairs to meet Building and Safety requirements including skylight replacement, upgrade to the electrical system to current requirements including new panels and circuits, and new paint to the structure including prep work to repair dry rotted areas and window frames. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

949,000 949,000

Project Name:

Gunite Slope Repairs

Project Number:

6031

FY2016-17 $ $

300,000 300,000

FY2017-18 $ $

-

FY2018-19 $ $

-

Ongoing

Target Completion Date:

Description of Project: In the 1940's, gunite was used to support and provide erosion protection for the hillside along the southwest portion of the Airport adjoining Airport Avenue. This project identifies and repairs approximately 37,000 square feet that shows deterioration such as cracking, uplifting, undermining, and erosion. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

86

-

FY2016-17 $ $

260,000 260,000

FY2017-18 $ $

260,000 260,000

FY2018-19 $ $

-

City of Santa Monica

Project Details

Airport Fund

Project Name:

Noise Management Equipment

Project Number:

9089

2018

Target Completion Date:

Description of Project: This project is designed to replace the six Noise Monitoring Sites that are used to enforce the City's Noise Code. The current monitors were installed over 20 years ago and have surpassed their useful life. Replacement is paramount to ensure the viability of the noise management system. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

-

Project Name:

Southside Building Improvements

Project Number:

0814

FY2016-17 $ $

350,000 350,000

FY2017-18 $ $

350,000 350,000

FY2018-19 $ $

-

2019

Target Completion Date:

Description of Project: This project is designed to repair and improve the old buildings along Airport Avenue to ensure rentability. These repairs are for electrical, ceiling systems, exterior window replacement, painting, restroom upgrades, etc. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

-

FY2016-17 $ $

-

FY2017-18 $ $

Project Name:

Airport Avenue Sidewalk and Drainage Improvements

Project Number:

9090

-

FY2018-19 $ $

2,500,000 2,500,000

2019

Target Completion Date:

Description of Project: This project is designed to widened Airport Avenue, improve drainage, and improve sidewalks on the section of Airport Avenue located west of Donald Douglas Loop South to 23rd Street. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

87

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

1,000,000 1,000,000

City of Santa Monica

Project Details

Airport Fund

Project Name:

Airport Administration Parking Lot

Project Number:

9091

2017

Target Completion Date:

Description of Project: The parking lot had its last asphalt overlay in FY 2006-07. This project is to slurry the parking lot which will maintain and prolong the integrity of the asphalt. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

-

Project Name:

Security Enhancement Project

Project Number:

4035

FY2016-17 $ $

300,000 300,000

FY2017-18 $ $

-

FY2018-19 $ $

-

2019

Target Completion Date:

Description of Project: Funds to improve aircraft safety during night and low visibility operations by replacing the old deteriorating airfield wiring that has surpassed its useful life. FY2014-15 How Financed: Airport Fund

$ $

-

Project Name:

Airfield Lighting

Project Number:

4023

FY2015-16 $ $

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

330,000 330,000

2019

Target Completion Date:

Description of Project: Funds to improve aircraft safety during night and low visibility operations by adding airfield lights to the sections of the taxiways that currently do not have lights. FY2014-15 How Financed: Airport Fund

$ $

-

FY2015-16 $ $

88

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

700,000 700,000

City of Santa Monica

Project Details

Big Blue Bus Fund

Bus Replacement Program Bus Components Program Bus Stop Amenities Dial-A-Ride Vehicles Downtown Transit Mall EXPO Light Rail Facility Upgrades and Renovation Fare Collection System Prop 1B Safety and Security Radio Tower Equipment Service Vehicles Shop Equipment Technology Equipment Yard Improvements Transit Oriented Development Downtown Santa Monica Temporary Use TOD Site Systems Implementation How Financed: Big Blue Bus Fund

FY2014-15 9,754,862 $ 4,373,925 1,169,200 275,000 70,000 1,752,000 100,000 516,483 80,000 834,018 1,289,000

FY2015-16 5,558,334 $ 6,446,000 116,000 50,000 3,510,000 200,000 267,091 580,000 250,000 250,000 1,086,620 190,000 430,000 411,000

400,000

100,000

$ 20,614,488

$ 19,445,045

FY2016-17 6,892,783 $ 6,255,000 150,000 10,000 283,000 100,000 80,000 100,000 250,000 671,713 95,000 100,000 -

FY2017-18 6,892,783 $ 6,261,000 100,000 10,000 1,484,000 100,000 80,000 100,000 250,000 539,872 135,000 100,000 -

$ 14,987,496

FY2018-19 5,500,000 $ 5,866,000 100,000 10,000 1,513,680 100,000 80,000 100,000 250,000 448,369 95,000 -

$ 16,052,655

$ 14,063,049

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Bus Replacement Program

Project Number:

0519

Ongoing

Target Completion Date:

Description of Project: Funds for BBB vehicle/bus replacement program used for fixed route. Operating Budget Impact: This project should reduce costly maintenance and repair expenses on older vehicles as they age.

FY2014-15 How Financed: Big Blue Bus Fund

$ $

9,754,862 9,754,862

FY2015-16 $ $

89

5,558,334 5,558,334

FY2016-17 $ $

6,892,783 6,892,783

FY2017-18 $ $

6,892,783 6,892,783

FY2018-19 $ $

5,500,000 5,500,000

City of Santa Monica

Project Details

Big Blue Bus Fund

Project Name:

Bus Components Program

Project Number:

0106

Ongoing

Target Completion Date:

Description of Project: Funds for ongoing maintenance such as rebuilding of engines, transmissions, differentials and refurbishment of buses. FY2014-15 How Financed: Big Blue Bus Fund

$ $

4,373,925 4,373,925

FY2015-16 $ $

Project Name:

Bus Stop Amenities

Project Number:

0114

6,446,000 6,446,000

FY2016-17 $ $

6,255,000 6,255,000

FY2017-18 $ $

6,261,000 6,261,000

FY2018-19 $ $

5,866,000 5,866,000

Ongoing

Target Completion Date:

Description of Project: Ongoing replacements and improvements to over 1,000 bus stops throughout Big Blue Bus’s service area.

FY2014-15 How Financed: Big Blue Bus Fund

$ $

1,169,200 1,169,200

FY2015-16 $ $

90

116,000 116,000

FY2016-17 $ $

150,000 150,000

FY2017-18 $ $

100,000 100,000

FY2018-19 $ $

100,000 100,000

City of Santa Monica

Project Details

Big Blue Bus Fund

Project Name:

Dial-A-Ride Vehicles

Project Number:

0877

Ongoing

Target Completion Date:

Description of Project: Ongoing replacement of Dial-A-Ride vehicles. FY2014-15 How Financed: Big Blue Bus Fund

Project Name:

$ $

275,000 275,000

FY2015-16 $ $

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Downtown Transit Mall 0458

Project Number:

Ongoing

Target Completion Date:

Description of Project: Ongoing program to replace and preserve pedestrian amenities such as lighting, landscaping, benches and repair of bus priority lanes. FY2014-15 How Financed: Big Blue Bus Fund

Project Name:

$ $

-

FY2015-16 $ $

50,000 50,000

FY2016-17 $ $

10,000 10,000

FY2017-18 $ $

10,000 10,000

FY2018-19 $ $

10,000 10,000

EXPO Light Rail 7061

Project Number:

December 2015

Target Completion Date:

Description of Project: Expo Light Rail integration study to determine alternatives for providing economical, efficient, dependable, frequent and direct services to and from current and new generators to the three Expo Light Rail stations. FY2014-15 How Financed: Big Blue Bus Fund

$ $

70,000 70,000

FY2015-16 $ $

91

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Big Blue Bus Fund

Project Name:

Facility Upgrades and Renovation

Project Number:

0826

Ongoing

Target Completion Date:

Description of Project: Funds for ongoing improvements and renovations such as carpet, lighting, HVAC, plumbing and painting to the 1660 7th Street Building. FY2014-15 How Financed: Big Blue Bus Fund

$ $

FY2015-16

1,752,000 1,752,000

$ $

3,510,000 3,510,000

FY2016-17 $ $

283,000 283,000

FY2017-18 $ $

1,484,000 1,484,000

Project Name:

Farebox Collection System

Project Number:

0099

FY2018-19 $ $

1,513,680 1,513,680

Ongoing

Target Completion Date:

Description of Project: Funds programmed for farebox replacements.

FY2014-15 How Financed: Big Blue Bus Fund

$ $

100,000 100,000

FY2015-16 $ $

200,000 200,000

Project Name:

Prop 1B Safety and Security

Project Number:

0956

FY2016-17 $ $

100,000 100,000

FY2017-18 $ $

100,000 100,000

FY2018-19 $ $

100,000 100,000

Ongoing

Target Completion Date:

Description of Project: Safety and security related improvements to the Big Blue Bus facility, buses and shelters as well as increase safety for passengers, personnel and increase the security of capital assets through California's Proposition 1B Bonds. FY2014-15 How Financed: Big Blue Bus Fund

$ $

516,483 516,483

FY2015-16 $ $

92

267,091 267,091

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Big Blue Bus Fund

Project Name:

Radio Tower Equipment

Project Number:

0100

Ongoing

Target Completion Date:

Description of Project: Funds for the expansion of radio and tower system replacement to include vehicle locator and passenger counting mechanisms.

FY2014-15 How Financed: Big Blue Bus Fund

$ $

80,000 80,000

Project Name:

Service Vehicles

Project Number:

0115

FY2015-16 $ $

580,000 580,000

FY2016-17 $ $

80,000 80,000

FY2017-18 $ $

80,000 80,000

FY2018-19 $ $

80,000 80,000

Description of Project: Ongoing purchase of service vehicles for replacement. Ongoing

Target Completion Date:

FY2014-15 How Financed: Big Blue Bus Fund

$ $

-

Project Name:

Shop Equipment

Project Number:

0709

FY2015-16 $ $

250,000 250,000

FY2016-17 $ $

100,000 100,000

FY2017-18 $ $

100,000 100,000

FY2018-19 $ $

100,000 100,000

Ongoing

Target Completion Date:

Description of Project: Replacement of various shop equipment including refrigerant, recovery and/or recycle equipment, plasma cutter, drill/milling machine for body panels, hydraulic metal shear, metal roller, infrared heat lamps, body shop vacuum cleaner, steam cleaner, etc.

FY2014-15 How Financed: Big Blue Bus Fund

$ $

-

FY2015-16 $ $

93

250,000 250,000

FY2016-17 $ $

250,000 250,000

FY2017-18 $ $

250,000 250,000

FY2018-19 $ $

250,000 250,000

City of Santa Monica

Project Details

Big Blue Bus Fund

Project Name:

Technology Equipment

Project Number:

0113

Ongoing

Target Completion Date:

Description of Project: Funds for technology hardware and software upgrades and replacements. FY2014-15 How Financed: Big Blue Bus Fund

$ $

834,018 834,018

FY2015-16 $ $

Project Name:

Yard Improvements

Project Number:

0107

1,086,620 1,086,620

FY2016-17 $ $

671,713 671,713

FY2017-18 $ $

539,872 539,872

FY2018-19 $ $

448,369 448,369

Ongoing

Target Completion Date:

Description of Project: Funds for re-striping, paving, fencing and lighting improvements at the Big Blue Bus yard. Also funds for soil remediation. FY2014-15 How Financed: Big Blue Bus Fund

$ $

-

FY2015-16 $ $

190,000 190,000

FY2016-17 $ $

95,000 95,000

Project Name:

Transit Oriented Development (TOD)

Project Number:

2076

FY2017-18 $ $

135,000 135,000

FY2018-19 $ $

95,000 95,000

Ongoing

Target Completion Date:

Description of Project: Funds will be used towards planning of a Transit Oriented Development (TOD) at three locations: 401 Colorado, 612 Colorado and Bergamot Station. These locations have been identified as they will serve as stations for the EXPO Line. FY2014-15 How Financed: Big Blue Bus Fund

$ $

-

FY2015-16 $ $

94

430,000 430,000

FY2016-17 $ $

100,000 100,000

FY2017-18 $ $

100,000 100,000

FY2018-19 $ $

-

City of Santa Monica

Project Details

Big Blue Bus Fund

Project Name:

Downtown Santa Monica Temporary Use TOD Site

Project Number:

9098

June 2016

Target Completion Date:

Description of Project: This project would be for the design and construction of an interim use intermodal transportation facility between 4th and 5th Streets along Colorado Avenue. The project would include site leveling, extensive grading and paving, a new traffic signal, and an entrance to the site on 5th Street. Interim use will include paved areas for intermodal vehicles to transport and/or wait for station passengers, sidewalks, benches, shelters, restrooms, lighting, security cameras, and landscaping. The project would also fund an interim and long-term circulation and land use study. This project will be partially funded with General Fund and Prop C Local Return monies.

FY2014-15 How Financed: Big Blue Bus Fund General Fund Misc Grants Fund

$

1,289,000 1,289,000

$

FY2015-16 $

$

411,000 1,353,000 1,180,000 2,944,000

Project Name:

Systems Implementation

Project Number:

9092

FY2016-17 $

$

-

FY2017-18 $

-

$

FY2018-19 $

$

-

June 2016

Target Completion Date:

Description of Project: Professional services to implement operating systems for asset management. FY2014-15 How Financed: Big Blue Bus Fund

$ $

400,000 400,000

FY2015-16 $ $

95

100,000 100,000

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Parks and Recreation Fund

Ozone Park Improvements How Financed: Parks and Rec Fund

$

FY2014-15 122,000

$

$

122,000

$

FY2015-16 -

$ $

FY2016-17 -

$

FY2017-18 -

$

-

$

FY2018-19 -

$

-

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Ozone Park Improvements

Project Number:

9093

April 2015

Target Completion Date:

Description of Project: Ozone Park is in urgent need of a fence to be installed along the southern boundary of the park. Additional improvements would include the replacement of the slide and swing set in the older children's play area, replacement of the woodchip ground covering and rubber play surfaces throughout the park, and a new monument sign.

FY2014-15 How Financed: Parks and Recreation Fund $

122,000 122,000

FY2015-16

$

96

-

FY2016-17

$

-

FY2017-18

$

-

FY2018-19

$

-

City of Santa Monica

Project Details

Risk Management - Comprehensive Fund

Functional Testing Facility at City Yards How Financed: Comprehensive Fund

$

FY2014-15 82,600

$

$

82,600

$

FY2015-16 -

$

FY2016-17 -

$

-

$

FY2017-18 -

$

-

$

FY2018-19 -

$

-

Operating Budget Impact: There will be an ongoing $10,000 cost for the lease of the trailer beginning in FY 2015-16. This will be paid from the Workers' Compensation Fund.

Project Name:

Functional Testing Facility at City Yards

Project Number:

9095

2015

Target Completion Date:

Description of Project: This tenant improvement would provide the Human Resources Department and Risk Management Division with 600 square feet of secured space at the Corporate Yards to create an on-site job specific pre-placement functional testing program. FY2014-15 How Financed: Comprehensive Fund

$ $

82,600 82,600

FY2015-16 $ $

97

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

City of Santa Monica

Project Details

Parking Authority Fund

Parking Structures 2, 4 and 5 Elevator Replacement How Financed: Parking Authority Fund

$

FY2014-15 1,000,000

$

$

1,000,000

$

FY2015-16 -

-

$

$

FY2016-17 -

-

$

FY2017-18 -

$

-

$

$

FY2018-19 -

-

Operating Budget Impact: Projects have no impact on the operating budget unless specifically noted below.

Project Name:

Parking Structures 2, 4 and 5 Elevator Replacement

Project Number:

4079

Fall 2015

Target Completion Date:

Description of Project: Nine existing elevators in downtown Parking Structures 2, 4, and 5 have been identified for replacement due to age, frequent service outages, high maintenance costs and lack of code-compliance. This project would provide new, code-compliant elevators, reducing maintenance costs and downtime. FY2014-15 How Financed: Parking Authority Fund General Fund

$ $

1,000,000 6,198,000 7,198,000

FY2015-16 $ $

98

-

FY2016-17 $ $

-

FY2017-18 $ $

-

FY2018-19 $ $

-

Projects listed below were not selected by the CIP Committee for funding due to limited capital resources. As additional capital funds become available, this list of unfunded capital projects will be reevaluated to determine the potential for future funding.

Budget Funding Requests

Project Title

FY2014-15

Budget Plan funding Requests

FY2015-16

FY2016-17

FY2017-18

FY2018-19

GENERAL FUND (01) Alley Renewal Program

297,000

330,000

330,000

330,000

330,000

Bergamot Area Plan Dark Fiber Expansion

138,000

138,000

-

-

-

Bergamot Area Plan Implementation Assessment District Study and Formation

125,000

-

-

-

-

Berkeley Street Traffic Improvements

555,000

-

-

-

-

60,000

60,000

60,000

60,000

60,000

Bike Parking and Amenities City Services Building

1,587,200

2,830,000

-

-

-

City TV Video Production Facility Equipment Replacement

190,000

500,000

325,000

400,000

177,000

City Yards Master Plan Phases 3a through 3c

394,608

-

1,283,825

-

-

55,000

490,000

-

-

-

250,000

250,000

300,000

-

-

-

-

-

-

-

75,000

-

-

-

-

750,000

-

-

-

-

-

56,540

-

-

-

Olympic Boulevard Pedestrian and Bike Path

165,000

400,000

-

-

-

Olympic Crossover (4th Street Off-ramp Relocation)

500,000

500,000

220,000

1,100,000

12,500,000

Downtown Station Bike Network Connection (4th Court) I-10 Signage Improvements Main Library Solar Main Street Crosswalk Mobile Command Post for Police Department Mt. Olivette Reservoir

Palisades Park Play Area

40,700

492,628

-

-

-

Pedestrian Safety Cameras

250,000

-

-

-

-

Public Safety Facilities Furniture / Building Maintenance

162,500

162,500

175,000

-

-

Replacement of Police Department's Harbor Unit Boat

300,000

-

-

-

-

Schematic Design Documents for Nebraska Avenue Street Improvement Project

650,000

-

-

-

-

Solar Hot Water Streetlight LED Replacement Project Total General Fund (01)

340,000

-

-

-

1,179,954

-

-

-

-

8,064,962

6,209,668

2,693,825

1,890,000

13,067,000

-

75,000

-

400,000

-

500,000

-

-

-

-

PIER FUND (30) Bike Connection Between Pier Deck and Beach Bike Path Pier Ocean Front Surface Parking Lot at Deauville Site Pier Ocean Front Parking Structure Total Pier Fund (30)

-

-

400,000

848,280

20,273,235

500,000

75,000

400,000

1,248,280

20,273,235

99

100

© Tim Street Porter 

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 7-A To:

Mayor and City Council

From:

Marsha Jones Moutrie, City Attorney

Subject:

Ordinance Amending Santa Monica Municipal Code Section 4.65.010 to Increase the Living Wage

Recommended Action Staff recommends that the City Council adopt the attached ordinance. Executive Summary At its meeting on May 13, 2014, the City Council introduced for first reading an ordinance amending Santa Monica Municipal Code Section 4.65.010 to increase the living wage. The ordinance is now presented to the City Council for adoption.

Prepared by:

Marsha Jones Moutrie, City Attorney

Approved:

Forwarded to Council:

Marsha Jones Moutrie City Attorney

Rod Gould City Manager

1

City Council Meeting: 5-27-14

Santa Monica, California

ORDINANCE NUMBER ____________ (CCS) (City Council Series) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING SANTA MONICA MUNICIPAL CODE SECTION 4.65.010 TO INCREASE THE LIVING WAGE

WHEREAS, in May of 2005, the City Council of the City of Santa Monica (the “City Council”) adopted Ordinance No. 2152 to require that persons working on City contracts receive a living wage (the “Living Wage Ordinance”); and WHEREAS, the findings approved as part of the Living Wage Ordinance establish that its purposes include ensuring that those workers have sufficient income to pay the high costs of living in the City, region and State to cover costs of health care, and to have the leisure to participate in civic life; and WHEREAS, the Living Wage Ordinance set an initial Minimum Wage of eleven dollars and fifty cents ($11.50) per hour, effective July 1, 2005, to be adjusted annually, each July 1, by an amount equal to the consumer price index (“CPI”) for the previous year; and WHEREAS, commencing July 1, 2006, the Minimum Wage has increased pursuant to the requirements of the Living Wage Ordinance to an amount equal to fourteen dollars and eight cents ($14.08) effective through June 30, 2014; and WHEREAS, the City Council recently approved several development agreements 1

requiring a wage of fifteen dollars and thirty-seven cents ($15.37) an hour for workers associated with those projects; and WHEREAS, in the interest of consistency, fairness and equal treatment for workers with City contracts and City employees, the City Council now desires to increase the Minimum Wage under the Living Wage Ordinance to an equivalent amount; and WHEREAS, the City wishes to amend Santa Monica Municipal Code Section 4.65.010 to increase the Minimum Wage to an amount equal to fifteen dollars and thirtyseven cents ($15.37), to be effective July 1, 2014. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES HEREBY ORDAIN AS FOLLOWS: SECTION 1. Section 4.65.010 of the Santa Monica Municipal Code is hereby amended to read as follows: 4.65.010 Definitions. As used in this chapter: “Employee” means any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license. “Minimum Wage” means a wage payment set under this Chapter. As of July 1, 2005, Minimum Wage means a wage payment at an initial hourly rate of eleven dollars and fifty cents per hour. As of July 1, 2014, Minimum Wage means a wage payment at an initial hourly rate of fifteen dollars and thirty-seven cents. The Minimum Wage shall be adjusted annually each July 1st, beginning 2006, by an amount corresponding to the 2

previous year’s change (January to January) in the Consumer Price Index for Urban Wage Earners and Clerical Workers 1967=100 for Los Angeles-Riverside-Orange County, California. SECTION 2. Any provision of the Santa Monica Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance. SECTION 3.

If any section, subsection, sentence, clause, or phrase of this

Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. SECTION 4.

The Mayor shall sign and the City Clerk shall attest to the

passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective 30 days from its adoption.

APPROVED AS TO FORM:

_________________________ MARSHA JONES MOUTRIE City Attorney 3

City Council Report City Council Meeting: May 24, 2014 Agenda Item: 7-B To:

Mayor and City Council

From:

Marsha Jones Moutrie, City Attorney

Subject:

Ordinance Amending Santa Monica Municipal Code Articles IV and VI Relating to Regulatory Restrictions on Business Activities, Business Permitting Requirements, License Tax Upon Retailers and Business Use Tax

Recommended Action Staff recommends that the City Council adopt the attached ordinance. Executive Summary At its meeting on May 13, 2014, the City Council introduced for first reading an ordinance amending Santa Monica Municipal Code Articles IV and VI relating to regulatory restrictions on business activities, business permitting requirements license tax upon retailers and business use tax. The ordinance is now presented to the City Council for adoption.

Prepared by:

Marsha Jones Moutrie, City Attorney

Approved:

Forwarded to Council:

Marsha Jones Moutrie City Attorney

Rod Gould City Manager

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City Council Meeting: May 27, 2014

Santa Monica, California

ORDINANCE NUMBER _________ (CCS)

(City Council Series)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING SANTA MONICA MUNICIPAL CODE ARTICLES IV AND VI RELATING TO REGULATORY RESTRICTIONS ON BUSINESS ACTIVITIES, BUSINESS PERMITTING REQUIREMENTS, LICENSE TAX UPON RETAILERS AND BUSINESS USE TAX.

WHEREAS, the City consists of just eight square miles of coastal land which is home to 90,000 residents, the job site of 300,000 workers, and a destination for as many as 500,000 visitors on weekends and holidays; and WHEREAS, there is a constant and heavy demand on police services in the City; and WHEREAS, the administration of police permits is a diversion of police resources and a financial burden on businesses; and WHEREAS, experience has shown that in some cases requiring police permits for certain types of businesses does not actually enhance law enforcement objectives; and WHEREAS, some existing local regulations related to health clubs, vending machines, auctions, liquidation sales, bingo games, and dance halls are outdated and no longer provide any appreciable public benefit; and

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WHEREAS, requiring participants in City approved community events to obtain business licenses solely because of their participation in the events unduly burdens events participants, unnecessarily discourages participation in community events, and does not appreciably enhance City revenue; and WHEREAS, certain local regulations related to vendors, taxis and valet services duplicate other regulatory permits that are already required by law; and WHEREAS, Pursuant to the Bradley-Burns Uniform Local Sales and Use Tax Law (Revenue and Taxation Code Section 7200 et. seq.), the State of California has preempted the field of sales and use taxation and is solely responsible for the collection of local sales and use taxes otherwise authorized by state law; and WHEREAS, Consistent with the Bradley-Burns Uniform Local Sales and Use Tax Law, the City Council enacted Ordinance No. 396 CCS on February 28, 1956, which suspended Santa Monica Municipal Code Chapters 6.52 and 6.56; and WHEREAS, repeal of these suspended chapters of the Municipal Code is appropriate. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES ORDAIN AS FOLLOWS: SECTION 1. Santa Monica Municipal Code Section 6.04.027 is hereby added as follows: 6.04.027 Community Event Exemption. Any approved participant, including vendors, in any community event authorized by the City shall not be required to obtain a business license or pay business license 2

taxes solely due to participation in the community event.

An approved participant

otherwise subject to the requirements of this Chapter shall not exclude any gross receipts attributable to participation in the community event in total gross receipts calculations as required by this Article. SECTION 2. Santa Monica Municipal Code Section 6.04.030 is hereby repealed. SECTION 3. Santa Monica Municipal Code Chapter 6.14 is hereby amended as follows: Chapter 6.14 Regulatory Restrictions on Designated Business Activities 6.14.010 Inapplicability to businesses exclusively regulated by State.

The regulatory provisions of Article 6 of this Code are not intended to be, and shall not be, applicable to any occupation or business which the State of California exclusively regulates.

6.14.020 Police permits required for designated business activities.

(a)

Any person or entity conducting any of the business activities described in

Section 6.14.050 of this Code shall first obtain a permit to conduct such business from the City prior to engaging in any such activities within the City. In order to obtain such a permit, a written application shall be filed with the City, which application shall contain a statement of intention as to the location and extent of the premises, if any, to be occupied, and in addition, such application for a permit to engage in any of the businesses requiring a permit shall contain the name of any person financially interested in the business in any manner. 3

(b)

The Chief of Police, within a reasonable time after submission of such

application or renewal, shall conduct an investigation, in such manner as he or she deems appropriate, in order to ascertain whether such permit should be issued as requested. The Chief shall approve and the City shall issue such permit as requested unless, as a result of said investigation, he or she finds by a preponderance of the evidence, any of the following:

(1)

The business will be in violation of any applicable laws or regulations if

permitted in the location requested in the application; or

(2)

The applicant, including but not limited to, the applicant’s employees

directly engaged in the activity has, within five years of the date of application, been convicted of any crime which is substantially related to the qualifications, functions or duties of the business or profession for which application is made. A conviction within the meaning of this action means a plea or verdict of guilty or a conviction following a plea of nolo contendere; or

(3)

Any applicant, or employee of the applicant directly engaged in the

activity, has, within five years of the date of the application, committed an act which, if done by a licensee or permittee under this Chapter, would be grounds for suspension or revocation of a license or permit; or

(4)

Any applicant, or employee of the applicant directly engaged in the

activity, has, within five years of the date of application, committed an act involving dishonesty, fraud or deceit with the intent to substantially benefit himself, herself or

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another or substantially to injure another, or an act of violence, which act or acts are substantially related to the qualifications, functions or duties of the business or profession for which application is made; or

(5)

The applicant has made a material false, misleading or fraudulent

statement of fact to the City in the application process.

(6)

A warrant has been issued by a court of competent jurisdiction currently

authorizing the arrest of the applicant.

(c)

The Chief of Police may develop criteria to aid him or her when

considering the denial, suspension or revocation of a license or permit to determine whether a crime or act is substantially related to the qualifications, functions or duties of the business or profession for which application is made. Such criteria, if developed, shall contain provisions for granting the application of any person convicted of a felony provided the applicant has obtained a certificate of rehabilitation under Penal Code Sections 4852.01 et seq., or if a misdemeanor, that the applicant establishes to the satisfaction of the Chief of Police that he or she is rehabilitated.

(d)

When the Chief of Police finds from the investigation that any of the facts

specified above are present, he or she shall decline to issue the requested permit within thirty calendar days from the date of the permit application. Any decision of the Chief of Police with respect to the denial or conditional approval of any such permit shall be subject to an appeal by the aggrieved applicant, provided that the appeal is taken within the time and in the manner set forth in Sections 6.16.010 et seq. of this Code.

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(e)

The Chief of Police may condition the issuance of any permit to ensure

compliance with this Chapter and other applicable laws.

(f)

Permits issued hereunder shall be effective for the same period as the

business license issued pursuant to such permit. Upon the expiration of the permit, an application for renewal shall be filed in a like manner as an application for an original permit, and such renewal permit shall be granted only when the requirements for the issuance of an original permit are met. Permits issued hereunder shall not be assignable or transferable in any manner.

6.14.030 Amusement zones.

(a)

No person shall carry on, conduct or manage any game of amusement or

game of skill for commercial or mercantile purposes as his or her principal business within the corporate limits of the City, other than that area laying within the following boundaries: That certain area of the City located along the beach front public way commonly known as “The Promenade” and that certain area consisting of the Santa Monica Pier, provided that any such game of amusement or skill shall be consistent with applicable zoning regulations.

(b)

The amusement games, or games of skill, referred to herein shall not

include those games now being conducted, operated or managed, or hereafter licensed within the City known as “marble games, pool, billiards and bowling.”

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(c)

This Section shall not be construed as preventing the licensing of other

games in business establishments where such game or games are purely incidental to, and not the main business therein conducted.

(d)

Nothing in this Section shall be construed as licensing or permitting the

carrying on, conducting or managing of any amusement game or game of skill, which is carried on, conducted or managed for commercial or mercantile purposes, which is in violation of any laws of the State of California or the Code of the City.

6.14.040 Fortune Telling.

Except upon the Santa Monica Pier, or along Ocean Front Walk in the RVC District or along Santa Monica Boulevard and Lincoln Boulevard in the C4 District where, if duly licensed under the provisions of this Code, a person may engage in fortune telling for amusement purposes, no person shall carry on, practice or profess to practice the business or art of astrology, palmistry, phrenology, life reading, fortune telling, cartomancy, clairvoyance, clairaudience, crystal gazing, mediumship, oriental mysteries, spirit photography, spiritwriting, spirit voices, spirit materialization, etherealization, numerology, physiognomy, psychometry, seership, prophecy, augury, divination, magic or necromancy, or other similar art or business, and demand or receive directly or indirectly, a fee or reward, or accept any donation for the exercise or exhibition of this art therein, or give an exhibition thereof at any place where an admission fee, donation or reward is charged or received, directly or indirectly.

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(a)

Prohibited Acts. No person shall, by means of occult or psychic powers,

faculties, or forces, spirits, cards, talismans, charms, potions, magnetism, or magnetized articles or substances, oriental mysteries or any craft or art described in the preceding subsection purport to or find or restore lost or stolen property, locate oil wells, gold or silver or other ore or metal or natural product, restore lost love or friendship or affection, unite or procure lovers, husbands, wives, lost relatives or friends, or by such means give any counseling or advice whatsoever, and demand or receive directly or indirectly a fee or reward or accept any donation therefor.

(b)

Advertising Illegal Acts. No person shall advertise by sign, circular,

handbill, or in any newspaper, periodical or magazine, or other publication or publications, radio, television, or by any other media or means, that he or she will do anything which is prohibited by this subsection.

6.14.050 Business activities requiring police permits. The following business activities require a police permit: (a)

Entertainment in Bar, Nightclub or Restaurant.

(b)

Firearm Sales.

(c)

Secondhand Dealers. Restrictions on secondhand dealers are set forth in

Sections 6.88.010 through 6.88.150 of this Code. (d)

Massage technician or massage establishment, except that no police

permit is required if the technician qualifies for an exemption pursuant to Section 6.104.170 of this Code.

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(e)

Pawnbroker. This category includes the business of loaning money upon

any personal property, personal security, or purchasing personal property and reselling or agreeing to resell such articles to the vendor or other assignees at prices previously agreed upon. This category does not include the loaning of money on personal property or personal security by any bank authorized to do so under the laws of the State of California. Nothing contained herein shall authorize the Director of Finance to issue any pawnbroker’s license so that the number of pawnbrokers licensed to operate within the City at any one time shall exceed a total of four. Each person now holding a business license for the purpose of operating a pawnbroker business within the City of Santa Monica shall have the right to renew such license each year. However, if his or her license has been revoked or is not renewed within sixty days after the date of its expiration, the Director of Finance shall be authorized to issue such a license to the person whose application is on file in the office of the Director of Finance for a pawnbroker’s license carrying the earliest filing date. In no event shall a pawnbroker’s license be issued to any person, except a renewal of a previous license, when such license would increase the total number of pawnbroker’s licenses in the City to a number greater than four. (f)

Tow Truck Operator. Tow truck operators are entities that operate tow

trucks as defined in California Vehicle Code Section 615. Tow truck operators shall only use tow truck drivers who comply with California certification requirements as defined in the California Vehicle Code Section 2430.5. 6.14.060 Auto Parks

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(a)

Auto Parks. Automobile storage or parking space upon any lot or parcel of

land or in any structure designed or used for paid parking or storage of motor vehicles. No fee shall be required for parking lots or structures designed and used exclusively for free parking or storage in connection with any commercial or industrial operation and in a district in which such off-street parking is permitted under the provisions of Article 9 of this Code. (1)

Auto Parks—Application. Before any permit or license may be issued, the

applicant shall file an application with the City showing plats and plans of the parcel of land or structure to be used for automobile parking indicating, but not limited to, the following: (A)

Boundaries;

(B)

Adjoining houses, apartment houses and structures of any nature

whatever; (C)

Number of square feet for the parking of automobiles;

(D)

Actual layout of parking spaces, to scale. The layout of parking spaces

shall conform to the City’s current parking standards. Dimensions for all parking stalls, aisles and driveways must be shown on the parking layout; (E)

Interior traffic patterns, with the direction of traffic flow indicated by arrows

in aisles and driveways; (F)

Schedule of prices to be charged.

The application shall be referred to the City Parking and Traffic Engineer, who shall approve, disapprove or amend the proposed arrangement with respect to compliance with the provisions of this Code relating to construction standards and the

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location of points of ingress from or egress to public streets. Upon approval by the City Parking and Traffic Engineer, the City may issue a permit for the conduct of such auto storage or parking operation. (2)

Auto Park Signs. Every person carrying on the business of the storage or

parking of automobiles shall post signs in conspicuous places or at the point of entrance indicating the rates to be charged for services rendered and the hours of attendant operation. Such signs shall comply with the provisions of Chapter 9.52 of this Code, and also with the following regulations: Letters and figures on such signs indicating the rate to be charged shall be not less than six inches in height with a one-inch stroke width. When different rates are to be charged for varying lengths of time parked, the rate for the first increment of time shall be displayed in letters not less than six inches in height with a one-inch stroke width. Rates to be charged for the second and successive time increments shall be displayed in letters not less than three inches in height with a stroke width of three-quarter inches. No rates or time increments shall be posted in letters smaller than one-half the size of the largest letters used on any sign to denote time or rate increments. Figures and letters displaying the name of the operator, or permittee, and the hours of operation shall be displayed in letters not less than two inches in height with a one-quarter-inch stroke. (3)

Validated Parking. When parking is permitted on any lot for any period of

time at no charge to the customer, with or without the validation or endorsement of a parking ticket or receipt by one or more third party participants, signs may also state the words “FREE PARKING” or “FREE PARKING WITH VALIDATION,” provided that: (A)

The letters of any such words shall not be less than six inches in height;

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(B)

When used, the words “WITH VALIDATION” shall not be less than three

inches in height; (C)

The sign shall clearly state, in letters not less than three inches in height,

the amount of time such free or validated parking provides. (4)

Auto Park Barriers.

(A)

No person shall park any automobile where any portion of such vehicle

extends over any public right-of-way. Guardrails or other barriers shall be placed on the parking lot to prevent automobiles from passing over any portion of the public right-of-way other than a driveway expressly designed for the movement of vehicles. Types and design of guardrails or barriers shall be subject to the approval of the City Parking and Traffic Engineer. (B)

Wheel stops not less than six inches in height and of a type and design

approved by the City Parking and Traffic Engineer shall be placed not less than three feet from any adjacent property where vehicles, in accordance with the design submitted by the applicant, can only head into the designated parking space. Such stalls shall have signs in each parking space reading “Head in Only.” Where vehicles will back into the designated stalls, as indicated on the plot and plan required in subsection (a)(1) of this Section, such wheel stops shall be located not less than five feet from side property lines. When, in the opinion of the City Parking and Traffic Engineer, a particular hazard may exist to adjacent buildings or property, guardrails of a type and design approved by the City Parking and Traffic Engineer may be required to be installed. Where guardrails are required, no portion of the guardrail shall be installed

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nearer than six inches from such adjacent property or buildings, and wheel stops shall not be required. (5)

Auto Parks—Soliciting, Surfacing, Etc.

(A)

No person operating a parking lot or space, shall solicit patronage by

standing on the streets or sidewalks and requesting members of the public to use the parking lot or space. (B)

Plank entrances or exits shall not be allowed, except on special permit

from the City Parking and Traffic Engineer. (C)

No person shall back out of parking lots into the street.

(D)

The entire surface of every licensed public parking space, licensed public

parking lot, or parking lot operated in connection with a commercial or industrial building or operation in which free parking is provided for clients, customers, employees or tenants, shall be covered and paved with an application of asphalt concrete with a minimum thickness of two inches, or Portland cement concrete with a minimum thickness of six inches. However, if any lot has, as of the effective date of the ordinance codified in this Chapter, a surface consisting of liquid asphalt, decomposed granite or gravel, and said surface does not, in the opinion of the City Parking and Traffic Engineer, constitute a dust or mud nuisance, the lot shall not be required to be paved as described above until the surface thereof does, in the opinion of the City Parking and Traffic Engineer, constitute such a dust or mud nuisance, or until the expiration of twelve months from the effective date of the ordinance codified in this Chapter, whichever occurs first.

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Every provision of subsection (a) of this Section shall apply equally to parking lots or structures in which a fee is charged and to those in which free parking is provided for clients, customers, employees or tenants of commercial or industrial buildings or operations except that no license fee shall be required where no charge is made to any person for parking. 6.14.090 Police permit fees. No application for a police permit or the renewal thereof shall be accepted unless the application is accompanied by the current fees required for such permit. Police permit fees shall be set by resolution of the City Council. 6.14.100 Fingerprint fees. In addition to the fees required by Section 6.14.090, the City Council may establish by resolution a fee for the fingerprinting of applicants for police permits required by any provisions of this Code, or for any person desiring to use the fingerprinting services of the Police Department, which services may or may not include processing of said fingerprints. The City Council may review the fee so established annually. 6.14.110 Revocation of police permit. (a)

Any permit issued by the Chief of Police pursuant to this Code may be

suspended or revoked by the Chief of Police in the following situations: (1)

When it shall appear that the permitted business or activity has been

conducted in a disorderly manner or in violation of any applicable Federal, State or local law or regulation, including any provision of this Code.

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(2)

When subsequent to issuance of the permit, the permittee has been

convicted of a crime that is substantially related to the qualifications, functions or duties of the permitted activity. (3)

When the permitted business or activity has become detrimental to the

public health or welfare or when the permit is being used for a purpose different from that for which it was issued. (4)

If the permittee, or any employee or agent of the permittee, fails to comply

with conditions of the permit or fails to comply with lawful orders issued by City personnel charged with regulating or enforcing this Chapter. (b)

If the permit of any person has been revoked, another permit shall not be

granted to such person within twelve months after the date of such revocation. If the permit of any person has been suspended, another permit shall not be granted to such person during the prescribed period of suspension. 6.14.120 Police officer is license inspector. Every police officer shall be a license inspector under the provisions of this Article. SECTION 4. Santa Monica Municipal Code Section 6.32.060 is hereby repealed. SECTION 5. Santa Monica Municipal Code Section 6.32.080 is hereby amended as follows: 6.32.080 Interstate. Any person entitled to a free license in accordance with the Interstate Commerce Act shall pay a fee in the amount of twenty-five dollars to cover the cost of issuing the license.

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SECTION 6. Santa Monica Municipal Code Section 6.36.040 is hereby amended as follows: 6.36.040 Vendor permit required. (a) No person may vend in the City without first obtaining and having in his or her possession a vendor permit issued by the City in accordance with this Chapter. (b) To receive a vendor permit, a person must complete a vendor permit application on the form approved by the City and file it with the City. The applicant must provide the following information: (1) Applicant’s full name and address. (2) Proof of applicant’s identity. (3) Proof of insurance coverage satisfactory to City. (4) A brief description of the type of food products or goods to be sold. This shall include the nature, character and quality of the product. (5) The location where the applicant plans to vend. (6) If applicant is employed by another to vend, the name and business address of the employer. (7) If applicant will use a motor vehicle during his or her vending, a description of the vehicle, its registration number, its license number, and the streets the applicant intends to use. (8) If applicant will use a pushcart or any other device, a description of the pushcart or device.

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(9) If applicant will vend food products, a valid Los Angeles County Department of Health permit and certification that he or she complies with all State and Federal laws regarding food product vending. (10)

Any other relevant information required by the City.

(c) No application for a vendor permit or the renewal thereof shall be accepted unless accompanied by the application fee. The application fee shall be in the amount established by resolution of the City Council. SECTION 7. Santa Monica Municipal Code Section 6.36.050 is hereby amended as follows: 6.36.050 Vendor business license fee permit issuance and denial. A vendor permit shall be approved, conditionally approved, or denied within thirty days of the filing of an application. The vendor permit shall be approved unless one of the following findings is made: (1) The applicant has made a material false, misleading or fraudulent statement of fact to the City in the application process. (2) The application does not contain the information required by this Chapter. (3) The applicant has not satisfied the requirements of this Chapter. (b) The City may condition the approval of any vendor permit to ensure compliance with this Chapter and other applicable laws. (c) A vendor permit issued by the City may be revoked pursuant to the provisions of Section 6.14.110 of this Code. (d) The license fee shall be fifty dollars per annum and no additional license fee shall be required by virtue of vending in any assessment district.

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(e) A vendor permit issued hereunder shall be effective for the same period as the business license. Upon the expiration of the vendor permit, an application for renewal thereof shall be filed in a like manner as an application for an original vendor permit, and such renewal permit shall be approved only when the requirements for the issuance of an original vendor permit are met. (f)

A vendor permit shall not be assignable or transferable.

SECTION 8. Santa Monica Municipal Code Section 6.36.060 is hereby amended as follows: 6.36.060 Appeals. Any decision by the City under this Chapter denying an application, conditionally approving an application, or revoking a permit, may be appealed by an aggrieved applicant or permit holder. Any appeal must be taken within the time and manner set forth in Section 6.16.030 of this Code. Upon an appeal, the decision of the Hearing Examiner shall be final except for judicial review and shall not be appealable to the City Council. SECTION 9. Santa Monica Municipal Code Section 6.36.110 is hereby amended as follows: 6.36.110 Sampling on the Pier and Third Street Promenade. No person may engage in the activity of distributing samples of goods, wares, merchandise, products or services on the Municipal Pier, Newcombe Pier or Third Street Promenade without a permit or license from Downtown Santa Monica, Inc. or the Santa Monica Pier Corporation issued in accordance with the corporation’s services agreement with the City. Any such license or permit shall be conditioned so as to

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ensure compliance with applicable laws and to protect the free flow of pedestrian traffic, emergency ingress and egress, the aesthetic qualities of these public spaces, and public access to all businesses and services. SECTION 10. Santa Monica Municipal Code Section 6.88.050 is hereby repealed. SECTION 11. Santa Monica Municipal Code Section 6.88.080 is hereby repealed. SECTION 12. Santa Monica Municipal Code Section 6.88.090 is hereby amended as follows: 6.88.090 Waiting period. Every secondhand dealer shall retain in his or her possession for a period of thirty days all tangible personal property acquired. The thirty-day holding period shall commence with the date of acquisition of said tangible personal property. The Chief of Police may for good cause, as specified by the California Department of Justice, authorize prior disposition of any such property; provided that a secondhand dealer who disposes of tangible personal property pursuant to such authorization shall report the sale thereof to the Chief of Police. SECTION 13.

Santa Monica Municipal Code Section 6.88.120 is hereby

repealed. SECTION 14.

Santa Monica Municipal Code Section 6.120.040 is hereby

amended as follows: 6.120.040 Permit application requirements. Regular and temporary valet parking permits shall be issued as follows:

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(a)

All regular permit applications shall be completed on a form designated by

the Transportation Management Division, and signed by the applicant under penalty of perjury. All forms shall be filed with the Transportation Management Division a minimum of thirty days prior to the date requested for the issuance of the permit. Regular valet parking permits shall be issued annually. Renewal applications shall be filed a minimum of thirty days prior to the expiration of any existing permit. Where applicant is a corporation, association, partnership, or other legal entity, “applicant” shall mean each partner, officer, director, and each shareholder owning or controlling more than ten percent of such entity. All applicants for valet parking permits shall provide the following information with their applications:

(1)

The name and location of the businesses to be served (if applicable);

(2)

The hours of operation and the number of employees of the operator who

will be assigned to carry out the activity for which the permit is sought;

(3)

Information as to the seating capacity or other capacity of the businesses

to be served (if applicable);

(4)

A statement from the owners or managers of the businesses requesting

the services of the operator (if applicable);

(5)

The location(s) where vehicles will be parked or stored for the businesses

served (if applicable);

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(6)

The name, location, and telephone number where a responsible person,

employee, or agent of the operator will be available at all times during the hours of operation.

(7)

Disclosure of all prior valet parking permits issued to applicant by the City

of Santa Monica;

(8)

The routes to be used between the passenger loading zone or other

vehicle pickup point and the parking or storage location;

(9)

A statement from the operator(s) of any parking facility(s) designated as

the parking or storage location(s) as to that facility’s ability to accept the cars, the number of spaces to be reserved for the permittee’s operations, the total number of spaces in such parking facility(s), and estimates of the percent usage of the facility(s) prior to, and subsequent to the proposed activity for which the permit is sought. In cases where the parking facility(s) is part of a building or premises devoted to other uses which require off-street parking, the statement shall also include information as to the number of parking spaces which were required by law to be provided in the parking facility(s) to serve such other uses when said uses were established;

(10)

A copy of the written contract or covenant between the applicant and the

operator of the parking facility(s) designated as the parking or storage location(s), which contract or covenant shall contain a provision that it cannot be canceled without at least sixty days notice to the other party and to the City;

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(11)

The location of any proposed signs for the valet service and any proposed

attendant stands;

(12)

Proof that the applicant has insurance in force satisfying the requirements

of Section 6.120.090 acceptable to City of Santa Monica Risk Manager;

(13)

Payment of a nonrefundable permit fee and space use fee in an amount to

be set by resolution adopted by the City Council.

(b)

Temporary valet parking permits. In a circumstance involving a non-

recurring special event or a special need of an applicant to commence operations prior to the time an application can be processed for regular permit issuance, a temporary parking permit for a period of operation not exceeding seven calendar days may be issued by the Director of Planning and Community Development upon the submittal of an application, accompanied by the applicable fees, the certificate of insurance required by this Chapter, and such other information as the Director determines is necessary to assess the requested application. SECTION 15.

Santa Monica Municipal Code Section 4.32.150 is hereby

repealed. SECTION 16.

Santa Monica Municipal Code Chapter 6.40 is hereby

repealed. SECTION 17.

Santa Monica Municipal Code Chapter 6.46 is hereby

repealed.

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SECTION 18.

Santa Monica Municipal Code Chapter 6.52 is hereby

repealed. SECTION 19.

Santa Monica Municipal Code Chapter 6.56 is hereby

repealed. SECTION 20.

Santa Monica Municipal Code Chapter 6.84 is hereby

repealed. SECTION 21.

Santa Monica Municipal Code Chapter 6.100 is hereby

repealed. SECTION 22.

Any provision of the Santa Monica Municipal Code or

appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to effect the provisions of this Ordinance. SECTION 23.

If any section, subsection, sentence, clause, or phrase of

this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional.

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SECTION 24.

The Mayor shall sign and the City Clerk shall attest to the

passage of this Ordinance. The City Clerk shall cause the same to be published once in the official newspaper within 15 days after its adoption. This Ordinance shall become effective July 1, 2014.

APPROVED AS TO FORM:

_________________________ MARSHA JONES MOUTRIE City Attorney

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City Council Report City Council Meeting: May 27, 2014 Agenda Item: 8-B To:

Mayor and City Council

From:

David Martin, Director of Planning and Community Development

Subject:

Memorandum of Understanding with the Los Angeles County Metropolitan Transportation Authority and the Exposition Metro Line Construction Authority for operation of a light rail transit system within the City of Santa Monica

Recommended Action Staff recommends that the City Council authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (Metro) and the Exposition Metro Line Construction Authority (Construction Authority) regarding train operation on City streets.

Executive Summary On September 13, 2011, Council approved an ordinance that approved a Master Cooperative Agreement (Cooperative Agreement) with the Construction Authority. The Construction Authority currently also has a cooperation agreement with the City of Los Angeles for both Phase 1 and Phase 2 of the Expo Line. The Cooperative Agreement sets the respective duties of each party and also establishes the parameters on how each of the parties will interact in the construction of Phase 2. To date the Cooperative Agreement has proven to be effective in allowing the construction of Phase 2 to progress within the City with few problems. In order to ensure that future train operations can meet the needs of both the City of Santa Monica and Metro, both in terms of train and street traffic operations, specific design and construction activities are required. As outlined below, staff have been working with Metro and the Construction Authority to determine the appropriate design elements required to meet the operational needs of Metro and the City. Therefore, staff recommends a Memorandum of Understanding (MOU) and all other appropriate agreements with Metro and the Construction Authority regarding train operation on City streets. Although still subject to negotiation and possible change, a copy of the proposed draft MOU is attached.

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Background The Expo Line will connect Downtown Los Angeles to Downtown Santa Monica. The three stops in Santa Monica will be at the 26th Street/Bergamot Station, Colorado/17th Street/SMC Station, and the Downtown Santa Monica Station.

The Construction

Authority is designing and building the Expo Line. Once complete, the Expo Line will be turned over to Metro for operation. Phase 1 of the line to Culver City opened April 2012, just as construction began on Phase 2 to extend the line to Santa Monica. Phase 2 of the Expo Line is scheduled to open in early 2016.

Discussion In April 2013 the Construction Authority’s contractor, Skanska-Rados Joint Venture (SRJV), began design efforts related to train control and associated traffic signal operation. On Colorado Avenue, between 17th and 4th Streets the Expo Light Rail line will operate as a “street running” train. This type of operation requires the train to adhere to all traffic signals, and requires extensive modifications to the City’s existing traffic signal system in order to accommodate the operation.

Since the light rail

vehicles are much larger and heavier than standard automobiles, and since the trains operate under very different controls than standard automobiles, light rail operations on City streets could have the potential to greatly alter traffic signal operations.

City staff has been working with SRJV and Metro to identify operational parameters and associated traffic signal modifications to ensure that normal traffic signal operations would not be substantially altered by future light rail operations. The operations and associated train and traffic signal equipment described in the MOU would provide for maximum flexibility in future light rail and traffic signal operations, ensuring that the operations as currently planned, and any future changes to operations, can occur while minimizing the impacts to traffic signal operations and other roadway users.

The MOU establishes the operational parameters for future light rail operation. Metro and the City desire that Expo Phase 2 trains have the capability to operate at headway intervals of no greater than every five minutes in each direction, to be scheduled and 2

operated on the basis of Metro’s rail system service delivery requirements, with notice provided to the City for the purpose of coordinating City traffic signal requirements. This would require that the design, construction and operation of train control systems, train movement and grade crossing warning devices be coordinated with City-owned vehicle/pedestrian traffic signal controllers. Further, to achieve five-minute headways at certain intersections, City traffic signals would need to be programmed to provide preemption by holding vehicle and pedestrian traffic to allow trains to move through the intersection without stopping (“train system priority control”). At other intersections, train movements may require priority over vehicle traffic by programming City traffic signal cycle time to accommodate train movement when a train is present, and vehicle movement when a train is not present (“train system preemption control”).

The Construction Authority would design, construct and install the necessary infrastructure, and the City would make the appropriate adjustments to the traffic signals to work with either train system preemption control or

train system priority control

(whichever is necessary to achieve five-minute headways) where Colorado Avenue intersects with 5th Street, 6th Street, 7th Street and Lincoln Boulevard. The Construction Authority would design and construct Expo Phase 2, and the City would make the appropriate adjustments to the traffic signals such that there would be train system preemption control on Colorado Avenue between 17th Street and Lincoln Boulevard (including Lincoln Boulevard and 15th Court).

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Financial Impacts & Budget Actions There is no immediate financial impact or budget action necessary as a result of recommended action. Costs associated with maintenance of traffic signal equipment are included in the Department’s approved annual operating budget, and all other costs associated with maintenance of the light rail line are the responsibility of Metro.

Prepared by: Sam Morrissey, P.E., Manager of Parking and Traffic

Approved:

Forwarded to Council:

David Martin, Director Planning & Community Development

Rod Gould City Manager

Attachments: A) Draft Agreement

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Memorandum of Understanding regarding Five Minute Headways on Expo Line

This Memorandum of Understanding (“MOU”) is dated as of January ___, 2014 and entered into by and among the Los Angeles County Metropolitan Transportation Authority (“LACMTA”), the City of Santa Monica (the “CITY”) and the Exposition Metro Line Construction Authority (“Construction Authority”). LACMTA, CITY and Construction Authority are collectively referred to herein as the “Parties” and individually as a “Party.”

RECITALS: A. The Construction Authority is a public entity created pursuant to Section 132600 of the California Public Utilities Code (“PUC”) currently overseeing the planning, final design and construction of Phase 2 of the Los Angeles –Exposition Metro Line Light rail project (“Expo Phase 2”) located within the City of Santa Monica. B. PUC Section 132650 requires that LACMTA operate Expo Phase 2 upon Construction Authority’s completion of Expo Phase 2. C. From the City of Santa Monica boundary at Centinela Avenue to 17th Street, Expo Phase 2 will be operated within a semi-exclusive right-of-way, with either grade separation or grade crossing warning systems at all street crossings. D. From 17th Street to the Downtown Santa Monica Terminus Station, Expo Phase2 will be operated on Colorado Avenue within semi-exclusive street right-of-way (street-running mode). E. LACMTA, Construction Authority and CITY desire that Expo Phase 2 trains will have the capability to operate at headway intervals of no greater than every 5 minutes in each direction (“5-Minute Headways”), as determined by Metro Operations in its sole discretion. The Expo Phase II Segment 3B/3C Signal Timing, Review of Median-Running Signal Operations, 5-minute (and Multiples of 5-minute) Cycle Length Alternative report prepared by Kimley-Horn and Associates, Inc, dated 1/15/2014 , provides further details to achieve 5-minute Headways. F. Each party’s involvement and cooperation will be required to achieve 5-Minute Headways. This will require that the design, construction and operation of train control systems, train movement and grade crossing warning devices are 1 MOU re 5-Minute Headways.3.7.14

coordinated with City-owned vehicle/pedestrian traffic signal controllers (“Traffic Signals”). Further, to achieve 5-Minute Headways at certain intersections, Traffic Signals will need to be programmed to provide pre-emption by holding vehicle and pedestrian traffic to allow trains to move through the intersection without stopping. California Manual on Uniform Traffic Control Devices (“MUTCD”) Section 4A.02 describes this programming as Train System Preemption Control; where regular operation of a traffic control signal transfers to a special control mode of operation (“Train System Preemption Control”).

G. At other intersections, train movements may require priority over vehicle traffic by programming Traffic Signal cycle time to accommodate train movement when a train is present and vehicle movement when a train is not present. California MUTCD Section 4A.02 describes this programming as Train System Priority Control; a means by which the assignment of right-of-way is obtained or modified. (“Train System Priority Control”) H. Each Party to this MOU desires to enter into this MOU to understand and agree upon how they will coordinate and work together in order to accomplish 5-Minute Headways on Expo Phase 2. NOW THEREFORE, to achieve 5-Minute Headways, the Parties hereby agree as follows: AGREEMENT: 1. Construction Authority has or will eliminate from design and construction of Expo Phase 2 the northbound left turn at 5th Street and Colorado Avenue (“Left Turn Lane”). CITY understands the need to eliminate the Left Turn Lane and will provide the necessary associated permits and approvals. 2. Construction Authority will design and construct Expo Phase 2 such that there will be Train System Preemption Control on Colorado Avenue between 17th Street and Lincoln Avenue (including Lincoln Avenue). CITY will make the appropriate adjustments to the Traffic Signals on Colorado Avenue between 17th Street and Lincoln Avenue, to work with such Train System Pre-emption Control. 3. Construction Authority will design, construct and install the necessary infrastructure consistent with the Approved for Construction (AFC) plans to 2 MOU re 5-Minute Headways.3.7.14

work with either Train System Preemption Control or Train System Priority Control (whichever is necessary to achieve 5-minute headways) at the intersections where Colorado Avenue intersects with 5th Street, 6th Street, 7th Street and Lincoln Boulevard. CITY will make the appropriate adjustments to the Traffic Signals at the intersections where Colorado Avenue intersects with 5th Street, 6th Street, and 7th Street to work with such Train System Preemption Control and Train System Priority Control. 4. Train System Preemption Control is needed at the intersection of 15th Street/Court Avenue. Construction Authority has confirmed to LACMTA that Train System Preemption Control can be achieved at the intersection of 15th Street/Court Avenue using the detectors shown in the latest design [to be located at the west end of the 17th Street Station Platform and without the need for additional infrastructure. 5. CITY will program the pedestrian crossing phase at Colorado Ave./5th Street to activate by push button only when pedestrians are present.

6. Construction Authority will design, construct and install the necessary infrastructure consistent with the Approved for Construction (AFC) plans, for the City to operate emergency vehicle preemption (“EVP”) across Colorado Avenue at Lincoln Boulevard and at Colorado Avenue at 14th Street, except when the Traffic Signal at such intersections are in Railroad Preemption Control mode. EVP will generally work as follows: When an emergency vehicle is responding to an emergency, Traffic Signals at 14th Street and Lincoln Boulevard will be programmed by the City to provide preemption for the emergency vehicle only where a train is not approaching the intersection. The Traffic Signal will also be programmed by the City to provide at those intersections where a train is approaching the intersection, the emergency vehicle will be required to stop if it has a red light and proceed through the intersection only if safe to do so. CITY will prepare specific operational protocols to implement the emergency preemption as described herein. CITY will allow LACMTA to review and comment on such operational protocols so the two agencies can coordinate and maximize public safety during an emergency. 7. Provided Construction Authority and CITY perform as set forth herein and barring unforeseen conditions, LACMTA will have the capability to operate 5Minute Headways when required by Metro operations, at its sole discretion, at 95% on-time performance. 8. Construction Authority has evaluated the potential impacts of the specific actions described in this MOU, including without limitation, elimination of the Left Turn Lane and determined that such actions will not result in new or more 3 MOU re 5-Minute Headways.3.7.14

adverse significant environmental impacts of Expo Phase 2 evaluated in the Final Environmental Impact Report or otherwise require the preparation of a supplement to the Final Environmental Impact Report. 9. If an issue arises during design, construction, testing, pre-revenue and/or revenue operation of Expo Phase 2 which impacts LACMTA’s ability to achieve 5-Minute Headways, the Parties agree to work cooperatively together to resolve any outstanding issues. 10. This MOU shall be binding upon and inure to the benefit of each Party to this Agreement and their respective successors and assigns. 11. The terms and provisions of this MOU may not be amended, modified or waived, except by an instrument in writing signed by the Parties. 12. Waiver by any Party to this MOU of any term, condition, or covenant of this MOU shall not constitute a waiver of any other term, condition, or covenant. Waiver by any Party of any breach of the provisions of this MOU shall not constitute a waiver of any other provision, nor a waiver of any subsequent breach or violation of any provision of this MOU. 13. This MOU shall be interpreted, construed and governed according to the laws of the State of California. 14. This Agreement constitutes the entire agreement of the Parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, whether written or oral, with respect thereto

4 MOU re 5-Minute Headways.3.7.14

IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by their authorized representatives.

LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY By ____________________________________

Date ________________

ARTHUR T. LEAHY Chief Executive Officer

CITY OF SANTA MONICA By _____________________________________

Date________________

ROD GOULD City Manager

EXPOSITION METRO LINE CONSTRUCTION AUTHORITY By ____________________________________ RICHARD D. THORPE Chief Executive Officer

5 MOU re 5-Minute Headways.3.7.14

Date _________________

City Council Report City Council Meeting: May 27, 2014 Agenda Item: 11-A To:

Mayor and City Council

From:

David Martin, Planning and Community Development Director

Subject:

Amendment of Preferential Parking Zone MM

Recommended Action Staff recommends that the City Council: 1. Amend the regulations to “2 hour parking between 9 a.m. and 6 p.m. daily and No Parking between 6 p.m. and 9 a.m. daily” for Preferential Parking Zone MM for the following blocks: Bay, Grant, Pacific and Pearl Streets between Lincoln Boulevard and 10th Street. 2. Approve the attached Resolution amending Preferential Parking Zone MM and amending Resolution 9344 CCS (Resolution of the City Council of the City of Santa Amending Preferential Parking Zones) by replacing Exhibit A. Executive Summary Residents of the 800-900 block of Bay Street have submitted petitions to change the existing preferential parking regulations on their block to be more restrictive and to be on both sides of the street. The petition signers assert that nonresident parking in the neighborhood generated by Lincoln and Pico Boulevard businesses is impacting their ability to find parking near their homes. Staff recommends amending the preferential parking regulations in this neighborhood to provide consistent regulations adjacent to all residences on the blocks immediately to the east of Lincoln Boulevard. The proposed regulations are: “2 hour parking between 9 a.m. and 6 p.m. daily and No Parking between 6 p.m. and 9 a.m. daily.” Additional revenue is not anticipated as a result of this action. New signage would be required at an estimated cost of $2,400. Background Preferential parking is a tool the City uses to manage non-resident parking on residential streets, as authorized by Santa Monica Municipal Code Chapter 3.08 and the California Vehicle Code. Preferential parking regulations manage the use of on-street parking to assist residents in finding parking near their home. Only residents who live on 1

a block with preferential parking restrictions are eligible to purchase a permit. Permits may be used within two block faces of the permit owner’s address.

Residents may petition to modify the regulations in a preferential parking zone at any time. Upon receipt of a petition representing two-thirds of the residential units on a block, a parking occupancy study of the neighborhood is conducted and a community meeting is held. In evaluating the petitions, staff typically evaluates the surrounding neighborhood, rather than an individual block due to the potential for parking displacement when regulations are changed. Staff typically recommends that Council pre-approve preferential parking regulation changes for the entire zone to streamline and expedite the process for adjacent blocks should some displacement occur. The Council considers the preferential parking request and Municipal Code requirements to approve the amendment of a preferential parking zone.

Once Council amends preferential parking regulations, the changes are implemented on the block or blocks that have submitted qualifying petitions. Changes are not implemented on blocks that have been pre-approved by the Council until the residents of those blocks submit qualifying petitions representing two-thirds of the residential units on the block; this enables residents of other blocks in the zone to retain their existing regulations or petition to have the updated regulations implemented on their block.

Discussion Zone MM was established by Council on March 5, 2002. The zone was amended on March 23, 2004 to change regulations elsewhere in the zone and May 8, 2012 to add regulations to Pearl Street. Refer to Attachment B for a map of the area parking regulations. Zone MM consists of the blocks currently being considered, as well as 9th Street immediately north of Pico Boulevard and Michigan Avenue between Lincoln Boulevard and 10th Street. The neighborhood is predominantly small multifamily residences and commercial uses along Lincoln and Pico Boulevards.

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There are currently two types of regulations in Zone MM. The regulations on Michigan Avenue and 9th Street are “Two hour parking between 9 a.m. and 6 p.m. daily and No Parking 6 p.m. to 9 a.m. daily, except by permit.” The regulations on Pearl Street and the north side of Bay, Grant and Pacific Streets are “Two Hour parking between 7 a.m. and 9 p.m. Monday – Friday, and Two Hour parking between 9 a.m. and 6 p.m. on Saturdays.”

The current regulations on Bay, Grant and Pacific Streets are unusual in that they are only on one side of each street. The regulations on the north side of the street were approved in 2002 when regulations were established on both sides of Lincoln Boulevard and both sides of Pico Boulevard. The north side only regulations appear to be a compromise as there was a reluctance to establish stringent regulations on other residential streets in the vicinity in the Coastal Zone, specifically on the west side of Lincoln Boulevard. The one-side of the street regulations are now in place on all three blocks.

Regulations in the vicinity of Zone MM include Zone L “College Zone” of “No parking between 8 a.m. and 8 p.m. Monday – Thursday and between 8 a.m. and 5 p.m. Friday.” Directly to the south, the blocks west of Lincoln Boulevard have “No parking between 8 a.m. and 6 p.m.” Regulations west of Lincoln Boulevard include “No Parking 7 a.m. – 6 p.m. Monday - Friday,” “No Parking 8 a.m. – 6 p.m. daily,” and “Two Hour parking 7 a.m. – 6 p.m. Monday – Friday.”

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Existing Preferential Parking Regulations Zone Street

Monday-Friday

MM

2

Michigan

Hour

Saturday

Sunday

9am- 2 Hour 9am-6pm, 2 Hour 9am-6pm,

Avenue (Lincoln 6pm, no parking no parking 6pm- no to 10th) and 9th 6pm-9am

parking

9am

9am

2 hour 9am-6pm

None

2 hour 9am-6pm

None

6pm-

Street (Freeway to Pico Blvd) MM

North

side

of 2 Hour 7am-9pm

Bay, Grant, and Pacific Streets MM L

Pearl Street th

10

2 Hour 7am-9pm

Street and No parking 8am- None

Streets to East

8pm

None

Monday-

Thursday, parking

No 8am-

5pm Friday V

Z

Pine and Maple No parking 8am- No parking 8am- No parking Streets

6pm

6pm

Cedar Street

No parking 8am- No parking 8am- No parking 6pm

6pm

8am-

6pm 8am-

6pm

In March 2013, a petition was submitted to change the existing preferential parking regulations representing 67 percent of the households on the 800-900 block of Bay Street between Lincoln Boulevard and 10th Street. As a result of the original petition, a parking occupancy study was conducted of the neighborhood. The parking occupancy of Bay Street and streets to the South was observed hourly on Tuesday, June 4, 2013.

The study indicates that all blocks experience occupancies greater than 85% at some time of the day. Bay Street occupancies exceed 85%, a tipping point where it becomes 4

difficult to find a parking space, between 7a.m. and 2 p.m. and from 6 p.m. onwards. Parking occupancies are greatest in the morning hours closest to Pico Boulevard and at night time. Maps of the peak parking occupancies are included as Attachment C.

Sample Parking Occupancy for Non-Street Cleaning Weekday Block Face

10am

6pm

9pm

Bay Street, north side, with

82%

86%

95%

95%

89%

89%

50%

65%

75%

61%

67%

76%

78%

83%

72%

86%

68%

79%

preferential parking Bay Street, south side, no regulations Grant Street, north side, with preferential parking Grant Street, south side, no regulations Pacific Street, north side, with preferential parking Pacific Street, south side, no regulations

Residents identified employees associated with Lincoln and Pico Boulevard businesses as contributing to the parking problem in the neighborhood as well as Santa Monica High School and Santa Monica College students. Night time concerns focused on customers parking in the neighborhood for drinking establishments on Lincoln Boulevard. Residents also expressed concern about increased parking demand they believe will result from Walgreen’s opening on Lincoln Boulevard. Blocks in this area are part of the Employee Parking Permit Program unique to this area which issues up to 20 daytime parking permits to employees working for businesses located on properties with legal non-conforming parking in the vicinity. Employers, such as Walgreens, that provide code required parking are not eligible to purchase passes. The passes are 5

limited to one per block and the program has been generally well-regarded. The only negative feedback associated with the program is the lack of additional permits and limited geographic nature of the program.

A community meeting was held on March 20, 2014 to discuss amending the preferential parking regulations. Twelve community members were in attendance. Residents expressed unanimous support for more stringent preferential parking regulations. A Pico Boulevard employee communicated the difficulty she and her peers experience when parking, especially for employees of businesses occupying older buildings with insufficient parking. Full meeting comments are included as Attachment D.

In response to ongoing nonresident parking in the neighborhood including Pico and Lincoln Boulevard businesses, staff recommends amending the regulations on Bay, Grant, Pacific and Pearl Streets in this neighborhood to be: “2 hour parking between 9 a.m. and 6 p.m. daily and No Parking between 6 p.m. and 9 a.m. daily, except by permit.” The regulations would be consistent for all blocks in Zone MM, establishing a base for consistency in the zone and on the residential blocks immediately east of Lincoln Boulevard and creating a predictable pattern of regulations for residents and visitors to the area alike. Blocks south of Bay Street are included in the recommendation to expedite the preferential parking implementation process should residents submit complete petitions in the future. This is similar to other areas that have requested more stringent regulations, such as the neighborhood south of Exposition Boulevard. It enables residents to request the stricter regulations through petition without the need to return to Council for approval. Alternatives The Council could maintain the existing conditions or adopt different hours and types of restrictions than recommended.

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Environmental Analysis The proposed project has been determined to be categorically exempt from the provisions of the California Environmental Quality Act (CEQA), pursuant to Article 19, Section 15301 (c) which defines Class 1 exempt projects in the following way: "Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of use beyond that existing at the time of the lead agency’s determination." This exemption includes: “Existing highways and streets, sidewalks, gutters, bicycle and pedestrian trails, and similar facilities." Preferential parking zones involve only the issuance of permits for the use of an existing public street and include negligible or no expansion of this existing use.

Next Steps If the preferential parking regulations are amended, they would be implemented on the petitioning block within eight weeks. Blocks that have preferential parking regulations would also be eligible to petition for the new, more restrictive regulations. Pre-approved blocks would be eligible to petition for the new regulations.

Staff is returning to Council with a study session in July in response to requests to evaluate options for altering preferential parking. Information presented to the Council will include best practices from other communities with residential preferential parking programs, options for addressing concerns regarding the existing preferential parking program, and data about the existing preferential parking system in Santa Monica.

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Financial Impacts & Budget Actions There is no immediate financial impact or budget action necessary as a result of the recommended action. Staff will return to Council if specific budget actions are required in the future. Implementing this recommendation will result in a one-time cost in the amount of $2,400 for the purchase and installation of the new signage. Funds are available in the FY 2013-14 budget in division 01416; the expenditures will be charged to account 01416.544010. Prepared by: Jason Kligier, AICP, Transportation Planning Associate Approved:

Forwarded to Council:

David Martin Director, Planning and Community Development

Rod Gould City Manager

Attachments: A. Resolution Establishing Preferential Parking, Exhibit A – Preferential Parking Zones B. Existing parking regulations map C. Parking occupancy data maps D. Community meeting comments

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ATTACHMENT A City Council Meeting May 27, 2014

Santa Monica, California

RESOLUTION NUMBER _________ (CCS) (City Council Series)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SANTA MONICA AMENDING PREFERENTIAL PARKING ZONE MM AND AMENDING RESOLUTION 9344 “PREFERENTIAL PARKING ZONES” CCS BY REPLACING EXHIBIT A WHEREAS, the Planning and Community Development Department has received a petition requesting the amendment of a preferential parking zone; and WHEREAS, the petition to be signed by residents living in two-thirds (67%) of the dwelling units comprising not less than fifty percent (50%) of the developed frontage of the proposed preferential parking zone has been verified; and WHEREAS, the Planning and Community Development Department has undertaken such studies and surveys deemed necessary to determine whether a preferential parking zone should be designated in the above area; and WHEREAS, the City Council hereby finds that the proposed area meets the designation criteria set forth in Municipal Code Section 3.08.040; and WHEREAS, consistent with long standing City practice, preferential parking regulation for additional blocks in the vicinity will be implemented once the appropriate number of signatures have been submitted and verified.

1

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF SANTA MONICA DOES RESOLVE AS FOLLOWS: SECTION 1. Preferential Parking Zone MM is hereby amended. The regulations for Preferential Parking Zone MM are as follows: (a) The following named and described streets within the City shall constitute Preferential Parking Zone MM: 1. Bay, Grant, Pacific, and Pearl Streets between Lincoln Boulevard and 10th Street 2. Michigan Avenue between Lincoln Boulevard and 10th Street 3. 9th Street between Pico Boulevard and the Santa Monica Freeway (b) No vehicle shall be parked adjacent to any curb for more than two hours from 9 a.m. until 6 p.m. daily and no vehicle shall be parked adjacent to any curb from 6 p.m. until 9 a.m. daily, except by permit on the following streets: 1. Bay, Grant, Pacific, and Pearl Streets between Lincoln Boulevard and 10th Street 2. Michigan Avenue between Lincoln Boulevard and 10th Street 3. 9th Street between Pico Boulevard and the Santa Monica Freeway

SECTION 2. In all preferential parking zones, vehicles displaying valid residential parking permits for the proper zone shall be exempt from posted preferential parking regulations.

SECTION 3. In all preferential parking zones, preferential parking restrictions shall be implemented and posted in an eligible block within the zone upon receipt and verification of a qualifying petition representing two-thirds of the dwelling units and at least 50% of the abutting frontage on that block.

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SECTION 4. Exhibit A to this Resolution, attached hereto and incorporated herein by reference, hereby delineates all preferential parking zones established in the City including but not limited to Zone MM.

SECTION 5. If there are any inconsistencies between the provisions adopted in this Resolution and any adopted prior resolution, the provisions of this Resolution shall take precedence.

SECTION 6. The City Clerk shall certify to the adoption of this Resolution, and thenceforth and thereafter the same shall be in full force and effect.

APPROVED AS TO FORM:

_________________________ MARSHA JONES MOUTRIE City Attorney

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Exhibit A: Preferential Parking Zones Zone A [Ord. No. 1296CCS, adopted 1/24/84] No vehicle shall be parked adjacent to any curb between the hours of 9 a.m. and 6 p.m. daily, except by permit on the following street: 1. Vicente Terrace between Ocean Avenue and Appian Way Zone B [Ord. No. 1404CCS, adopted 3/10/87] No vehicle shall be parked adjacent to any curb, except by permit on the following streets: 1. Bicknell Avenue, Pacific Street and Strand Street between Neilson Way and Ocean Avenue 2. Hollister Avenue between Neilson Way and Ocean Avenue/Barnard Way 3. Ocean Park Boulevard (north side only), Fraser Avenue, Hart Avenue and Wadsworth Avenue between Neilson Way and Barnard Way Zone C [Ord. No. 1310CCS, adopted 8/14/84] No vehicle shall be parked adjacent to any curb between the hours of 6 p.m. and 2 a.m. daily, except by permit on the following streets: 1. 2nd Street and 3rd Street between Ocean Park Boulevard and the south City limits 2. Beach Street between 2nd Street and 3rd Street 3. Ashland Avenue and Marine Street between Main Street and 3rd Street 4. Hill Street between Main Street and 4th Street Zone D [Ord. 1324CCS, adopted 1/8/85; amended by Ord. No. 1371CCS, adopted 5/13/86] No vehicle shall be parked adjacent to any curb between the hours of 12 a.m. and 2 a.m. and 9 p.m. and 12 a.m. Monday—Friday, all day on Saturday and Sunday or for more than 2 hours between the hours of 9 a.m. and 6 p.m. Monday—Friday, except by permit on the following street: 1. Stanford Street between Wilshire Boulevard and Lipton Avenue Zone E [Ord. No. 1346CCS, adopted 11/26/85; amended by Reso. No. 9627, adopted 2/27/01; amended by Reso. No. 10746 (CCS), adopted 5/14/13] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m. daily, and no vehicle shall be parked adjacent to any curb between the hours of 6 p.m. and 9 a.m. daily, except by permit on the following streets: 1. 21st Place, 22nd Street, 23rd Street, 24th Street and 25th Street between San Vicente Boulevard and Carlyle Avenue 2. 26th Street between Georgina Avenue/Brentwood Terrace and Marguerita Avenue/Baltic Street 3. Georgina Avenue and Carlyle Avenue between 21st Place and 26th Street Zone F [Ord. No. 1354CCS, adopted 1/14/86] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 7 a.m. and 6 p.m. daily, except by permit on the following streets:

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1. Hill Street and Raymond Street between Lincoln Boulevard and 7th Street Zone G [Ord. No. 1359CCS, adopted 3/25/86; amended by Ord. No. 1903CCS Sec. 1, adopted 2/24/98; amended by Reso. No. 9870, adopted 6/24/03; amended by Reso No. 10398, adopted 6/9/09] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 9 p.m. Monday—Saturday, except by permit on the following streets: 1. Lincoln Boulevard, 9th, 10th, 11th, 12th, Euclid, 14th, 15th, 16th and 17th Streets between Idaho and Alta Avenues, 2. Idaho Avenue between Lincoln Boulevard and 17th Street, and 3. Alta Avenue (south side only) between 9th and 17th Streets Zone H [Reference: Ord. No. 1469CCS, adopted 3/28/89; amended by Reso. No. 9642, adopted 4/10/01] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m. daily, except by permit on the following streets: 1. 31st, 32nd, 33rd and 34th Streets between Pearl Street and Ocean Park Boulevard 2. Pearl Street between 26th and 27th Streets 3. Pearl Street between 29th Street and Centinela Avenue No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m. Monday—Friday, except by permit on the following street: 1. 30th Street between Pearl Street and Ocean Park Boulevard Zone I [Ord. No. 1360CCS, adopted 3/25/86; amended by Reso. No. 9544 adopted 7/25/00] No vehicle shall be parked adjacent to any curb between the hours of 6 p.m. and 2 a.m. or for more than 2 hours between the hours of 9 a.m. and 6 p.m. daily, except by permit on the following streets: 1. 2nd and 3rd Streets between Ocean Park Boulevard and Strand Street 2. Strand Street, Hollister Avenue and Ocean Park Boulevard between Main Street and 3rd Street 3. Norman Place between Main Street and 2nd Street 4. Mills Street between 2nd Street and 3rd Street Zone J [Ord. No. 1365CCS, adopted 4/22/86] No vehicle shall be parked adjacent to any curb between the hours of 7 a.m. and 7 p.m. daily, except by permit on the following street: 1. 24th Street between Santa Monica Boulevard and Broadway Zone K [Ord. No. 1430CCS, adopted 4/11/89; amended by Ord. No. 1567CCS Sec. 1, adopted 2/26/91; amended by Reso. No. 9836, adopted 2/25/03; amended by Reso. No. 10413, adopted 6/23/09]

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No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 8 p.m. Monday—Saturday, except by permit on the following streets: 1. 16th Street between California and Washington Avenues 2. 17th, 18th and 19th Streets between Wilshire Boulevard and Washington Avenue 3. California Avenue between 16th and 20th Streets 4. Washington Avenue between 17th and 20th Streets No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m. daily, and no vehicle shall be parked between the hours of 6 p.m. and 2 a.m. daily, except by permit on the following streets: 1. California Avenue between 14th and 16th Streets 2. 14th, 15th and 16th Streets between Wilshire Boulevard and California Avenue Zone L [Ord. No. 1444CCS, adopted 6/14/88; amended by Ord. No. 1603CCS Sec. 1, adopted 10/8/91; amended by Ord. No. 1871CCS Sec. 1, adopted 1/14/97; amended by Reso. No. 12463, adopted 12/7/99; amended by Reso. No. 9768, adopted 6/11/02] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 8 p.m. Monday—Thursday, and 8 a.m. and 5 p.m. Friday, except by permit on streets included within the following named and described area: The area bounded by Ashland Avenue between 23rd and 11th Streets on the south; 11th Street between Ashland Avenue and Ocean Park Boulevard, Ocean Park Boulevard between 11th and 10th Streets, 10th Street between Ocean Park Boulevard and the Santa Monica Freeway on the west; the Santa Monica Freeway between 10th Street and Cloverfield Boulevard on the north; Cloverfield Boulevard between the Santa Monica Freeway and Ocean Park Boulevard, Ocean Park Boulevard between Cloverfield Boulevard and 23rd Street, 23rd Street between Ocean Park Boulevard and Ashland Avenue on the east. Zone M [Ord. No. 1546CCS, adopted 9/25/90] No vehicle shall be parked adjacent to any curb between the hours of 10 p.m. and 2 a.m., or for more than 2 hours between the hours of 9 a.m. and 10 p.m. daily, except by permit on the following streets: 1. 3rd Street between Pico Boulevard and Strand Street 2. Bay and Pacific Streets between Neilson Way and 3rd Street 3. Bicknell Avenue between Neilson Way and 4th Street Zone N [Ord. No. 1550CCS, adopted 10/9/90; amended by Reso. 10186, adopted 11/28/06] No vehicle shall be parked adjacent to any curb between the hours of 9 a.m. and 2 a.m. Monday—Saturday, and 3 p.m. and 2 a.m. Sunday, except by permit on the following streets: 1. 14th, 15th, 16th, 17th, 18th and 19th Streets between Wilshire Boulevard and Santa Monica Boulevard 2. Arizona Avenue between 14th and 20th Streets

4

Zone O [Reso. No. 9836, adopted 2/25/03] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m. Monday—Saturday, and no vehicle shall be parked for any time between the hours of 6 p.m. and 2 a.m. daily, except by permit on the following streets: 1. Lincoln Boulevard, 9th, 12th, and Euclid Streets between Wilshire Boulevard and California Avenue 2. California Avenue between Lincoln Boulevard and 14th Street No vehicle shall be parked adjacent to any curb for more than 2 hours from between the hours of 9 a.m. and 6 p.m. Monday—Saturday, and for more than 2 hours between 1 p.m. and 6 p.m. Sunday, and no vehicle shall be parked for any time between the hours of 6 p.m. and 2 a.m. daily, except by permit on the following streets: 1. 10th and 11th Streets between Wilshire Boulevard and California Avenue Zone P [Ord. No. 1474CCS, adopted 4/11/89] No vehicle shall be parked adjacent to any curb, except by permit on the following street: 1. Barnard Way frontage road The annual fee for each permit issued for Preferential Parking Zone P shall be $15.00 for the first permit and $100.00 for each additional permit, or such other fee as may be established from time to time by resolution of the City Council. Zone Q [Ord. No. 1541CCS, adopted 9/11/90] No vehicle shall be parked adjacent to any curb, except by permit on the following street: 1. 25th Street between Santa Monica Boulevard and Broadway Zone R [Ord. No. 1560CCS, adopted 1/8/91] No vehicle shall be parked adjacent to any curb between the hours of 7 a.m. and 12 midnight daily, except by permit on the following named and described area: The area bounded by 20th Street, Wilshire Boulevard, 26th Street and Broadway, excluding 24th and 25th Streets between Santa Monica Boulevard and Broadway, and excluding 26th Street. Zone S [Reso. No. 10038, adopted 5/17/05] No vehicle shall be parked adjacent to any curb between the hours of 7 a.m. and 6 p.m. Monday—Friday, except by permit on the following streets: 1. Franklin Street between Colorado and Nebraska Avenues 2. Berkeley Street between Colorado and Pennsylvania Avenues 3. Pennsylvania Avenue between Stanford Court and Centinela Avenue 4. Nebraska Avenue (north side only) between Berkeley Court and Centinela Avenue

5

Zone T [Ord. No. 1545CCS, adopted 10/2/90; amended 12/18/01 Reso. 9736CCS; amended 5/14/13 Reso. 10747 (CCS) (Includes UU, originally adopted 9/14/99 by Reso. No. 9438)] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 10 p.m. daily, except by permit on: 1. Exposition Boulevard, Delaware Avenue, and Virginia Avenue between Stewart Street and Centinela Avenue 2. Stewart Street, Yorkshire Avenue, Dorchester Avenue, and Warwick Avenue between Exposition Boulevard and Virginia Avenue 3. 34th Street between Exposition Boulevard and Delaware Avenue Zone U [Reso. No. 10246, adopted 9/11/07] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 7 a.m. and 6 p.m. Monday—Friday, except by permit on the following streets: 1. Bay Street between 4th and 6th Streets 2. 6th Street between Bay Street and Ocean Park Boulevards 3. 5th Street between Bay Street and Ocean Park Boulevard 4. 7th Street between Grant Street and Ocean Park Boulevard 5. Grant Street between Lincoln Boulevard and 6th Street 6. Pacific Street between Lincoln Boulevard and 4th Street 7. Strand Street between 7th and 4th Streets 8. Kensington Road between 7th Street and Beverley Avenue 9. Hollister Avenue between Beverley and 4th Street 10. Beverley Avenue between Kensington Road and Ocean Park Boulevard No vehicle shall be parked adjacent to any curb between the hours of 7 a.m. and 6 p.m. Monday—Friday, except by permit on the following streets: 1. Bay Street between Lincoln Boulevard and 6th Street 2. 6th Street between Pico Boulevard to deadend (eastern portion of 6th Street) Zone V [Ord. No. 1592CCS Sec. 1, adopted 7/23/91] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 6 p.m. daily, except by permit on the following streets: 1. Pine and Maple Streets between Lincoln Boulevard and 10th Street Zone W [Ord. No. 1593CCS Sec. 1, adopted 7/23/91; amended 10/10/00 Reso. No. 9587] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m., Monday—Friday, except by permit on the following streets: 1. 29th Street between Pearl Street and Ocean Park Boulevard 2. Pearl Street between 27th Street and 29th Street No vehicle shall be parked adjacent to any curb between the hours of 9 a.m. and 6 p.m., Monday—Friday, except by permit on the following street: 1. 28th Street between Pearl Street and Ocean Park Boulevard

6

Zone X [Ord. No. 1594CCS Sec. 1, adopted 7/23/91; amended 5/27/08 Reso. No. 10296] No vehicle shall be parked adjacent to any curb between the hours of 6 p.m. overnight until 9 a.m. daily or for more than 2 hours between the hours of 9 a.m. and 6 p.m. daily, except by permit on the following streets: 1. 2. 3. 4.

Stanford Street between Wilshire Boulevard and Santa Monica Boulevard Berkeley Street between Wilshire Boulevard and Santa Monica Boulevard Franklin Street between Wilshire Boulevard and Santa Monica Boulevard Arizona Avenue between Yale Street and Centinela Avenue

Zone Y [Reso. No. 10574CCS, adopted 4/26/11] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 6 p.m. Monday—Friday, except by permit on the streets within the following named and described area: The area bounded by Ashland Avenue, 23rd Street, Dewey Street, and 16th Street, excluding Ashland Avenue. Zone Z [Ord. No. 1640CCS Sec. 1, adopted 8/11/92] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 6 p.m. daily, except by permit on the following street: 1. Cedar Street between Lincoln Boulevard and 10th Street Zone AA [Ord. No. 1681CCS Sec. 1, adopted 6/1/93] No vehicle shall be parked adjacent to any between the hours of 8 a.m. and 6 p.m. daily, except by permit within the following named and described area: The area bounded by Kensington Road, 7th Street, Pine Street, and Lincoln Boulevard, excluding Lincoln Boulevard. Zone BB [Ord. No. 1682CCS Sec. 1, adopted 6/1/93] No vehicle shall be parked adjacent to any curb for more than 1 hour between the hours of 9 a.m. and 6 p.m. Monday—Friday, except by permit on the following street: 1. Yale Street between Wilshire Boulevard and Washington Avenue Zone CC [Ord. No. 10631CCS Sec. 1, adopted 11/8/11] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 6 p.m. Monday—Friday, except by permit on the following streets: 1. Ashland Avenue, Oak and Hill Streets between 23rd and 25th Streets 2. Pier Avenue between 23rd and Clover Streets Zone DD [Ord. No. 1797CCS Sec. 1, adopted 4/25/95; amended 1/22/13 Reso. No. 10727(CCS)] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 6 p.m. daily, except by permit on the following streets: 1. 24th (southern half of block), 25th and 26th Streets between Pico Boulevard and Pearl Street

7

No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 6 p.m. daily, except by permit on the following street segment: 1. 24th Street (northern half of block) between Pico Boulevard and Pearl Street No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 6 p.m. Monday—Friday, except by permit on the following streets: 1. Pearl Street between Cloverfield Boulevard and 26th Street 2. 24th Street north of Ocean Park Boulevard to Grant School 3. 25th and 26th Streets between Pearl Street and Ocean Park Boulevard Zone EE [Ord. No. 1848CCS Sec. 1, adopted 5/14/96; amended 1/27/09 Reso. No. 10379] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 6 p.m. daily, except by permit on the following streets: 1. Navy and Ozone Streets between Longfellow and 7th Streets No vehicle shall be parked adjacent to any curb, except by permit on the following streets: 1. Navy and Ozone Streets between Longfellow Street and Lincoln Boulevard 2. Longfellow Street between Ozone and Marine Streets Zone FF [Ord. No. 1849CCS Sec. 1, adopted 5/14/96] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 6 p.m. daily, except by permit on the following street: 1. Strand Street between Lincoln Boulevard and 7th Street Zone GG [Ord. No. 1850CCS Sec. 1, adopted 5/14/96; amended by Reso. No. 10677(CCS), adopted 5/08/12] No vehicle shall be parked adjacent to any curb, except by permit on the following streets: 1. 7th Street between Michigan Avenue and Pico Boulevard 2. Michigan Avenue between 7th Street and Lincoln Boulevard Zone HH [Ord. No. 1846CCS Sec. 1, adopted 3/26/96] No vehicle shall be parked adjacent to any curb between the hours of 6 p.m. and 8 a.m. daily, except by permit on the streets within the following named and described area: The area bounded by Adelaide Drive, 7th Street, San Vicente Boulevard and Ocean Avenue. Zone II [Ord. No. 1908CCS Sec. 1, adopted 3/24/98] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 12 a.m. midnight daily, except by permit on the streets within the following named and described area: The area bounded by 26th Street, Santa Monica Boulevard, Yale Street and Colorado Avenue.

8

Zone KK [Ord. No. 1905CCS Sec. 1, adopted 3/24/98; amended by Reso. No. 9487, adopted 2/22/00; amended by Reso. No. 9798, adopted 9/10/02] No vehicle shall be parked adjacent to any curb between the hours of 9 a.m. and 9 p.m. Monday—Saturday, except by permit on the following streets: 1. 14th, 15th, 16th, 17th, 18th and 19th Streets between Santa Monica Boulevard and Colorado Avenue Zone LL [Ord. No. 1904CCS Sec. 1, adopted 2/24/98; amended by Reso. No. 10104, adopted 1/10/06] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m. Monday—Saturday, except by permit on the following streets: 1. Centinela Avenue, Franklin Street and Berkeley Street between Wilshire Boulevard and Lipton Avenue Zone MM [Reso. No. 9751(CCS), adopted 3/5/02; amended by Reso. No. 9937, adopted 3/23/04; amended by Reso. No. 10677(CCS), adopted 5/8/12; amended by Reso. No. _____(CCS), adopted 5/13/14] No vehicle shall be parked adjacent to any curb for more than two hours from 9 a.m. until 6 p.m. daily and no vehicle shall be parked adjacent to any curb from 6 p.m. until 9 a.m. daily, except by permit on the following streets: 1. Bay, Grant, Pacific, and Pearl Streets between Lincoln Boulevard and 10th Street 2. Michigan Avenue between Lincoln Boulevard and 10th Street 3. 9th Street between Pico Boulevard and the Santa Monica Freeway Zone NN [Reso. No. 10737(CCS), adopted 3/12/13] No vehicle shall be parked adjacent to any curb for more than two hours from 9 a.m. until 6 p.m. daily, and no vehicle shall be parked adjacent to any curb from 6 p.m. until 2 a.m. daily, except by permit on the following streets: 1. Lincoln Boulevard, 9th, 10th, 11th, 12th, Euclid, and 14th Streets between Idaho and California Avenues 2. 15th Street between Idaho and Washington Avenues 3. Washington Avenue between Lincoln Boulevard and 16th Street No vehicle shall be parked adjacent to any curb for more than two hours between 9 a.m. and 10 p.m. daily, except by permit on the following streets: 1. Montana and Idaho Avenues between 17th and 20th Streets 2. Washington Avenue between 16th and 17th Streets 3. 16th and 17th Streets between Idaho and Washington Avenues 4. 18th and 19th Streets between Montana and Washington Avenues

Zone PP [Ord. No. 1913CCS Sec. 1, adopted 5/26/98] No vehicle shall be parked adjacent to any curb between the hours of 8 a.m. and 9 p.m. daily, except by permit on the following street: 1. Stewart Street between Pico Boulevard and Kansas Avenue

9

Zone QQ [Reso. No. 9332, adopted 10/27/98] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 6 p.m. Monday—Friday, except by permit on the following street: 1. Harvard Street between Wilshire Boulevard and Washington Avenue Zone TT [Reso. No. 9434, adopted 8/17/99; amended by Reso. No. 9620, adopted 2/13/01; amended by Reso. No. 10041, adopted 6/14/05; amended by Reso. No. 10728(CCS), adopted 1/22/13] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 am and 10 pm daily, except by permit on the following streets: 1. 20th, 21st, 22nd, and 23rd Streets between Wilshire Boulevard and Montana Avenue 2. 24th Street between Idaho and Washington Avenues and between Wilshire Boulevard and California Avenue 3. Chelsea Avenue between Washington Avenue and Wilshire Boulevard 4. 25th Street between Montana and Washington Avenues and between Wilshire Boulevard and California Avenue 5. 26th Street between Montana and Washington Avenues 6. Montana and Idaho Avenues between 20th and 26th Streets 7. California and Washington Avenues between 20th and 26th Streets No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 am and 9 pm daily, except by permit on the following street: 1. 24th Street between California and Washington Avenues No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 am and 6 pm daily, except by permit on the following street: 1. 25th Street between California and Washington Avenues Zone UU [Reso. No. 9768, adopted 6/11/02] No vehicle shall be parked adjacent to any curb between the hours of 6 p.m. and 8 a.m. daily, except by permit on the following streets: 1. Ocean Avenue, 2nd, 3rd and 4th Streets between Wilshire Boulevard and Montana Avenue 2. Montana, Idaho, Washington and California Avenues between Ocean Avenue and 4th Street Zone VV [Reso. No. 9424CCS, adopted 7/20/99; amended by Reso. No. 10574CCS, adopted 4/26/11] No vehicle shall be parked adjacent to any curb, except by permit on the following streets: 1. Franklin Street between Santa Monica Boulevard and Colorado Avenue 2. Broadway and Colorado Avenue between Centinela Avenue and Berkeley Street No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 5 p.m., Monday—Friday, and no vehicle shall be parked adjacent to

10

any curb between the hours of 5 p.m. and 8 a.m. Monday—Friday, or anytime Saturday and Sunday, except by permit on the following streets: 1. Stanford and Berkeley Streets between Santa Monica Boulevard and Colorado Avenue 2. Broadway or Colorado Avenue between Yale and Berkeley Streets Zone WW [Reso. No. 9464, adopted 12/14/99, effective 6/1/00; amended by Reso. No. 9654, adopted 4/10/01; amended by Reso. No. 9996, adopted 11/23/04] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 6 p.m. Monday—Saturday, and no vehicle shall be parked adjacent to any curb between the hours of 6 p.m. and 8 a.m. daily, except by permit on the following streets: 1. 28th, 29th, 30th, 31st, 32nd, 33rd and 34th Streets between Pico Boulevard and Pearl Street 2. Dorchester and Yorkshire Avenues between Pico Boulevard and the Santa Monica Freeway 3. Urban Avenue between Pico Boulevard and Yorkshire Avenue 4. Kansas Avenue between Stewart Street and the Santa Monica Freeway No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 6 p.m. Monday—Saturday, except by permit on the following streets: 1. 27th Street between Pico Boulevard and Pearl Street Zone XX [Reso. No. 9596, adopted 11/14/00] No vehicle shall be parked adjacent to any curb between the hours of 7am and 2am daily, except by permit on the following streets: 1. 9th, 10th, 11th, 12th and Euclid Streets between Wilshire Boulevard and Colorado Avenue 2. Arizona Avenue between Lincoln Boulevard and 14th Street Vehicles displaying commercial parking permits shall be exempt from posted regulations from 9am to 6pm daily.

Zone YY [Reso. No. 9620, adopted 2/13/01] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 9 a.m. and 10 p.m., daily, except by permit on the following streets: 1. 26th Street and Princeton Street between Arizona Avenue and Washington Avenue 2. Harvard Street and Yale Street between Arizona Avenue and Wilshire Boulevard 3. Washington Avenue between 26th Street and Stanford Street

11

No vehicle shall be parked adjacent to any curb between the hours of 9 a.m. and 10 p.m., daily, except by permit on the following streets: 1. 26th, Princeton, Harvard and Yale Streets between Santa Monica Boulevard and Arizona Avenue 2. Arizona Avenue between 26th and Yale Streets Zone ZZ [Reso. No. 9703CCS, adopted 9/25/01; amended by Reso. No. 9768, adopted 6/11/02; amended by Reso. No. 10025, adopted 3/8/05] No vehicle shall be parked adjacent to any curb for more than 2 hours between the hours of 8 a.m. and 6 p.m. daily, and no vehicle shall be parked adjacent to any curb between the hours of 6 p.m. and 8 a.m. daily, except by permit on the following streets: 1. 5th, 6th and 7th Streets between Wilshire Boulevard and Montana Avenue 2. California and Montana Avenues between 4th and 7th Streets 3. Idaho and Washington Avenues between 4th Street and Lincoln Boulevard

12

Attachment B - Existing Regulations LEGEND

2 hour parking 7AM-9PM Mon-Fri, 2 hour parking 9AM-6PM Sat, EBP No parking 8AM-8PM Mon-Thurs, 8AM-5PM Fri, EBP

No parking 7AM-6PM Mon-Fri,EPB 2 hour parking 7AM-6PM Mon-Fri, EBP No parking 8AM-6PM daily, EBP 2 hour parking 9AM-6PM daily, No parking 6PM-9AM, EBP

Petitioning Block Pre-approved (petition needed) No parking, except by permit (EBP) 11TH ST

I-10

10TH ST

school

PINE ST

ST CEDAR

ST

park

BEVERLY AVE

PINE ST

ST CEDAR

joslyn

KENSIN GTON R D

ST STRAND

ST 6TH ST

PACIFIC ST

high

7TH ST

GRANT

monica

PICO B

santa

LVD

7TH ST

I-10

PEARL

LINCOLN BLVD

BAY ST

agensys

MICHIGAN AVE

GRANT

ST

PACIFIC ST

9TH ST

Samohi

Legend Petitioning Block 86-100% occupancy 60-85% occupancy 0-59% occupancy

Peak Parking Occupancy Tuesday, June 4, 2013 at 10 AM

Samohi

Legend Petitioning Block 86-100% occupancy 60-85% occupancy 0-59% occupancy

Peak Parking Occupancy Tuesday, June 4, 2013 at 6 PM

Samohi

Legend Petitioning Block 86-100% occupancy 60-85% occupancy 0-59% occupancy

Peak Parking Occupancy Tuesday, June 4, 2013 at 9 PM

Attachment D Preferential Parking Meeting Comments: March 20, 2014 • • • • • • • • • • • • • • • • • • • •

Parking Enforcement of 2 hour parking regulations seems lax Pacific, Bay and Grant have Friday and Saturday night problems from bar Unused parking lot across Lincoln @ Kragen Many nights have problems in addition to days Building owners rent parking to other people, often for storage Parking spaces are taken as soon as vacated SMC Students park in the unregulated parking spaces Plumbers park trucks here and get picked up to go elsewhere Saturdays + Sundays are a little better unless the weather is nice (beach day) Residents feel trapped especially on street cleaning days Increase 2 block radius Office on 10th /Pico has about 10% of employees park in neighborhood, and that is with securing additional off street parking People from outside the neighborhood who park there leave trash Homeless – trash and waste Employee permits are smart Automotive businesses employees use many spaces, also store cars on street Request for no parking, except by permit These are the only blocks in the area where businesses can park Desire for both sides to have regulations Prefer street sweeping only twice/month?

13-A May 27, 2014

CITY CLERK’S OFFICE - MEMORANDUM

To:

Mayor and City Council

From:

Mayor O'Connor and Councilmembers McKeown and Winterer

Date:

May 27, 2014

13-A: Request of Mayor O'Connor and Councilmembers McKeown and Winterer that the Council oppose California Assembly Bill 2145, which would modify the rules for Community Choice Aggregation (CCA) that allow communities to use their collective buying power to purchase renewable power contracts, using the existing electrical grid. AB 2145 would change CCAs in California from "opt-out" systems and instead require individual residents to "opt-in," making it much harder for cities such as Santa Monica to attain carbon emission goals.

13-A May 27, 2014