City of Sunny Isles Beach, Florida

City of Sunny Isles Beach, Florida

Fiscal Year 2012-2013 Comprehensive Annual Budget And Five Year Capital Improvement Program

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

The Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to the City of Sunny Isles Beach, Florida for its annual budget for the fiscal year beginning October 1, 2011. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as an operations guide, as a financial plan, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

READER'S GUIDE The purpose of this section is to provide the reader with a guide to the document's contents: where and how to find the information and how to understand the information. The following describes each of its major sections. BUDGET MESSAGE SECTION The first critical reading of the FY2012/2013 Adopted Comprehensive Annual Budget is the City Manager's Message. The reader will gain an understanding of the City's vision, critical issues, recommended policy and operational changes and the financial plan. PROFILE This section provides the reader with the background of the City. Included in this section are the City's history, demographics, citywide organizational chart and an explanation of the type of government. STRATEGIC PLANNING This section provides readers with an understanding of the City's comprehensive plan, the economic outlook and legislative issues. BUDGET OVERVIEW SECTION This section provides the reader with the basic overview of the budget. It also answers one of the most often asked questions: "What's new in the Budget?" Included in this section are the budget summary; budget overview by fund; fund summaries; summaries of changes in fund balance, staffing, program modifications, capital outlay and capital improvement program. This section also includes information on debt administration, revenue sources trends and forecasts, and type of budget, a description of the budget process, the budget calendar and a tax millage summary. DEPARTMENT SUMMARIES This section explains the services offered by the City of Sunny Isles Beach. Each department includes an organizational chart, divisional narratives of their programs, explanations of variances between the FY2011/FY2012 and FY2012/FY2013 budgets, a personnel complement and the line item of budgeted expenditures. APPENDICES This section contains the City's fund structure, fund descriptions, budgetary basis, budgetary and financial policies, glossary and acronyms. CAPITAL IMPROVEMENT PROGRAM This section provides a comprehensive listing and explanation of the capital needs of the City for the next five years including the operating impact.

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CITY OF SUNNY ISLES BEACH Sunny Isles Beach, the City of Sun and Sea, is located on a barrier island in the northeast corner of Miami-Dade County, South Florida and on the semi-tropical coastal ridge between the Atlantic Intercoastal Waterways and the Atlantic Ocean. Families and retirees are drawn to our inviting climate, highly desirable, strategic location, and "personal touch" approach to business, education, healthcare, recreation, and government. Created in 1997 by the Legislature of the State of Florida, the City of Sunny Isles Beach occupies approximately 1 square mile, 2.5 miles from north to south and .5 miles from east to west, in northern Miami-Dade County, the most populated county in the State . With its population of 21,395 people, the City ranks 15th in population among 35 municipalities in the County. The County has a population of 2,563,885. The City operates under a Commission-Manager form of government. Policymaking and legislative authority are vested in the governing commission, which consists of a Mayor and four Commission members. The City Commission is vested with policy setting authority, adopting the annual budget, approving purchases and services of the governmental operations, appointing committees and hiring the City Manager and City Attorney. The City Manager is responsible for recommending and carrying out the policies and ordinances of the City Commission, appointing the directors of the City's departments, submitting the proposed annual budget, advising the Commission as to the financial condition of the City, and overseeing the day-to-day operations of the City. Residents of the City of Sunny Isles Beach enjoy many recreational facilities within the City limits, including 2.5 miles of beautiful sandy beaches, nine local parks, one neighboring county park (Haulover Beach Park) and one neighboring state park (Oleta River State Park). The City continues to expand its recreational facilities and green space with the addition of two parks, one of which is partially completed and the other is in planning/design phase, to be available for residents and visitors to enjoy.

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

LOCATION City of Sunny Isles Beach is located on an island in the northeast corner of Miami-Dade County with the Atlantic Ocean on the east and the Interacoastal Waterway on the west. Sunny Isles Beach is midway between downtown Miami and Ft. Lauderdale with easy access to business centers, entertainment, sports and recreational facilities, and tourist attractions. Residents and visitors can fly into either Miami International or Fort Lauderdale/Hollywood International airport, or cruise into the Port of Miami or Port Everglades. From any of these locations, Sunny Isles Beach is just a 20 to 30 minutes drive away.

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

TABLE OF CONTENTS BUDGET MESSAGE

i

PROFILE History of Sunny Isles Beach Demographics Government Structure Commission-Manager Government

1 2 4 5

STRATEGIC PLANNING Comprehensive Plan Legislative Issues

6 10

BUDGET OVERVIEW Budget Process Budget Process Calendar Millage Rate Comparison Property Value and Tax Millage Summary Change in Taxable Value of Property Budget Summary Budget Overview By Fund Fund Summaries Summary of Changes in Fund Balances Revenue Summary Analysis of Revenue Sources Trends and Forecasts Expenditure Summary by Department/Divisions Summary of Staffing Summary of Capital Outlay Summary of Program Modifications Summary of Capital Improvement Projects

12 14 16 17 18 21 23 27 33 34 42 52 53 54 56 57

DEPARTMENT SUMMARIES City Commission City Manager's Office Finance City Attorney's Office City Clerk's Office Human Resources Information Technology Police Ocean Rescue Community Development Planning & Zoning Code Enforcement Parking Building

59 65 69 75 81 87 93 103 107 113 114 117 120 123

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

TABLE OF CONTENTS DEPARTMENT SUMMARIES (Continued) Public Works Administration Facilities Maintenance Fleet Maintenance Construction Transportation Street Maintenance Stormwater Property Management

Cultural & Community Services Cultural & Community Services Pelican Community Park Athletics Parks Maintenance

129 130 133 137 142 145 149 152 155 157 158 167 173 176

APPENDICES Fund Structure Fund Descriptions Budgetary Basis Budgetary and Financial Policies Ordinance No. 2012-391 Resolution No. 2011-1957 Debt Administration Debt Service Fund Summary Debt Service Requirements to Maturity Glossary Acronyms

183 184 186 187 191 194 197 198 199 202 214

CAPITAL IMPROVEMENT PROGRAM

C-1

i

ii

iii

iv

v

vi

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City of Sunny Isles Beach

HISTORY OF SUNNY ISLES BEACH In 1920 a private investor, Mr. Harvey B. Graves, purchased a 2.26 square mile tract of land for development as a tourist resort. He named it Sunny Isles, "The Venice of America." When the Haulover bridge was completed in 1925, the area became accessible from Miami Beach, attracting developers who widened streams, dug canals and inlets and created islands and peninsulas for building waterfront properties on Biscayne Bay. Sunny Isles developed slowly until the 1950's when the first single-family homes were built in the Golden Shores area. During the 1950's and 1960's more than 30 motels sprang up along Collins Avenue including Ocean Palm, the first two-story motel in the United States. Tourists came from all over to vacation in themed motels of exotic design along "Motel Row." The Beatles were among the noted visitors to Sunny Isles, cavorting at the Castaways Motel's famed Wreck Bar on Collins Avenue (State Road A1A) just south of Sunny Isles Boulevard. The Castaways Motel was demolished in the 1970's and Oceania Towers, the first luxury condominium complex in Sunny Isles, was constructed on the site in the 1990's. The popular oceanfront community gained many new residents (both year-round and seasonal) as condominium communities such as Winston Towers and Arlen House were built in the 1970s. Over the next decade, tourists from Europe and North America, flocked to Sunny Isles hotels and motels attracted by favorable exchange rates and value-for-money accommodation. New mid- and high-rise multi-family buildings were constructed adding to the residential options in Sunny Isles. The City's three single-family communities, Golden Shores, Atlantic Isles and Golden Gate, a luxury enclave at the northern tip of the city, are all on the Intracoastal Waterway. Until the 1980's, the hospitality industry, particularly the motel segment, was the heart and soul of Sunny Isles. However, as time went on, it became evident that the owners of several inns were disinterested in making improvements, and many motels were falling into disrepair, attracting a less than desirable element, with calls for police assistance increasing regularly. Fortunately, Raanan Katz moved to the area and acquired several retail properties. In 1985 he began redeveloping existing shopping centers, upgrading and improving them. With the community agitating for major improvements in government services, a small group began meeting on a regular basis to determine what actions would best serve the people of Sunny Isles. On April 12, 1996, Irving Turetsky, David Samson, Norman S. Edelcup, Danny Iglesias and Irving Diamond met with attorney Gene Sterns to start incorporation proceedings. In 1997, the citizens of this area voted to incorporate as a municipality, thus putting the city on the map as a highly desirable oceanfront community. Sunny Isles Beach continues to be experiencing major redevelopment with mostly luxury high-rise condominiums and some elegant hotels under construction.

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City of Sunny Isles Beach

DEMOGRAPHICS Sunny Isles Beach, the City of Sun and Sea, is located on a barrier island in the northeast corner of Miami-Dade County, bounded by the Atlantic Ocean on the east and the Intracoastal Waterway on the west. Golden Beach lies to the north, Bal Harbour and Haulover Park are immediately to the south.

City of Sunny Isles Beach Population 25,000

20,000

15,000

10,000

5,000

0

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

The population in the City in 2000 was 15,315 and has gradually increased to 20,832 in 2010, representing a change of 36 percent. The number of residential units in 2000 was 12,946, in 2005 there were 18,783 residential units, and in 2010 there were 18,984 residential units.

Miami Dade County Population 2,600,000 2,500,000 2,400,000 2,300,000 2,200,000 2,100,000 2,000,000

2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEMOGRAPHICS Population by Age Population by Age (2000) 44%

Population by Age (2010) 21%

5%

3%

12%

9%

18%

20% 42%

26% 5 years and under 20 to 34 years 55 and up

5 years and under 20 to 34 years 65 and up

6 to 19 years 35 to 54 years

6 to 19 years 35 to 64 years

The median age of the total population in the City was 50.4 in 2000 and in 2010 the median age was 43.5. Females in 2000, represented 53.7 percent of the population and have decreased to 52.4 percent in 2010. Males in 2000, represented 46.3 percent of the population and have increased to 47.6 percent in 2010.

Population by Race / Ethnicity Population by Race Ethnicity (2000 and 2010) 18,874 14,067 10,000 1,000

311

100

667

209 292 24

359 500

345 458

Other

Two or more Races

41

10 1 White

Black or African American Indian American or Alaska Native

2000

Asian

2010

In 2000 and 2010, the predominant race / ethnicity category in the City was White (92 percent and 91 percent, respectively). The race and ethnicity category least represented in this geography, both in 2000 and in 2010, was American Indian or Alaska Native. In 2000, the median household income was $40,309 and increased to $45,708 in 2010. 3

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

SUNNY ISLES BEACH GOVERNMENT STRUCTURE Citizens of Sunny Isles Beach

City Commission

Office of the City Manager Christopher J. Russo

Assistant City Manager - Services Community Development Accounting Procurement Debt Management Cash Management Budget

Police Department Chief Fred Maas Uniform Patrol Service General Investigations Special Investigations Administrative Affairs Community Policing

Office of the City Attorney Hans Ottinot

Assistant City Manager - Finance Minal Shah Department of Finance Accounting Procurement Debt Management Cash Management Budget

Office of the City Clerk Jane Hines Public Records Meetings & Minutes

Information Technology Derrick Arias

Public Works Wade Sanders Public Works Administration Facilities Maintenance Fleet Maintenance Transportation Street Maintenance Stormwater Operations

Human Resources Yael Londono Benefits Administrator Recruitment Risk Management

Cultural & Community Services Department Susan Simpson Parks Maintenance Athletics Cultural/Special Events Pelican Community Park/Center

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

COMMISSION - MANAGER GOVERNMENT The City of Sunny Isles Beach form of government is known as Commission-Manager. The City is divided into four districts with one Commissioner required to reside in its district's seat. Each Commissioner is elected "at large" for a four year term. The Mayor is elected "at large" for a four year term and may reside in any district of the City. City Commission meetings are held on the third Thursday of each month. The Commission represents all of the citizens of Sunny Isles Beach and has the responsibility for setting municipal policies not designated by state legislation or the City Charter such as adopting ordinances and resolutions, voting on appropriations, approving the budget, and setting tax and fee rates. The Mayor presides at meetings of the Commission and is recognized as head of the City Government for all official functions. The Vice Mayor serves as acting Mayor in the absence of the Mayor. The City Manager is appointed by and is directly responsible to the City Commission. The Manager is chosen solely on the basis of administrative qualifications and experience in municipal affairs. As the administrative head to the City, the Manager carries out the policies that are made by the Commission and directs and coordinates the work of all City departments. It is the Manager's job to keep the Commission informed of the conditions and needs of the City and to make recommendations for action as the need arises. The Manager also prepares the Annual Comprehensive Budget for Commission consideration and upon its enactment sees that its provisions are upheld. The Commission-Manager form of government is ideal for a young city, such as Sunny Isles Beach, as it affords the unification of authority and political responsibility as a professional administrator. The system fosters democracy and efficiency in a government that is highly responsive to the needs of the City's citizens.

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

COMPREHENSIVE PLAN The City of Sunny Isles Beach Comprehensive Plan was originally adopted in October 2000. A revision was completed in 2007 to satisfy both the requirements of the Evaluation and Appraisal Report and for the State Department of Community Affairs. The plan was again amended in 2008 as a result of the statewide school concurrency, a new public School Facilities Element was adopted. In 2009, the plan was amended to provide for the State mandated requirements for a ten year water supply facility work plan. In 2010, the plan was amended to update the five year schedule of the Capital Improvement Element. In 2011, the plan was amended to update the Future Land Use Map to reflect the latest properties designated as recreation/open space category as described in the Future Land Use Element. The Comprehensive Plan is comprised of the following elements: * * * * * * * * * * *

Future Land Use Transportation Element Housing Element Recreational and Open Space Capital Improvement Element Coastal Management Element Infrastructure Element Community Design Element Conservation Element Intergovernmental Coordination Element Public School Facilities Element

FUTURE LAND USE ELEMENT The Future Land Use Element (FLUE) of the Sunny Isles Beach Comprehensive Plan outlines the principles and performance standards to be followed for the control and distribution of land development intensity and population densities. Existing land uses are evaluated, and the proposed distribution, location, and extent of future land uses are designated. The principles and standards for implementing the Future Land Use Plan are specifically defined in the City's Land Development Code and include such controls and subdivision regulations. The land use regulations are the foremost means of implementing the guidelines in the Future Land Use Element. The Future Land Use Element (FLUE) is the cornerstone of the Sunny Isles Beach Comprehensive Plan. The land use guidelines are presented as statements of goals, objectives, and policies intended to provide the citizens and officials of the City with an effective framework for managing and directing the City's development. The use of land within the City's boundaries will continue to define the shape and character of the City in the future. Residential The predominant existing land use is residential, which amounts to 79.2 percent of the classified land uses. Single-family uses amount to 89.5 acres or 22 percent of classified land uses. Multifamily land uses amount to 317.8 acres or 78 percent of classified land uses.

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

COMPREHENSIVE PLAN Commercial Commercial uses amount to 68.9 acres or 13.4 percent of classified land uses. This is an order of magnitude sufficient to serve most residents and those who live outside the City. Recreational There are 9 City-owned parks totaling approximately 16.2 acres of park land. The City also has a 700 foot fishing pier together with 30.3 acres of beach recreation area. Conservation There are 7.5 acres of environmentally sensitive sites within the limits of Sunny Isles Beach. These coastal wetland areas identified on the City's Future Land Use Map as conservation are public and privately owned. The City of Sunny Isles Beach has acquired privately owned properties owning wetlands in order to continue the preservation of the coastal wetlands. Community Facilities Community facilities currently cover about 7.3 acres or 1.4 percent of the City's land area. Within this classification, educational facilities comprise the largest amount of land. Miscellaneous community facilities such as synagogue and church sites account for the remaining acreage. Water Bodies This category includes the portions of Intracoastal Waterway and Atlantic Ocean. TRANSPORTATION The Transportation Element is closely linked to the Future Land Use Element as the nature, density and intensity of land use determine transportation needs and, in turn, the transportation system impacts the way land is used for the pace of development. The objective of the Transportation Element is to analyze the existing transportation conditions, identify trends and issues, project future demands and recommend improvements to meet demands and provide accessibility to all land uses in a convenient and economical manner. HOUSING The Housing Element identifies potential deficits in the supply of housing. The City of Sunny Isles Beach is in a unique position to add to its housing stock while enhancing the quality of life for its current residents. Through land development regulations supported by the Housing Element, appropriate plans and policies can be developed to accomplish the goal of a diversified, affordable, ample, and quality housing supply. INFRASTRUCTURE The purpose of this element is to provide for public facilities necessary to service both the current and projected demands represented by future land use projections. The specific services addressed in this element are those that are commonly known as infrastructure. The Level of Service standards that are adopted for these facilities are those that are established by the entity that owns, controls, and/or operates the facility. Sunny Isles Beach does not own, operate or control any primary drainage facilities, the potable water treatment plant, the sanitary sewer treatment facility, or any solid waste facilities. With the exception of storm drainage, the City contracts with other entities for the use of these facilities.

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

COMPREHENSIVE PLAN CONSERVATION The purpose of the Conservation Element is to promote the conservation and preservation of natural resources. The Florida Department of Environmental Protection has defined natural resources as rivers, lakes, wetlands, air, minerals, wildlife, and native vegetation. Various federal, state, regional, and local agencies are responsible for programs, policies, and standards related to environmental protection and conservation within the City. RECREATION AND OPEN SPACE Recreation and open space is an important component of the community. The diversification of a city creates a healthy environment for growth in all sectors. Residential and commercial areas benefit from the various amenities associated with parks, recreation and open space. Areas designated for recreation and open space provide a place for city residents to relax, participate in sports or educate themselves through programs or cultural events. Open space plays an important role in the quality of the urban environment. Landscape buffers, waterways, linear parks and nature preserves create pockets of open space throughout the City. Currently, there are nine City owned and operated parks and a 700 foot fishing pier, totaling approximately 16.2 acres of park land. The largest developed park is Heritage Park, a 4 acre local park facility with open fields, picnic pavilions, playground amenities, and parking garage. Another large parcel is Town Center Park. This 3 acre site contains a mangrove preserve and provides park amenities such as skateboard park, picnic areas, playground, and an open field. All other City park parcels average approximately 1.5 acres each in size and provide park amenities to the local neighborhoods. INTERGOVERNMENTAL COORDINATION It is the purpose of the Intergovernmental Coordination Element to identify and eliminate incompatible goals, objectives, policies and development proposed in the local comprehensive plans. The City of Sunny Isles Beach has experienced limited problems in the coordination of activities or issues of common concern with other units of government. The mechanisms that are currently in place and utilized by the City and other governmental agencies having interaction with the City are very effective in communicating needs and concerns of special interest. COASTAL MANAGEMENT Provide for the conservation, environmentally sound use and the protection of all natural and historic resources; limit public expenditures in areas subject to destruction by natural disasters; and protect human life and property in the City. This element focuses its concern on the end result of the land development process: what the community looks like and whether the end result fits Sunny Isles Beach's physical setting. COMMUNITY DESIGN This element focuses its concern on the end result of the land development process: what the community looks like and whether the end result fits Sunny Isles Beach's physical setting.

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COMPREHENSIVE PLAN

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City of Sunny Isles Beach

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

LEGISLATIVE ISSUES The City's legislative concerns, especially in the long term, fall into two basic categories. First, is the issue of "home rule", where the authority of the City's elected officials is being assumed by other, higher levels of government. The ability of the City to collectively bargain, govern and regulate such issues as zoning and land usage is under constant threat. Second, unfunded mandates are a significant financial threat to the City. These mandates may appear in the form of requiring additional services or additional benefits to employees, without a corresponding funding source. Property Tax Legislation: Property tax relief proposals and counter-proposals have been major topics on the legislative agenda for the past several years. The Legislature passed several property relief proposals from 2007 through 2009. These proposals included rolling back tax revenue to the 2007 levels, in addition to an additional growth penalty of 9% and implementing the save our homes portability, additional homestead exemption, tangible personal property exemption, and the non-homestead assessment caps. Additionally, in 2009, Amendment 2 received voter approval and became effective January 2011. Amendment 2 required the Legislature to provide an additional homestead property tax exemption for deployed military personnel. In 2011, the recapture of Non-Homestead Cap & First-Time Homesteader (HJR 381) was passed by both chambers and will be placed on the November 2012 general election ballot for consideration as a constitutional amendment. The amendment will authorize legislature to prohibit increases in assessed value of property if the just value of the property decreases; reduce the limitation on annual assessment increases applicable to non-homestead real property from 10% to 5%; and provides for an additional homestead exemption for owners who have not owned homesteaded property for the past 3 years. If passed, the amendment will be effective January 2013. The effects on the City of Sunny Isles Beach are currently unknown. Beginning in fiscal year 2009, the housing market began to correct itself, and houses started to rapidly devalue, leading to an overall decrease in taxable value for the City of Sunny Isles Beach. This decrease was in addition to all the property tax relief provided to taxpayers during the past several years. The reduction in assessed values created a strain on many local governments' budget and severely affected local government's ability to continue to maintain current service levels. For the first time in several years, the City experienced an increase in assessed values less new construction. This indicates that the housing market is slowly recovering. However, the full effects of the above amendment are still unknown, and can potentially offset any increases in assessed values for FY 2013. Other Legislative Issues : In 2011, a proposed amendment, State Revenue Cap - Smart Cap (SJR 958) was passed by both chambers and will be placed on the November 2012 ballot for consideration as a constitutional amendment. This amendment limits increases in state revenue collections to match inflation plus population growth but still gives lawmakers the flexibility to exceed the cap if circumstances dictate. Early drafts of this legislation would have had a dramatic and devastating impact on the “home rule” for local governments. Fortunately, local governments were removed from this bill, which eliminated the direct impact to the City.

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

LEGISLATIVE ISSUES In 2011, the Pension (FRS) Reform (SB2100) passed both chambers and was signed by the Governor. SB 2100 applies to all participants in the Florida State Retirement System (FRS) and significantly affects the City and its employees, who currently are part of the Florida Retirement System. The bill requires that City employees contribute 3 percent of their pre-tax salaries into the system. The bill also eliminates the accrual of cost of living adjustments for all employees for the next 5 years and the guaranteed interest rates for employees participating in the Deferred Option Retirement Plan (DROP) was reduced from 6.5% to 1.3%. The Pension Reform negatively impacted the salaries of 623,000 public employees statewide to include teachers and police officers. As a result, a lawsuit was filed againt the Governor by the Florida Education Association claiming that the mandatory employee contribution is unconstitutional because it impaired the contractual rights of the FRS emloyees. The case currently resides with the Florida Supreme Court. In 2011, a proposed bill, Local Government Accountability (SB 224) was passed by both chambers and was signed by the Governor. The bill increases local government transparency and provides for specified level of details for local governments' proposed budgets; and makes it a requirement for local governments to post their adopted budget and budget amendments online for public review within a specified time period after approval. The City continuously evaluates current and potential legislative issues and actively seeks ways to reduce impact on service levels. The City has to constantly evaluate current services and differentiate needs versus wants in order to ensure an economic sustainable future.

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET PROCESS The City's fiscal year runs from October 1st through September 30th. The Budget Process begins in February with budgetary planning and continues for the next several months with budget preparation until final budget adoption, which occurs in September. The following are highlights of this year's Budget Process: * Budget planning commenced with a meeting with the departments which included discussing the budget due dates, important events, and instructions for all associated forms. * Departments had to meet target amounts for operating expenses. The purpose of the target amount was to assist departments in examining base budgets and in making difficult assessments as to needs. If a target was not met, a thorough justification was required. * Departments assisted each other and the budget process by evaluating the salary and grade of proposed positions (Human Resources), computer and communication purchases (Information Technology), vehicle and heavy equipment replacements (Fleet), capital improvement requests (all departments) and proper accounting structure (Finance). * Departments submitted detailed budgets and justification for their requests. This included line item amounts, new capital outlay, program modifications, and capital improvement projects. * Finance staff analyzed line items, new program requests, capital outlay requests, and capital improvement project requests. * The City Manager and Finance staff met with each department to review submissions. Then after meeting with all departments, recommendations were made to the City Manager. * The City Manager and Finance Director reviewed and finalized revenue projections and fund balance analysis. The City Manager finalized his recommendations. The City Manager's Proposed Budget documents were produced for transmittal to the City Commission. * The City Commission held three workshops on the Budget and Capital Improvement Program. One was held in advance of the departments preparing their budgets and the other two were on the proprosed budget presented for approval. * The City Commission held two tax and budget public hearings in September. * The City Commission concluded its budget review and approved what we call the FY 2012/2013 Annual Adopted Operating Budget and Five Year Capital Improvement Program. Budget Summary The FY 2012/2013 Adopted Budget encompasses the following: * Complies with State mandated tax revenue cap * Provides that current revenues are sufficient to support current expenditures * Maintains adequate general fund reserves * Provides low contingency reserves given past experience in the City * Provides sufficient maintenance and replacement funding to ensure capital facilities and equipment are properly maintained only for the immediate short-term * Maintains many of the quality of life programs that citizens have become accustomed to * Eliminates one vacant position Citywide and proposes new positions

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET PROCESS Budget Adoption The City Charter requires the City Manager to submit to the City Commission a Proposed Budget and a Five-Year Capital Improvement Program. After the budget is presented, the City Commission holds budget workshops to gain a better understanding of the Proposed Budget. After the workshops are held and addressing any concerns of the City Commission, two public hearings are scheduled and held in September. For the budget to become effective, one ordinance and one resolution must be passed. The ordinance adopts the Operating and Capital Improvement Budget and the resolution adopts the millage rate. Budget Amendments From time to time it becomes necessary to modify the adopted budget. The procedure for amending the budget depends upon the type of change that is needed. The first budget amendment occurs within the first few weeks of the fiscal year. The Ordinance grants the authority to reappropriate funds for lapse encumbrances. The City Commission, by ordinance, may make the following types of budget amendments: Supplemental Appropriations - When there are revenues in excess of those estimated in the budget, supplemental appropriations may be made for the year up to the amount of such excess; Emergency Appropriations - To meet a public emergency affecting life, health, property, or the public peace, the Commission may make emergency appropriations and to the extent there are no available unappropriated revenues, authorize the issuance of emergency notes; Reduction of Impending Deficits - If it appears that a revenue shortfall will make it insufficient to meet the amount of expenditures appropriated, the Commission may reduce one or more programs, goals, or appropriations; Transfer of Appropriations - The City Commission may transfer part or all of any unencumbered appropriation balance from one department, office, or agency to another. The Budget Amendments are available to the Public on the City's website www.sibfl.net.

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET PROCESS CALENDAR Dates March 22

Activity/Requirement

Participants

* Budget Kickoff Finance provides target amounts, instructions and forms.

City Manager Department Directors

* Budget Forms Current Department Organizational Charts Department Description Programs/Services Revenue Estimation Forms (as applicable) Program Modification Forms New Capital Outlay Request Form (CIP not included) Capital Improvement Program Budget Forms March 28

* City Commission Pre-Budget Discussion

April 13

* Expenditure Line Items and Revenue Line Items Due Department Directors

City Commission City Manager Department Directors

April 16-April 27 * Finance Review of Line Items

Finance Department

April 20

Department Directors

* Capital Outlay Requests and Program Modification Forms due to Finance

April 23-April 27 * Capital Outlay and Program Modifications Review and Preparation * Review and Recommendation of Program Modifications Relating to Personnel Services * Review and Recommendation of New Vehicles * Review and Recommendation of New Computer Equipment

Finance Department

May 4

* Remaining Operating Budget Forms listed above (as applicable) due in Finance * CIP due to Finance

Department Directors

May 14

* Submit Operating and CIP Program Budget with Summaries to City Manager

Finance Department

May 23-May 25

* City Manager/Department Budget Review Including CIP

City Manager Department Directors

May 26-July 6

* Finalize Budget Proposals

City Manager Finance Department

July 1

* Certification of Taxable Value received

Property Appraiser

July 9-July 13

* Prepare and Print Proposed Budget Document

Finance Department

July 13

* Submit Proposed Budget to City Commission

City Manager Finance Department

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Human Resources Public Works/Fleet Information Technology

Public Works

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET PROCESS CALENDAR Dates

Activity/Requirement

Participants

July 17-July 18

* Commission Workshop on Budget

City Commission City Manager Department Directors

August 4

* Notification to Property Appraiser of Proposed Millage Rate, Rollback Rate and Date, Time, and Place of Public Hearings

Finance Department

September 7

* Public Hearings

City Commission City Manager Department Directors Finance Department

September 27

* Budget Adopted and Tax Millage Rate Set

City Commission City Manager Department Directors Finance Department

October 1

* Publication of FY 2013 Budget and CIP Program

Finance Department

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FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

MILLAGE RATE COMPARISON FY 2007/2008 TOTAL MILLAGE*

FY 2008/2009 TOTAL MILLAGE*

FY 2009/2010 TOTAL MILLAGE*

1 Aventura

1.7261

1.7261

1.7261

2 Unincorporated County

2.0416

2.0083

2.0083

3 Pinecrest

1.9500

1.9809

2.1040

4 Bal Harbour

2.3195

2.3085

2.5265

5 Miami Lakes

2.4795

2.4795

2.4470

6 Doral

2.4470

2.4470

2.4470

7 Palmetto Bay

2.3736

2.4476

2.4470

8 Sunny Isles Beach

2.3979

2.4842

2.6500

9 Sweetwater

3.2786

3.4037

3.9252

10 Cutler Bay

2.4470

2.4470

2.5888

11 Key Biscayne

3.2000

3.2000

3.2000

12 South Miami

4.8180

5.2790

4.9526

13 Bay Harbor Islands

3.6565

3.9750

4.4120

14 Hialeah Gardens

4.9090

4.9000

4.9000

15 Surfside

4.2500

4.7332

4.7332

16 Virginia Gardens

4.0810

4.0908

4.4233

17 Medley

5.7513

5.7000

5.6500

18 Coral Gables

5.2500

5.2500

5.8950

19 North Bay Village

4.7987

4.7987

4.7937

20 Homestead

5.1585

5.3410

6.2917

21 Hialeah

6.5400

6.5400

6.5400

22 Miami Gardens

5.1488

5.1402

5.3734

23 Miami Beach

6.9333

6.6157

6.7690

24 West Miami

6.7376

6.7376

6.7376

25 Miami Springs

6.6579

6.7992

6.5924

26 Florida City

7.7500

7.7500

7.7500

27 Indian Creek

6.9500

6.9500

6.9500

28 North Miami

6.9318

7.0571

7.4973

29 El Portal

7.0312

7.8422

7.8442

30 Miami

7.8775

8.2543

8.3335

31 North Miami Beach

7.4794

7.4375

7.5731

32 Miami Shores

7.8164

8.2929

8.7059

33 Golden Beach

8.5000

8.5000

8.5000

34 Opa-locka

8.0084

8.2084

8.3000

35 Biscayne Park

8.3400

8.8903

8.8903

TAXING AUTHORITY

FY 2010/2011 TOTAL MILLAGE*

1.7261 2.2980 2.1040 2.5567 2.3702 2.4470 2.4470 2.8860 4.6618 2.5888 3.2000 4.9526 5.2971 5.4600 5.6030 5.7485 5.6500 6.0720 5.2780 6.2917 6.5400 5.7141 6.5025 6.8858 6.9804 7.7500 1.8038 8.4192 7.9000 8.6441 7.8096 8.7762 8.5000 8.8000 8.9933

FY 2011/2012 TOTAL ADOPTED MILLAGE*

FY 2012/2013 TOTAL ADOPTED MILLAGE*

1.7261

1.7261

2.0083

1.9283

2.2000

2.2000

2.4468

2.2678

2.3518

2.3518

2.4376

2.4376

2.5440

2.4470

2.8860

2.8000

2.9200

2.9200

2.5702

2.9394

3.2000

3.2000

4.6662

4.5728

5.2971

5.2971

5.5880

5.3812

5.5000

5.4000

5.4233

5.4233

5.6500

5.6500

5.8690

5.6690

6.0127

6.0127

6.2917

6.2435

6.5400

6.3018

6.5616

6.3620

6.4539

6.3690

6.8858

6.8858

6.7400

7.6480

7.7500

7.7500

2.7200

7.9518

8.4143

8.1955

8.3000

8.3000

8.5010

8.4710

7.8616

8.6445

8.7855

8.7500

8.5000

9.1626

9.1526

9.3736

8.9000

9.5000

* Total Millage includes Operating Millage and Debt Service Millage that is assessed by the respective Taxing Authority

16

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PROPERTY VALUE AND MILLAGE SUMMARY 2011 Final Gross Taxable Value After Value Adjustment Board Changes (Was $5,848,080,278)

$5,651,077,387

Increase in 2011 Taxable Value due to Reassessments

533,067,333

Current Year Adjusted Taxable Value

9.43%

$6,184,144,720

Current Year Additions (i.e. New Construction and Home Additions) Current Year Gross Taxable Value for Operating Purposes

74,139,611

1.31%

6,258,284,331

10.74%

INCREASE (DECREASE) OVER

Operating Millage

FY12 TAX RATE

FY13 ROLLED BACK RATE

2.8860

2.6372

FY13 ADOPTED TAX RATE

2.8000

ADOPTED FY13 OPERATING MILLAGE CURRENT FY12 OPERATING MILLAGE ROLLED BACK RATE

MILLS 2.8000 $ 2.8860 $ 2.6372 $

ADOPTED INCREASE OVER FY12 RATE

0.0000 $

FY12 TAX RATE

ROLLED BACK RATE

-3.0%

6.2%

REVENUE GENERATED NET (5% Discount) GROSS 17,523,196 $ 16,647,036 16,309,009 $ 15,493,559 16,504,347 $ 15,679,130 (1,214,187) $

(1,153,477)

COMPONENTS OF A TAX BILL Below is an illustration of where your taxes go if your property's taxable assessed value is $250,000 and your property has homestead. Your total property taxes due without early payment discount would be $4,118.93.

Millage Rates Miami-Dade County Fire Department Library School Board*

City of Sunny Isles Beach Other (Environmental & Children's Trust)

Taxes To Pay

4.9885 2.4627 0.1725 7.9980 2.8000 0.9634 19.3851

997.70 492.54 34.50 1,799.55 560.00 192.68

24% 12% 1% 44% 14% 5%

4,076.97

100%

*Note: the School Board only recognizes $25,000 of the Homestead Exemption, not the total $50,000.

17

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CHANGE IN TAXABLE VALUE OF PROPERTY July 1, 1997: July 1, 1997: July 1, 1997: July 1, 1997: July 1, 1998: July 1, 1998: July 1, 1998: July 1, 1998:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2007 GROSS TAXABLE VALUE

$0 1,193,015,110 $1,193,015,110 $1,193,015,110

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2007 GROSS TAXABLE VALUE

$1,193,015,110 36,611,435 $1,229,626,545 14,334,358 $1,243,960,903

December 31, 1998: Value Adjustment Board and Other Changes July 1, 1999: July 1, 1999: July 1, 1999: July 1, 1999:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2007 GROSS TAXABLE VALUE

December 31, 1999: Value Adjustment Board and Other Changes July 1, 2000: July 1, 2000: July 1, 2000: July 1, 2000:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2007 GROSS TAXABLE VALUE

December 31, 2000: Value Adjustment Board and Other Changes July 1, 2001: July 1, 2001: July 1, 2001: July 1, 2001:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2008 GROSS TAXABLE VALUE

December 31, 2001: Value Adjustment Board and Other Changes July 1, 2002: July 1, 2002: July 1, 2002: July 1, 2002:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2009 GROSS TAXABLE VALUE

December 31, 2002: Value Adjustment Board and Other Changes July 1, 2003: July 1, 2003: July 1, 2003: July 1, 2003:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2010 GROSS TAXABLE VALUE

December 31, 2003: Value Adjustment Board and Other Changes

18

(1,243,960,903)

0.00% 3.07% 1.20% 4.27% -100.00%

$1,238,937,219 98,040,661 $1,336,977,880 118,248,613 $1,455,226,493

9.54% 17.45%

(8,249,809)

-0.57%

7.91%

$1,446,976,684 79,455,647 $1,526,432,331 166,021,026 $1,692,453,357

11.47% 16.96%

(38,867,500)

-2.30%

5.49%

$1,653,585,857 108,374,844 $1,761,960,701 57,107,213 $1,819,067,914

3.45% 10.00%

(21,366,198)

-1.17%

$1,797,701,716 207,585,750 $2,005,287,466 208,903,518 $2,214,190,984 (65,106,648) $2,149,084,336 247,448,270 $2,396,532,606 124,843,137 $2,521,375,743 (26,589,145)

6.55%

11.55% 11.62% 23.17% -2.94% 11.51% 5.81% 17.32% -1.05%

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CHANGE IN TAXABLE VALUE OF PROPERTY July 1, 2004: July 1, 2004: July 1, 2004: July 1, 2004:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2011 GROSS TAXABLE VALUE

December 31, 2004: Value Adjustment Board and Other Changes July 1, 2005: July 1, 2005: July 1, 2005: July 1, 2005:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2005 GROSS TAXABLE VALUE

December 31, 2005: Value Adjustment Board and Other Changes July 1, 2006: July 1, 2006: July 1, 2006: July 1, 2006:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2007 GROSS TAXABLE VALUE

December 31, 2006: Value Adjustment Board and Other Changes July 1, 2007: July 1, 2007: July 1, 2007: July 1, 2007:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2007 GROSS TAXABLE VALUE

December 31, 2007: Value Adjustment Board and Other Changes July 1, 2008: July 1, 2008: July 1, 2008: July 1, 2008:

Prior Year FINAL Gross Taxable Value Less Decrease in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2008 GROSS TAXABLE VALUE

December 31, 2008: Value Adjustment Board and Other Changes July 1, 2009: July 1, 2009: July 1, 2009: July 1, 2009:

Prior Year FINAL Gross Taxable Value Less Decrease in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2009 GROSS TAXABLE VALUE

December 31, 2009: Value Adjustment Board and Other Changes July 1, 2010: July 1, 2010: July 1, 2010: July 1, 2010:

Prior Year FINAL Gross Taxable Value Less Decrease in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2010 GROSS TAXABLE VALUE

19

$2,494,786,598 435,335,004 $2,930,121,602 301,272,478 $3,231,394,080 (41,376,135) $3,190,017,945 637,164,800 $3,827,182,745 74,774,201 $3,901,956,946 (35,806,819) $3,866,150,127 876,269,513 $4,742,419,640 134,812,020 $4,877,231,660 (106,683,072) $4,770,548,588 570,121,994 $5,340,670,582 946,345,575 $6,287,016,157 (138,281,996) $6,148,734,161 (212,549,533) $5,936,184,628 358,555,525 $6,294,740,153 (166,377,597) $6,128,362,556 (943,149,125) $5,185,213,431 946,428,214 $6,131,641,645 (269,317,625) $5,862,324,020 (686,448,785) $5,175,875,235 454,360,612 $5,630,235,847

17.45% 12.08% 29.53% -1.28% 19.97% 2.34% 22.31% -0.92% 22.67% 3.49% 26.16% -2.19% 11.95% 19.84% 31.79% -2.20% -3.46% 5.83% 2.37% -2.64% -15.39% 15.44% 0.05% -4.39% -11.71% 7.75% -3.96%

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CHANGE IN TAXABLE VALUE OF PROPERTY December 31, 2010: Value Adjustment Board and Other Changes July 1, 2011: July 1, 2011: July 1, 2011: July 1, 2011:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2011 GROSS TAXABLE VALUE

December 31, 2011: Value Adjustment Board and Other Changes July 1, 2012: July 1, 2012: July 1, 2012: July 1, 2012:

Prior Year FINAL Gross Taxable Value Plus Increase in Value of Current Property Values Current Year Adjusted Taxable Value Plus New Construction Taxable Value July 1, 2012 GROSS TAXABLE VALUE

20

(231,024,556) $5,399,211,291 224,815,063 $5,624,026,354 224,053,924 $5,848,080,278 (197,002,891) $5,651,077,387 533,067,333 $6,184,144,720 74,139,611 $6,258,284,331

-4.10% 4.16% 4.15% 8.31% -3.37% 9.43% 1.31% 10.74%

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET SUMMARY $62,634,890 REVENUES BY SOURCE

Licenses and Permits 5.7%

Intergovernmental Revenues 4.4%

Charges for Services 19.5%

Utility Taxes 6.4%

Miscellaneous Revenues 2.8% Operating Transfers In 3.8%

Franchise Fees 2.8%

Ad Valorem Taxes 26.6%

Appropriated Fund Balances 27.4%

Fines and Forfeitures 0.6%

EXPENDITURES BY TYPE Contingency and Reserves 6.7% Risk Management 1.3% Capital Improvement Program 39.2%

City Commission, City Manager, Community Development City Clerk 5.9% 1.7% City Attorney 1.0%

Public Works 6.7% Human Resources 1.4% Cultural and Community Services 7.7%

Information Technology 2.8%

Police 13.3%

Finance 1.3%

Debt Service 7.0%

21

Operating Transfers Out 3.8%

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET SUMMARY THE PROPOSED OPERATING BUDGET EXPENDITURES OF THE CITY OF SUNNY ISLES BEACH IS 16.07% MORE THAN LAST YEAR'S TOTAL ADOPTED OPERATING EXPENDITURES.

Appropriated Fund Balance/Retained Earnings

SPECIAL

CAPITAL

GENERAL

REVENUE

PROJECTS

ENTERPRISE

TOTAL OF

FUND

FUNDS

FUNDS

FUND

ALL FUNDS

776,260

$

130,000

$ 15,627,280

$

609,760

$

17,143,300

Estimated Revenues Ad Valorem Taxes- 2.8000

16,657,030

-

-

-

16,657,030

Franchise Fees

1,734,000

-

-

-

1,734,000

Utility Taxes

4,018,000

-

-

-

4,018,000

Licenses/Permits

447,950

3,136,900

-

-

3,584,850

Intergovernmental

1,659,840

1,013,260

-

79,300

2,752,400

Charges for Services

2,853,230

-

8,388,000

950,000

12,191,230

Fines and Forfeitures

401,450

-

-

-

401,450

Miscellaneous

824,260

2,000

924,600

8,500

1,759,360

Transfers In

393,270

2,000,000

Total Estimated Revenues

$ 28,595,760

$

4,545,430

$ 11,312,600

$

1,037,800

$

45,491,590

2,393,270

TOTAL ESTIMATED REVENUES & BALANCES

$ 29,372,020

$

4,675,430

$ 26,939,880

$

1,647,560

$

62,634,890

Expenditures/Expenses City Commission

251,280

-

-

-

251,280

City Attorney

624,620

-

-

-

624,620

City Manager

454,180

-

-

-

454,180

City Clerk

383,980

-

-

-

383,980

Community Development

1,126,050

2,566,810

-

-

3,692,860

Public Works

2,445,810

1,407,030

-

362,080

4,214,920

Cultural & Community Services

4,804,200

-

-

-

4,804,200

Information Technology

1,782,570

-

-

-

1,782,570

Risk Management

788,000

-

-

-

788,000

Finance

816,240

-

-

-

816,240

Human Resources

881,210

-

-

-

881,210

Police

8,353,440

-

-

-

8,353,440

Transfers Out

2,393,270

-

-

-

2,393,270

Debt Service

3,867,170

-

-

525,000

4,392,170

-

-

24,578,000

-

24,578,000

Capital Improvement Program Contingency Resources Available

400,000

-

-

-

400,000

-

701,590

2,361,880

760,480

3,823,950

4,675,430

$ 26,939,880

$ 29,372,020

$

$

1,647,560

$

62,634,890

THE TENTATIVE, PROPOSED, AND/OR FINAL BUDGETS ARE ON FILE IN THE CITY CLERK'S OFFICE OF SUNNY ISLES BEACH AS A PUBLIC RECORD.

22

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET OVERVIEW-GENERAL FUND $29,372,020 REVENUES BY SOURCE

EXPENDITURES BY TYPE Debt Service 13%

Miscellaneous 3% Franchise Fees 6%

Property Taxes 57%

Utility Taxes 14%

Contingency 2%

Transfers Out 8%

Personal Services 48%

Capital Outlay 6%

Licenses/Permits 1%

Appropriated Fund Balance 2%

Charges for Services 10%

Fines and Forfeitures 1%

Intergovernment al 6%

Operating Expenses 23%

GENERAL FUND (10)

Total Expenditure

INCREASES $465,000

$555,000 $320,000

$220,000

$1,150,000

$1,070,000

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

26,638,960

29,372,020

$2,733,060

9%

MAJOR VARIANCES Increase in Personnel Services contributed to a mid-year reoganization that occurred in FY 11/12. The reorganization included reclassifying 7 positions, eliminating 6 positions, and adding 8 new positions such as a City Engineer, Director of Human Resources, and a Senior Accountant. Increase in Personnel Services contributed to the addition of 10 FTEs in the Ocean Rescue Department and the salary adjustments provided to the lifeguards. Increase in Personnel Services contributed to the increase in the current salary step program resulting from a market study conducted and, in addition, promotional increases for officers who have not "maxed" out in the program. Increase in Personnel Services contributed to the addition of 3 positions mid-year, cost of living increases, other salary adjustments, change in pension contribution amounts and medical insurance costs. Increase in Capital Outlay for non-recurring items such as a new ERP solution to support Finance, Human Resources and Community Development; improvements to the Government Center garage; and an upgrade to the audio/visual system in the Commission Chambers. Increase in the Transfers out to the Capital Projects Fund and the Streets Maintenance & Construction Fund.

DECREASE

($1,124,000)

Decrease in Debt Service due the advance refunding of the 2002C bond. The advance refunding occurred in April 2012, but the defeasance does not occur until November 2012. As such, the City structured the principal payment of the refunding debt (2012 Capital Improvement Fund) to start in November 2013. However, the November 2012 payment on the 2002C bond was made in advance (April 2012) as a requirement of the advance refunding. In FY 2013/2014, the debt service will increase back by approximately $900,000.

23

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET OVERVIEW-SPECIAL REVENUE FUNDS $4,675,430 REVENUES BY SOURCE

EXPENDITURES BY TYPE

Intergovernmenta l 22%

Resources Available 15% Capital Outlay 6%

Personal Services 40%

Transfers In 8%

Appropriated Fund Balance 3%

Operating Expenses 39%

Licenses/Permits 67%

STREET CONSTRUCTION AND MAINTENANCE FUND (11)

Total Expenditure

INCREASES

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

1,049,620

1,407,030

$357,410

25%

MAJOR VARIANCES

$135,000

Increase in Operating Costs to account for the quarterly repainting of the crosswalks, the maintenance of medians and right of ways and the reallocation of the water utility costs for the medians and right of ways from general fund to this fund. Increase in Capital Outlay primarily for a Chevy C-5500 Passenger Bus.

($140,000)

Decrease is a result of no Capital Improvement Projects slated for this year.

$340,000

DECREASES

BUILDING FUND (14)

Total Expenditure

INCREASES

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

1,598,500

3,268,400

$1,669,900

51%

MAJOR VARIANCES

$120,000

Increase in Personnel Services due to reclassifying the part-time Building Official to a full-time position with management benefits.

$710,000

Increase in Operating Costs due to the digitizing of all paper documents since City inception (15 years) and an increase in the administrative chargeback. Increase in Capital Outlay due to the upgrade of the current ERP solution. Increase in Resources Available.

$140,000 $700,000

24

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET OVERVIEW-CAPITAL PROJECTS FUNDS $26,939,880 REVENUES BY SOURCE Miscellaneous 4%

Transfers In 7%

EXPENDITURES BY TYPE Resources Available 9%

Transfer Development Rights 29%

Impact Fees 2%

Appropriated Fund Balance 58%

Capital Improvement Program 91%

CAPITAL IMPROVEMENT PROGRAM FUND (20)

Total Expenditure

INCREASE $17,620,000

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

4,415,000

21,414,880

$16,999,880

79%

MAJOR VARIANCES Increase in Capital Improvement Projects, i.e. Gateway Park; Upgrading Gwen Margolis Park, Town Center Park, Pelican Community Park.

DECREASE ($620,000)

Decrease in Resources Available.

2010 CAPITAL PROJECTS FUND (35)

Total Expenditure

DECREASE $2,455,000

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

5,660,000

3,205,000

($2,455,000)

-77%

MAJOR VARIANCES Spend down of the remaining bond money for Gateway Park.

2011 CAPITAL PROJECTS FUND (32)

Total Expenditure

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

2,286,630

2,320,000

$33,370

1%

NO SIGNIFICANT VARIANCES

25

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGET OVERVIEW-ENTERPRISE FUND $1,647,560 REVENUES BY SOURCE

EXPENDITURES BY TYPE Personal Services 8%

Appropriated Fund Balance 37%

Operating Expenses 14% Resources Available 46%

Intergovernment al 5%

Charges for Services 58%

Miscellaneous 0.5%

Debt Service 32%

STORMWATER FUND (40)

Total Expenditure

INCREASES $487,000

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

948,000

1,432,330

$484,330

34%

MAJOR VARIANCES Increase in Resources Available.

STORMWATER CAPITAL FUND (45)

Total Expenditure

INCREASES $194,000

FY 2011/2012 ADOPTED BUDGET

FY 2012/2013 ADOPTED BUDGET

$ Change

% Change

440,830

215,230

($225,600)

-105%

MAJOR VARIANCES Increase in Resources Available.

DECREASES ($420,000)

Decrease in Capital Improvement Projects.

26

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND SUMMARIES INC/(DEC) FY 2010/2011

FY 2011/2012

FY 2011/2012

FY 2012/2013

FROM FY 11/12

ACTUAL

ADOPTED

PROJECTED

ADOPTED

TO FY 12/13

EXPENDITURES

BUDGET

REV/EXP

BUDGET

BUDGET

Property Taxes

$ 15,264,979

$ 16,058,680

$ 15,921,992

$ 16,657,030

Franchise Fees

1,516,767

1,505,000

1,685,313

1,734,000

Utility Taxes

4,031,976

3,459,630

3,970,544

4,018,000

558,370

Licenses/Permits

2,583,561

1,946,500

2,451,500

3,584,850

1,638,350

Intergovernmental

3,292,942

2,509,420

2,744,763

2,752,400

242,980

Charges for Services

2,748,491

3,085,820

3,483,604

3,803,230

717,410

Fines and Forfeitures

394,715

225,500

419,011

401,450

175,950

ALL FUNDS Means of Financing

Loan Proceeds

$

598,350 229,000

-

2,286,630

-

-

Miscellaneous

1,997,377

1,305,880

8,258,619

1,759,360

(2,286,630) 453,480

Transfer Development Rights

1,469,357

-

1,306,457

7,828,000

7,828,000

Impact Fees

-

-

-

560,000

560,000

Transfers In

2,565,586

1,323,340

2,486,340

2,393,270

1,069,930

Appropriated Fund Balance

-

9,331,140

300,000

17,143,300

$ 35,865,751

$ 43,037,540

$ 43,028,143

$ 62,634,890

$

19,597,350

7,812,160

$ 13,519,032

$ 14,495,940

$ 14,239,060

$ 16,197,830

$

1,701,890

5,914,288

7,666,980

6,467,466

8,886,260

1,219,280

830,327

510,170

783,707

1,939,410

1,429,240

8,475

119,000

27,500

24,000

Transfers Out

2,565,586

1,323,340

2,486,340

2,393,270

1,069,930

Debt Service

5,482,418

5,521,470

7,069,573

4,392,170

(1,129,300)

Contingency

-

458,180

-

400,000

(58,180)

Resources Available

-

8,555,440

609,760

3,823,950

(4,731,490)

$ 28,320,126

$ 38,650,520

$ 31,683,407

$ 38,056,890

9,889,114

4,387,020

6,504,087

24,578,000

$ 38,209,240

$ 43,037,540

$ 38,187,494

$ 62,634,890

Estimated Requirements Personnel Services Operating Expenses Capital Outlay Non-Operating Expenses

Capital Improvement Program

27

(95,000)

$

(593,630) 20,190,980

$

19,597,350

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND SUMMARIES INC/(DEC) FY 2010/2011

FY 2011/2012

FY 2011/2012

FY 2012/2013

FROM FY 11/12

ACTUAL

ADOPTED

PROJECTED

ADOPTED

TO FY 12/13

EXPENDITURES

BUDGET

REV/EXP

BUDGET

BUDGET

Property Taxes

$ 15,264,979

$ 16,058,680

$ 15,921,992

$ 16,657,030

Franchise Fees

1,516,767

1,505,000

1,685,313

1,734,000

229,000

Utility Taxes

4,031,976

3,459,630

3,970,544

4,018,000

558,370

495,566

348,000

658,908

447,950

99,950

Intergovernmental

2,396,461

1,546,140

1,647,223

1,659,840

113,700

Charges for Services

1,775,927

2,140,820

2,517,982

2,853,230

712,410

Fines and Forfeitures

394,715

225,500

419,011

401,450

175,950

Miscellaneous

1,993,546

1,179,880

8,134,026

1,703,860

523,980

Transfer Development Rights

MAJOR FUNDS* (Aggregate) Means of Financing

Licenses/Permits

$

598,350

1,469,357

-

1,306,457

7,828,000

7,828,000

Impact Fees

-

-

-

560,000

560,000

Transfers In

2,565,586

1,180,000

2,160,000

2,000,000

820,000

-

3,410,310

-

10,923,540

7,513,230

$ 31,904,880

$ 31,053,960

$ 38,421,457

$ 50,786,900

$

19,732,940

$ 11,858,064

$ 12,642,650

$ 12,462,132

$ 14,203,120

$

1,560,470

5,581,985

6,652,330

5,349,088

6,820,210

167,880

734,438

510,170

771,816

1,664,250

1,154,080

8,475

119,000

27,500

24,000

Transfers Out

2,565,586

1,323,340

2,486,340

2,393,270

1,069,930

Debt Service

4,982,920

4,991,470

6,854,848

3,867,170

(1,124,300)

Contingency

-

400,000

-

400,000

Appropriated Fund Balance

Estimated Requirements Personnel Services Operating Expenses Capital Outlay Non-Operating Expenses

Resources Available Capital Improvement Program

-

2,981,000

-

2,361,880

$ 25,731,468

$ 29,619,960

$ 27,951,724

$ 31,733,900

2,170,370

1,434,000

2,789,005

19,053,000

$ 27,901,838

$ 31,053,960

$ 30,740,729

$ 50,786,900

*The Major Funds consist of the General Fund (10) and the Capital Improvement Program Fund (20)

28

(95,000)

(619,120) $

2,113,940 17,619,000

$

19,732,940

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND SUMMARIES INC/(DEC) FY 2010/2011

FY 2011/2012

FY 2011/2012

FY 2012/2013

FROM FY 11/12

ACTUAL

ADOPTED

PROJECTED

ADOPTED

TO FY 12/13

EXPENDITURES

BUDGET

REV/EXP

BUDGET

BUDGET

OTHER FUNDS** (Aggregate) Means of Financing Licenses/Permits

$

2,087,995

Intergovernmental

896,480

Charges for Services Loan Proceeds Miscellaneous

$

1,598,500

$

1,792,591

$

3,136,900

$

1,538,400

963,280

1,097,541

1,092,560

129,280

972,564

945,000

965,622

950,000

-

2,286,630

-

-

(2,286,630)

3,831

126,000

124,593

55,500

(70,500)

5,000

Transfers In

-

143,340

326,340

393,270

249,930

Appropriated Fund Balance

-

5,920,830

300,000

6,219,760

298,930

$

3,960,870

$ 11,983,580

4,606,687

$ 11,847,990

$

(135,590)

$

1,660,968

1,853,290

1,776,929

1,994,710

$

141,420

$

Estimated Requirements Personal Services Operating Expenses

332,303

1,014,650

1,118,378

2,066,050

1,051,400

Capital Outlay

95,889

-

11,892

275,160

275,160

Debt Service

499,498

530,000

214,725

525,000

Contingency

-

58,180

-

-

(58,180)

Resources Available

-

5,574,440

609,760

1,462,070

(4,112,370)

$ Capital Improvement Program

2,588,658

$

9,030,560

7,718,744

2,953,020

$ 10,307,402

$ 11,983,580

$ $

3,731,683

$

6,322,990

3,715,082

5,525,000

7,446,765

$ 11,847,990

(5,000)

$

(2,707,570) 2,571,980

$

(135,590)

**The Othe Funds consist of the Streets & Construction Fund (11), The Building Fund (14), the 2010 Capital Projects Fund (35), the 2011 Capital Projects Fund (32), the Stormwater Operating Fund (40) and the Stormwater Capital Projects Fund (45).

29

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND SUMMARIES INC/(DEC) FY 2010/2011

FY 2011/2012

FY 2011/2012

FY 2012/2013

FROM FY 11/12

ACTUAL

ADOPTED

PROJECTED

ADOPTED

TO FY 12/13

EXPENDITURES

BUDGET

REV/EXP

BUDGET

BUDGET

GENERAL FUND (10)-MAJOR FUND Means of Financing Property Taxes

$ 15,264,979

$ 16,058,680

$ 15,921,992

$ 16,657,030

Franchise Fees

1,516,767

1,505,000

1,685,313

1,734,000

229,000

Utility Taxes

4,031,976

3,459,630

3,970,544

4,018,000

558,370

495,566

348,000

658,908

447,950

99,950

Intergovernmental

1,689,336

1,546,140

1,647,223

1,659,840

113,700

Charges for Services

1,775,927

2,140,820

2,517,982

2,853,230

712,410

Fines and Forfeitures

394,715

225,500

419,011

401,450

175,950

1,246,089

844,880

1,192,280

824,260

(20,620)

Licenses/Permits

Miscellaneous Appropriated Fund Balance

$

598,350

-

510,310

-

776,260

$ 26,415,355

$ 26,638,960

$ 28,013,253

$ 29,372,020

$

2,733,060

265,950

$ 11,858,064

$ 12,642,650

$ 12,462,132

$ 14,203,120

$

1,560,470

5,581,985

6,652,330

5,349,088

6,820,210

167,880

734,438

510,170

771,816

1,664,250

1,154,080

8,475

119,000

27,500

24,000

Transfers Out

2,565,586

1,323,340

2,486,340

2,393,270

1,069,930

Debt Service

4,982,920

4,991,470

6,854,848

3,867,170

(1,124,300)

Contingency

-

400,000

-

400,000

$ 25,731,468

$ 26,638,960

$ 27,951,724

$ 29,372,020

$

2,733,060

$

$

$

124,980

Estimated Requirements Personal Services Operating Expenses Capital Outlay Non-Operating Expenses

(95,000)

-

STREET CONSTRUCTION AND MAINTENANCE FUND (11) Means of Financing Intergovernmental

$

Miscellaneous

817,213

$

-

Transfers In

888,280 18,000

-

1,015,200 280

143,340

1,013,260 500

326,340

(17,500)

393,270

249,930

$

817,213

$

1,049,620

$

1,341,820

$

1,407,030

$

$

393,939

$

578,060

$

551,132

$

600,690

$

357,410

Estimated Requirements Personal Services Operating Expenses

170,903

Capital Outlay

331,560

93,289 $

Capital Improvement Program

658,131

$

$

658,131

558,888

909,620

9,809 $

140,000 $

1,049,620

30

670,930

1,119,828

135,410 $

17,367 $

1,137,195

1,407,030

135,410 $

$

1,407,030

22,630 339,370 497,410 (140,000)

$

357,410

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND SUMMARIES INC/(DEC) FY 2010/2011

FY 2011/2012

FY 2011/2012

FY 2012/2013

FROM FY 11/12

ACTUAL

ADOPTED

PROJECTED

ADOPTED

TO FY 12/13

EXPENDITURES

BUDGET

REV/EXP

BUDGET

BUDGET

BUILDING FUND (14) Means of Financing Licenses/Permits

$

2,087,995

Miscellaneous

$

1,598,500

-

Appropriated Fund Balance

$

-

-

1,792,591

$

4,014

-

3,136,900

$

1,500

-

1,538,400 1,500

130,000

130,000

$

2,087,995

$

1,598,500

$

1,796,605

$

3,268,400

$

1,669,900

$

1,133,286

$

1,142,400

$

1,098,398

$

1,260,280

$

117,880

Estimated Requirements Personal Services Operating Expenses Capital Outlay

28,044

456,100

455,321

1,166,780

710,680

2,600

-

2,083

139,750

139,750

-

-

-

701,590

701,590

Resources Available $

1,163,930

$

1,598,500

$

1,555,802

$

3,268,400

$

1,669,900

$

7,828,000

$

7,828,000

CAPITAL IMPROVEMENT PROGRAM (CIP) FUND (20)-MAJOR FUND Means of Financing Transfer Development Rights

$

1,469,357

Impact Fees Intergovernmental Miscellaneous Transfers In

$

$

1,306,457

-

-

560,000

560,000

707,125

-

-

-

-

747,457

335,000

6,941,746

879,600

544,600

2,565,586

1,180,000

2,160,000

2,000,000

820,000

Appropriated Fund Balance

$

-

-

5,489,525

$

2,900,000

-

10,147,280

4,415,000

$ 10,408,203

$ 21,414,880

7,247,280 $

16,999,880

Estimated Requirements Resources Available

$

Capital Improvement Program

-

2,981,000 $

2,170,370 $

2,170,370

2,981,000

$

1,434,000

-

2,361,880 $

2,361,880

(619,120) $

2,789,005

19,053,000 $ 21,414,880

$

$

$

$

4,415,000

$

2,789,005

$

100,000

$

81,122

(619,120) 17,619,000 16,999,880

2010 CAPITAL PROJECTS FUND (35) Means of Financing Miscellaneous

$

-

Appropriated Fund Balance

-

5,560,000

-

35,000 3,170,000

$

-

$

5,660,000

$

81,122

$

$

-

$

3,266,980

$

-

$

$

-

$

3,266,980

$

-

$

3,205,000

(65,000) (2,390,000)

$

(2,455,000)

-

$

(3,266,980)

-

$

(3,266,980)

Estimated Requirements Resources Available Capital Improvement Program

6,568,550 $

6,568,550

2,393,020 $

5,660,000

31

3,319,195 $

3,319,195

3,205,000 $

3,205,000

811,980 $

(2,455,000)

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND SUMMARIES INC/(DEC) FY 2010/2011

FY 2011/2012

FY 2011/2012

FY 2012/2013

FROM FY 11/12

ACTUAL

ADOPTED

PROJECTED

ADOPTED

TO FY 12/13

EXPENDITURES

BUDGET

REV/EXP

BUDGET

BUDGET

2011 CAPITAL PROJECTS FUND (32) Means of Financing Loan Proceeds

$

-

Miscellaneous

$

2,286,630

-

Appropriated Fund Balance

$

-

$

-

$

$

2,286,630

-

$

30,766

-

$

10,000

-

10,000

2,310,000

$

30,766

$

$

19,209

$

2,320,000

(2,286,630) 2,310,000

$

33,370

Estimated Requirements Debt Service Resources Available

$ -

$

-

Capital Improvement Program

2,286,630

$

2,286,630

$

-

-

$

-

19,209

$ -

$

-

-

(2,286,630)

$

2,320,000

(2,286,630) 2,320,000

$

2,286,630

$

19,209

$

2,320,000

$

33,370

$

945,000

$

965,622

$

950,000

$

5,000

STORMWATER OPERATING FUND (40) Means of Financing Charges for Services

$

972,564

Miscellaneous

3,831

3,000

4,959

3,500

500

-

-

300,000

478,830

478,830

Appropriated Fund Balance $

976,395

$

948,000

$

1,270,581

$

1,432,330

$

$

133,743

$

132,830

$

127,400

$

133,740

$

484,330

Estimated Requirements Personal Services Operating Expenses

226,990

104,168

228,340

1,350

-

-

-

-

-

499,498

530,000

195,516

525,000

(5,000)

58,180

-

-

(58,180)

-

478,830

545,250

Capital Outlay Debt Service Contingency Resources Available $

910

133,356

545,250

766,597

$

948,000

$

905,914

$

1,432,330

$

484,330

79,267

$

75,000

$

82,340

$

79,300

$

4,300

STORMWATER CAPITAL FUND (45) Means of Financing Intergovernmental

$

Miscellaneous

-

Appropriated Fund Balance

5,000

$

79,267

3,452

360,830 $

440,830

5,000

$

85,792

-

130,930 $

215,230

(229,900) $

(225,600)

Estimated Requirements Resources Available

$

Capital Improvement Program

-

20,830 $

1,150,194 $

1,150,194

20,830

130,930 $

420,000 $

440,830

32

130,930

215,230 $

215,230

$

215,230

378,520 $

509,450

194,400 $

194,400

$

(225,600)

-

(420,000)

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

SUMMARY OF CHANGES IN FUND BALANCES MAJOR FUNDS

General Fund

Capital Improvement Projects Fund

Other Funds (Aggregate)

FUND BALANCE October 1, 2011

$14,237,703

$3,761,359

$9,607,504

2011-12 Revenues 2011-12 Expenditures Net Increase (Decrease)

38,013,253 (37,951,726) 61,527

10,794,498 (2,789,005) 8,005,493

13,250,312 (13,725,556) (475,244)

FUND BALANCE October 1, 2012

$14,299,230

$11,766,852

$9,132,260

2012-13 Revenues 2012-13 Expenditures Net Increase (Decrease)

29,310,654 (31,872,020) (2,561,366)

14,000,000 (14,700,000) (700,000)

5,600,000 (13,000,000) (7,400,000)

FUND BALANCE September 30, 2013

$11,737,864

$11,066,852

$1,732,260

Changes in Fund Balances The General Fund and Capital Improvement Projects Fund are Major Funds. The other funds consist of Streets Construction and Maintenance Fund, the Building Fund, the 2010 Capital Projects Fund, the 2011 Capital Projects Fund, the Stormwater Fund, and the Stormwater Capital Projects Fund. The City of Sunny Isles Beach adheres to a Fund Balance Policy. The purpose of the Fund Balance Policy is to provide increased financial stability by ensuring that the City maintains a prudent level of financial resources to protect against reducing service levels or raising taxes and fees because of temporary revenue shortfalls or unexpected one-time revenues. The Policy also provides for a reserve in the event of a Hurricane or other natural disaster. The FY 2012/2013 Budget seeks to preserve and build fund balances in each of the funds. Budgeting in FY 2012/2013 was done conservatively so that available ongoing revenues are able to fund ongoing expenditures. However, a majority of the one-time expenditures are funded by the reappropriation of $776,260 from the General Fund's fund balance. The General Fund fund balance decreased since excess fund balance (about $2 million) over the current required fund balance reserves is being transferred to the Capital Improvement Projects Fund and also being reappropriated for the FY 2012/2013 Budget. The Other Funds (non-major) fund balance decreased significantly. This is attributed to the capital projects funds. These funds are funded by bond money and based on the projects slated for FY 2012/2013, the remaining bond monies have been appropriated in this fiscal year.

33

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY

GENERAL FUND Ad Valorem Taxes 10-311-100 10-311-110 10-311-120 10-311-200

AD VALOREM TAXES DISCOUNTS PENALTIES PRIOR YEAR AD VALOREM Total Ad Valorem Taxes

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET

16,200,242 (677,108) 2,460 (260,615) 15,264,979

16,877,560 (843,880) 10,000 15,000 16,058,680

16,591,734 (555,792) 1,133 (115,083) 15,921,992

17,523,190 (876,160) 5,000 5,000 16,657,030

1,098,671 26,343 391,754 1,516,767

1,100,000 15,000 390,000 1,505,000

1,284,676 21,318 379,319 1,685,313

1,350,000 24,000 360,000 1,734,000

2,107,901 1,142,896 762,850 18,329 4,031,976

1,700,000 1,094,630 650,000 15,000 3,459,630

2,146,638 1,041,394 766,601 15,911 3,970,544

2,200,000 1,100,000 700,000 18,000 4,018,000

23,600 234,119 1,450 36,042 9,635 21,360 71,360 2,000 96,000 495,566

21,000 190,000 32,000 10,000 15,000 30,000 50,000 348,000

38,826 228,608 700 35,407 72,824 58,240 109,753 19,450 95,100 658,908

29,750 190,000 32,000 45,000 15,000 60,000 5,000 71,200 447,950

5,173 113,191 342,203 20,658 1,208,111 1,689,336

282,550 18,000 1,245,590 1,546,140

4,082 269,609 20,541 1,352,991 1,647,223

284,080 18,000 1,357,760 1,659,840

Franchise Fees 10-323-100 FRANCHISE-ELECTRIC 10-323-150 FRANCHISE-GAS 10-323-200 FRANCHISE-REFUSE Total Franchise Fees

Utility Taxes 10-314-100 10-314-200 10-314-300 10-314-800

UTILITY TAX-ELECTRIC COMMUNICATIONS SERVICE TAX UTILITY TAX-WATER UTILITY TAX-GAS Total Utility Taxes

Code Enforcement 10-321-096 10-316-100 10-316-110 10-322-106 10-367-000 10-367-100 10-349-102 10-349-150 10-354-125

SPECIAL EVENTS PERMIT LOCAL BUSINESS (O/L) BUS-TAX-ESCAPED CERTIFICATES OF USE ZONE HEARINGS ZONING/PLANS REVIEW LIEN LETTERS EXT HOUR FEE VACANT PROPERTY REGISTRY Total Code Enforcement

Intergovernmental Revenues 10-337-200 10-337-100 10-335-120 10-335-150 10-335-180

GRNT-BYRNE COPS TECHNOLOGY GRANT STATE REVENUE SHARING ALCOHOLIC BEVERAGE LIC LOCAL GOVT 1/2 CENT SALES Total Intergovernmental Revenues

Charges for Services 34

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET

Administrative Charges 10-341-200 ADMIN FEES TO BUILDING 10-341-550 ADMIN CHARGE TO STRMWTR SubTotal-Admin Charges

-

407,810 407,810

407,810 407,810

836,000 58,000 894,000

3,023 153,476 108,405 68,803 94,427 18,313 36,407 12,053 20,422 16,300 26,060 194,000 8,483 760,172

2,000 500 60,000 85,000 65,000 45,000 10,000 35,000 3,000 10,000 18,200 26,580 312,000 35,000 707,280

2,777 3,803 41,717 103,737 88,405 59,048 23,352 42,106 17,571 31,939 20,450 26,842 312,000 66,056 61,700 901,503

2,000 3,000 90,000 91,000 87,000 35,000 15,000 31,000 20,000 9,000 27,300 312,000 40,000 72,000 834,300

12,224 6,622 564 437,263 3,775 2,150 254,891 144,774 68,379 20,259 11,000 8,005 1,565 406 288 432 972,597

15,000 1,000 75,000 600 305,000 3,000 321,000 80,000 90,000 30,000 15,000 20,000 6,000 4,000 100 30 965,730

19,162 9,319 75,000 900 457,078 3,412 4,900 261,817 118,587 80,282 35,324 10,300 20,355 5,107 656 144 36 1,102,377

15,000 8,000 75,000 1,200 450,000 3,000 3,600 270,000 130,000 60,000 20,000 5,000 15,000 6,000 500 100 30 1,062,430

43,157

60,000

106,292

62,500

Parking 10-344-500 WINSTON PARK 10-344-501 BELLA VISTA 10-344-502 PIER PARK 10-344-503 WYNNE B/A 10-344-504 LEHMAN RAMP 10-344-505 LEHMAN EAST 10-344-506 LEHMAN WEST 10-344-507 175TH STREET PARKING 10-344-508 SIB PARKING LOT 10-344-509 PARKING PERMIT 10-344-509 GATEWAY PARK GARAGE 10-344-511 PARKING-FORTUNE 10-344-511A PARKING-LSB 10-344-511B PARKING-MARCO POLO 10-344-512 HERITAGE PARK GARAGE 10-344-515 PARKING-CONSTRUCTION SubTotal-Parking

Culture & Recreation 10-347-300 10-347-400 10-347-500 10-347-501 10-347-502 10-347-503 10-347-504 10-347-901 10-347-902 10-347-904 10-347-905 10-347-906 10-347-907 10-347-908 10-347-909 10-347-910 10-349-210 10-349-310

CULTURAL EVENTS SPECIAL EVENTS KATZ SPORTS PCP CONCESSION AFTER SCHOOL PROGRAM PCP RENTAL TOWN CENTER CONCESSION SUMMER CAMP ATHLETIC PROGRAM COMMUNITY/RECREATION FITNESS SPONSORSHIPS JAZZ FEST JAZZ TICKET PARKS REFRESHMENT LITTLE LEAGUE PROGRAM LIFEGUARD-EXTRA LIFEGUARD-FEE SubTotal-Culture & Recreation

Other Charges for Services 10-349-200 POLICE-SPECIAL DUTY

35

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET SubTotal-Other

43,157

60,000

106,292

62,500

Total Charges for Services

1,775,927

2,140,820

2,517,982

2,853,230

75,712 56,924 3,373 254,102 4,604 394,715

105,000 55,000 2,500 60,000 3,000 225,500

126,359 77,094 53,279 157,151 5,128 419,011

120,000 94,000 50,000 132,650 4,800 401,450

21,000 85,588 309,331 71,631 72,760 11,200 571,509

21,000 85,580 306,800 60,000 10,000 483,380

21,000 57,058 309,722 69,782 19,200 476,763

21,000 306,800 70,000 17,600 415,400

38 3,176 305 3,518

50 2,500 250 2,800

71 2,785 356 1,653 4,864

30 2,500 230 200 2,960

Fines and Forfeitures 10-351-100 10-351-500 10-351-525 10-354-100 10-359-304

COURT FINES PARKING FINES SCHOOL CROSSING CODE ENFORCEM'T CITATIONS FFLETF/TRAINING Total Fines and Forfeitures

Miscellaneous Revenues Rental Properties 10-369-425 10-369-430 10-369-500 10-369-505 10-375-110 10-375-115

US POSTAL ENTERPRISE TONY ROMA'S SCHOOL JOINT USE AGREEMENT RENTAL PROPERTY BOAT RENTAL SubTotal-Rental Properties

Visitor's Center 10-375-125 10-375-130 10-375-135 10-375-137

SIB STAMPS PROMOTIONS 12 YEAR HISTORY BOOK ARCHITECTURE BOOK SubTotal-Visitor's Center

36

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET

Other 10-322-112 PERMIT SEARCH 10-349-100 ELECTION/FILING FEE 10-337-310 GAS TAX REBATE 10-349-101 LOBBYIST FEE 10-361-100 INTEREST EARNINGS 10-361-200 CITY PPV PROGRAM 10-361-300 FMV INTEREST 10-361-400 INTEREST -TAXES 10-362-310 SALE OF PROPERTY 10-369-290 TDR EXTENSION 10-369-300 MISCELLANEOUS REVENUES 10-369-400 INS.SUBROGATION-PROPERTY 10-389-400 DONATIONS SubTotal-Other Miscellaneous Revenues Total Miscellaneous Revenues

91,247 10,530 2,000 290,843 49,695 (3,523) 50,328 8,462 29,987 119,681 6,292 15,519 671,061 1,246,089

60,000 200,000 43,100 5,000 30,600 20,000 358,700 844,880

109,368 300 11,937 4,200 182,565 50,355 (11,722) 37,615 79,000 27,001 166,705 50,730 2,600 710,653 1,192,280

95,000 10,000 1,500 200,000 49,400 25,000 5,000 20,000 405,900 824,260

Appropriated Fund Balance 10-389-900 PRIOR YEAR SURPLUS Appropriated Fund Balance TOTAL GENERAL FUND REVENUES

26,415,355

510,310 510,310

-

776,260 776,260

26,638,960

28,013,253

29,372,020

180,370 616,920 90,990 888,280

212,475 699,469 103,256 1,015,200

216,330 680,000 116,930 1,013,260

-

18,000 18,000

280 280

500 500

-

143,340 143,340

326,340 326,340

393,270 393,270

1,049,620

1,341,820

1,407,030

STREETS CONSTRUCTION & MAINTENANCE FUND Intergovernmental Revenues 11-312-410 FIRST LOCAL OPT FUEL TAX 11-312-600 TRANSIT SYSTEM SURTAX 11-335-120 STATE REVENUE SHARING Intergovernmental Revenues

203,622 613,591 817,213

Miscellaneous Revenues 11-361-100 INTEREST EARNINGS Miscellaneous Revenues

Operating Transfers In 11-381-010 TRANSFER IN-FUND 10 Operating Transfers In TOTAL STREETS FUND

817,213

37

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET

BUILDING FUND Licenses and Permits 14-322-095 14-322-100 14-322-101 14-322-102 14-322-103 14-322-107 14-322-108 14-322-109 14-322-111 14-322-113 14-322-115 14-322-116 14-329-125

CERTIFICATE OF COMPLETION BUILDING PERMITS MECHANICAL PERMITS PLUMBING PERMITS ELECTRICAL PERMITS TECHNOLOGY FEE EDUCATION FEE STRUCTURAL REVIEW FEE SPECIAL REVIEW FEE PENALTY FEES CERTIFICATE OF OCCUPANCY LANDSCAPING REVIEW FEES DCA/BCA Total Licenses and Permits

47,047 1,211,114 245,070 141,160 182,218 85,306 33,644 35,900 2,730 70,350 26,460 1,620 5,376 2,087,995

30,000 1,000,000 165,000 96,000 144,000 70,000 28,000 30,000 2,500 20,000 7,500 1,500 4,000 1,598,500

54,045 876,470 216,393 187,563 239,132 73,336 29,429 40,969 10,315 50,200 10,080 675 3,983 1,792,591

45,000 1,500,000 375,000 350,000 520,000 133,000 53,200 65,000 15,000 50,000 7,560 15,000 8,140 3,136,900

1,500 1,500

Miscellaneous Revenues 11-361-100 INTEREST EARNINGS Miscellaneous Revenues

-

-

4,014 4,014

-

-

-

Appropriated Fund Balance 14-389-900 PRIOR YEAR SURPLUS Appropriated Fund Balance TOTAL BUILDING FUND REVENUES

2,087,995

130,000 130,000

1,598,500

1,796,605

3,268,400

-

100,000 100,000

81,122 81,122

35,000 35,000

-

5,560,000 5,560,000

-

3,170,000 3,170,000

-

5,660,000

81,122

3,205,000

2010 CAPITAL PROJECTS FUND Miscellaneous Revenues 35-361-100 INTEREST EARNINGS Miscellaneous Revenues

Appropriated Fund Balance 35-389-900 PRIOR YEAR SURPLUS Appropriated Fund Balance TOTAL 2010 CAPITAL PROJECTS FUND REVENUES

38

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET

2011 CAPITAL PROJECTS FUND Miscellaneous Revenues 32-384-010 LOAN PROCEEDS 32-361-100 INTEREST EARNINGS Miscellaneous Revenues

-

2,286,630 2,286,630

30,766 30,766

10,000 10,000

Appropriated Fund Balance 32-389-900 PRIOR YEAR SURPLUS Appropriated Fund Balance

-

TOTAL 2011 CAPITAL PROJECTS FUND REVENUES

-

-

2,286,630

-

2,310,000 2,310,000

30,766

2,320,000

CAPITAL IMPROVEMENT PROGRAM FUND Intergovernmental Revenues 20-331-700 GRANT-COASTAL MGMT-BELLA 20-334-390 GRANT-FRDAP 20-334-710 GRANT-LWCF-BELLA VISTA Intergovernmental Revenues

395,675 707,125

-

820,000 649,357 1,469,357

-

-

-

Miscellaneous Revenues Transfer Development Fees 20-362-275 TRANS DEVELOPMENT FEE 20-369-305 MANSIANA TDR SubTotal-Transfer Development Fees

1,306,457 1,306,457

7,828,000 7,828,000

Impact Fees 20-362-220 POLICE IMPACT FEES 20-362-270 PARKS IMPACT FEES 20-362-260 FACILITY IMPACT FEE SubTotal-Impact Fees

-

-

-

45,000 315,000 200,000 560,000

Other Miscellaneous 20-362-310 20-366-000 20-369-300 20-361-100 20-361-300

SALE OF PROPERTY DONATIONS MISCELLANEOUS REVENUES INTEREST EARNINGS NET CHANGE-FMV OF INVEST SubTotal-Miscellaneous Revenues

500,000 200,000 44,920 2,537 747,457

325,000 10,000 335,000

6,802,633 35,740 103,373 6,941,746

400,000 479,600 879,600

Total Miscellaneous Revenues

2,923,939

335,000

8,248,203

9,267,600

39

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET

Operating Transfers In 20-381-010 TRANSFER IN-FUND 10 Operating Transfers In

2,565,586 2,565,586

1,180,000 1,180,000

2,160,000 2,160,000

2,000,000 2,000,000

Appropriated Fund Balance 20-389-900 PRIOR YEAR SURPLUS Appropriated Fund Balance TOTAL CAPITAL IMPROVEMENT PROGRAM FUND REVENUES

-

2,900,000 2,900,000

-

10,147,280 10,147,280

6,196,650

4,415,000

10,408,203

21,414,880

972,564 972,564

945,000 945,000

965,622 965,622

950,000 950,000

3,487 344 3,831

3,000 3,000

-

-

STORMWATER FUND STORMWATER MANAGEMENT FUND Charges for Services

40-343-550 STORMWATER FEES Charges for Services

Miscellaneous Revenues 40-361-100 INTEREST EARNINGS 40-361-300 FMV INVESTMENT Miscellaneous Revenues

5,054 (95) 4,959

3,500 3,500

Appropriated Fund Balance 40-389-900 PRIOR YEAR SURPLUS Appropriated Fund Balance TOTAL STORMWATER FUND REVENUES

976,395

40

948,000

970,581

478,830 478,830 1,432,330

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

REVENUE SUMMARY FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL ADOPTED PROJECTED ADOPTED REVENUES BUDGET REVENUES BUDGET

STORMWATER CAPITAL FUND Intergovernmental Revenues

45-312-441 LOCAL OPTION GAS TAX Intergovernmental Revenues

79,267 79,267

75,000 75,000

82,340 82,340

79,300 79,300

-

5,000 5,000

3,452 3,452

5,000 5,000

-

360,830 360,830

-

130,930 130,930

79,267

440,830

85,792

215,230

972,564 79,267 3,831 1,055,662

360,830 945,000 75,000 8,000 1,388,830

965,622 82,340 8,411 1,056,374

609,760 950,000 79,300 8,500 1,647,560

Miscellaneous Revenues 45-361-100 INTEREST EARNINGS Miscellaneous Revenues

Appropriated Fund Balance 45-389-900 PRIOR YEAR SURPLUS Appropriated Fund Balance TOTAL STORMWATER CAPITAL FUND REVENUES

ENTERPRISE FUND SUMMARY Appropriated Fund Balance Charges for Services Intergovernmental Revenues Miscellaneous Revenues

41

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts The graph below represents FY 2012/2013 budgeted revenues totaling $45,491,590. FY 2012/2013 Budgeted Revenues Property Taxes FY 16,657,030 37%

2012/2013 Budgeted RevenuesFranchise Fees 1,734,000 4%

Utility Taxes 4,018,000 9% Licenses/Permits 3,584,850 8%

Transfers In 2,393,270 5%

Intergovernmental 2,752,400 6%

Miscellaneous 2,319,360 5% Fines and Forfeitures 401,450 1%

Charges for Services 11,631,230 25%

Major revenue sources for the City of Sunny Isles Beach are property taxes, franchise fees, utility taxes, intergovernmental revenues and charges for services. These major revenues account for approximately 85% of FY 2012/2013 budgeted revenues not including operating transfers in or 81% of FY 2012/2013 budgeted revenues including operating transfers in. The graph below illustrates the percentage of each major revenue source against the total of all major revenues ($36,802,660). FY 2012/2013 Major Revenue Sources Franchise Fees 1,734,000 5%

Property Taxes 16,657,030 45%

Utility Taxes 4,018,000 11%

Intergovernmental 2,752,400 7%

Charges for Services 11,631,230 32%

The following pages will discuss each major revenue source, the underlying assumptions of each revenue estimate, and significant revenue trends. 42

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Property Tax (Ad Valorem Taxes) The major revenue source funding Sunny Isles Beach's general operations continues to be the property tax. Property taxes are authorized by Chapter 166, Florida Statutes. The Florida Constitution limits local governments to a maximum of 10 mills of Ad Valorem taxation. The amount of revenue is based on the tax rate multiplied by the assessed value of the City which is provided by the County Property Appraiser. The amount is then budgeted by 95 percent of its gross value to allow for prompt payment discounts and other adjustments in accordance with Florida Statutes. The City's assessed value as reported by the County Property Appraiser is $6,258,284,331. This amount is 10.7% or $607,206,944 higher than last year. Only 12% ($74,139,611) of the increase is contributed to new construction; the remaining increase is due to the reassessment of long-term homesteaded properties which have been recently sold. As illustrated, the operating millage rate has decreased by 3% or 0.086 mills to 2.8000 (6.17% above the rolled-back rate). The graph below illustrates the historical property tax revenue data, fiscal budgeted tax revenues, and a 5 year projection of property tax revenues for the City. Property Tax revenue estimates were determined based on a financial forecast analysis prepared by City staff based on an annual increase of 2.5% on the property tax base plus $81 million in new construction each year for two years starting with FY 2014 and $162 million a year thereafter based on discussion and activity within the Building Department.

Property Tax Revenues (in thousands)

24,000 22,000 20,000 18,000 16,000 14,000 12,000 10,000 8,000 6,000 4,000 2,000 2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

Property Tax Millage Rates 4.0000

3.3500

3.3500

2.9500

2.9500

3.0000

2.3979

2.4842

2.4842

2.6500

2.8860

2.8000

2008

2009

2010

2011

2012

2013

2.0000 1.0000 2004

2005

2006

2007

43

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Franchise Fees Franchise fees are negotiated fixed fees to a company or utility for the use of municipal right-ofways (poles, lines, pipes, etc.) and may include the value of the right for the utility to be the exclusive provider of its services within the City. The City has franchise agreements for electricity, propane and solid waste. The graph below illustrates the percentage of each franchise fee against the total of all franchise fees ($1,734,000). FY 2012/2013 Franchise Fees Refuse 21% Gas 1%

Electric 78%

Franchise Fee-Electric A city may charge electric companies for the use of its rights of way per Florida Statutes 166.021 and 337.401. Miami-Dade County currently has an agreement with Florida Power & Light (FPL) covering the area incorporated as Sunny Isles Beach as well as the current unincorporated areas of the County and other newly formed cities for 6% from sales of electricity less a credit for property taxes paid by FPL. The County Commission, via an interlocal agreement, has agreed to share these revenues with Sunny Isles Beach. The significant decrease in revenues that occurred in FY 2011 is a result of a decrease in FPL rates and a one time credit that occurred in January 2010. As a result of the agreement with the county, the City does recognizes revenues with a one year lag. For example franchise fees collected by FPL for January 1, 2010 through December 31, 2010 services is remitted by the County to the City in August 2011. As a result, rate decreases occurring in January 2010 impacts the City's FY 2011 revenue. Since FY 2011, the revenues are slightly recovering due to increase in use due to population increase. The amount projected is based on a slight increase as a result of anticipated growth in the City by both new construction and the turnover of property owners (retirees to young families). Franchise Fee-Electric (in thousands) 2,000 1,500 1,000 500 2004

2005

2006

2007

2008

2009

2010

2011

44

2012

2013

2014

2015

2016

2017

2018

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Franchise fee-Refuse The City charges a franchise fee of 12.5% of gross revenues from refuse collection. The amount projected is based on historical trends which account for a slight increase. Franchise Fee-Refuse (in thousands) 446

500

444

392

379

360

378

2011

2012

2013

2014

400 300 200

161

183

2004

2005

155

180

203

2006

2007

2008

437

458

481

416

2015

2016

2017

2018

100 2009

2010

Utility Taxes The City collects utility taxes for electric, water, gas and communication services. As with franchise fees, revenue for the utility taxes are expected to increase with the growth of the City. The graph below illustrates the percentage of each utility tax against the total of all utility taxes ($4,018,000). FY 2012/2013 Utility Taxes Gas 1%

Electric 55%

Water 17% Communication Service Tax 27%

Utility Tax-Electric The City collects utility taxes for use of electricity. The utility tax for electricity is a fee of 10% of the total utility receipt collections performed by FPL from the citizens of Sunny Isles Beach. The revenue estimates were determined based on historical projections and the expectation of slight growth. Utility Tax-Electric (in thousands) 3,000 2,000 1,000 2004

2005

2006

2007

2008

2009

2010

2011

45

2012

2013

2014

2015

2016

2017

2018

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Utility Tax-Communication Service Tax (CST) As of 2001, Communications Service Tax (CST) replaced the Telecommunications Utility Service Tax, Telecommunications Franchise Fees, and Cable TV Franchise Fees. The CST is charged at the maximum rate per Florida Statutes at 5.22% on all local telephone service through all providers on phone calls originating within the city and terminating within the state. The CST is collected and distributed by the State of Florida. Revenue estimates are projected by the State to be used by local agencies during budget preparation. Revenue forecasts were determined based on a slight increase for growth. Utility Tax-Communication Service Tax (in thousands)

1,500 1,000 500 2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

Utility Tax-Water The City charges a 10% utility tax on water sales which is collected and remitted by the City of North Miami Beach to the City of Sunny Isles Beach. Revenue forecasts were determined based on a slight increase for growth. Utility Tax-Water (in thousands) 1,000 900 800 700 600 500 400 300 200 100 -

692

666

2009

2010

763

767

2011

2012

809 700

735

2013

2014

849

891

936

563 338

347

2004

2005

393

2006

443

2007

2008

46

2015

2016

2017

2018

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Intergovernmental Revenues Intergovernmental revenue consists of revenues that are received from other governmental agencies. The majority of these revenues consist of State Sales Tax, State Shared Revenue, and Local Option Fuel Tax. Other revenues in this category consist of Federal, State, and Local grants and County shared revenue. The graph below illustrates the percentage of each intergovernmental revenue type against the total of all intergovernmental revenues ($2,655,100). FY 2012/2013 Intergovernmental Revenues Transit System Surtax 26%

Local Government Half-Cent Tax 51%

Local Option Fuel Tax 8%

State Revenue Sharing 15%

Local Government Half-Cent Tax The State of Florida collects the Local Government Half-Cent Sales Tax. The State distributes net sales tax revenues to counties and municipalities that meet strict eligibility requirements. Allocation formulas serve as the basis for this distribution and its primary focus is to provide relief from ad valorem and utility taxes. Estimated revenue is provided by the state each year. Revenue forecasts were determined based on historical numbers and a slight boost in the economy. Local Government Half-Cent Tax (in thousands) 2,000 1,800 1,600 1,400 1,200 1,000 800 600 400 200 2004

2005

2006

2007

2008

2009

2010

2011

47

2012

2013

2014

2015

2016

2017

2018

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts State Revenue Sharing This revenue is generated from three sources: (1) a percentage of sales and use tax collections, (2) 12.5 percent of the state alternative fuel user decal fee collections, and (3) the net collections from a one-cent municipal fuel tax. The specified taxes are collected and distributed by the State of Florida. Estimated revenue is provided by the state each year. Revenue forecasts were determined based on historical data and a slight boost in the economy. State Revenue Sharing- (in thousands) 600 463

500 374

400 300

362

357

342

303

305

299

2008

2009

2010

373

401

486

511

536

421

242

200 100 2004

2005

2006

2007

2011

2012

2013

2014

2015

2016

2017

2018

Transit System Surtax In November 2002, the Miami-Dade County voters approved a half-percent transportation surtax. The City entered into a local option agreement with Miami-Dade County for the adoption of the People's Transportation Plan and a share into this surtax. The participating cities share in 20 percent of the annual funds and the county receive 80 percent of the funds. Revenue forecasts were determined based on historical data and a slight boost in the economy. Transit System Surtax (in thousands) 1,000 900

785

800 700 600

586 514

500

557

577

2007

2008

625

614

2010

2011

699

680

2012

2013

825

866

909

714

551

478

400 300 200 100 2004

2005

2006

2009

48

2014

2015

2016

2017

2018

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Local Option Fuel Tax Miami-Dade County levies a total of 9¢ per gallon. The 9¢ is comprised of the full 6¢ (original) allowed by Florida Statute §336.025(1)(a) and 3¢ (additional) allowed by Florida Statute §336.025(1)(b). The first tax is applicable to all motor fuel and diesel fuel (formerly called special fuel) sold at wholesale in the county, while the second exempts diesel fuel. The first local option gas tax of 6¢ is shared with the City through an interlocal agreement. The second local option gas tax of 3¢ is shared through an interlocal agreement. This agreement provides for a distribution of 26 percent to the municipalities and 74 percent to the county. Since fuel prices have declined to a more affordable mid-$3/gallon range, the City anticipates an increase in the consumption of fuel resulting in slight increase in future local option fuel tax. Local Option Fuel Tax (in thousands) 300

257

269

275

267

276

267

266

250

204

212

216

227

2011

2012

2013

2014

250

262

275

289

200 150 100 50 2004

2005

2006

2007

2008

2009

2010

2015

2016

2017

2018

Charges for Services Charges for Services represent fees charged as a result of direct benefit. Stormwater Fees, Culture & Recreation Fees and Parking account for a significant portion of revenues in the Charges for Services category. The Administrative Chargeback consists of administrative services provided to the Building Fund and Stormwater Fund to support their operations. Transfer of Development Rights are one-time charge for service that result from new construction based on formula and needs. The graph below illustrates the percentage of each Charges for Services type agasinst the total of all Charges for Services ($11,568,730). FY 2012/2013 Charges for Services Stormwater Fee 8%

Administrative Charges 8%

Parking 7%

Cultural & Community Services 9%

Transfer of Development Rights 68%

49

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Cultural & Community Services The City provides various programs to the residents. These programs primarily include Summer Camp, Athletic Programs and After School Care. Fees are charged to cover the costs of these programs since they benefit the user directly. Revenue estimates are based on historical information with slight increases. Cultural & Community Services (in thousands) 1,400 1,200 1,000 800 600 400 200 2004

2005

2006

2007

2008

2009

2010

2011

2012

2013

2014

2015

2016

2017

2018

Stormwater Fee This revenue is collected to support the requirements of a federal mandated National Pollutant Discharge Elimination System Permit. The Stormwater fee is charged to residential and commercial dwellings. Revenue estimates are based on increases due to new construction. Stormwater Fee (in thousands) 1,400 1,200 1,000 800 600 400 200 2004

2005

2006

2007

2008

2009

2010

2011

50

2012

2013

2014

2015

2016

2017

2018

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

Analysis of Revenue Sources Trends and Forecasts Parking The City maintains several public parking lots for access to the beach, parks, and other locations. In addition, the City maintains parking agreements with hotels to accommodate their overflow in parking. Projections are based on incremental increases in the parking agreements. Parking (in thousands) 1,000

868

885

921

851

903

834

2013

2014

2015

2016

2017

2018

902

900

760

800 700 600

488

528

582

587

2009

2010

500 400 300 200

233

231

2005

2006

112

100 2004

2007

2008

2011

2012

Transfer of Development Rights/Bonus Transfer of development rights (TDRs) is the process which development rights are transferred from one lot, parcel, or area of land in a "sending lot" (usually where land conservation is sought) to another lot, parcel, or area of land in one or more receiving districts (where property is desired and can be serviced properly.) Typically, the sending lots are open green spaces/parks that have no desire to develop and, therefore, those rights can be transferred to areas where additional development is required about what is already granted to the property. Since the City develops most of the green space, it has TDRs to sell to high rise developers who demand additional development rights. These developers can also purchase them from private owners that did not utilize all their rights when developing. When this transaction takes place, the City earns a transaction fee for the transfer of development rights between private parties. However, the City earns market value of TDRs when selling their own to high rise developers for the new construction on the ocean side of the City. The current and future is based on projections of the developers needs based on submitted plans. Transfer of Development Rights/Bonus (in thousands) 7,000,000 6,000,000 5,000,000 4,000,000 3,000,000 2,000,000 1,000,000 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018

51

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

EXPENDITURE SUMMARY BY DEPARTMENT/DIVISIONS FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

$

GENERAL FUND CITY COMMISSION CITY MANAGER'S OFFICE FINANCE CITY ATTORNEY'S OFFICE CITY CLERK'S OFFICE HUMAN RESOURCES RISK MANAGEMENT PUBLIC SAFETY POLICE OCEAN RESCUE COMMUNITY DEVELOPMENT CODE ENFORCEMENT PARKING ENFORCEMENT PLANNING & ZONING PUBLIC WORKS ADMINISTRATION CONSTRUCTION FACILITY MAINTENANCE FLEET MAINTENANCE PROPERTY MANAGEMENT INFORMATION TECHNOLOGY CULTURAL & COMMUNITY SERVICES CULTURAL & COMMUNITY SVCS PARK MAINTENANCE PELICAN COMMUNITY PARK ATHLETICS NON-DEPARTMENTAL TOTAL GENERAL FUND

178,399 523,463 643,890 593,006 330,533 799,716 576,384

198,050 386,720 678,420 597,750 263,460 822,290 683,000

262,636 420,992 688,072 585,378 242,635 839,663 488,073

251,280 454,180 816,240 624,620 383,980 881,210 788,000

6,158,530 1,079,905

6,473,010 1,075,220

6,137,533 1,135,115

6,643,850 1,709,590

423,344 325,426 -

355,760 430,490 132,060

379,783 424,241 127,210

406,290 565,450 154,310

559,920 586,714 739,784 319,213 854,255

284,720 403,410 671,200 760,920 120,000 1,018,500

427,150 576,566 596,297 858,530 69,958 873,068

372,360 319,360 990,050 764,040 1,782,570

876,397 1,195,941 1,418,142 7,548,506 $ 25,731,468

$

1,137,840 1,518,860 1,505,390 407,080 6,714,810 26,638,960

$

995,341 961,494 1,357,990 162,810 9,341,188 27,951,724

$

1,558,610 1,311,500 1,663,960 270,130 6,660,440 29,372,020

$ 1,163,930

$

1,598,500

$

1,555,802

$

2,566,810

STREET MAINTENANCE & TRANSPORTATION FUND PUBLIC WORKS STREET MAINTENANCE & CONSTR $ TRANSPORTATION 658,131 TOTAL STREET MTC & TRANS FUND $ 658,131

$

$ $

552,357 584,839 1,137,195

$

$

500,990 548,630 1,049,620

$

696,190 710,840 1,407,030

$

889,820

$

427,084

$

887,080

BUILDING FUND TOTAL BUILDING FUND

STORMWATER FUND TOTAL STORMWATER FUND

$

766,597

52

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

SUMMARY OF STAFFING FY 2013 STAFFING BY FUNCTION General Government 14%

Parks & Recreation 23%

Public Works 9% Public Safety 43%

Community Development 11%

Dept Function

Department/Division

GENERAL FUND 511 512 513 514 516 518 521 523 524 525 534 535 537 539 559 572 573 575 576 579

General Government General Government General Government General Government General Government General Government Public Safety Community Development Community Development Community Development Public Works Public Works Public Works Public Works General Government Parks & Recreation Parks & Recreation Public Safety Parks & Recreation Parks & Recreation

FY 2010/2011 ACTUAL

City Commission City Manager's Office Finance City Attorney's Office City Clerk's Office Human Resources Police Planning & Zoning Code Enforcement Parking Enforcement Facility Maintenance Fleet Maintenance Construction Public Works Admin Information Technology Cultural and Community Services Pelican Community Park Ocean Rescue Athletics Park Maintenance TOTAL GENERAL FUND

5.63 2.50 7.00 4.00 3.00 6.00 67.00 2.00 7.10 3.00 3.00 1.00 3.00 2.50 4.50 9.60 27.23 32.00 7.55 10.00 207.60

0.50 0.75 8.10 3.00 12.35

12.25

12.75

13.25

13.25

-

8.60 8.60

4.00 8.60 12.60

4.00 8.60 12.60

4.00 8.60 12.60

-

2.00

2.00

2.00

2.00

-

205.58

204.83

223.10

235.45

Street Main & Construction Transportation TOTAL STREET MTC & TRANS FUND Stormwater

TOTAL ALL FUNDS

Net Change

5.63 2.00 7.00 4.00 3.00 6.00 67.00 2.00 7.10 3.00 3.00 1.00 3.00 2.50 4.50 9.60 26.48 23.90 7.55 7.00 195.25

STREET MAINTENANCE & TRANSPORTATION FUND

538 Public Works

FY 2012/2013 PROPOSED

5.63 1.00 5.00 4.00 3.00 6.88 60.00 2.00 6.30 2.00 3.00 1.00 1.00 1.00 4.00 5.10 25.28 22.00 11.30 8.00 177.48

515 Community Development Building

STORMWATER FUND

FY 2011/2012 AMENDED

5.63 1.00 5.00 4.00 3.00 6.88 60.00 7.30 2.00 17.00 6.00 4.10 25.28 22.00 7.55 6.00 182.73

BUILDING FUND

541 Public Works 574 Public Works

FY 2011/2012 ADOPTED

12.35

The FY 12/13 budget has a net increase of 30.6 FTEs from FY 11/12 adopted budget and has a net incrase of 12.35 FTEs from FY 11/12 amended budget. During FY 11/12, there was a reorganization which shifted personnel/divisions between departments and additional staffing was added based on needs. During the budget process, a 0.5 FTE Capital Projects Administrator is added to assist with complicated capital projects; 0.75 FTE is added to Pelican Community Park to assist with the increased demand in the After School Program; 3 FTEs are added to maintain the additional parks that will be completed mid-year and 8.1 FTE were added to Ocean Rescue for additional lifeguards to provide more coverage and enhance public safety at the much visited beaches. The details of the staffing changes are provided within each departmental section.

53

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

SUMMARY OF NEW CAPITAL OUTLAY RECOMMENDED Department CD

Request 525 2 - Tablet computers for Parking Enforcement Officers to access EMS.

Public Works 534 1 - Waterproofing of 2nd, 3rd and 4th floor of the Government Center. Public Works 534 1 - Mobile pressure cleaner for the Government Center.

Cost 2,000 136,000 4,000

Public Works 534 1 - Upgrade lighting fixture in the Government Center Parking Garage.

12,600

Public Works 534 1 - Upgrade lighting in stairwells in the Government Center.

13,660

Public Works 535 12 - Replacement for 9 Crown Victorias and 3 Polaris Rangers. Public Works 535 1 - Replacement of ATV Trailer to transport new model ATV's for repair.

380,660 1,520

IT

559 1 - Replace 17 existing, outdated, and out of warranty computers.

39,980

IT

559 2 - Replace/update Government Center and Police virtual Dell server cluster.

85,200

IT

559 4 - Core network equipment upgrade.

172,650

CCS

572 1 - Upgrade of audio/visual equipment for the Commission Chambers.

110,000

CCS

572 2 - Replacement of camcorders to high definition units.

4,400

CCS

572 1 - Digital audio mixer package for SIB 77 and SIB Radio.

1,400

CCS

572 1 - Wide angle-telephoto zoom lens with 2.8 aperture.

1,450

CCS

572 1 - Tripod system to support additional camera inventory.

1,050

CCS

572 4 - Risers for use in special events.

8,000

CCS

573 1 - Replacement motorized winch for the basketball court backboards.

1,250

CCS

573 1 - A kiosk and laptop in the community center lobby.

2,000

CCS

573 30 - Wall bumpers for the 1st and 2nd floor of the community center.

8,000

CCS

573 1 set - Interlocking karate mats to replace the old ones.

2,000

CCS

573 4 - Cushioned mats for the gymnastics and circus programs.

3,000

CCS

573 1 - Playground safety surface top coating.

CCS

573 1 - Cubicles and storage cabinets for new personnel.

CCS

573 1 - Gym divider to create 2 spaces for more programming opportunities.

CCS

577 7 - Café style round tables, chairs, and umbrellas for Heritage Park.

7,700

CCS

577 10 - White 10' x 10' tents for events at Heritage Park.

2,000

CCS

577 1 - Public Address System install at parks for announcements.

1,000

CCS

577 2 - Hand dryers for the public restrooms at Heritage Park.

1,500

CCS

577 1 - Event announcement sign at Heritage Park. 577 1 - Park Furnishings at Gwen Margolis Park.

2,000

CCS

TOTAL-GENERAL FUND

18,000 9,500 15,000

3,000 1,050,520

Public Works 574 1 - Chevy C-5500 bus as part of the Replacement Program.

108,260 27,150

Public Works 574 2 - New Bus Shelters TOTAL-STREETS & MAINTENANCE CONSTRUCTION FUND

54

135,410

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

SUMMARY OF NEW CAPITAL OUTLAY NOT RECOMMENDED Request

Department

Cost

Public Works 534 1 - Installation of tree beds next to Tony Roma's Restaurant.

12,000

CCS

577 1 - Upgrade park lighting and electrical at Samson Oceanfront Park.

20,000

CCS

577 1 - Park Furnishings at Samson Oceanfront Park.

CCS

573 1 - Installation of indoor rock wall panels in gymnasium.

5,000 15,000

TOTAL-GENERAL FUND

52,000

Public Works 574 1 - Chevy E-2500 for transportation of smaller passenger numbers to Mt. Sinai.

21,850

Public Works 574 2 - Replacement of Chevy C-5500 and Ford E0550 buses.

216,520

TOTAL-STREETS & MAINTENANCE CONSTRUCTION FUND

238,370

55

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

SUMMARY OF PROGRAM MODIFICATIONS RECOMMENDED Department

Request

Cost

City Attorney

514

Salary adjustments.

15,930

City Clerk

516

Document Shredding, Digitization and Off-Site Storage.

58,000

City Clerk

516

Public Records access.

11,200

IT

559

ERP Solution.

IT

559

Microsoft Exchange online hosting.

14,800

IT

559

Microsoft Enterprise licensing.

93,430

IT

559

Unitrends Vault-to-Cloud service.

12,000

CCS

572

Gateway Park Grand Opening Event

17,780

CCS

572

Pier Park Ribbon Cutting / New Year's Eve Party / Fireworks.

30,000

CCS

572

Reclassify Visitor Center Office Assistant to Admin Coordinator II.

7,560

CCS

572

Reclassify Video Production Spec. to a Video/Radio Station Mgr.

5,570

CCS

573

After School Program-Personnel Salary Adjustment.

Police Dept.

575

Four additional lifeguard towers/stations.

Police Dept.

575

Ocean Rescue Salary Increase

69,680

CCS

577

Intracoastal Park maintenance.

82,000

CCS

577

Gateway Park maintenance.

510,370

65,960 555,460

131,180

TOTAL-GENERAL FUND

1,680,920

CD

515

Digitization of records.

238,900

CD

515

ERP Solution.

139,750

TOTAL-BUILDING FUND

238,900

NOT RECOMMENDED Request

Department

Cost

City Commission

511

Part-Time Administrative Aide (.50 FTE)

24,640

Public Works

535

Fleet Remote Management System

76,000

CCS

572

Senior Action Committee Meetings/Events

TOTAL-GENERAL FUND CD

515

5,200 105,840

Increase staffing levels due to increase in high-rise development.

TOTAL-BUILDING FUND

760,430 760,430

56

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

SUMMARY OF CAPITAL IMPROVEMENT PROGRAM RECOMMENDED FY 12/13 Budget

Project Description

Expenditures Through 09/30/11

FY 11/12 Budget

FY 13/14Total FY14/17 Anticipated Page Projected Project Cost No

Capital Improvement Projects Fund (20) Newport Fishing Pier Emergency Bridge Gateway Park Gwen Margolis Park Upgrades

100,000

1,039,711

4,276,343

1,000,000

776,729

662,156

10,550,000

57,510

767,490

4,000,000

1,065,000

Pelican Community Park Imprvmnts

960,000

Town Center Park Upgrades

348,000

1,435,000

5,416,054

C-11

6,438,885

C-12

11,375,000

C-13

1,065,000

C-14

2,395,000

C-15

348,000

C-16

Collins Ave Sidewalk Improvements

60,000

3,311,640

1,457,000

4,828,640

C-17

Heritage Park and Parking Garage

530,000

15,085,994

670,107

16,286,101

C-18

Intracoastal Park-Arlen House

500,000

500,000

C-20

Intracoastal Park-16050 Collins

70,000

377,000

C-21

270,000

C-24

2,320,000

C-13

3,205,000

C-13

Beach Access Widening

307,000

270,000 TOTAL

15,453,000

2011 Capital Projects Fund (32) Gateway Park

2,320,000 TOTAL

2,320,000

2010 Capital Projects Fund (35) Gateway Park

3,205,000 TOTAL

3,205,000

57

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CITY COMMISSION

Citizens of Sunny Isles Beach

Seat 1 Vice Mayor Lewis J. Thaler

Seat 2 Commissioner Jeanette Gatto

Mayor Norman S. Edelcup

Seat 3 Commissioner George “Bud” Scholl

Seat 4 Commissioner Isaac Aelion

City Historian/Aide to Commission (P/T) Richard C. Schulman

CITY COMMISSION 59

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CITY COMMISSION (511) DESCRIPTION There shall be a City Commission vested with all the legislative powers of the City including but not limited to the setting of policy, approval of budget, determination of tax rates, hiring and firing of the charter officers, and the development of community land policies. The Commission shall consist of four members (Commissioners) and the Mayor. According to the City Charter's Citizens' Bill of Rights: This government has been created to protect the governed, not the governing. In order to provide the public with full and accurate information, to promote efficient administration management, to make government more accountable, and to ensure to all persons fair and equitable treatment, the following rights are guaranteed: • • • • • • • • • • • • •

Convenient Access Truth in Government Public Records Minutes and Ordinance Register Right to be Heard Right to Notice No Unreasonable Postponements Right to Public Hearing Notice of Action and Reasons Manager's and Attorney's Reports Budgeting Quarterly Budget Comparisons Representation of Public

CITY COMMISSION 60

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CITY COMMISSION (511) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES OTHER DISBURSEMENTS TOTAL APPROPRIATIONS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

$

$

148,763 21,161 8,475 178,399

$

153,050 26,000 19,000 198,050

146,836 88,300 27,500 262,636

$

$

153,680 73,600 24,000 251,280

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

630

The increase is primarily contributed to slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

47,600

The increase is primarily contributed to funding the Sister City Program and providing for an expense allowance for the Commissioners. The City intends to officially partner with cities abroad that have similar geographic and economic conditions to build global cooperation at the municipal level, promote cultural understanding and stimulate economic development. In addition, the City increased the Commissioners' annual expense account budget from $1,000 to $6,000 each to support out of pocket costs incurred for attendance at various community events and meetings.

OTHER DISBURSEMENTS

$

5,000

The increase is primarily contributed to the increase in donations supporting local charities and events.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Mayor Vice Mayor Commissioner City Historian/Aide Sunny Isles Beach Tourism & Marketing Counsel Executive Director* TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 1 3 0.625

1 1 3 0.625

1 1 3 0.625

1 1 3 0.625

1

1

1

0

5.625

5.625

5.625

5.625

*Funded by Greater Miami Convention and Visitors Bureau and not included in the Total FTE count)

CITY COMMISSION 61

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CITY COMMISSION (511) 10 GENERAL FUND

PERSONNEL SERVICES 5120 REGULAR SALARIES 5210 FICA PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

$

94,322 8,963 8,540 36,194 633 111 148,763

OPERATING EXPENSES 5314 PROMOTIONS 5317 PROFESSIONAL SERVICES 5314B PUBLICATIONS 5511 SPECIAL SUPPLIES 5401 EXPENSES 5485 SISTER CITY PROGRAM 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5574 SPECIAL EVENTS TOTAL OPERATING EXPENSES

2,698 2,672 15,791 21,161

OTHER DISBURSEMENTS 5490 GRANTS TO PRIVATE ORGS TOTAL OTHER DISBURSEMENTS TOTAL EXPENDITURES

95,080 9,800 6,260 40,700 850 360 153,050

95,379 8,719 4,753 37,104 723 157 146,836

96,790 9,700 5,140 41,050 810 190 153,680

2,000 1,500 5,500 17,000 26,000

1,024 35,886 2,022 22,784 4,122 9,018 13,443 88,300

2,000 1,500 30,000 25,000 3,000 9,500 2,600 73,600

8,475 8,475

19,000 19,000

27,500 27,500

24,000 24,000

178,399

198,050

262,636

251,280

CITY COMMISSION 62

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Part-Time Admininistrative Aide (.50 FTE)

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

511

$24,640

City Commission

Justification Part of the responsibilities of the Communications Coordinator was providing support to the Commissioners. However, this position has been relocated from the Government Center to Pelican Community Park Center. As a result, there is no designated position to provide the Commission with administrative support.

Required Resources New Personnel Number of Positions (A) 1

Administrative Aide

5643

Cost A x (B +C) 22,640 -

Other Reoccurring Operating Costs

Account Number

Account Number

Fringe Salary (B) Benefits (C) 20,000 2,640

Title

Description

Cost

One Time Costs Description Computer, Printer, and Phone (Work Station available)

Cost 2,000

Benefits To support the Commission in administrative needs including, but not limited to, coordinating attendance at special meetings and functions, to effectively communicate with outside agencies to coordinate and schedule meetings to resolve concerns raised by constituents. NOT RECOMMENDED

CITY COMMISSION 63

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY MANAGER

City Manager Christopher J. Russo

Capital Projects Vacant (Temp)

Executive Assistant Sheila Marquez

Assistant City Manager, Finance Division Minal Shah

Assistant City Manager, Community Development Sharon Ragoonan

OFFICE OF THE CITY MANAGER 65

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY MANAGER (512) DESCRIPTION The City Manager's Office implements official policies of the Mayor and City Commission by coordinating City services in an efficient, effective and responsive manner, providing support, guidance, communications and leadership to assure that quality municipal services are provided to our community. As the City's Chief Administrative Officer, the City Manager is ultimately responsible for all operations of the municipal corporation. The City Manager's Office provides organizational and fiscal management as well as program development and evaluation. Each requires daily effort. In addition to overseeing daily operations, the City Manager's Office develops new systems and methods relative to City services and is responsible for the research and analysis of programs, in anticipation of future needs and challenges. The Manager's Office coordinates with the City Commission to implement public policy and to manage the City's mission, goals and objectives. Providing support to the Mayor and the City Commission is another important aspect of this office. This involves effective communication and being available to the City Commission. The Manager's Office is at the vanguard of the organization, projecting vitality, professionalism and quality service to residents, private agencies, organizations and its own employees.

OFFICE OF THE CITY MANAGER 66

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY MANAGER (512) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

$

$

355,649 167,814 523,463

$

241,220 145,500 386,720

$

367,021 51,866 420,992

$

404,180 50,000 454,180

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

162,960

The increase is primarily attributed to the addition of an Executive Assistant to the City Manager, a Capital Projects staff and the anticipated hiring salary for the new City Manager. The remaining difference is a result of slight increases in health insurance benefits and change in pension costs.

OPERATING EXPENSES

$

(95,500)

The decrease is primarily attributed to the reduction in the reliance of federal and state lobbyists.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE City Manager Capital Projects Executive Assistant to the City Manager TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 0 0

1 0 0

1 0 1

1 0.5 1

1

1

2

2.5

OFFICE OF THE CITY MANAGER 67

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CITY MANAGER'S OFFICE (512) 10 GENERAL FUND

PERSONNEL SERVICES 5120 REGULAR SALARIES 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMP STAFF TOTAL PERSONNEL SERVICES OPERATING EXPENSES 5314B LOBBYISTS 5317 PROFESSIONAL SERVICES 5401 AUTO ALLOWANCE/MILEAGE 5511 SPECIAL SUPPLIES 5516 EMPLOYEE RECOG PROG 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING 5574 SPECIAL EVENTS TOTAL OPERATING EXPENSES CAPITAL OUTLAY 5641 EQUIPMENT & MACHINERY TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$311,884 15,127 11,254 16,140 1,025 219

$180,000 13,770 29,630 15,390 1,760 670

343,490 22,870 20,550 14,690 1,930 650

355,649

241,220

327,380 16,801 10,167 10,632 1,234 315 492 367,021

124,510 19,500 1,985 8,414 3,405 10,000

125,500 2,000 3,000 9,000 4,000 2,000

30,000 2,000 3,000 9,000 4,000 2,000

167,814

145,500

627 35,983 3,000 1,461 4,490 6,211 33 60 51,866

523,463

2,105 2,105

386,720

420,992

404,180

50,000

454,180

OFFICE OF THE CITY MANAGER 68

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FINANCE DEPARTMENT

Assistant City Manager, Finance Division Minal Shah

Purchasing Agent Marcanthony Tulloch

Controller Michael Quesada

Senior Accountant Joe Glendale

Accounting Technician II (2) Elena Pavlova Francesca Pellot

FINANCE DEPARTMENT 69

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FINANCE DEPARTMENT (513) PROGRAMS/SERVICES The Finance Department provides financial management and policy support, analytical services, as well as financial information to the City manager, departments, the public and other agencies. This department monitors spending and ensures the most efficient and effective use of City funds. The Finance Department provides management oversight of key financial services involving budget preparation, accounting, payroll, accounts payable, accounts receivable, and procurement. The Finance Department consists of accounting, treasury, budget and purchasing functions. This department works closely with the City Manager's Office on issues relating to financial reporting, budgets, investments, special projects, Contracts, grant administration, retirement, and debt issuance. Additional services provided by Finance consists of preparing annual independent audit report and an annual budget report for the State of Florida. The Accounting function provides the City with accurate financial services including governmental accounting, preparation of the Comprehensive Annual Financial Report, cash disbursements, fixed asset reporting, etc. The budget function provides financial planning administration of the annual budget and the five year capital improvement program, analysis of operational productivity and special projects.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Developed a financial report providing monthly financial data, trends, and analysis. ◊ Completed a cost allocation study and incorporated the results into the fiscal year 2013 budget. ◊ Completed the refunding of Series 2001A and Series 2002C debt items resulting in interest cost savings estimated to over $4.1 million.

FY 2012/2013 OBJECTIVES ◊ Implement new financial management software solutions including payroll processing and reporting. ◊ Prepare a Revenue Manual that includes the nature, restrictions, historical trend analysis, and accounting treatment for each revenue item.

◊ Conduct a 100% Fixed Asset Inventory

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Issue Monthly Investment Reports within 10 business days

33%

100%

33%

100%

Issue Quarterly Budget to Actual Analysis Reports within 30 days Average Rate of Return on Investments

67% 2.0%

100% 1.5%

0% 1.3%

100% 1.5%

FINANCE DEPARTMENT

70

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FINANCE DEPARTMENT (513) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

$

$

422,465 221,425 643,890

$

449,060 229,360 678,420

$

487,480 200,592 688,072

$

586,880 229,360 816,240

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

137,820

The increase is primarily attributed to the addition of two positions which was approved through the Reorganization Plan presented to Commission in February 2012. The remaining difference is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

-

There is no change.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Assistant City Manager-Finance Controller Purchasing Agent Senior Accountant Buyer Accounting Technician II Accounting Technician I TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 1 1 0 0 1 1

1 1 1 0 0 1 1

1 1 1 1 1 2 0

1 1 1 1 1 2 0

5

5

7

7

FINANCE DEPARTMENT 71

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FINANCE DEPARTMENT (513) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

$320,677 258 25,187 33,757 40,681 1,457 448 422,465

$336,490 500 26,390 36,210 45,650 2,590 1,230 449,060

$388,434 31 28,455 21,184 45,944 2,881 551 487,480

$459,520 500 36,720 26,580 59,410 3,280 870 586,880

OPERATING EXPENSES 5317 PROFESSIONAL SERVICES 5320 INDEPENDENT AUDIT 5342 PAYROLL SERVICES 5401 AUTO ALLOWANCE/MILEAGE 5410 TELEPHONE 5420 POSTAGE 5441 EQUIPMENT RENTAL 5462 R/M EQUIPMENT 5470 PRINTING 5492 BANK CHARGES 5510 OFFICE SUPPLIES 5511 SPECIAL SUPPLIES 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

60,697 37,500 18,231 6,000 1,686 18,991 1,003 44 1,794 71,421 341 2,422 1,040 255 221,425

23,500 43,500 25,000 6,000 1,980 36,000 2,880 4,000 1,500 70,000 3,500 3,000 5,500 3,000 229,360

30,847 38,500 19,197 6,000 1,981 31,327 2,654 797 1,941 59,889 1,047 1,282 4,570 560 200,592

23,600 44,500 25,000 6,000 1,980 35,200 2,880 900 4,000 1,230 70,000 2,500 3,000 5,570 3,000 229,360

TOTAL EXPENDITURES

643,890

678,420

688,072

816,240

FINANCE DEPARTMENT 72

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NON-DEPARTMENT (800/900) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES OTHER DISBURSEMENTS (800) 9901 CONTINGENCY 9903 RESOURCES AVAILABLE TOTAL OTHER DISBURSEMENTS(800)

-

FY 2011/2012 ADOPTED BUDGET 400,000 400,000

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

-

400,000 400,000

OTHER DISBURSEMENTS (900) 5710 DEBT SERVICE-PRINCIPAL

2,325,197

2,624,440

4,123,904

2,139,460

**

5720 DEBT SERVICE-INTEREST 5730 DEBT SERVICE-BOND COSTS 9120 TRANS OUT TO CIP FUND 9111 TRANS OUT TO STREETS TOTAL OTHER DISBURSEMENTS(900)

2,636,869 20,854 2,565,586 7,548,506

2,347,300 19,730 1,180,000 143,340 6,314,810

2,584,821 146,123 2,160,000 326,340 9,341,188

1,716,980 10,730 2,000,000 393,270 6,260,440

**

TOTAL EXPENDITURES

7,548,506

6,714,810

9,341,188

6,660,440

**

Note that the debt service will increase from $3,856,440 in FY 2012-2013 to $4,757,430 in FY 2013/2014. The difference is a result of the FY 2012/2013 payment made in FY 2011/2012.

Non-Department

73

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY ATTORNEY City Attorney Hans Ottinot

Executive Administrative Assistant Jasmine Barnes

Deputy City Attorney Fernando Amuchastegui

Legal Secretary Marline PierreSaint

OFFICE OF THE CITY ATTORNEY 75

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY ATTORNEY (514) PROGRAMS/SERVICES The City Attorney, as the City's chief legal officer, provides legal guidance to the City Commission and City Administration on all matters affecting the City. The City Attorney provides legal advice in the areas of labor and personnel matters, real estate and real estate related matters, land use and zoning, legislation and related matters, Special Masters, Code Enforcement, all police matters, construction and construction related issues, sunshine laws, public records laws, conflict of interest issues and other ethical issues, the preparation and/or review of all contracts, all litigation including forfeitures, employment matters, eminent domain and tort liability. The City Attorney is responsible for hiring all outside counsel. Outside counsel is utilized on a limited basis. The City Attorney handles and advocates the City’s position in any potential litigation and supervises litigation and other legal matters that may be referred to outside counsel. The City Attorney attends all regular and special City Commission meetings, prepares and attends educational workshops for the City Commission; attends advisory board meeting as required by the Commission, attends Code Enforcement hearings, prepares/reviews ordinances and resolutions, reviews and drafts contracts and monitors County and State legislation as it affects the City.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Successfully defend the City in federal religious discrimination lawsuit which was dismissed by federal court. ◊ Assist in the collection of more than $500,000 Dollars of Building Permit fees and Code Enforcement Liens. ◊ Negotiate private/public partnership agreement for $16 Million Dollars Gateway Park Project. ◊ Assist in closing out construction claims for $15 Million Dollars Heritage Park Construction Project. ◊ Negotiate a Collective Bargaining Agreement with the Police Benevolent Association. ◊ Draft new land use regulations to provide incentives for development. FY 2012/2013 OBJECTIVES ◊ To limit the City's liability with respect to on-going operational matters and capital projects. ◊ To assist in the completion of Capital Projects.

OFFICE OF THE CITY ATTORNEY 76

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY ATTORNEY (514) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

$

$

490,974 102,032 593,006

$

494,090 103,660 597,750

$

522,530 62,848 585,378

$

520,960 103,660 624,620

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

26,870

The increase is primarily attributed to the salary adjustments recommended for the Deputy City Attorney and the Executive Assistant to the City Attorney, the contractual increase for the City Attorney, and the increase in hiring salary for the new Legal Secretary compared to the incumbent. The remaining difference is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

-

No change.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

City Attorney Assistant City Attorney Deputy City Attorney Executive Administrative Assistant

1 1 0 1

1 1 0 1

1 0 1 1

1 0 1 1

Legal Secretary

1

1

1

1

4

4

4

4

POSITION TITLE

TOTAL FTEs

OFFICE OF THE CITY ATTORNEY 77

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY ATTORNEY (514) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

$374,327 22,727 45,571 45,699 2,271 379 490,974

$373,850 29,110 41,450 44,950 3,370 1,360 494,090

$417,870 24,759 33,177 43,187 2,908 629 522,530

$407,070 27,590 36,770 45,820 3,120 590 520,960

OPERATING EXPENSES 5318 OTHER LEGAL SERVICES 5401 AUTO ALLOWANCE/MILEAGE 5410 TELEPHONE 5511 SPECIAL SUPPLIES 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5550 LEGAL RESEARCH TOTAL OPERATING EXPENSES

81,873 6,000 394 265 3,499 3,849 6,152 102,032

80,000 6,000 660 1,500 3,500 6,000 6,000 103,660

41,195 6,000 660 394 2,292 6,845 5,461 62,848

80,000 6,000 660 1,500 3,500 6,000 6,000 103,660

TOTAL EXPENDITURES

593,006

597,750

585,378

624,620

OFFICE OF THE CITY ATTORNEY 78

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION SALARY ADJUSTMENTS

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

514

$15,930

City Attorney

Justification Pay increase for Deputy City Attorney as a result of market survey. Pay increase for Executive Assistant to the City Attorney due to additional responsibilities and added work load.

Required Resources New Personnel Number of Positions (A) 1 -1 1 -1

Fringe Salary (B) Benefits (C) 98,470 30,590 90,470 29,450 60,490 17,970 54,490 17,180

Title Deputy City Attorney (Proposed) Deputy City Attorney (Current) Executive Assistant (Proposed) Executive Assistant (Current)

Account Number

Account Number

Cost A x (B +C) 129,060 (119,920) 78,460 (71,670)

Other Reoccurring Operating Costs Description

Cost

One Time Costs Description

Cost

Benefits

RECOMMENDED

OFFICE OF THE CITY ATTORNEY 79

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY CLERK

City Clerk Jane Hines

Assistant City Clerk Mauricio Betancur

Administrative Coordinator I Luz Rey

OFFICE OF THE CITY CLERK 81

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY CLERK (516) PROGRAMS/SERVICES The Office of the City Clerk serves as secretary to the municipal government. This department also serves as custodian of the City seal, minutes, deeds, contracts and archival records. The City Clerk administers the oath of office to City elected and appointed officials as well as coordinateS all municipal and special elections held by the City. As secretary to the governing body, the Clerk assists in the preparation of the agenda, records the minutes of all Commission Meetings and preserves all documentation of the City Commission's actions. Ordinances and Resolutions enacted by City Commission are permanently archived by the City Clerk. This department coordinates the codification and distribution of supplemental updates of the City Charter, Code of Ordinances and Land Development Code. The Office of the City Clerk also schedules Code Enforcement Hearings and provides administrative assistance to Special Masters, serves as Clerk for all City Boards and Committees, publishes and distributes public notices and legal advertisings as required by law and responds to Public Records Requests by disseminating information to requesters.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Processed close to approximately 400 public records requests. By using Laserfiche electronic storage system, the amount of time for research and allowing information to be emailed to the requestor has been reduced.

◊ Assisted the Departments in evaluating inactive City records in storage and determined how many boxes were eligible for destruction.

◊ Assembled the Candidate Information Book and put it on a CD for the candidates eliminating the need for paper, and leading to a cleaner and more efficient Election process.

FY 2012/2013 OBJECTIVES ◊ Continue to assist the Departments in evaluating inactive City records in storage and determine how many boxes are eligible for destruction. The goal of the Records Management and Retention Project is to create space in which newer records are stored at the same or lesser space than the destruction of eligible records.

◊ Continue to automate functions to realize efficiencies in the workplace such as streamlining the agenda system making it more efficient.

◊ Continue in training and education in City Clerk related programs including Florida law.

PERFORMANACE MEASURES Resolutions, minutes and agendas are typed and proofed 7 days before Commission Meeting. Items are uploaded and completed to agenda system 3 days before Commission Meeting. Public Record Requests are completed and closed within 2 weeks of receipt.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

95%

100%

90%

100%

87%

90%

90%

100%

95%

95%

95%

88%

OFFICE OF THE CITY CLERK 82

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY CLERK (516) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

218,706 23,929 242,635

$

$

220,510 42,950 263,460

$

$

216,930 113,603 330,533

$

222,900 161,080 383,980

$

(330,533)

$

(263,460)

$

(242,635)

$

(383,980)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

2,390

The increase is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012 offset by a decrease in overtime needs.

OPERATING EXPENSES

$

118,130

The increase is primarily attributed to the November 2012 elections, reduction of the paper public records by obtaining a service to digitize the current backlog of public records, shred documents that have exceeded Florida Statute retention requirements and storing remaining paper public records in a storage location. In addition, to provide for a link on the City's website to allow the public to access public records such as resolutions, ordinances, contracts, etc in lieu of requiring staff to obtain the records upon request and deliver them through the requested medium.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE City Clerk Assistant City Clerk Administrative Coordinator I TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 1 1

1 1 1

1 1 1

1 1 1

3

3

3

3

OFFICE OF THE CITY CLERK 83

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OFFICE OF THE CITY CLERK (516) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

$158,858 647 12,104 16,065 28,211 846 199 216,930

$162,110 2,000 12,560 15,170 26,760 1,310 600 220,510

$164,827 903 12,636 13,181 25,696 1,149 315 218,706

OPERATING EXPENSES 5313 OTHER CONTRACTUAL SRVCS 5318 OTHER LEGAL SERVICES 5442 RENTAL 5470 PRINTING 5475 ORDINANCE CODIFICATION 5480 ADVERTISING 5511 SPECIAL SUPPLIES 5540 ELECTION EXPENSES 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

272 730 3,144 28,201 993 76,260 460 2,889 654 113,603

1,000 200 8,000 20,000 1,000 6,000 750 3,000 3,000 42,950

TOTAL EXPENDITURES

330,533

263,460

189 (388) 4,154 17,416 439 735 1,034 350 23,929 242,635

FY 2012/2013 ADOPTED BUDGET $166,970 1,000 12,850 14,480 26,270 1,010 320 222,900

66,200 500 3,000 200 8,000 25,000 1,000 50,000 1,180 3,000 3,000 161,080 383,980

OFFICE OF THE CITY CLERK 84

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Public Records Access

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

516

$11,200

Office of the City Clerk

Justification We currently provide Commission Agendas on-line that can be accessed by the public. However, most requests are for items that have been finalized and approved. By providing access to these documents (resolutions and ordinances) online, not only reduces the amount of requests that are made, but also gives a sense of transparency.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Other Reoccurring Operating Costs

Account Number 5313

Description

1,200

Annual Maintenance

One Time Costs

Account Number 5313

Cost

Description

Cost 10,000

Weblink Access

Benefits By providing access to our resolutions and ordinances, it will reduce the amount of public records request that our office must process, therefore, saving time and resources.

RECOMMENDED

OFFICE OF THE CITY CLERK 85

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Document Shredding, Digitization and Off-Site Storage

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

516

$58,000

Office of the City Clerk

Justification Since its incorporation, the City has built and kept extensive records used in connection with business. As a government entity, we must follow the Retention Schedules issued by the State of Florida. Most documents have met their retention period and can be disposed of in the proper manner and in compliance with State Laws.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Other Reoccurring Operating Costs

Account Number 5313 5442

Description

5,000 3,000

Document Shredding Document Off-Site Storage

One Time Costs

Account Number 5313

Cost

Description

Cost 50,000

Document Digitizing-Backlog

Benefits By disposing of documents that have met their retention period, not only will it keep the City in compliance with State Laws, but also free up storage space.

RECOMMENDED

OFFICE OF THE CITY CLERK 86

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

HUMAN RESOURCES

Human Resources Director Vacant

HR / Benefits Administrator Yael Londono

Administrative Assistant (2) Anice Paul Ivonne Weiner

Office Assistant (3) David Blanco Elwanda Contreras (P/T) Lorraine Tunon (P/T)

HUMAN RESOURCES 87

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

HUMAN RESOURCES (518) PROGRAMS/SERVICES The Department of Human Resources provides services to City employees and the public. The department is composed of two areas: Personnel and Support Services. Personnel: This area assists all departments with recruitment efforts to fill vacant positions, including advertisements, screening resumes and applications, reviewing and approving interview questions, processing selected candidates through the background process, and coordinating the new employee orientations. They are also responsible for coordinating all benefit programs made available to City employees and retirees. Compensation and classifications are also handled within this area and includes creating and maintaining the City's Pay and Classification Plan, Job Descriptions and Employee Performance Appraisals. This area is also tasked with the accurate and timely processing of compensation changes, education reimbursement payments, leave donations and any pay adjustments within the City. Organizational development is a key function as well as coordination of several City-wide trainings such as Sexual Harassment Training, Ethics Training and Supervisor Training are held annually. Support Services: This area provides customer service to residents and visitors of the Government Center including the Senior Helpers Program. Administrative and clerical support is also provided to other departments upon request. This area is also responsible for processing and distributing internal and incoming/outgoing mail.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Implemented a health and wellness program, supported by health awareness events such as a Health Fair, Benefits Fair, Flu Shot Day, etc.

◊ Implemented a new professional development program for supervisors. The first session had 23 participants. ◊ Worked in conjunction with other departments and outside agencies to implement safety inspection initiatives of work areas, City facilities and City property.

FY 2012/2013 OBJECTIVES ◊ Provide opportunities for employee interaction, training, and career development. ◊ Maintain a salary and benefits program to attract and retain the most qualified employees. ◊ Promote a work environment that is safe, healthy, and reflects the City's commitment to fairness and equality in the workplace.

PERFORMANACE MEASURES Percentage of new hires/promotions completing 6 month probation period. Average number of days to recruit and screen for regular appointment. Total training hours per FTE.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

100%

99%

100%

100%

45 N/A

30 N/A

30 20

30 20

HUMAN RESOURCES 88

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

HUMAN RESOURCES (518) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

749,116 89,281 1,265 839,663

$

$

721,460 100,830 822,290

$

$

704,551 92,675 2,490 799,716

$

760,080 121,130 881,210

$

(799,716)

$

(822,290)

$

(839,663)

$

(881,210)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

38,620

The increase is primarily contributed to the reclassification of the Assistant to the City Manager position to a Human Resources Director position and the elimination of the intern position which was approved in February 2012. The remaining increase is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

20,300

The increase is primarily contributed to the increase in the number of days a job posting is advertised in the Miami Herald. Previously, this was budgeted for Sunday advertising, now jobs are advertised for a week. In addition, a portion of the increase is attributed to a change in venue for the holiday party and more participation in the Corporate Run.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Assistant to the City Manager HR Director HR/Benefits Administrator Office Assistant I Office Assistant III Administrative Assistant I Administrative Assistant III Intern TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 0 1 1 1 1 1 0.875

1 0 1 1 1 1 1 0.875

0 1 1 1 1 1 1 0

0 1 1 1 1 1 1 0

6.875

6.875

6

6

HUMAN RESOURCES 89

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

HUMAN RESOURCES (518) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5125 MERIT AWARD PROGRAM 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

$264,745 307,904 2,515 43,573 26,220 43,130 1,451 360 14,653 704,551

$264,010 320,000 1,000 46,390 25,720 41,090 2,190 1,060 20,000 721,460

$336,081 284,440 1,428 44,341 18,626 44,335 1,411 472 17,981 749,116

$327,100 320,000 1,000 50,140 16,100 42,470 2,360 910 760,080

OPERATING EXPENSES 5316 MEDICAL/BKGD VERIFICATION 5317 PROFESSIONAL SERVICES 5410 TELEPHONE 5480 ADVERTISING 5490 DONATIONS 5511 SPECIAL SUPPLIES 5513 EMPLOYEE ASSIST PROG 5516 EMPLOYEE RECOG PROG 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING 5544 EDUCATION REIMBURSEMENT TOTAL OPERATING EXPENSES

14,631 19,989 787 6,758 400 8,401 21,238 2,110 1,132 123 17,106 92,675

15,660 20,000 1,320 5,500 500 4,450 1,000 20,000 1,400 4,000 2,000 25,000 100,830

19,389 688 876 12,968 300 4,644 21,288 2,142 1,153 833 25,000 89,281

16,200 19,250 1,320 16,250 500 4,920 1,000 30,290 1,400 4,000 1,000 25,000 121,130

CAPITAL OUTLAY 5641 EQUIPMENT & MACHINERY 5643 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY

2,490 2,490

TOTAL EXPENDITURES

799,716

822,290

1,265 1,265 839,663

881,210

HUMAN RESOURCES 90

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

RISK MANAGEMENT (533) 10 GENERAL FUND

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

REVENUES INS.SUBROGATION-PROPERTY TOTAL REVENUES

$ $

6,292 6,292

$ $

$ $

50,730 50,730

$ $

APPROPRIATIONS OPERATING EXPENSES TOTAL APPROPRIATIONS

$ $

576,384 576,384

$ $

683,000 683,000

$ $

488,073 488,073

$ $

788,000 788,000

NET RESULTS

$

(570,092)

$

(683,000)

$

(437,343)

$

(788,000)

-

-

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET OPERATING EXPENSES

$

105,000

The increase is primarily attributed to the increase in property and general liability insurance estimated for the addition of the Pier Park and the Gateway Parking Garage and equipment.

HUMAN RESOURCES 91

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

RISK MANAGEMENT (533) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

OPERATING EXPENSES 5255 UNEMPLOYMENT 5451 PROPERTY DAMAGE 5452 COBRA 5453 AUTO DAMAGE 5454 W/C DEDUCTIBLES 5456 GENERAL LIABILITY DED 5457 AUTO LIABILITY PREMIUMS 5458 PROPERTY PREMIUMS 5459 GENERAL LIABILITY PREMIUMS TOTAL OPERATING EXPENSES

$20,916 1,894 14,592 17,252 29,979 76,672 286,434 128,645 576,384

$12,000 20,000 5,000 20,000 8,000 80,000 393,000 145,000 683,000

$26,564 1,446 1,434 2,934 24,715 492 81,116 208,466 140,906 488,073

$12,000 20,000 25,000 30,000 1,000 90,000 410,000 200,000 788,000

TOTAL EXPENDITURES

576,384

683,000

488,073

788,000

HUMAN RESOURCES 92

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

INFORMATION TECHNOLOGY

Chief Information Officer Derrick Arias

IT Analyst (2) Claude Charles Corey Swan

IT Help Desk Chris Arias

Wireless Solutions Engineer Michael Perez (Intern)

INFORMATION TECHNOLOGY 93

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

INFORMATION TECHNOLOGY (559) PROGRAMS/SERVICES The Information Technology (IT) Department provides a powerful support system for business imperatives and general productivity. The services include free Internet access in our parks, help desk support, problem resolution, hardware/software acquisition, software applications, web development, email, server operations, network security, desktop support, telecommunications, mobile communication functions and a variety of other supporting technologies. The IT Department strives to provide effective and efficient services to all City departments for the benefit of our residents, visitors, and business. Our goal is to align technology with the City objectives.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Expanded and improved our free wireless Internet service (SiBiWiFi) at our parks and government center. ◊ Developed a network map of the City's current system. Implemented the necessary repairs and improvements to increase reliability and performance.

◊ Created the IT Strategic Plan to evaluate our current state and design a blueprint for the desired state to best support the objectives of the City.

FY 2012/2013 OBJECTIVES ◊ Implement the IT Strategic Plan with a minimal disruption of day-to-day operations. ◊ Expand our digital document management system to include permits and plan review. ◊ Install a new Enterprise Resource Planning (ERP) system across the entire organization.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Percent of Help Desk Issues Resolved within 4 hours. System Outages. System Uptime.

90% 1 98%

60% 1 99%

80% 0.11 99%

95% 1 99%

INFORMATION TECHNOLOGY 94

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

INFORMATION TECHNOLOGY (559) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY OTHER DISBURSEMENTS TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET*

FY 2011/2012 PROJECTED EXPENSES*

FY 2012/2013 ADOPTED BUDGET

$

$

$

366,584 387,131 119,353 873,068

$

$

316,720 467,780 134,000 100,000 1,018,500

$

$

343,412 382,020 128,823 854,255

$

361,570 610,620 810,380 1,782,570

$

(854,255)

$

(1,018,500)

$

(873,068)

$

(1,782,570)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

44,850

The increase is a result of the reclassification of the IT Manager position to a Chief Information Officer offset by decrease in salaries due to other turnover and slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

142,840

The increase is primarily a result of entering into an enterprise licensing agreement, Microsoft exchange online plan, the increase in annual maintenance for the ERP solution and the trade of the Police Department's photocopy machines for updated, networked copiers/printers.

CAPITAL OUTLAY

$

676,380

The increase in capital outlay is based on City-wide needs and upgrades to the City's IT infrastructure and the City's ERP solution.

DISBURSEMENTS

$

(100,000)

The decrease is a result of the intention to pay for the ERP solution in full upon implementation rather than a payment plan which will require the City to enter into an agreement with a third party.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Chief Information Officer IT Manager IT Analyst IT Help Desk GIS Technician Video Production Specialist Intern TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED*

FY 2011/2012 PROJECTED*

FY 2012/2013 ADOPTED

0 1 2 1 1 1 0

0 1 2 1 0 0 0

0 1 2 1 0 0 0.5

1 0 2 1 0 0 0.5

6

4

4.5

4.5

*Adjusted for comparative purposes due to allocation of positions to other departments during FY 2011/2012 Reorganization.

INFORMATION TECHNOLOGY 95

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

INFORMATION TECHNOLOGY (559) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET*

FY 2011/2012 PROJECTED EXPENSES

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 FICA PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

$257,826 10,078 21,218 22,360 30,348 1,173 409 343,412

$233,820 12,000 18,250 15,700 34,110 1,960 880 316,720

$264,050 10,114 22,210 13,473 38,640 1,697 6,833 9,566 366,584

$272,450 12,000 22,560 16,580 36,060 1,400 520 361,570

OPERATING EXPENSES 5313 ADMIN, CONS, & PLANNING 5317 OTHER CONTRACTUAL SVC 5401 AUTO ALLOWANCE/MILEAGE 5410 TELEPHONE 5441 RENTAL EQUIPMENT 5441A PER PRINT COSTS 5462 R&M EQUIPMENT 5467 COMPUTER SYSTEM SERVICES 5468 WIRELESS ISLAND 5511 SPECIAL SUPPLIES 5514 TV SUPPLIES 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

13,984 162,521 41,434 2,031 145,642 12,838 345 3,225 382,020

15,000 18,480 120,000 12,000 20,000 20,000 200,000 40,000 7,280 3,790 4,500 6,730 467,780

28,442 3,481 554 120,752 12,218 13,173 11,659 143,701 29,848 8,765 2,305 3,219 3,322 5,692 387,131

19,090 49,140 7,200 138,180 20,990 16,100 9,340 299,930 18,600 13,520 2,930 1,500 14,100 610,620

CAPITAL OUTLAY 5643 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY

128,823 128,823

134,000 134,000

119,353 119,353

810,380 810,380

OTHER DISBURSEMENTS 5798 CAPITAL LEASE TOTAL OTHER DISBURSEMENTS TOTAL EXPENDITURES

854,255

100,000 100,000 1,018,500

FY 2012/2013 ADOPTED BUDGET

873,068

1,782,570

*Adjusted for comparative purposes due to allocation of positions to other departments during FY 2011/2012 Reorganization.

INFORMATION TECHNOLOGY 96

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Information Technology

DEPT/DIV TOTAL COST NO. PROPOSED 559

297,830

FUNDED

NEW CAPITAL OUTLAY REQUEST

Item

Description and Justification

1

Computer Replacement Program

Replace 17 existing, outdated and out-ofwarranty DELL 745 / 755 / T5500 desktops with Optiplex 790 or T1650; and 26 Laptops E6400 with E5420. The computers slated for replacement range between 3 and 6 years old.

39,980

Y

2

Dell Server Cluster with Vmware-Government Center

Replace and update the City's and PD's virtual enviroments server cluster that is 5 years old and is out of warranty. This will add speed and reliability to our mission-critical applications at the Government Center and Police Department.

85,200

Y

Current Network Equipment is becoming outdated and does not account well for future Core Network Equipment growth in the form of additional devices. This upgrade provides fail-safety mechanisms, Upgrade speed increases for network traffic and centralized management.

172,650

Y

Quantity

4

Cost

INFORMATION TECHNOLOGY 97

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION ERP SOLUTION-(Finance, Human Resources, Payroll, Community Development)

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST PROPOSED

559

$650,122

Information Technology

Justification Currently, the City's Finance Department is running on an outdated software system (black screen), which sits on an AS-400 server. Although the software is supported, the hardware it sits on is not. In addition, the hardware has experienced multiple failures and is due for replacement. To avoid replacement, we recommend updating the software to something more robust and on a Windows Environment. In addition, the City is using a Paychex system to perform Human Resources and Payroll functions, this system has many inefficiencies and requires constant uploading and downloading data which requires 2 departments to ensure no changes are made in the sytem during such time. In addition, current Finance, HR and Payroll systems do not provide sufficient reporting capabilities, are paper intensive, and do not allow for valuable on screen queries.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Account Number 5467 5467

Account Number 5643 5643 5643 5643

Other Reoccurring Operating Costs Description Annual Maintenance for upgrade (City currently pays $22,000) Less Outsourcing Paychex Services (Finance Department's Account)

Cost 50,000 (25,000)

One Time Costs Description Finance, Human Resources and Payroll Software Project Management, Training, Data File Conversions(Finance,HR,Payroll) Community Development Software Project Management and Training (Community Development)

Cost 197,130 288,243 73,452 66,298

Benefits The system would allow us to be more efficient and effective in processes including, but not limited to, employee online access to payroll forms, paystubs, W-2s and allows for online enrollment. Allows to run in paperless mode for Purchase Orders, Invoice Approvals and Vendor AFT payments. Allows to drill down in general ledger account details without having to run multiple paper reports. RECOMMENDED

INFORMATION TECHNOLOGY 98

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION MICROSOFT EXCHANGE ONLINE HOSTING

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST PROPOSED

559

$14,800

Information Technology

Justification The Current Email environment is a resource intensive endeavor, requiring large amounts of storage and processing power. As the City grows, the costs associated with supporting email will only increase and the same remains true for hardware requirements. By sending email to the cloud, the Citys email needs become flattened as the whole organization will now be centrally managed. One of the user benefits will be the ability to share calendars between the Police Department and Non-Police Departments.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Account Number 5467 5467

Other Reoccurring Operating Costs Description Microsoft Exchange Online Plan 1-200 users Mailbox Archiving-200 users

Account Number

Cost 9,400 5,400

One Time Costs Description

Cost

Benefits Server uptime is now guaranteed at 99%. Any deviation from this results in a monetary refund that directly correlates to the amount of downtime experienced. All users will have 25 GB message boxes and unlimited archiving capabilities that can be searched individually or as a whole by designated individuals. There is no longer a need to purchase server certificates, or any other hardware/software related to housing and distributing email. RECOMMENDED

INFORMATION TECHNOLOGY 99

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION MICROSOFT ENTERPRISE LICENSING

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST PROPOSED

559

$93,430

Information Technology

Justification Currently City systems are not standardized when it comes to software licensing. Multiple copies of Microsoft Operating systems and Office applications are running throughout the organization causing compatibility errors between users and departments. Additionally, many City assets are not adequately licensed. Using the MS Enterprise agreement, the City can pay a set price annually and bring all City devices into compliance with Microsoft. After 3 years, all City devices should be standardized on the latest versions of MS software which typically has a 5 year lifecycle. As such, the City will be benefitting with 8 years of value from a 3 year contract.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Account Number 5467

Account Number 5643 5643

Other Reoccurring Operating Costs Description Enterprise Agreement Licensing for 250 Devices (Annual Cost for 3 years)

Cost 66,250

One Time Costs Description Windows Server Standard Enterprise 40 Copies Visio Professional-75 Users (PD Laptops)

Cost 12,280 14,900

Benefits Additional Benefits of Using the Enterprise Agreement Plan include free training classes for staff and IT professionals, Microsoft Support Calls, and access to advanced/pre-release software. RECOMMENDED

INFORMATION TECHNOLOGY 100

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION UNITRENDS VAULT-TO-CLOUD SERVICE

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST PROPOSED

559

$12,000

Information Technology

Justification Vault2Cloud is Unitrends cloud-based vaulting solution that supplements our existing, on-premise data backup protection appliance. This service is a major component of our data disaster recovery plan.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Account Number 5317

Other Reoccurring Operating Costs Description Annual Vault2Cloud DR Service for 4TB of Data

Account Number

Cost 12,000

One Time Costs Description

Cost

Benefits This service is intended to maintain a continuous, automatic, and complete backup set that is kept away from the island in order to protect our data from a natural or man-made disaster.

RECOMMENDED

INFORMATION TECHNOLOGY 101

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

POLICE DEPARTMENT

POLICE DEPARTMENT 103

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

POLICE DEPARTMENT (521) PROGRAMS/SERVICES Public safety is paramount in the City of Sunny Isles Beach. Police services are provided not only in reactive but also in a proactive fashion. A strong emphasis is placed on crime prevention and crime deterrence by way of various programs conducted by the agency. The traditional police patrol and investigative follow up on cases will always be the backbone of an agency. However, public services and prevention programs allow for the citizen to protect themselves against modern crimes such as fraud, identity theft and technology crimes. Emergency calls requiring police response remain under two minutes. This allows not only for enhanced public or personal safety on health and safety issues, it also thwarts criminal activity by contributing to the quick apprehension of criminals who attempt to compromise the safety of our city.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ The successful transition of the Ocean Rescue Unit and its 35+ lifeguards, along with the creation of additional

towers for observation was a major step towards enhancing public safety under the Police Department. Safety on our beaches, our greatest natural resource as a city, grew exponentially as police and lifeguards team up to prevent crime and provide emergency service when necessary.

◊ Through the benefits of asset forfeiture sharing, the Sunny Isles Beach Police Department was awarded more

than 3 million dollars under the National Crime Control Program. These funds help provide state of the art equipment for enhanced police protection, reducing the burden on tax payers. These funds also help to create anti-drug programs and crime prevention programs to enhance public safety and insure community programs for our residents. Public Safety days, Shred a Thons, Bicycle Safety days, Child Car Seat Installation programs, and enhanced security screening for public meetings are only a few of the crime prevention and public safety programs offered in FY 11-12.

FY 2012/2013 OBJECTIVES ◊ The overall goals and objectives each and every year for the police department will continue to be enhanced

protection of life and property for every citizen who lives, works or vacations in Sunny Isles Beach. Whether the service is pro-active or reactive, for a business or for a beachgoer, every program and piece of equipment will be designed to enhance the safety of all.

◊ The addition of several new, spacious and beautiful parks with their amenities, provide a welcome challenge to maintain the peace and safety for all who use them whether 8 or 80 years of age. Personally assigned officers to the Parks and Beaches will greatly contribute towards that goal of absolute safety and zero tolerance of criminal behavior. High police presence will be bolstered by the use of safety surveillance equipment to insure that criminal activity is deterred from our public, community spaces.

◊ Every modern day, acceptable practice of providing the best in public safety for our residents and visitors will be explored to maintain the "cutting edge" in personal and public safety.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Traffic Crashes Arrests (Felony) Arrests (Misdemeanor) Calls for Service (Events Handled)

659 122 188 25,074

716 112 210 23,130

673 129 442 27,454

N/A N/A N/A N/A

POLICE DEPARTMENT 104

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

POLICE DEPARTMENT (521) 10 GENERAL FUND

REVENUES COURT FINES SCHOOL CROSSING FFLETF/TRAINING POLICE-SPECIAL DUTY TOTAL REVENUES

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$

75,712 3,373 4,604 43,157 126,846

$

105,000 2,500 3,000 60,000 170,500

$

126,359 53,279 5,128 106,292 291,057

$

$

$

$

5,764,824 367,516 5,193 6,137,533

$

$

5,985,180 487,830 6,473,010

$

6,203,230 440,620 6,643,850

$

(6,302,510)

$

(5,846,476)

$

(6,406,550)

$

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS

$

5,647,201 385,057 126,272 6,158,530

NET RESULTS

$

(6,031,684)

$

$

$

$

120,000 50,000 4,800 62,500 237,300

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

66,800

The increase is primarily attributed to the recognition of a revenue source from the County related to the School Crossing Guards. The remaining increase is primarily attributed to the increase in fees for traffic violations.

PERSONNEL SERVICES

$

218,050

The increase is primarily attributed to the increase in the police officers salary as a result of a salary survey performed that provided for an increase as of March 15, 2012 and about 20 sworn personnel that are eligible for a step increase offset by a turnover resulting from retirements/relocations. The remaining difference is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided in April 2012.

OPERATING EXPENSES

$

(47,210)

The decrease is primarily attributed to the completion of the PBA negotiations. The City entered into an agreement on March 15, 2012.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Chief of Police Captain Lieutenant Master Sergeant Sergeant Corporal Detectives Officers Evidence Specialist Communications Officer Administrative Assistant Administrative Coordinator Records Technician TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 2 1 1 8 5 5 24 1 8 2 1 1

1 2 1 1 8 5 5 24 1 8 2 1 1

1 2 1 1 9 4 7 29 1 8 2 1 1

1 2 1 1 9 4 7 29 1 8 2 1 1

60

60

67

67

POLICE DEPARTMENT 105

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

POLICE DEPARTMENT (521) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

$3,503,453 284,262 126,840 29,412 23,885 41,302 311,330 785,472 479,163 18,201 43,381 500 5,647,201

$3,707,910 311,000 148,720 50,000 30,000 49,180 325,040 748,990 505,470 28,870 80,000 5,985,180

3,670,693 317,017 139,372 69,299 22,828 42,592 335,436 597,097 490,073 25,501 54,915 5,764,824

3,986,090 311,000 148,720 50,000 30,000 49,180 351,720 641,530 526,310 24,350 84,330 6,203,230

OPERATING EXPENSES 5317 PROFESSIONAL SERVICES 5350 INVESTIGATION 5410 TELEPHONE 5441 EQUIPMENT RENTAL 5461D R&M VEHICLE 5462 R&M EQUIPMENT 5465 R&M RADIO & RADAR MAINT. 5511 SPECIAL SUPPLIES 5521 UNIFORMS & ACCESSORIES 5522 UNIFORM MAINTENANCE 5526 AMMO & WEAPONRY 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

153,746 10,487 2,903 24,644 66,070 538 9,281 25,604 33,917 16,123 24,037 2,818 5,559 9,330 385,057

160,000 16,000 5,280 55,100 75,000 1,000 16,000 37,090 38,730 18,400 38,730 6,500 7,000 13,000 487,830

128,811 6,037 4,908 28,314 70,525 262 7,415 29,557 36,773 13,984 30,520 2,163 2,750 5,497 367,516

110,000 16,000 4,620 55,550 75,000 1,000 16,000 37,090 38,730 21,400 38,730 6,500 7,000 13,000 440,620

CAPITAL OUTLAY 5641 EQUIPMENT TOTAL CAPITAL OUTLAY

126,272 126,272

TOTAL EXPENDITURES

6,158,530

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5141 HOLIDAY WORKED 5142 SPECIAL DUTY PAY 5143 COMP TIME 5150 EDUCATION INCENTIVE 5210 FICA PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

6,473,010

5,193 5,193 6,137,533

FY 2012/2013 ADOPTED BUDGET

6,643,850

POLICE DEPARTMENT 106

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OCEAN RESCUE (575) PROGRAMS/SERVICES Police Department/Ocean Rescue Unit provide ocean safety, rescue services and community outreach programs for residents and visitors to Sunny Isles Beach. The Ocean Rescue unit currently staffs six (6) lifeguard stations and is committed to staffing ten (10) stations by December of 2012. City beaches are open to the public 365 days a year and stations are manned each and every day. This service provides for enhanced public safety for those enjoying the pleasures of our beach and ocean. Safety will always be paramount for our unit but emphasis is also placed on exceptional customer service while providing important information and regulations regarding the beach. Enforcement of beach regulations is a shared partnership between lifeguards, police officers and code enforcement officers. Additional service and programs include: seminars, newspaper articles on varied topics for the community newspaper and outreach programs which the community is able to participate in such as beach clean up. Ocean Rescue hosts two (2) different day camps annually. The Spring Break Surf Camp, which is organized in partnership with Pelican Community Park and the Summer time Junior Lifeguard Camp which is an instructional and competitive program which educates students about the environment, physical fitness and ocean rescue techniques.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Hosted over 1.6 million beach patrons and performed admirably during unusually rough seas for the summer session. Numerous rescues of multiple victims were conducted during this period.

◊ Coordinated three (3) major beach clean-ups. ◊ Provided nine (9) public outreach events which included participation in the national Water Safety Week in May 2012.

◊ Hosted five (5) USLA races involving competitors from Pompano Beach, Deleray Beach, Deerfield Beach, Boca

Raton, Palm Beach County, Fort Lauderdale and Miami Beach. The lifeguards from Sunny Isles Beach consistently finish in the top percentiles in the areas of competition for running, fitness and swimming.

FY 2012/2013 OBJECTIVES ◊ Provide lectures, workshops, newspaper articles, and videos to build public awareness of safety tips when swimming in the ocean.

◊ Add the Red Cross certification program to the Junior Lifeguard Camp and to increase participation in the program by offering more sessions.

◊ Increase media attention both in print and electronically as well as to a broader base including international clientele.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Medical/First Aid Assists Open Water Rescue Ocean Rescue Towers Staffed Number of beach patrons. Number of Public Outreach Events. Number of Beach Clean-ups.

1,345,495 3 2

1,722,411 10 4

1,490 40 9

N/A N/A 10

POLICE DEPARTMENT 107

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OCEAN RESCUE (575) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

1,069,805 60,920 4,390 1,135,115

$

$

1,011,250 55,770 8,200 1,075,220

$

$

1,040,648 39,257 1,079,905

$

1,589,240 60,350 60,000 1,709,590

$

(1,079,905)

$

(1,075,220)

$

(1,135,115)

$

(1,709,590)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

577,990

The increase is primarily attributed to the addition of the 4 lifeguard towers/stations which requires additional man-hours. To accomplish this, 13 Full-Time positions are added and 10 Part-Time positions are eliminated. In addition, to attract and retain quality lifeguards, the hiring and current salaries are increased by $1 per hour. The remaining increase is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

4,580

The increase is primarily attributed to the addition of 4 lifeguard towers/stations.

CAPITAL OUTLAY

$

51,800

The increase is based on the needs of the department. This year, the capital outlay additions include 4 rescue boards and 4 ATVs as a result of the additional towers and an ATV trailer.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Ocean Rescue Division Manager Ocean Rescue Supervisor Ocean Rescue Officer I TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 2 19

1 2 19

1 2 20.9

1 2 29

22

22

23.9

32

POLICE DEPARTMENT 108

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

OCEAN RESCUE (575) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMP INSURANCE 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

$765,103 15,217 61,487 45,082 124,120 2,671 13,217 13,751 1,040,648

$712,900 25,000 52,070 42,530 128,720 4,050 45,980 1,011,250

$785,612 35,680 63,113 35,573 126,316 3,412 20,099 1,069,805

$1,131,900 14,000 87,720 60,880 256,660 5,820 31,590 670 1,589,240

OPERATING EXPENSES 5410 TELEPHONE 5461 R&M VEHICLE 5463 R&M BUILDING 5511 SPECIAL SUPPLIES 5516 EMPLOYEE RECOGNITION PROG 5521 UNIFORM & ACCESSORIES 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

368 17,897 1,764 14,444 4,721 63 39,257

660 14,040 6,500 24,870 600 5,550 450 1,500 1,600 55,770

660 20,310 895 30,519 600 6,099 715 1,121 60,920

660 15,000 6,500 27,040 600 7,000 450 1,500 1,600 60,350

CAPITAL OUTLAY 5641 EQUIPMENT TOTAL CAPITAL OUTLAY

-

8,200 8,200

4,390 4,390

60,000 60,000

1,075,220

1,135,115

1,709,590

TOTAL EXPENDITURES

1,079,905

POLICE DEPARTMENT 109

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION FOUR ADDITIONAL LIFEGUARD TOWERS/STATIONS

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Police Department

Ocean Rescue

575

TOTAL COST $555,460

Justification With the opening of the four new lifeguard towers additional staffing of the towers is required to provide a safe beach environment for residents and visitors. By doing this, the daily number of lifeguards increased from 11 guards a day to 16 guards a day. Five towers will be staffed with 2 lifeguards and the other 5 towers with a single guard and utilize 1 guard a day to relieve the singled-up towers. By staffing the towers with a "2, 1, 2, 1" style, it will allow us to provide adequate back up during an emergency without abandoning multiple towers next to each other at one time.

Required Resources New Personnel Number of Positions (A) 10 3 -10

Title Full-Time Lifeguards (Reclass from PT) Full-Time Lifeguards (New Positions) Part-Time Lifeguards (Current) (.35 FTE)

Description

Cost 1,500 8,000

3-Uniforms 4-Outfitting the Lifeguard Towers with accessories

One Time Costs

Account Number 5641 5641

Cost A x (B +C) 481,900 137,760 (133,700) -

Other Reoccurring Operating Costs

Account Number 5521 5511

Average Average Salary Fringe (B) Benefits (C) 33,010 15,180 31,060 14,860 11,550 1,820

Description

Cost 4,400 55,600

4-Rescue Boards 4- ATVs or UTVs (2 seater)

Benefits To provide a safe environment for residents and guests by being able to monitor the beach and respond to emergencies without abandoning multiple towers next to each other at one time. RECOMMENDED

POLICE DEPARTMENT 110

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION OCEAN RESCUE SALARY INCREASE

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Police Department

Ocean Rescue

575

TOTAL COST $69,680

Justification A recent salary survey was completed to compare the City's Ocean Rescue salaries to 3 other comparable ocean rescue divisions. We compared to Miami Beach, Haulover (Miami Dade County), and Hollywood. The starting salaries range from $16.50 an hour to $20.19 an hour. Our lifeguards currently start at $14.42 an hour; a lifeguard that has been here for 6 years is currently making $16.30 an hour. Due to the low salaries, we are consistently losing qualified lifeguards to these other agencies. Also, by raising our starting salaries, we will be able to attract more professional and experienced lifeguards during hiring. The recommendation is to increase hiring salaries to a range of $15.42/hour-$15.94/hour based on experience and, as an example, a 6 year lifeguard would be earning $16.92/hour.

Required Resources New Personnel Number of Positions (A) 25 8 2 -25 -8 -2

Average Average Salary Fringe (B) Benefits (C) 34,420 14,900 16,170 2,550 40,750 14,950 32,340 14,710 15,130 2,525 38,670 14,825

Title Full-Time Lifeguards (Proposed) Part-Time Lifeguards (Proposed) (.5FTE) Lead Lifeguards (Proposed) Full-Time Lifeguards (Current) Part-Time Lifeguards (Current) (.5FTE) Lead Lifeguards (Current)

Account Number

Account Number

Cost A x (B +C) 1,233,000 149,760 111,400 (1,176,250) (141,240) (106,990)

Other Reoccurring Operating Costs Description

Cost

One Time Costs Description

Cost

Benefits By increasing salaries, we will no longer be losing qualified hard working personnel to other agencies that pay higher. This will help reduce the cost and manpower hours used to conduct an Ocean Rescue hiring assessment. In addition, the City will also be able to attract more qualified/ experienced lifeguards during our hiring process. RECOMMENDED

POLICE DEPARTMENT 111

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

COMMUNITY DEVELOPMENT

COMMUNITY DEVELOPMENT 113

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PLANNING & ZONING (523) PROGRAMS/SERVICES The Planning & Zoning Division promotes the efficient and orderly development of private properties and encourages the growth of the City according to the Comprehensive Land Use Plan. The division is responsible for the implementation of the City Land Development Regulations, and guides public and private development through comprehensive planning, development policies and review standards to maintain a balanced and sustainable community. A Geographic Information System (GIS) is one of the tools utilized to electronically create and maintain spatial data & maps which graphically depict parcel splits, combinations and land boundary adjustments, as well as City assets, boundary data (i.e. Zoning, Land Use, policing districts, etc.), public online map services, and spatial analysis for City project planning and problem solving. A specialized team interprets and researches legal descriptions on recorded deeds and survey maps, prepares chronology of changes to parcels, makes updates, and provide market analysis. As an integral unit within the Community Development Department, Planning and Zoning works closely with the Code Compliance Division and Building Services Division to ensure life safety codes are followed as well as collaborates with other city agencies to provide information to the public on regulations, zoning codes and development projects.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Separated the Planning and Zoning Division from the Community Development Department. ◊ Expanded GIS capabilities to include online content, provided several location-based services and analysis over all departments.

◊ Increased in-house processing of site plan applications and other related planning and zoning items. FY 2012/2013 OBJECTIVES ◊ To increase staff competence and professionalism through career development and cross-training. ◊ To integrate GIS into Community Development/Building/Finance enterprise database solution. ◊ To implement a technological system to collect, analyze, and process planning and zoning applications.

PERFORMANACE MEASURES Number of zoning reviews for building permits. Number of processes/requests completed within timeframe.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

500 100%

COMMUNITY DEVELOPMENT 114

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PLANNING & ZONING (523) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET*

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

125,330 1,880 127,210

$

$

120,590 11,470 132,060

$

$

-

$

134,790 19,520 154,310

$

-

$

(132,060)

$

(127,210)

$

(154,310)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

14,200

The increase is primarily attributed to the promotion of the Administrative Coordinator I to a Planner. The remaining increase is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

8,050

The increase is primarily attributed to the reorganization of the department and the needs required for this division.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Administrative Coordinator Planner GIS Technician TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED*

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

0 0 0

1 0 1

0 1 1

0 1 1

0

2

2

2

* Adjusted for comparative purposes due to allocation of positions to other departments during FY 2011/2012 Reorganization.

COMMUNITY DEVELOPMENT 115

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PLANNING & ZONING (523) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET*

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

-

91,870 7,180 5,920 14,360 730 530 120,590

97,320 7,440 5,000 14,740 670 160 125,330

$104,970 8,540 5,610 14,780 690 200 134,790

OPERATING EXPENSES 5317 PROFESSIONAL SERVICES 5410 TELEPHONE 5511 SPECIAL SUPPLIES 5470 PRINTING 5480 ADVERTISING 5521 UNIFORM & ACCESSORIES 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF, & MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

-

10,000 470 500 500 11,470

660 470 350 400 1,880

10,000 660 1,500 400 1,200 850 470 1,840 2,600 19,520

TOTAL EXPENDITURES

-

132,060

127,210

154,310

* Adjusted for comparative purposes due to allocation of positions to other departments during FY 2011/2012 Reorganization.

COMMUNITY DEVELOPMENT 116

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CODE ENFORCEMENT (524) PROGRAMS/SERVICES The Community Development Department provides an array of services through the Planning & Zoning, Code Compliance, Licensing, Building and Parking Divisions with the implementation and management of policies, programs, regulations, and services to ensure the health, safety, and welfare of citizens, visitors, and the business community. The mission of the Code Compliance Division is to preserve the community's quality of life by effectively interpreting and enforcing City ordinances through research and data collection, and the implementation of enforcement to achieve compliance. The division also regulates and coordinates the issuance of Local Business Tax Receipts and Certificates of Use for businesses operating within City limits and processes permits for Special Events, Alarm Registrations, Lien Search Letters, Parking, and Lane Closures, among others. Parking enforcement efforts ensure traffic safety by mitigating traffic congestion and promotes parking access throughout the City by enforcing parking regulations. The Code Compliance Division interacts daily with the Divisions of Planning & Zoning and Building Services to safeguard the quality of life in the City.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Implemented the "Pay by Space" parking permit program. ◊ Positively influenced the growth of the City's business community by providing high quality, professional, and courteous service to business owners.

◊ Proactively pursued opportunities to work in partnership with City departments and community. FY 2012/2013 OBJECTIVES ◊ To proactively pursue opportunities to work in partnership with the community. ◊ To increase staff competence and professionalism through career development and training. ◊ To develop a standard operating procedures manual and streamline operations.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Response time to Local Business Tax Process. Code Enforcement Complaints response time. Voided Parking Citations.

20 days 48 hours 30

25 days 60 hours 25

20 days 24 hours 285

20 days 48 hours 30

COMMUNITY DEVELOPMENT 117

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CODE ENFORCEMENT (524) 10 GENERAL FUND

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

REVENUES CODE ENFORCEM'T CITATIONS TOTAL REVENUES $

254,102 254,102

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS

$

$

364,338 59,006 423,344

$

(169,242)

NET RESULTS

$

$

FY 2011/2012 PROJECTED REV/EXP

60,000 60,000

$

$

$

325,500 30,260 355,760

$

(295,760)

157,151 157,151

FY 2012/2013 ADOPTED BUDGET

$

132,650 132,650

$

$

344,361 34,165 379,783

$

373,430 32,860 406,290

$

(222,631)

$

(273,640)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

47,930

The increase is primarily attributed to the promotion of the intermittent intern position to a full-time Administrative Coordinator I position that was approved in February 2012 and the addition of an intermittent code and parking enforcement officer. The remaining increase is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

2,600

The increase is primarily attributed to the need for new uniforms for the field staff.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Code Compliance Manager Administrative Coordinator I Code & Parking Enforcement Officer I Code & Parking Enforcement Officer II Permit & Licensing Clerk Intern TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1.0 1.0 2.0 1.0 2.0 0.3

1.0 0.0 2.0 1.0 2.0 0.3

1.0 1.0 2.0 1.1 2.0 0.0

1.0 1.0 2.0 1.1 2.0 0.0

7.3

6.3

7.1

7.1

COMMUNITY DEVELOPMENT 118

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CODE ENFORCEMENT (524) 10 GENERAL FUND

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5141 HOLIDAY WORKED 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

$

$

254,755 994 21,161 24,689 53,538 1,213 1,528 6,460 364,338

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

224,190 5,000 18,040 17,810 47,820 1,800 4,600 6,240 325,500

247,352 1,139 146 20,447 16,304 44,322 1,617 1,976 11,059 344,361

267,680 5,000 21,810 17,910 56,880 1,700 2,450 373,430

OPERATING EXPENSES 5315 SPECIAL MASTER 5317 PROFESSIONAL SERVICES 5335 VOLUNTEER CAT PROGRAM 5410 TELEPHONE 5461 R&M VEHICLE 5511 SPECIAL SUPPLIES 5470 PRINTING 5521 UNIFORM & ACCESSORIES 5541 DUES, SUBS,&MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

2,340 40,222 4,420 215 6,737 2,277 885 575 1,229 106 59,006

2,700 10,000 360 7,500 1,000 3,500 1,000 700 1,500 2,000 30,260

2,044 4,333 5,905 107 5,306 9,118 3,455 1,727 348 1,677 145 34,165

2,700 10,000 360 7,500 1,000 3,500 3,700 420 2,480 1,200 32,860

CAPITAL OUTLAY 5643 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY

-

-

1,256 1,256

-

TOTAL EXPENDITURES

423,344

355,760

379,783

406,290

COMMUNITY DEVELOPMENT 119

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PARKING (525) 10 GENERAL FUND

REVENUES PARKING FINES PARKING METERS/PERMITS PARKING AGREEMENTS TOTAL REVENUES APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

56,924 523,812 236,360 817,097

55,000 350,500 356,780 762,280

77,094 542,211 359,292 978,597

94,000 495,000 339,300 928,300

$ $

$ $

$

138,469 156,939 30,018 325,426

$

491,671

$ $

$

106,990 323,500 430,490

$

331,790

$ $

$

111,350 312,891 424,241

$

138,220 425,230 2,000 565,450

$

554,356

$

362,850

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

166,020

The increase is attributed to three components. (1) Parking Fines are anticipated to increase as a result of the additional position and shift added for coverage in Parking Enforcement. In addition, implementation of Pay by Space will allow the officers to easily identify offenders and document evidence in the event of challenge. (2) Parking Meter/Permits revenues are expected to increase due to the reopening of the Pier Park Parking Lot in January 2013 and the increase in residential construction which requires construction crews parking permits. (3) Offset by the decrease in Parking Agreements revenue as a result of the cancellation of the Fortune Parking Agreement.

PERSONNEL SERVICES

$

31,230

The increase is primarily attributed to the addition of a Parking Enforcement Officer which was approved in February 2012. The remaining increase is a result of slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

101,730

The increase is primarily attributed to the extended warranty costs related to the 17 new parking meters that were purchased approximately one year ago. Additional increases relate to setting up the parking spaces for Pay by Space feature and the maintenance of the parking lots and garage offset by the decrease in the estimation of the FDOT fees and the costs associated for the City to rent parking spaces to be available for public parking at Town Center Park.

CAPITAL OUTLAY

$

2,000

The increase in capital outlay is based on the needs of the department. The increase is a result of the need to utilize tablets in the field.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

Licensing & Parking Enforcement Officer Parking Enforcement Officer

1 1

1 1

1 2

1 2

TOTAL FTEs

2

2

3

3

POSITION TITLE

COMMUNITY DEVELOPMENT 120

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PARKING (525) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

$95,038 501 7,815 8,747 24,067 472 1,329 500 138,469

$64,920 5,000 5,350 4,610 16,080 520 2,510 8,000 106,990

82,152 630 6,533 4,015 16,387 531 1,101 111,350

95,820 1,000 7,410 5,150 26,140 630 2,070 138,220

OPERATING EXPENSES 5348 LANDSCAPE 5349 PARKING METER SERVICES 5410 TELEPHONE 5432 ELECTRICITY 5442 RENTAL PROPERTY 5450 INSURANCE 5462 R&M EQUIPMENT 5463 R&M BUILDING 5464 R&M GROUND 5492 BANK CHARGES 5494 FDOT REVENUE SHARE 5495 PROPERTY TAXES 5511 SPECIAL SUPPLIES 5521 UNIFORMS 5542 TRAINING & CONFERENCE TOTAL OPERATING EXPENSES

505 4,441 8,800 3,623 5,727 16,717 50,165 65,091 1,870 156,939

2,000 8,000 8,000 61,000 8,900 44,000 8,000 5,000 500 15,000 75,500 80,000 7,600 323,500

10,264 1,524 24,240 8,800 49,050 5,576 5,839 3,164 18,272 67,174 111,597 7,391 312,891

2,000 39,020 8,000 64,000 45,000 12,850 10,000 24,760 20,000 70,000 120,000 7,600 1,500 500 425,230

CAPITAL OUTLAY 5641 MACHINERY AND EQUIPMENT TOTAL CAPITAL OUTLAY

30,018 30,018

TOTAL EXPENDITURES

325,426

-

-

430,490

424,241

2,000 2,000 565,450

COMMUNITY DEVELOPMENT 121

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Community Development

Parking

DEPT/DIV TOTAL COST NO. FUNDED 525

Quantity

Item

Description and Justification

2

Tablet Computers

Tablet computers for parking enforcement officers to access and utilize EMS in the field.

2,000

FUNDED

NEW CAPITAL OUTLAY REQUEST

Cost

2,000

Y

COMMUNITY DEVELOPMENT

122

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUILDING DEPARTMENT (515) PROGRAMS/SERVICES The Building Services Division operates under the auspices of the Community Development Department. It is dedicated in providing services for the protection of the health, safety, and welfare of the citizens of Sunny Isles Beach and the general public, by educating and assisting the public at large in understanding the regulations and requirements for building, renovating, or repairing an existing structure. The Building Department issues permits and performs inspections to ascertain compliance with the requirements of Federal, State, County, and Local Codes. Building Services Division personnel provide front-line customer service for a number of issues ranging from the application of a permit for various trades to the issuance of the permits. As authorized in the City of Sunny Isles Beach Code of Ordinances, the Building Services Division levies and collects fees for the issuance of Building Permits within City limits. Any owner or contractor wishing to renovate, build or repair an existing structure must obtain the required building permit(s) prior to initiating any work. The Building Services Division staff, Inspectors and Chief Inspectors provide outside inspections to ascertain compliance with the requirements of the Florida Building Code, State Codes and other regulations.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Improved customer awareness of permitting requirements and current code changes by providing educational material and information via SIB Channel 77 and citizen's/developer's workshops.

◊ Improved coordination with the Code Compliance Division ensuring that violations for work without permit are properly identified for accurate assesment of fees.

◊ Implemented digitization of permit records to reduce filing space, increase efficiency, and provide external access.

FY 2012/2013 OBJECTIVES ◊ Improve the division's efficiency by cross training administrative staff and streamlining Building Division processes.

◊ Implement new permitting software to automate processes and provide electronic plan review. ◊ Implement quarterly Contractor's and Developer's meeting to provide current information on Building/Code processes.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Permits Issued Inspections Performed Plan Review Performed

5,261 12,146 6,541

5,135 12,546 8,171

4,854 11,795 8,225

5,000 12,000 6,000

COMMUNITY DEVELOPMENT 123

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUILDING DEPARTMENT (515) 14 BUILDING FUND

REVENUES BUILDING PERMITS REAPPROPRIATIONS TOTAL REVENUES

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$

2,087,995 2,087,995

$

1,598,500 1,598,500

$

1,792,591 1,792,591

$

$

$

$

1,098,398 455,321 2,083 1,555,802

$

$

1,142,400 456,100 1,598,500

$

1,260,280 1,166,780 139,750 2,566,810

$

$

236,789

$

700,090

$

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS

$

1,133,286 28,044 2,600 1,163,930

NET RESULTS

$

924,065

$

$

$

-

$

3,136,900 130,000 3,266,900

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

1,668,400

The increase in revenue is primarily attributed to the permit revenues generated from new high-rise developments in the City.

PERSONNEL SERVICES

$

117,880

The increase is primarily attributed to the reclassification of the building official from part-time (10 hours/week) to full-time with benefits. The remaining increase is a result of slight increases in health insurance benefits, change in pension costs, and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

710,680

The increase is contributed to digitizing the backlog of all building documents, the increase in the administrative chargeback based on an independent cost allocation study.

CAPITAL OUTLAY

$

139,750

The increase in capital outlay is based on the addition of the new software solution.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Assistant City Manager-Community Dev Building Services Division Manager Building Official Project / Office Coordinator Chief Electrical Inspector Electrical Inspector Chief Plumbing Inspector Plumbing Inspector Chief Mechanical Inspector Mechanical Inspector Sr. Building Inspector Building Inspector Building Plans Examiner Structural Plans Examiner Permit & Licensing Clerk Supervisor Permit & Licensing Clerks TOTAL FTEs

FY 2010/2011 ACTUAL 1.00 1.00 0.25 1.00 1.00 0.25 0.75 0.25 1.00 0.25 1.00 0.25 1.00 0.25 1.00 2.00

FY 2011/2012 ADOPTED 1.00 1.00 0.50 1.00 1.00 0.25 1.00 0.25 1.00 0.25 1.00 0.25 1.00 0.25 1.00 2.00

FY 2011/2012 PROJECTED 1.00 1.00 1.00 1.00 1.00 0.25 1.00 0.25 1.00 0.25 1.00 0.25 1.00 0.25 1.00 2.00

FY 2012/2013 ADOPTED 1.00 1.00 1.00 1.00 1.00 0.25 1.00 0.25 1.00 0.25 1.00 0.25 1.00 0.25 1.00 2.00

12.25

12.75

13.25

13.25

COMMUNITY DEVELOPMENT 124

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUILDING DEPARTMENT (515) 14 BUILDING FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

$895,459 79 63,264 75,986 87,748 3,786 6,964 1,133,286

$868,730 5,000 67,460 63,480 87,000 5,830 19,900 25,000 1,142,400

883,264 1,202 67,330 42,206 91,040 4,701 8,654 1,098,398

1,006,330 5,000 80,230 50,180 98,600 6,470 13,470 1,260,280

OPERATING EXPENSES 5313 ADMIN, CONS, & PLANNING 5317 OTHER CONTRACTUAL SVCS 5395 ADMINISTRATIVE CHARGEBACK 5401 AUTO ALLOWANCE/MILEAGE 5410 TELEPHONE 5461A R&M VEHICLE 5470 PRINTING 5510 OFFICE SUPPLIES 5511 SPECIAL SUPPLIES 5521 UNIFORMS 5523 GAS 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

6,645 5,838 1,199 2,595 4,347 752 404 2,414 3,220 630 28,044

10,000 407,810 6,000 2,040 5,500 4,000 3,500 2,500 4,500 7,250 3,000 456,100

7,913 1,844 407,810 5,077 1,427 4,181 2,821 4,312 12,122 2,260 1,395 3,951 210 455,321

10,000 238,900 836,000 12,000 1,280 5,500 11,370 15,000 3,500 5,700 12,500 3,480 5,200 6,350 1,166,780

CAPITAL OUTLAY 5641 EQUIPMENT 5643 COMPUTER EQUIPMENT TOTAL CAPITAL OUTLAY

2,600 2,600

2,083 2,083

139,750 139,750

TOTAL EXPENDITURES

1,163,930

1,555,802

2,566,810

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

1,598,500

FY 2012/2013 ADOPTED BUDGET

COMMUNITY DEVELOPMENT 125

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION DIGITIZATION OF RECORDS

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Community Development

Building

515

TOTAL COST REQUESTED $238,900

Justification Permit records and files are currently stored on the ground floor of City Hall and vulnerable to destruction by theft and/or natural disasters. A document management system will enable the City to capture the images of these important records, access them electronically, monitor retention and provide convenient access to citizens with restrictions.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Other Reoccurring Operating Costs

Account Number 5313

16,000

Digitize department documents

One Time Costs

Account Number 5313

Cost

Description

Cost

Description Digitize all Building documents located on the 1st and 3rd floors.

222,900

Benefits Ensure the safe keeping of City records, enable shared access to employees, and convenient access to citizens (with restrictions). Improves efficiency in fulfilling public records requests. Interfaces with NewWorld and PTWIN.

RECOMMENDED

COMMUNITY DEVELOPMENT 126

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION INCREASE STAFFING LEVELS DUE TO INCREASE IN HIGH-RISE DEVELOPMENT (4-5 BUILDINGS)

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Community Development

Building

515

TOTAL COST REQUESTED $760,430

Justification The Building Services Division will be faced with an increase in high-rise development and approximately 4 to 5 buildings in construction concurrently. As result, the office will need to increase the number of employees to meet the demand on services (e.g. plan review, inspections, permit routing, calls for service, etc.).

Required Resources New Personnel Number of Positions (A) 1 1 1 1 1 1 1 1

Description

Cost 1,800 10,000 3,000

5-Cell Phones Gasoline 6-Uniforms

One Time Costs

Account Number 5641 5642

Cost A x (B +C) 91,610 86,830 86,830 86,830 86,830 95,650 43,210 18,240

Other Reoccurring Operating Costs

Account Number 5410 5523 5521

Fringe Salary (B) Benefits (C) 70,720 20,890 66,560 20,270 66,560 20,270 66,560 20,270 66,560 20,270 83,200 12,450 29,120 14,090 16,120 2,120

Title Senior Building Inspector-Full-Time Building Inspector-Full-Time Electrical Inspector-Full-Time Mechanical Inspector-Full-Time Plumbing Inspector-Full-Time Structural Plans Examiner-(.5 FTE) Permit & Licensing Clerk-Full-Time Administrative Aide-(.5 FTE)

Description

Cost 19,600 130,000

8-Computer and Work Stations 5-Vehicles

Benefits Ensure compliance with building codes and timely plan review, issuance of permits, and permit inspections. NOT RECOMMENDED

COMMUNITY DEVELOPMENT 127

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT OF PUBLIC WORKS

Public Works Director Wade Sanders

City Engineer Helen Gray

Administrative Assistant Debra L. Lima

Maintenance Foreman – Facilities Victor Mercedes

Maintenance Foreman – Streets / Stormwater Robert Williamson

Transportation Supervisor William Foy

Maintenance Worker I (2) Guillermo Betancur Mario Matos

Maintenance Worker I (4) Marisol Andino Humberto Martinez Sr. Anthony Payne Henry Wellons

Bus Driver (4) Jairo Barros Linda Holland Enrique Valdes Cledna Zuniga

Maintenance Foreman – Construction Michael Fiorey

Maintenance Foreman – Fleet Ray Sellars

Electrician Jay Carroll (P/T)

Maintenance Worker II (2) Carlos Ochoa Pedro Romero

Bus Driver (P/T) (4) Susie Hooks Nathaniel Larkin Zelma Alexander Vacant

DEPARTMENT OF PUBLIC WORKS 129

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PUBLIC WORKS ADMINISTRATION (539) PROGRAMS/SERVICES The Public Works Department provides reliable and effective service to the visitors and residents of the City of Sunny Isles Beach in the areas of construction, fleet maintenance, street maintenance including stormwater maintenance services within the City's rights of way, facilities maintenance, transportation services, and engineering/project management. These services seek to enhance the high quality of life for the City's residents, businesses and visitors by providing well planned, environmentally sensitive, cost effective methods to promote public health, personal safety, transportation, economic growth and civic vitality. The Public Works Department also responds to and aids other City departments in the recovery from severe storms and other emergencies.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Planned and completed the construction of the Intracoastal Park system. ◊ Completed the design, planning, and construction of the Heritage Park and Garage project. FY 2012/2013 OBJECTIVES ◊ Continue to maintain and improve the condition of landscaping on all City maintained properties. ◊ Continue in project planning and construction management of City Capital Projects.

DEPARTMENT OF PUBLIC WORKS 130

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PUBLIC WORKS ADMINISTRATION (539) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

383,748 43,402 427,150

$

$

217,260 67,460 284,720

$

$

441,945 117,975 559,920

$

334,790 37,570 372,360

$

(559,920)

$

(284,720)

$

(427,150)

$

(372,360)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

117,530

The increase is primarily a result of the addition of a City Engineer position which was approved in February 2012 and the addition of an Electrician.

OPERATING EXPENSES

$

(29,890)

The decrease is primarily a result of purchasing rather than renting a trailer for the public works compound. In addition, a reduction in special supplies based on the needs of the department.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Public Works Director City Engineer Maintenance Foreman Maintenance Worker II Maintenance Worker I Fleet Maintenance Coordinator Electrician TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1.00 0.00 5.00 2.00 8.00 1.00 0.00

1.00 0.00 0.00 0.00 0.00 0.00 0.00

1.00 1.00 0.00 0.00 0.00 0.00 0.50

1.00 1.00 0.00 0.00 0.00 0.00 0.50

17

1

2.5

2.5

DEPARTMENT OF PUBLIC WORKS 131

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PUBLIC WORKS ADMINISTRATION (539) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5210 FICA PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMP STAFF TOTAL PERSONNEL SERVICES

$325,085 27,032 36,722 47,886 2,124 3,096 441,945

$172,010 13,290 11,430 17,400 1,230 1,900 217,260

$217,360 25,710 10,165 21,469 1,541 3,147 104,357 383,748

$283,010 22,570 12,480 14,800 1,390 540 334,790

OPERATING EXPENSES 5317 PROFESSIONAL SERVICES 5344 HURRICANE PREPARATION 5401 ALLOWANCE/MILEAGE 5410 TELEPHONE 5442 RENTAL PROPERTY 5464 R&M GROUNDS 5511 SPECIAL SUPPLIES 5521 UNIFORM 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

108,667 6,231 495 1,414 327 841 117,975

10,000 10,000 7,000 660 15,000 15,000 2,800 2,000 5,000 67,460

26,604 1,938 213 175 12,188 124 657 953 550 43,402

10,000 10,000 6,000 1,000 500 2,000 3,070 5,000 37,570

TOTAL EXPENDITURES

559,920

284,720

427,150

372,360

DEPARTMENT OF PUBLIC WORKS 132

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FACILITIES MAINTENANCE (534) PROGRAMS/SERVICES The Facilities Maintenance division provides support services such as electrical, plumbing, relocation assistance, general building maintenance, and project quality assurance services to City facilities. The department provides technical advice and support related to the maintenance of the facilities when requested. The division also focuses on all reactive and preventative maintenance efforts. Additionally, the division responds to and aids City Departments in emergencies and instances of severe inclement weather preparation and recovery.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Installed energy saving motion detection light switches throughout the Government Center in an effort to curb energy cost and consumption.

◊ Prepared an assessment of the condition of all City owned properties and developed a 5 year plan for repair and maintenance of aging facilities.

FY 2012/2013 OBJECTIVES ◊ Identify and implement cost savings solutions such as LED lighting solution in City garages. ◊ Identify opportunities to increase storage options without sacrificing office space. ◊ Identify and implement cost savings solutions such as retrofitting City Hall stairwell lighting. When space is occupied, lights shall be turned to a high level and when space becomes vacant, lights shall automatically dim.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013

PERFORMANACE MEASURES Number of Complaints Vandalism to City Hall

ACTUAL

TARGET

ACTUAL

TARGET

12 24

DEPARTMENT OF PUBLIC WORKS 133

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FACILITY MAINTENANCE (534) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

127,648 451,332 17,317 596,297

$

$

145,500 525,700 671,200

$

$

106,467 440,149 40,098 586,714

$

152,790 671,000 166,260 990,050

$

(586,714)

$

(671,200)

$

(596,297)

$

(990,050)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

7,290

The increase is a result of one staff member moving to Parks and another coming from the Streets Department. The incoming position is at a higher rate. In addition, there are slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

145,300

The increase is primarily attributed to the allocation of landscaping for the Government Center along with repairs and maintenance associated.

CAPITAL OUTLAY

$

166,260

The increase in capital outlay is based on the needs of the department. The increase is primarily a result of the substantial work required to repair the Government Center Parking Garage. In addition, costs related to implementing electricity saving solutions in the Parking Garage and Stairwell. The lighting solution will pay for itself in approximately 15 months.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Maintenance Foreman - Facilities Maintenance Worker TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

0 0

1 2

1 2

1 2

0

3

3

3

DEPARTMENT OF PUBLIC WORKS 134

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FACILITY MAINTENANCE (534) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

66,900 4,515 5,352 26,500 700 2,500 106,467

95,690 4,000 7,620 6,560 26,740 750 4,140 145,500

$85,038 4,354 6,019 4,641 25,015 614 1,967 127,648

104,720 4,000 8,780 5,780 25,780 800 2,930 152,790

OPERATING EXPENSES 5341 JANITORIAL-CONTRACT 5341B JANITORIAL SUPPLIES 5348 LANDSCAPE 5432 ELECTRICITY 5433 WATER 5455 SOLID WASTE 5521 UNIFORM & ACCESSORIES 5525 MINOR TOOLS &EQUIPMENT 5463 R&M BUILDING TOTAL OPERATING EXPENSES

60,892 200,000 24,239 29,150 2,647 1,886 121,335 440,149

61,000 4,700 204,000 24,000 34,000 2,000 2,000 194,000 525,700

81,900 169,039 30,211 18,693 120 1,775 149,594 451,332

61,000 4,700 110,000 200,000 28,000 28,000 1,500 2,000 235,800 671,000

CAPITAL OUTLAY 5641 EQUIPMENT 5666 IMPROVEMENTS TOTAL CAPITAL OUTLAY

22,453 17,645 40,098

9,817 7,500 17,317

4,000 162,260 166,260

TOTAL EXPENDITURES

586,714

596,297

990,050

671,200

DEPARTMENT OF PUBLIC WORKS 135

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Public Works

Facility Maintenance

DEPT/DIV TOTAL COST NO. FUNDED 534

166,260

FUNDED

NEW CAPITAL OUTLAY REQUEST

Item

Description and Justification

1

Government Center Parking Garage

Waterproof the 2nd, 3rd and 4th Floors by sealing, re-coating and re-caulking. Repair the expansion joints and trench drains. Repair the east parapet wall which has deteriorated as a result of water intrusion.

136,000

Y

1

Mobile gas pressure cleaner

Currently, a pressure cleaner is shared with another department. This will help us keep up with the cleaning demand outside of the Government Center and parking garages.

4,000

Y

1

Retrofit the 175 watt metal halide fixtures in the Upgrade the Lighting in the Government Center Parking Garage with 55 watt LEDs to allow for electricity savings. There Parking Garage is a 15 month pay back on the initial investment.

12,600

Y

1

The City has begun a stairwell lighting project to retrofit Lutron stairwell solution. The existing Update the Lighting in the lighting in the stairwells are on 24/7. The proposed solution remains at code compliance Stairwells low light and brightens up immediately when it detects someone.

13,660

Y

1

Installation of Add-a-Pave TP System for ten trees on the Tony Roma's sidewalk area. The area of the tree pit material is based on the total area of the tree pit including the area taken up by the tree trunks.

12,000

N

Quantity

Tree beds next to Tony Roma's Restaurant

Cost

DEPARTMENT OF PUBLIC WORKS

136

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FLEET MAINTENANCE (535) PROGRAMS/SERVICES The Fleet Division maintains the City's fleet of approximately 158 vehicles. It provides technical support and advice on vehicular maintenance, including the repair of other equipment such as chainsaws, mowers, and other gas operated equipment used for maintenance. It facilitates the maintenance and repair of all City vehicles and equipment, to include police vehicles, heavy/light trucks, administrative vehicles, large and small engine equipment (backhoes and loaders). In addition, this division facilitates necessary vehicle modifications to fit the varying needs of the departments. The primary focus of this department is to increase the vehicle and equipment life, reduce repair costs, and maintain a high level of Original Equipment Manufacturer standards.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Purchased and maintained an accurate account of vehicles, upgrades, and fleet related equipment utilized in each department.

◊ Implement a Fleet Wide Remote Management System providing real-time map display of all vehicle data including sensor integrations for engine diagnostics, temperature sensors, and hydraulic system settings.

FY 2012/2013 OBJECTIVES ◊ Negotiate a contract with a vehicle repair company that can support the maintenance of City vehicles and ensure compliance requirements by outside agencies.

◊ Evaluate the current fleet pool and the needs of the City and identify opportunities to minimize number of vehicles but still servicing the needs of the user departments.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Total miles driven / total gallons of fuel consumption. Percentage of vehicles that are driven less than 3,000 miles.

N/A

N/A

N/A

N/A

620,832 /77,604 17%

625,000/ 80,000 17%

DEPARTMENT OF PUBLIC WORKS 137

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FLEET MAINTENANCE (535) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

55,827 315,661 487,042 858,530

$

$

59,000 349,920 352,000 760,920

$

$

57,487 313,497 368,800 739,784

$

57,580 324,280 382,180 764,040

$

(739,784)

$

(760,920)

$

(858,530)

$

(764,040)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

(1,420)

The decrease is a result of the change in insurance coverage offset by a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

(25,640)

The decrease is primarily attributed to the reallocation of the Building Department's fuel expense.

CAPITAL OUTLAY

$

30,180

The increase in capital outlay is based on the needs of the department. The capital outlay requests include the vehicle replacement program for police vehicles and ocean rescue ATVs, the one time equipment costs related to the ability to use the Fleet Remote Management Tool and a trailer to assist in transporting ATVs for repair.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Maintenance Foreman - Fleet TOTAL FTEs

FY 2010/2011 ACTUAL 0

FY 2011/2012 ADOPTED 1

FY 2011/2012 PROJECTED 1

FY 2012/2013 ADOPTED 1

0

1

1

1

DEPARTMENT OF PUBLIC WORKS 138

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FLEET MAINTENANCE (535) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

41,080 2,773 3,280 8,000 300 2,054 57,487

$41,090 1,500 3,260 2,800 8,040 310 2,000 59,000

$41,798 452 3,614 2,184 5,771 278 1,731 55,827

42,320 1,500 3,820 2,330 6,250 290 1,070 57,580

OPERATING EXPENSES 5461 R&M VEHICLES 5462 R&M EQUIPMENT 5521 UNIFORM & ACCESSORIES 5523 GAS - PUBLIC WORKS 5523A GAS - BUILDING 5523B GAS - OCEAN RESCUE 5523C GAS - COM DEVELOPMENT 5523D GAS - POLICE 5523F GAS - CITY ATTORNEY 5524 TIRES 5525 MINOR TOOLS & EQUIPMENT TOTAL OPERATING EXPENSES

24,864 3,272 41,942 9,721 17,124 12,912 186,792 15,470 1,400 313,497

30,000 8,500 500 54,720 16,200 16,200 19,440 164,360 8,000 30,000 2,000 349,920

23,126 4,543 60 27,147 4,302 16,963 12,454 206,939 5,834 14,163 131 315,661

30,000 8,500 500 54,720 16,200 10,000 164,360 8,000 30,000 2,000 324,280

CAPITAL OUTLAY 5641 EQUIPMENT 5642 VEHICLES TOTAL CAPITAL OUTLAY

368,800 368,800

352,000 352,000

487,042 487,042

1,520 380,660 382,180

TOTAL EXPENDITURES

739,784

760,920

858,530

764,040

DEPARTMENT OF PUBLIC WORKS 139

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Public Works

Fleet Maintenance

Quantity

Item

12

(9) Dodge Chargers (3) Polaris Rangers

1

ATV Trailer

DEPT/DIV TOTAL COST NO. FUNDED 535

Description and Justification Replacement for 9 Crown ($339,000.00). Replacement for Rangers ($41,660.00).

Victorias 3 Polaris

An ATV trailer is needed to transport our ATV's for repair. The current ATV trailer is 7 years old and is not designed to allow for the newer models to fit within the trailer.

382,180

FUNDED

NEW CAPITAL OUTLAY REQUEST

Cost

380,660

Y

1,520

Y

DEPARTMENT OF PUBLIC WORKS 140

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION FLEET REMOTE MANAGEMENT SYSTEM

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Department of Public Works

Fleet Maintenance

535

TOTAL COST REQUESTED $76,000

Justification A fleet management system would provide software that would allow fleet maintenance to mitigate idling time, monitor engine diagnostics, and fuel consumption. This will proactively identify vehicles when they are due for oil changes, tire rotations, tune ups and other maintenance issues. This will save staff time in having to individually check the status of each vehicle to determine needs and to proactively resolve concerns before they become greater and issues with higher costs.

Required Resources New Personnel Number of Positions (A)

Account Number 5313

Account Number 5641

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C)

Other Reoccurring Operating Costs Description Annual Service to Receive Information via Wireless Service

Cost 36,000

One Time Costs Description Purchase of equipment to be installed into vehicles

Cost 40,000

Benefits Since this system will be able to ascertain idling time of vehicles, this will provide an opportunity to assess whether there is an opportunity to shut off the vehicle and recognize fuel savings. Other users of this system have recognized a savings of approximately 15% in fuel usage after 1 year of implementation. NOT RECOMMENDED

DEPARTMENT OF PUBLIC WORKS 141

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CONSTRUCTION (537) PROGRAMS/SERVICES The Construction department is tasked with the planning, construction, and maintenance of all necessary elements associated with public areas and accesses within the City. These include beach accesses, lifeguard stands, minor elements of street construction, and other structures associated with pedestrian accesses and walkways.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Construct 4 lifeguard stands in-house, which will recognize a savings of approximately $500,000 when compared to purchasing completed towers from a vendor.

◊ Developed a 5 year plan for significant repairs and maintenance required for City facilities FY 2012/2013 OBJECTIVES ◊ Construct two lifeguard stands which will recognize a savings of approximately $250,000 when compared to purchasing completed towers.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013

PERFORMANACE MEASURES Number of Linear Feet of Sidewalk Repaired Number of Lifeguard Stands Refurbished

ACTUAL

TARGET

ACTUAL

TARGET

750 5

DEPARTMENT OF PUBLIC WORKS 142

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CONSTRUCTION (537) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

252,319 193,692 576,566

$

$

60,410 343,000 403,410

$

$

-

$

164,860 154,500 319,360

$

-

$

(403,410)

$

(576,566)

$

(319,360)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

104,450

The increase is a result of the addition of two full-time Maintenance Service Workers and the slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

(188,500)

The decrease is primarily attributed to the decrease in number of lifeguard towers from four to two and the magnitude of general projects.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Maintenance Foreman - Construction Maintenance Worker I TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

0 0

1 0

1 2

1 2

0

1

3

3

DEPARTMENT OF PUBLIC WORKS 143

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CONSTRUCTION (537) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

-

$43,750 500 3,390 2,900 9,370 340 160 60,410

$184,910 5,803 14,762 9,795 33,708 981 2,360 252,319

$116,030 700 8,930 6,200 29,240 840 2,920 164,860

OPERATING EXPENSES 5441 EQUIPMENT RENTAL 5462 R&M EQUIPMENT 5463 R&M BUILDING 5464 R&M GROUND 5521 UNIFORM & ACCESSORIES 5525 MINOR TOOLS & EQUIPMENT TOTAL OPERATING EXPENSES

-

4,000 27,600 30,000 276,400 1,000 4,000 343,000

4,508 4,565 18,443 156,129 1,709 8,338 193,692

4,000 10,000 15,000 119,000 2,500 4,000 154,500

CAPITAL OUTLAY 5641 EQUIPMENT & MACHINERY 5666 OTHER IMPROVEMENTS TOTAL CAPITAL OUTLAY

-

TOTAL EXPENDITURES

-

-

403,410

100,898 29,657 130,555

576,566

-

319,360

DEPARTMENT OF PUBLIC WORKS 144

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

TRANSPORTATION (574) PROGRAMS/SERVICES The Transportation Division provides free shuttle bus service to residents and visitors to meet the transportation needs of the community with a focus on reliability, safety, and courtesy. This service is partially funded through the Miami-Dade County Transit Surtax and provides regional transit opportunities to residents and visitors by linking services with the neighboring cities of Aventura and North Miami Beach.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Implemented a revised schedule to meet the increasing needs for residents to travel to and from the Norman S. Edelcup / Sunny Isles Beach K-8 School.

◊ Increased the ridership on the Mt. Sinai route. ◊ Implemented services to connect with the City of Hallandale Beach, providing for community travel to regional attractions such as Gulfstream Park. Also, implemented services to connect with the Town of Surfside to transport residents and visitors to South Beach. This expansion provides greater appeal to those who desire to stay in the luxury community of Sunny Isles Beach and enjoy a day trip to South Beach.

◊ Transported 150,377 passengers throughout the year. FY 2012/2013 OBJECTIVES ◊ Acquire new buses through grant funding to provide more reliable transportation service and save on repair costs.

◊ Increase marketing efforts throughout the year of the Shuttle Bus service through outreach programs to increase ridership. Integrate the bus schedule with a Google map application that will provide for greater internet exposure and ease of use for passengers.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Number of passengers transported. Number of outreach meetings / appearances. Number of complaints.

133,323 1 18

150,377 4 13

164,953 2 15

160,000 4 12

DEPARTMENT OF PUBLIC WORKS 145

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

TRANSPORTATION (574) 11 STREET CONSTRUCTION AND MAINTENANCE FUND

REVENUES TRANSIT SYSTEM SURTAX TOTAL REVENUES APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$ $

613,591 613,591

$ $

616,920 616,920

$ $

699,469 699,469

$ $

680,000 680,000

$

$

$

339,077 235,953 9,809 584,839

$

$

366,070 182,560 548,630

$

$

393,939 170,903 93,289 658,131

$

369,500 205,930 135,410 710,840

$

(44,540)

$

68,290

$

114,630

$

(30,840)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

63,080

The increase is primarily attributed to the projections for the current fiscal year and an anticipation that sales will, at minimum, remain at this rate.

PERSONNEL SERVICES

$

3,430

The increase is primarily attributed to the slight increases in health insurance benefits, change in pension costs, and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

23,370

The net increase is primarily attributed to the increase in electricity for street lighting and the repairs of bus shelters offset by the decrease in road repairs.

CAPITAL OUTLAY

$

135,410

The increase in capital outlay is based on the needs of the department. The capital outlay requests include vehicle replacement program for one bus and 14 new bus shelters for bus stop locations currently without shelters.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Transportation Supervisor Office Assistant Bus Driver TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1.0 1.0 6.6

1.0 1.0 6.6

1.0 1.0 6.6

1.0 1.0 6.6

8.6

8.6

8.6

8.6

DEPARTMENT OF PUBLIC WORKS 146

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

TRANSPORTATION (574) 11 STREET CONSTRUCTION AND MAINTENANCE FUND

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$272,767 7,556 23,955 20,612 53,316 1,095 6,613 8,025 393,939

$261,830 8,000 20,700 16,630 44,730 1,450 12,730 366,070

$245,304 8,569 20,804 11,916 43,399 1,218 7,868 339,077

$267,070 8,000 22,020 14,640 45,850 1,190 10,730 369,500

42,481 55,709 65,840 6,873

500 660 24,000 13,650 46,430 7,200 3,120 60,000 10,000 17,000 182,560

660 39,333 94,772 7,550 1,331 78,758 13,547 235,953

500 660 48,000 13,650 45,000 8,000 7,000 3,120 70,000 10,000 205,930

9,809 9,809

27,150 108,260 135,410

584,839

710,840

OPERATING EXPENSES 5314 PROMOTIONAL 5410 TELEPHONE 5431 STREET LIGHTING 5450 INSURANCE 5461 R&M VEHICLES 5462 R&M EQUIPMENT 5470 PRINTING 5521 UNIFORM & ACCESSORIES 5523E GAS - TRANSPORTATION 5524 TIRES 5588 ROAD REPAIRS TOTAL OPERATING EXPENSES

170,903

CAPITAL OUTLAY 5641 EQUIPMENT 5642 VEHICLES TOTAL CAPITAL OUTLAY

93,289 93,289

TOTAL EXPENDITURES

658,131

548,630

DEPARTMENT OF PUBLIC WORKS 147

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Public Works

Transportation

DEPT/DIV TOTAL COST NO. FUNDED 574

135,410

FUNDED

NEW CAPITAL OUTLAY REQUEST

Quantity

Item

Description and Justification

1

Chevy C-5500 Buses

This will replace the current 2004 Chevy C5500, which has approximately 174,000 miles and annual R/M costs of $29,000.

108,260

Y

2

Chevy C-5500 Buses

This will replace the current 2004 Chevy C5500, which has approximately 152,000 miles and annual R/M costs of $26,000 and a 2004 Ford E0550, which has approximately 133,000 miles and annual R/M costs of $15,000.

216,520

N

1

Chevy E-2500

This vehicle would be used for transportation of smaller passenger numbers to Mt. Sinai.

21,850

N

New Bus Shelters (30" D x To maintain in inventory and utilize upon the assessment of needs. 79" wide)

27,150

Y

2

Cost

DEPARTMENT OF PUBLIC WORKS 148

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

STREETS MAINTENANCE (541) PROGRAMS/SERVICES The Streets Maintenance Division is tasked with the general maintenance of rights of way under the City's jurisdiction including parking lots and City owned properties. Street maintenance also includes debris removal and the supervision of contracted vendors providing services within the rights of way. The division services 46 bus shelter areas and provides for clean and safe shelter use by visitors and residents alike. Additionally, the division assists in the promotion of the City of Sunny Isles Beach by way of installation and removal of street banners and other decorative lights and features throughout the year.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Provided 11.71 miles of clean and debris free right-of-ways and street for our residents while complying with NPDES regulations.

◊ Quickly and efficiently maintained and installed necessary fencing on Collins Avenue medians when damaged by numerous vehicular accidents.

◊ Complete the sidewalk beautification on the west side of Collins Avenue. FY 2012/2013 OBJECTIVES ◊ Repaint all City crosswalks to allow for greater visibility to vehicular traffic and to pedestrians.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013

PERFORMANACE MEASURES City Maintained miles of streets. Fencing repairs and maintenance.

ACTUAL

TARGET

ACTUAL

TARGET

7.2 N/A

7.2 100%

7.2 95%

7.2 100%

DEPARTMENT OF PUBLIC WORKS 149

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

STREETS MAINTENANCE (541) 11 STREET CONSTRUCTION AND MAINTENANCE FUND

REVENUES FIRST LOCAL OPT FUEL TAX STATE REVENUE SHARING TOTAL REVENUES APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES OTHER DISBURSEMENTS TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$

-

$

180,370 90,990 271,360

$

212,475 103,256 315,731

$

$

$

212,054 322,936 17,367 552,357

$

$

211,990 149,000 140,000 500,990

$

$

-

$

231,190 465,000 696,190

$

-

$

(229,630)

$

(236,625)

$

(362,930)

$

$

$

$

$

216,330 116,930 333,260

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

61,900

The increase is based on the anticipation of an increase in gallons of fuel purchased. Estimates are provided by the State and then adjusted slightly.

PERSONNEL SERVICES

$

19,200

The increase is a result of one staff moving to Facility Maintenance and another coming from Public Works Administration. The incoming position is at a higher rate. In addition, there are slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

316,000

The increase is primarily related to the recognition of the water utility expense, ground maintenance related to the right of ways and the maintenance of the crosswalks.

OTHER DISBURSEMENTS

$

(140,000)

The increase is based on the Capital Improvement Projects programmed.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) FY 2010/2011 ACTUAL

POSITION TITLE Maintenance Foreman - Streets Maintenance Worker III Maintenance Worker II Maintenance Worker I TOTAL FTEs

0

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 0 1 2

1 1 0 2

1 1 0 2

4

4

4

DEPARTMENT OF PUBLIC WORKS 150

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

STREETS MAINTENANCE (541) 11 STREET CONSTRUCTION AND MAINTENANCE FUND

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$0

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

-

$140,600 10,000 11,520 9,910 33,530 1,130 5,300 211,990

$146,108 9,835 12,165 8,039 32,609 937 2,360 212,054

$162,530 5,000 12,820 8,900 34,680 1,210 6,050 231,190

OPERATING EXPENSES 5441 EQUIPMENT RENTAL 5433 WATER 5464 R&M GROUND 5521 UNIFORM & ACCESSORIES 5525 MINOR TOOLS & EQUIPMENT 5588 ROAD REPAIR TOTAL OPERATING EXPENSES

-

2,000 100,000 5,000 2,000 40,000 149,000

2,536 65,630 234,666 2,470 1,300 16,334 322,936

2,000 80,000 336,000 5,000 2,000 40,000 465,000

OTHER DISBURSEMENTS CAPITAL IMPROVEMENT PROG TOTAL OTHER DISBURSEMENTS

-

140,000 140,000

17,367 17,367

TOTAL EXPENDITURES

-

500,990

552,357

696,190

DEPARTMENT OF PUBLIC WORKS 151

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

STORMWATER OPERATIONS (538) PROGRAMS/SERVICES The Stormwater division maintains all stormwater drainage within public right-of-way in an effort to enhance/maintain the quality of life in the City. The Stormwater division installs, maintains, and repairs all stormwater related infrastructure including, but not limited to, catch basins and storm drains within public right-ofway. Maintenance of the City's storm sewer system includes: sweeping streets, administrating contract for cleaning of lines and catch basins, and other services related to the proper discharging of rainwater runoff. The Stormwater division is tasked with maintaining environmental compliance with the National Pollutant Discharge Elimination System (NPDES) permit requirements; inspect public and private drainage projects; administer planning; and design review for compliance with regulatory requirements. The department is also focused on educating the public for the need to protect the stormwater system from illegal dumping.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Continued inspection and repair of stormwater lines. ◊ Entered into a new cost saving agreement with a contractor to conduct cleaning of stormwater drains, catch basin and jetting of lines.

FY 2012/2013 OBJECTIVES ◊ Complete the drainage improvements on 174th Street. ◊ Provide promotional and informative items regarding the affects of illegal dumping on the stormwater system to students and residents during special events.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Tons of material collected. Catch basins cleaned. Linear feet of pipe cleaned. Miles of storm drain pipe maintained.

296.32 0 0 6.03

300 250 2500 6.03

446 250 2500 6.03

500 363 2500 6.03

DEPARTMENT OF PUBLIC WORKS 152

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

STORMWATER OPERATIONS (538) 40 STORMWATER MANAGEMENT FUND

REVENUES STORMWATER FEES INTEREST TOTAL REVENUES APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES OTHER DISBURSEMENTS TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$

972,564 3,831 976,395

$

945,000 3,000 948,000

$

965,622 4,959 970,581

$

$

$

127,400 104,168 195,516 427,084

$

$

132,830 226,990 530,000 889,820

$

$

133,743 133,356 499,498 766,597

$

133,740 228,340 525,000 887,080

$

209,798

$

58,180

$

543,498

$

66,420

$

$

$

$

$

950,000 3,500 953,500

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

5,500

$

910

Overall, the increase is minimal.

PERSONNEL SERVICES

The increase is a result of change over in staff and a slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

1,350

The increase is a result of changes to many line items. The most significant is the $58,000 administrative chargeback from the General Fund for administrative support such as Human Resources, Finance, City Attorney's Office, etc.

OTHER DISBURSEMENTS

$

(5,000)

The decrease is based on the payment schedule of the outstanding debt.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Administrative Assistant to Director Maintenance Worker I TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 1

1 1

1 1

1 1

2

2

2

2

DEPARTMENT OF PUBLIC WORKS 153

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

STORMWATER OPERATIONS (538) 40 STORMWATER MANAGEMENT FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

$95,024 4,485 7,596 8,900 15,814 426 1,498 133,743

$91,400 5,000 7,380 6,350 17,510 740 4,450 132,830

$97,899 1,860 6,504 4,785 13,923 461 1,967 127,400

$95,760 5,000 7,710 5,350 18,080 570 1,270 133,740

OPERATING EXPENSES 5313 ADMIN, CONS, & PLANNING 5343 STORMWATER COMPLIANCE 5395 ADMINISTRATIVE CHARGEBACK 5420 POSTAGE 5432 ELECTRICITY 5433 WATER 5455 SOLID WASTE 5461 R&M-VEHICLES 5462 R&M-EQUIPMENT 5463 R&M-BUILDING 5466 R&M-LINES 5470 PRINTING 5510 OFFICE SUPPLIES 5511 SPECIAL SUPPLIES 5521 UNIFORMS & ACCESSORIES 5523 GAS 5524 TIRES 5525 MINOR TOOLS & EQUIPMENT 5541 DUES, SUBS, MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

26,944 6,172 3,873 5,553 46,162 596 39,960 1,518 2,004 29 545 133,356

5,000 26,640 500 11,000 6,600 50,000 34,000 15,000 500 45,000 10,000 3,000 3,000 750 5,000 1,500 500 1,000 3,000 5,000 226,990

12,299 6,686 3,864 6,613 24,960 264 46,170 262 60 2,130 533 110 219 104,168

5,000 32,140 58,000 500 9,000 4,400 10,000 25,000 5,000 500 60,000 8,000 500 500 300 3,500 1,000 500 1,000 1,500 2,000 228,340

OTHER DISBURSEMENTS 5710 DEBT SERVICE 5720 DEBT-INTEREST TOTAL OTHER DISBURSEMENTS

289,922 209,576 499,498

331,000 199,000 530,000

195,516 195,516

340,000 185,000 525,000

TOTAL EXPENDITURES

766,597

889,820

427,084

887,080

DEPARTMENT OF PUBLIC WORKS 154

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PROPERTY MANAGEMENT (540) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

OPERATING EXPENSES 5463 R&M BUILDING 5464 R&M GROUND 5495 PROPERTY TAX TOTAL OPERATING EXPENSES

11,435 307,778 319,213

20,000 20,000 80,000 120,000

69,958 69,958

-

TOTAL EXPENDITURES

319,213

120,000

69,958

-

DEPARTMENT OF PUBLIC WORKS 155

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CULTURAL & COMMUNITY SERVICES

Cultural & Community Services Director Susan Simpson Administrative Assistant Evelyn Rodriguez

Events Coordinator Caridad Martinez

Facilities Operation Manager Vacant (Frozen not funded)

Facilities Operation Supervisor Proposed Position

Facilities Operation Worker I (2) Proposed Positions

Facilities Operation Supervisor Joel Grunzweig – Northern District

Facilities Operation Worker I (3) Northern District Kermit Johnson Allen Tongue Christopher Walker

Assistant Director Sylvia Flores

Facilities Operation Supervisor Cesar Moreno – Central District

Facilities Operation Worker I (3) Central District Ellis Milledge Mateo Carralero Frank Molino

Athletic Program Coordinator Lester Alexander

Sports Coaches (P/T) (17) Agustin Ackerman Todd Avery Juan Bareno Wesley Desa Diego Echeverria Harris Freedman Fernando Gonzalez Alejandro Mendez Robert Manning Oriana Peneranda Enrique Quintero Vacant (6)

Assistant Events Specialist (P/T) Vacant

Youth Program Counselor (P/T) (25) Jessy Bernard Angelica Capeles Brittany Crawford Stephanie Dirrocco Joanna Childs Nicole Essix Melissa Gonzalez Norelli Liguori Claudia Londono Melvin Packeel Macender Pierre-Louise Stephanie Riboul Karen Rodriguez Amber Masters Deandra Maurice Pharin Walker Jakari Williams David Meyer Marcus Mintz Josie Vital Vacant (5)

Branding (Contracted Service)

Event Workers (Temp) As Needed

Community Center Supervisor Inna Kartunova

Youth Program Supervisor Roy Ortiz

SIBTMC – Executive Director Ibis Romero

Program Instructors Contractual

Outreach Coordinator Vacant (Frozen not funded)

Communications Coordinator Alayne Yeash

Administrative Coordinator II Vacant

Front Desk Office Assistant (5) Don Alcime Marie Napolitano Fernanda Gonzalez (P/T) Kathy Fernandez (P/T) Vacant (P/T)

Office Assistant Agustina Graddick Proposed Reclassification to Administrative Coordinator II

Video & Radio Production Specialist Mike Tribby

Assistant Video, Radio & Social Media Specialist Vacant

Custodians (2) Robert Barrera William Fletcher

CULTURAL & COMMUNITY SERVICES 157

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CULTURAL & COMMUNITY SERVICES (572) PROGRAMS/SERVICES Cultural and Community Services provides community services to City residents and visitors. Overall, this includes cultural events, special events, athletic and recreation programs, senior socialization services, after school and summer camp programs. The Cultural and Human Services Division specifically addresses the administration of the department as well as the cultural events, special events, the Visitor's Center, Resident and Tourism promotion, and communications including; SIBTV, SIBRadio, the Sunny Isles Beach Sun Community Newspaper, City publications, and the City's website, www.sibfl.net. Administration of the Department includes City communications, and preparation and administration of the department's annual operating budget, personnel recruitment, departmental grant administration, Sister City Program management, and film permitting.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Doubled attendance at the Golden Era movies from an average 40 attendees to more than 80 guests per event. ◊ Held several Resident ID Card drives resulting in the issuance of an additional 955 ID cards. ◊ Developed, produced and distributed a quarterly newsletter to all residents bringing the City's news to the doorstep of over 14,000 residents.

FY 2012/2013 OBJECTIVES ◊ Increase attendance at the Four Season's Cultural Series. ◊ Redesign the City's website to include an Events Photo page, on demand SIBTV video library, and links to relative resources including the Sister City Partners.

◊ Produce and air one new informational piece for broadcast on SIBTV quarterly which would also be available on demand through the City's website.

◊ Establish a Social Media Program. ◊ Plan and implement a Special Event program for Gateway Park anticipated to open during FY 13.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Average Attendance at Community Events. Average Paid Attendance at Public Events Number of Media Impressions. Resident ID cards issued.

200 65 N/A 0

320 70 138 936

548 116 164 1,989

600 150 175 1,000

CULTURAL & COMMUNITY SERVICES 158

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CULTURAL & COMMUNITY SERVICES (572) 10 GENERAL FUND

REVENUES CULTURAL EVENTS SPECIAL EVENTS KATZ SPORTS SPONSORSHIPS JAZZ FEST JAZZ TICKET TOTAL REVENUES APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET*

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$

12,224 6,622 11,000 8,005 1,565 39,416

$

15,000 1,000 75,000 15,000 20,000 6,000 132,000

$

19,162 9,319 75,000 10,300 20,355 5,107 139,243

$

$

$

375,667 619,674 995,341

$

$

461,200 676,640 1,137,840

$

$

305,976 537,107 33,314 876,397

$

585,360 846,950 126,300 1,558,610

$

(836,981)

$

(1,005,840)

$

(856,098)

$

(1,434,610)

$ $

$

$

$

15,000 8,000 75,000 5,000 15,000 6,000 124,000

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

(8,000)

The decrease is contributed to the expectation of Jazz Fest and General Sponsorships.

PERSONNEL SERVICES

$

124,160

The increase is primarily attributed to the addition of 4 positions approved in February 2012, reclassifying a position and a salary adjustment for another position offset by 2 positions whose funding has been frozen. In addition, slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

170,310

The increase is primarily attributed to anticipated Special Events to occur as a result of the Grand Opening of Gateway Park and the Pier offset by not funding the boat race. Also, as of February 2012, Communications and Community Outreach is an additional function of this division, operating costs such as City-wide signs, A/V professional services, and R/M equipment have been included.

CAPITAL OUTLAY

$

126,300

The increase in capital outlay is based on the needs of the department. The significant items include the replacement of the Commission Chambers A/V equipment and providing for other additional equipment.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Cultural & Community Services Director Administrative Assistant Administrative Coordinator II Outreach Coordinator Communications Coordinator Events Coordinator Assistant Events Specialist Office Assistant Video & Radio Production Specialist Asst Video, Radio, & Social Media Spec. Event Workers SIB Tourism & Marketing-Exec Director**

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED*

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 0 1 0 0 1 0 1 0 0 0.1 0

1 0 1 0 0 1 0 1 1 0 0.1 0

1 1 1 1 1 1 0.5 1 1 1 0.1 0

1 1 2 1 1 1 0.5 0 1 1 0.1 1

4.1

5.1

9.6

9.6

*Adjusted for comparative purposes due to allocation of positions to other departments during FY 2011/2012 Reorganization. **Funded by the Greater Miami Convention and Visitors Bureau and not included in the Total FTE count)

CULTURAL & COMMUNITY SERVICES 159

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

CULTURAL & COMMUNITY SERVICES (572) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET*

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

$215,518 1,875 18,308 21,974 28,538 1,779 394 17,590 305,976

$296,950 15,000 27,110 26,760 50,750 2,650 6,980 35,000 461,200

259,631 3,159 23,318 22,256 36,174 1,807 3,147 26,175 375,667

422,700 9,000 34,240 36,590 67,070 2,510 5,750 7,500 585,360

OPERATING EXPENSES 5311 OTHER CONTRACTUAL SERV 5313 ADMIN, CONS, & PLANNING 5314 PROMOTIONS 5314B PUBLICATIONS 5317 PROFESSIONAL SERVICES 5401 ALLOWANCE/MILEAGE 5410 TELEPHONE 5420 POSTAGE 5461 R&M VEHICLE 5462 R&M EQUIPMENT 5463 R&M BUILDING 5470 PRINTING 5480 ADVERTISEMENT 5492 BANK CHARGES 5510 OFFICE SUPPLIES 5511 SPECIAL SUPPLIES 5516 EMPLOYEE RECOG PROG 5521 UNIFORMS 5527 BANNERS 5541 DUES, SUBS,& MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING 5574 SPECIAL EVENT 5577 CULTURAL EVENTS 5616 SIGNS 5578 SIBRA TOTAL OPERATING EXPENSES

21,709 24,484 47,438 8,693 1,044 8,681 28,323 13,351 279 865 2,519 300 235,034 27,535 116,852 537,107

29,500 30,000 61,420 6,000 660 12,800 56,300 3,000 600 27,000 400 500 1,110 1,620 2,500 271,730 28,500 143,000 676,640

8,542 33,655 19,058 50,999 6,345 1,245 11,742 27 22,855 1,850 422 11,715 50 1,155 1,236 1,408 251,687 21,100 174,584 619,674

48,900 32,000 60,720 19,000 9,600 3,310 10,600 3,000 15,400 56,900 5,030 420 500 16,650 400 500 1,700 7,120 3,000 306,200 33,000 60,000 153,000 846,950

CAPITAL OUTLAY 5641 EQUIPMENT TOTAL CAPITAL OUTLAY

33,314 33,314

TOTAL EXPENDITURES

876,397

1,137,840

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

995,341

126,300 126,300 1,558,610

*Adjusted for comparative purposes due to allocation of positions to other departments during FY 2011/2012 Reorganization.

CULTURAL & COMMUNITY SERVICES 160

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

CULTURAL & COMMUNITY SERVICES

Quantity

Item

DEPT/DIV TOTAL COST NO. FUNDED 572

Description and Justification

126,300

FUNDED

NEW CAPITAL OUTLAY REQUEST

Cost

Complete upgrade of cameras and recording equipment for the Commission Chambers which Commission Chambers includes an upgrade from analog to digital. The Audio/Visual Replacement current system is the original seven year old system and parts and replacement components are no longer available.

110,000

Y

2

Canon XA10 HD Camcorder

High definition camcorder to replace existing seven year old digital video camcorders to improve acquisition quality and decrease content ingestion for editing on Final Cut Pro.

4,400

Y

1

Apogee Duet 2 Digital Audio Interface

Digital audio mixer package for use with Mac Computer/Final Cut pro and other existing software to create and mix audio files for SIB Channel 77 and SIB Radio

1,400

Y

1

Canon 24-70mm f/2.8 Lens

Wide angle-telephoto zoom lens with 2.8 aperture to allow low light level event coverage in partnership with new existing Canon 7D DSLR camera.

1,450

Y

1

Sachtler 0373 FSH-4 Tripod System

Tripod system to support additional camera inventory.

1,050

Y

4

Risers

To be used for special events.

8,000

Y

1

CULTURAL & COMMUNITY SERVICES 161

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Senior Action Committee Meetings / Events

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Cultural & Community Services

CCS

572

TOTAL COST REQUESTED $5,200

Justification The Senior Action Committee programs / meetings were funded last year at $5,000. The Committee is recommending an increase to their budget of $5,200 which will allow for 8 monthly meetings at $400 per meeting ($3,200), 3 field trips wherein the cost will be shared between participants and the City ($3,000), and a musical festival for the City free of charge ($4,000). Total equals $10,200 an increase of $5,200 from last fiscal year which is currently requested in this year's operating budget.

Required Resources New Personnel Number of Positions (A)

Account Number 5577

Salary (B)

Title

Fringe Benefits (C) -

Cost A x (B +C) -

Other Reoccurring Operating Costs Description Cultural Events / Senior Action Committee Meetings/Events

Account Number

Cost 5,200

One Time Costs Description

Cost

Benefits The meetings have increased in popularity and therefore the expense to host the additional attendees at the same level of service increases. By funding the Musical Festival, the committee can hire quality entertainers rather than relying on volunteer performers which will provide a more appealing event for the residents. And by subsidizing the field trips, it will be more affordable for our residents to attend these venues outside of the City. Not Recommended

CULTURAL & COMMUNITY SERVICES 162

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Gateway Park Grand Opening Event

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

572

$17,780

Cultural & Community Services

Justification As one of the last major parks to be built in the City and it being the Gateway into the City, it is anticipated to be a magnificent event with high quality entertainment to show off the new stage. With the opening of Gateway Park, it is expected that special events will be programmed at this park on a monthly basis. Some will be in minimal expenses while others will be greater. The funding level is for 1/4th of the fiscal year as the opening of the park is anticipated for June 2013 plus the Grand Opening event.

Required Resources New Personnel Number of Positions (A) 4

Fringe Salary (B) Benefits (C) 450 45

Title Temporary-Special Event Workers

Cost A x (B +C) 1,980 -

Other Reoccurring Operating Costs

Account Number 5480 5574

Description

Cost 800 15,000

Advertising Special Events

Account Number

One Time Costs Description

Cost

Benefits

RECOMMENDED

CULTURAL & COMMUNITY SERVICES 163

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Pier Park Ribbon Cutting Event/New Year's Eve Party/Fireworks

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

572

$30,000

Cultural & Community Services

Justification As with all major City projects and accomplishments, the City hosts a grand opening / ribbon cutting event. With the timing of the pier completion coinciding with New Year's, it would be an ideal time and way to bring recognition to the major capital project and public / private partnership. We will seek hotel partners to defray some of the cost of the fireworks.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Other Reoccurring Operating Costs

Account Number

Description

One Time Costs

Account Number 5120 5480 5574

Cost

Description

Cost 1,000 800 28,200

Event Workers Advertising Special Events

Benefits This event would not only provide great PR and Marketing for the City and for the new Pier but it would also benefit all of the residents and visitors who desire to have a fireworks display on New Years Eve. This has not been possible in years past due to the expense of a barge; whereas with the completion of the pier, we can have a greater show at a less expense. RECOMMENDED

CULTURAL & COMMUNITY SERVICES 164

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Reclassify Visitor Center Office Assistant to Administrative Coordinator II

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

572

$7,560

Cultural & Community Services

Justification The full-time position currently assigned to the Visitor Center is classified as an Office Assistant. This position includes many responsibilities above and beyond the general office assistant. These include product management (ordering/inventory/stocking of supplies), office management (updating information and brochures, daily deposit prep, reports, etc.), liaison with hotels, representative of the City for the Concierge Association, and Administrative Assistant to the SIBTMC Executive Director. The responsibilities outlined are more reflective of an Administrative Coordinator Position.

Required Resources New Personnel Number of Positions (A) 1 -1

Fringe Salary (B) Benefits (C) 32,390 12,590 25,710 11,710

Title Administrative Coordinator Office Assistant

Account Number

Account Number

Cost A x (B +C) 44,980 (37,420) -

Other Reoccurring Operating Costs Description

Cost

One Time Costs Description

Cost

Benefits The incumbent of this position is responsible for the management of the Visitor Center, ensuring product inventory, control, appearance, and representation to the public. The skill set required to properly fulfill the role of this position is that of a higher level, befitting an Administrative Coordinator II, not an Office Assistant, in order to continue to provide a well-managed, smoothly-operating Center, with adequate product, staff knowledge, etc. RECOMMENDED

CULTURAL & COMMUNITY SERVICES 165

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION Reclassify Video Production Specialist to Video/Radio Station Manager

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

TOTAL COST REQUESTED

572

$5,570

Cultural & Community Services

Justification With the additional duties assigned to the Video Production Specialist and the supervisory role this position will be responsible for, it is recommended that this position be reclassified to a supervisors salary range with a 10% salary increase as per city standards/guidelines.

Required Resources New Personnel Number of Positions (A) 1 -1

Fringe Salary (B) Benefits (C) 54,060 16,350 49,150 15,690

Title Video/Radio Station Manager Video Production Specialist

Account Number

Account Number

Cost A x (B +C) 70,410 (64,840) -

Other Reoccurring Operating Costs Description

Cost

One Time Costs Description

Cost

Benefits The incumbent of this position is now responsible for the management and supervision of an assistant. As such the skill set required to properly fulfill the role of this position is that of a higher level, befitting a supervisor's salary, in order to provide guidance, training, instruction, coaching, and supervision to provide more timely and comprehensive television and radio programming as well as video production of Commission meetings. RECOMMENDED

CULTURAL & COMMUNITY SERVICES 166

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PELICAN COMMUNITY PARK (573) PROGRAMS/SERVICES The Cultural and Human Services / Pelican Community Park Division provides community services to City residents and visitors at Pelican Community Park. Primarily this Division provides After School Programs to the students of the Norman S. Edelcup / SIB K-8 School and camps for school breaks including summer, winter and spring. Specialized programs include karate, dance, gymnastics, musical theater, art, foreign languages, computers, chess and many others. For adults, this Division offers classes and events that focus on the health and overall well-being of the community including yoga, chair exercises, art, computer classes, lectures and special events. Other programs offered include AARP driving courses, tax help, and CPR classes. This Division continuously seeks and works with other agencies to provide quality, free or low cost programs to benefit Sunny Isles Beach residents and encourage residents to utilize all services offered to them. Furthermore, the Community Center offers rental opportunities for hosting private events such as family reunions, weddings, birthdays and lectures.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Increased Community Center rental revenues at Pelican Community Park by 31 %. ◊ Assessed and realigned community center programming to provide more high demand programming resulting in a gross increase of two new programs which resulted in increased revenues.

◊ Increased registration in the After School Program to provide more service to the youth of the community. FY 2012/2013 OBJECTIVES ◊ Launch on-line registrations and payment options for program participants to make program registrations more convenient.

◊ Produce and offer a new variety of teen programs and increase volunteer opportunities for this demographic. ◊ Replace the natural grass and clay at the Chief Fred Maas Baseball Field with artificial turf.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Summer and Day Camp Participants. After School Program Participants. Community Center Program Registrations. Pelican Community Park Memberships.

570 309 421 264

484 346 813 650

512 386 1,553 630

500 370 1,000 500

CULTURAL & COMMUNITY SERVICES 167

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PELICAN COMMUNITY PARK (573) 10 GENERAL FUND

REVENUES AFTER SCHOOL PROGRAM SUMMER CAMP COMMUNITY/RECREATION FITNESS CONCESSIONS TOTAL REVENUES APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$

437,263 254,891 68,379 20,259 3,121 783,912

$

305,000 321,000 90,000 30,000 600 746,600

$

457,078 261,817 80,282 35,324 6,456 840,955

$

832,604 580,915 4,623 1,418,142

$

782,850 715,960 6,580 1,505,390

$

785,285 569,367 3,339 1,357,990

$

$ $

$ $

(634,230)

$

$ $

(758,790)

$

$ $

(517,035)

450,000 270,000 60,000 20,000 5,300 805,300

$

914,420 690,790 58,750 1,663,960

$ $

(858,660)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

58,700

The increase is primarily attributed to the increase in the number of participants the After School Program can accommodate offset by the decrease in participation in the Summer Camp program.

PERSONNEL SERVICES

$

131,570

The increase is primarily attributed to the increase in staff hours required to support the Afterschool Program, the proposed salary adjustments for the Afterschool counselors and supervisors. In addition, there were salary adjustments that occured during the year combined with slight increases in health insurance benefits, change in pension costs, and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

(25,170)

The decrease is primarily attributed to the decrease in costs related to Summer Camp program which is directly related to the decrease in attendance anticipated.

CAPITAL OUTLAY

$

52,170

The increase in capital outlay is based on the needs of the department. The significant items include the replacement of the Commission Chambers A/V equipment and providing for additional equipment.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Assistant Director Community Center Coordinator Facility Operations Supervisor Facility Operations Worker Office Assistant Custodian Youth Program Supervisor Youth Program Counselor Junior Camp-Ocean Rescue TOTAL FTEs

FY 2010/2011 ACTUAL 1.00 1.00 0.00 2.00 3.10 0.10 1.00 16.80 0.28

FY 2011/2012 ADOPTED 1.00 1.00 0.00 2.00 3.10 0.10 1.00 16.80 0.28

FY 2011/2012 PROJECTED 1.00 1.00 1.00 1.00 3.10 0.10 1.00 18.00 0.28

FY 2012/2013 ADOPTED 1.00 1.00 1.00 1.00 3.10 0.10 1.00 18.75 0.28

25.28

25.28

26.48

27.23

PELICAN COMMUNITY PARK 168

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PELICAN COMMUNITY PARK (573) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

$309,522 4,784 52,945 25,470 58,589 1,226 12,578 367,490 832,604

$580,550 7,000 47,780 38,770 49,420 1,530 21,440 36,360 782,850

$592,761 11,268 48,925 32,970 49,846 1,249 9,284 38,982 785,285

$741,530 5,000 57,620 44,110 49,120 1,530 15,510 914,420

OPERATING EXPENSES 5317 PROFESSIONAL SERVICES 5341A JANITORIAL-PCP 5347 SIBSCHLANS 5410 TELEPHONE 5432 ELECTRICITY 5433 WATER 5441 EQUIPMENT RENTAL 5441A PER PRINT COSTS 5450 INSURANCE 5463 R&M BUILDING 5464 R&M GROUNDS 5470 PRINTING 5480 ADVERTISING 5492 BANK CHARGES 5510 OFFICE SUPPLIES 5511 SPECIAL SUPPLIES 5521 UNIFORM ACCESSORIES 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING 5571 AFTER SCHOOL PROGRAMS 5572 COMMUNITY CTR PROGRAMS 5573 ATHLETIC PROGRAMS 5575 SUMMER CAMP TOTAL OPERATING EXPENSES

52,431 3,503 381 53,807 18,790 11,301 50,890 37,995 5,195 750 18,426 1,035 7,533 2,144 59,755 62,042 43,476 151,461 580,915

52,800 6,700 60,000 21,000 12,800 9,600 40,000 48,700 56,960 11,300 1,250 12,000 4,800 7,500 2,000 68,000 84,000 216,550 715,960

47,905 4,711 1,004 53,984 19,984 7,858 10,457 33,958 49,487 39,735 8,177 23,335 6,141 6,580 2,335 59,776 58,300 135,640 569,367

4,500 50,400 3,500 4,830 60,000 20,000 14,120 10,000 40,000 58,880 46,760 9,600 750 12,000 5,400 5,650 4,400 4,000 2,000 68,000 81,600 184,400 690,790

CAPITAL OUTLAY 5641 MACHINERY AND EQUIPMENT TOTAL CAPITAL OUTLAY

4,623 4,623

6,580 6,580

3,339 3,339

58,750 58,750

TOTAL EXPENDITURES

1,418,142

1,505,390

1,357,990

1,663,960

CULTURAL & COMMUNITY SERVICES 169

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Cultural & Community Services

Pelican Community Park

DEPT/DIV TOTAL COST NO. FUNDED 573

55,500

FUNDED

NEW CAPITAL OUTLAY REQUEST

Item

Description and Justification

Wall Bumpers

Retrofit the 1st floor and 2nd floor of the community center with chair rails to protect the walls from the tables and chairs that are stacked or moved against the walls. This is for the product. The work will be completed by department staff.

8,000

Y

1 set

Karate Mats

Interlocking karate mats to replace the old karate mats that are worn on the edges from constant (3 times per week) set up and break down. Due to the wear they no longer 'interlock' and create tripping hazards.

2,000

Y

4

Mats for Gymnastics/Circus Programs

Cushioned mats for the gymnastics and circus programs to use to expand the instructional opportunities and maintain enrollment.

3,000

Y

1

Playground Safety Surfacing

Install a new top coat of safety surfacing over the entire playground area. Despite spot repairs, the surface is pulling apart creating an unsafe play area. The surface has a 5 year life and this system was installed in 2008.

18,000

Y

1

Cubicles and Work Areas

Cubicles and Storage Cabinets to Retrofit existing offices for new personnel.

9,500

Y

Gym Divider

Large room divider to divide the gymnasium into 2 spaces to provide for more programming opportunities. This is especially needed considering that we will lose the use of the school cafeteria for one year.

15,000

Y

Quantity

30

1

Cost

CULTURAL & COMMUNITY SERVICES 170

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Cultural & Community Services

Pelican Community Park

DEPT/DIV TOTAL COST NO. FUNDED 573

3,250

FUNDED

NEW CAPITAL OUTLAY REQUEST

Quantity

Item

Description and Justification

1

Motorized Basketball Backboard Winch

Replacement motorized winch to raise and lower the basketball court backboards in the gymnasium.

1,250

Y

1

Indoor Youth Rock Climbing Wall

Indoor rock wall panels to install on the existing gym wall which folds up for safety. This item will enhance the membership amenities, a great use of space, and use for the school.

15,000

N

Kiosk

A laptop and kiosk in the community center lobby to provide for guests to sign up for events, register for the eSIBi program and peruse the City's website to enable the City to increase its customer service and outreach efforts.

2,000

Y

1

Cost

CULTURAL & COMMUNITY SERVICES 171

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION After School Program-Personnel Salary Adjustment/Position Title Change

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Cultural & Community Services

Pelican Community Park

573

TOTAL COST REQUESTED $65,960

Justification The after school program meets a need that many of the parents in the community require, as they have to work, and need a safe, productive environment for their children's after school, while they are still at work. In order to provide a high quality program, with trained and qualified personnel, we need to offer competitive salaries, comparable to the skill level and responsibility expected of these individuals (being entrusted with the well-being and healthy development of children).

Required Resources New Personnel Number of Positions (A) 25 -25 1 -1

Fringe Salary (B) Benefits (C) 16,970 2,620 14,783 2,405 34,110 13,770 28,920 13,050

Title Youth Services Counselors (.75 FTE) After School Counselors (.75 FTE) Youth Services Supervisor After School Supervisor

Account Number

Account Number

Cost A x (B +C) 489,750 (429,700) 47,880 (41,970)

Other Reoccurring Operating Costs Description

Cost

One Time Costs Description

Cost

Benefits It is important to offer a program at the highest level of standard expected for our community of Sunny Isles Beach. Approving this adjusted salary rate for the personnel, will provide for qualified, trained individuals, who are rewarded for the important role they play in the lives of our residents. RECOMMENDED

CULTURAL & COMMUNITY SERVICES 172

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

ATHLETICS (576) PROGRAMS/SERVICES The Athletics Division of the Cultural & Human Services Department provides varied programming for youth and adults at parks located throughout the City, including the gymnasium at Pelican Community Park. This programming is focused on affording opportunities for novice participants to gain exposure to something new which could potentially become a life-long passion or simply be a recreational outlet, as well as provide more skilled participants a competitive arena to perfect their skills. Youth programs are offered seasonally, and alternate throughout the year, to include sports such as basketball, soccer, and cheerleading. In addition, an array of full-time sports camps are offered during the summer. Adult programming includes sports leagues to promote continued good health and well being. Senior programming provides low-impact athletic options, such as Bocce and Walking Club, to promote staying active, while also providing a social outlet.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Developed and implemented a Sports Field Permit process to afford residents the opportunity to utilize City sports fields for recreational purpose, without needing to enroll in a City program.

◊ Doubled participation in the youth soccer league program, fostering relationships with neighboring communities and providing a safe, recreational outlet for local programs.

◊ Increased the age range for the competitive travel soccer program that afforded younger players and opportunity to seek advancement in training locally.

FY 2012/2013 OBJECTIVES ◊ Host a 5K fitness, awareness or fun walk for the residents and visitors.

◊ Host a National Youth Sports Day to bring awareness and promote benefits of youth sports - enlist various local, state and private athletic and sport vendors, suppliers and concessionaires to present and display services.

◊ Introduce one specialized benefit and / or incentive based teen sport activity or league to serve to involve more of the teen youth of the community in programs and events.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Number of Youth Athletic Registrations. Number of Adult Registrations. Operating costs of all athletic programs.

312 N/A 41,388

544 248 45,000

616 229 39,258

500 250 56,450

CULTURAL & COMMUNITY SERVICES 173

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

ATHLETICS (576) 10 GENERAL FUND

REVENUES ATHLETIC PROGRAM TOTAL REVENUES APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL REV/EXP

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED REV/EXP

FY 2012/2013 ADOPTED BUDGET

$ $

$ $

80,000 80,000

$ $

118,587 118,587

$ $

130,000 130,000

$

$

$

123,553 39,258 162,810

$

$

339,260 58,430 9,390 407,080

$

210,680 59,450 270,130

$

(327,080)

$

(44,223)

$

(140,130)

144,774 144,774

$

-

$ $

144,774

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET REVENUES

$

50,000

The increase is attributed to fees charged for hosting leagues and tournaments.

PERSONNEL SERVICES

$

(128,580)

The decrease is a result of the elimination of 4 positions (2 FT and 2 PT Park Patrol Attendants.) The responsibilities of these positions are being assumed by the Police Department's Community Policing Unit. The offset to this decrease is a result of staff turnover.

OPERATING EXPENSES

$

1,020

The increase is attributed to various line items. Of significant note is that education and training is included in the budget.

CAPITAL OUTLAY

$

(9,390)

The decrease in capital outlay is based on the needs of the department. There are no capital outlay requests for this fiscal year.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Athletics Program Coordinator Park Patrol Attendants Sports Coach TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

1 0 6.55

1 3.75 6.55

1 0 6.55

1 0 6.55

7.55

11.3

7.55

7.55

CULTURAL & COMMUNITY SERVICES 174

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

ATHLETICS (576) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION 5250 TEMPORARY STAFF TOTAL PERSONNEL SERVICES

-

$141,030 20,730 6,410 26,630 860 13,730 129,870 339,260

$83,426 1,429 7,253 2,882 11,950 164 5,979 10,470 123,553

$48,010 720 13,680 5,120 8,320 330 4,480 130,020 210,680

OPERATING EXPENSES 5410 TELEPHONE 5480 ADVERTISING 5510 OFFICE SUPPLIES 5511 SPECIAL SUPPLIES 5521 UNIFORM ACCESSORIES 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING 5573 ATHLETIC PROGRAMS TOTAL OPERATING EXPENSES

-

480 250 1,200 2,000 1,000 53,500 58,430

487 1,000 37,771 39,258

660 1,450 900 1,200 1,000 1,000 2,000 51,240 59,450

CAPITAL OUTLAY 5641 MACHINERY AND EQUIPMENT TOTAL CAPITAL OUTLAY

-

9,390 9,390

-

-

TOTAL EXPENDITURES

-

407,080

162,810

270,130

CULTURAL & COMMUNITY SERVICES 175

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PARKS MAINTENANCE (577) PROGRAMS/SERVICES The Parks division focuses on providing a safe and aesthetically pleasing environment for a variety of leisure activities pursued at parks throughout the City. The division is dedicated to providing a clean park system, verifying the adequacy and condition of playground equipment, providing site furnishings and structures, and providing for well manicured landscaping, walkways, and entryways for the protection of public health, safety, and welfare. The Parks division is tasked with the planning, construction, and maintenance of all necessary elements associated with public parks within the City. Additionally, this division provides information, customer service, and support for all City sponsored special events, park monitoring and rules enforcement to provide for an enjoyable park experience.

FY 2011/2012 HIGHLIGHTS & ACCOMPLISHMENTS ◊ Renovated Golden Shores Community Park to include a second playground, new landscaping, a gateway to Heritage Park and more green space.

Provided safe playground and exercise areas at six parks for

◊ visitors and residents to enjoy.

◊ Maintained the 16.2 acres of City owned parks and athletic fields. Monitored landscaping activities through contracted services at a savings to residents.

◊ Developed a work plan to proactively maintain parks and prevent damage through inspections and proactive management.

FY 2012/2013 OBJECTIVES ◊ Replace natural turf with artificial turf on the soccer field at Senator Gwen Margolis Park to improve the playing surface and provide greater playing opportunities for residents.

◊ Develop and implement a management plan for Gateway Park and the Newport Fishing Pier that is expected to open in FY 13.

◊ Upgrade the sidewalks, playground surfacing, and natural turf at Town Center Park.

FY 2010/2011 FY 2011/2012 FY 2011/2012 FY 2012/2013 ACTUAL TARGET ACTUAL TARGET

PERFORMANACE MEASURES Park acres maintained. Park acres per 1000 population. Estimated park patrons.

12.2 0.8 109,500

12.2 0.8 85,560

16.55 0.8 98,400

22.2 1.3 110,000

CULTURAL & COMMUNITY SERVICES 176

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PARKS MAINTENANCE (577) 10 GENERAL FUND

APPROPRIATIONS PERSONNEL SERVICES OPERATING EXPENSES CAPITAL OUTLAY TOTAL APPROPRIATIONS NET RESULTS

FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

$

$

$

84,141 877,354 961,494

$

$

431,550 1,087,310 1,518,860

$

$

240,185 955,756 1,195,941

$

333,480 919,640 58,380 1,311,500

$

(1,195,941)

$

(1,518,860)

$

(961,494)

$

(1,311,500)

SIGNIFICANT CHANGES FROM FISCAL YEAR 2011/2012 ADOPTED BUDGET PERSONNEL SERVICES

$

(98,070)

The net decrease is a result of the elimination of two positions whose responsibilities were outsourced, offset by the addition of a Manager position which was approved in February 2012 and a new Supervisor and two facilities operations workers required for the addition of Gateway Park in June 2013. The remaining change is a result of staff turnover and slight increases in health insurance benefits, change in pension costs and a 3% cost of living increase provided for in April 2012.

OPERATING EXPENSES

$

(167,670)

The decrease is primarily attributed to the allocation of landscaping, electricity and water to the Streets Maintenance Fund offset by the increase due to the addition of Intracoastal Parks and Gateway Park. In addition, more resources are dedicated to the maintenance of the parks' grounds and restrooms.

CAPITAL OUTLAY

$

58,380

The increase in capital outlay is based on the needs of the department. The capital outlay requests are based on improvements to recent park additions, equipment replacement of aging parks, and additional vehicles for staff hired to new park additions.

PERSONNEL COMPLEMENT BY FTEs (Full-Time Equivalents) POSITION TITLE Park Maintenance Manager Facilities Operation Supervisor Facilities Operation Worker Foreman Maintenance Worker I Maintenance Worker II TOTAL FTEs

FY 2010/2011 ACTUAL

FY 2011/2012 ADOPTED

FY 2011/2012 PROJECTED

FY 2012/2013 ADOPTED

0 0 0 1 4 1

0 0 1 1 4 2

1 1 5 0 0 0

1 2 7 0 0 0

6

8

7

10

CULTURAL & COMMUNITY SERVICES 177

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

PARKS MAINTENANCE (577) 10 GENERAL FUND FY 2010/2011 ACTUAL EXPENSES

FY 2011/2012 ADOPTED BUDGET*

FY 2011/2012 PROJECTED EXPENSES

FY 2012/2013 ADOPTED BUDGET

PERSONNEL SERVICES 5120 REGULAR SALARIES 5140 OVERTIME 5210 PAYROLL TAXES 5220 RETIREMENT CONTRIBUTIONS 5230 HEALTH, DENTAL,&VISION INS 5235 LIFE, ADD, & LTD 5240 WORKER'S COMPENSATION TOTAL PERSONNEL SERVICES

$175,700 11,860 14,056 37,316 1,015 239 240,185

$308,170 10,000 20,750 17,870 65,450 1,780 7,530 431,550

$57,908 3,025 4,810 3,092 14,923 305 79 84,141

223,500 10,800 18,850 15,430 57,720 1,410 5,770 333,480

OPERATING EXPENSES 5348 LANDSCAPE 5410 PHONE 5432 ELECTRICITY 5433 WATER 5455 SOLID WASTE 5441 EQUIPMENT RENTAL 5462 R&M EQUIPMENT 5463 R&M BUILDING 5464 R&M GROUNDS 5511 SPECIAL SUPPLIES 5521 UNIFORMS & ACCESSORIES 5527 BANNERS 5541 DUES, SUBS & MEMBERSHIPS 5542 TRAVEL, CONF,& MEETINGS 5543 EDUCATION & TRAINING TOTAL OPERATING EXPENSES

514,071 15,440 316,001 622 100,557 5,295 3,770 955,756

530,000 660 94,000 385,000 22,600 2,000 6,750 21,800 3,000 7,500 14,000 1,087,310

577,834 19,238 218,290 46 1,120 4,350 23,364 11,071 239 21,801 877,354

250,000 35,000 340,000 3,500 13,200 80,000 143,000 26,500 12,000 11,250 190 2,000 3,000 919,640

CAPITAL OUTLAY 5641 EQUIPMENT 5642 VEHICLES 5669 IMPROVEMENTS TOTAL CAPITAL OUTLAY TOTAL EXPENDITURES

-

-

1,195,941

1,518,860

961,494

12,700 41,180 4,500 58,380 1,311,500

*Adjusted for comparative purposes due to allocation of positions to other departments during FY 2011/2012 Reorganization.

CULTURAL & COMMUNITY SERVICES 178

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Cultural & Community Services

Parks Maintenance

DEPT/DIV TOTAL COST NO. FUNDED 577

12,200

FUNDED

NEW CAPITAL OUTLAY REQUEST

Quantity

Item

Description and Justification

1

Upgrade Lighting

Upgrade the park lighting and electrical at Samson Oceanfront Park

20,000

N

1

Park Furnishings

Repair/Replace posts, trash receptacles, etc as necessary at Samson Oceanfront Park.

5,000

N

7

Café style umbrellas, tables and chairs for the field

Café style sets of round tables with chairs, and umbrellas for the open field at Heritage Park to provide a place to 'picnic' in the field for guests.

7,700

Y

10

Tents

White 10' x 10' tents for events at Heritage Park

2,000

Y

1

Public Address System

This would be used to make announcements at the parks in the event of an emergency, closing, or lost child, etc.

1,000

Y

2

Hand Dryers

Hand dryers for the public restrooms at Heritage Park to eliminate the use of paper towels.

1,500

Y

Cost

CULTURAL & COMMUNITY SERVICES 179

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEPARTMENT NAME

DIVISION NAME

Cultural & Community Services

Parks Maintenance

Quantity

1

1

Item

DEPT/DIV TOTAL COST NO. FUNDED 577

Description and Justification

5,000

FUNDED

NEW CAPITAL OUTLAY REQUEST

Cost

Supplies and materials to build a sign to Event Announcement Sign announce City events and news at Heritage Park.

2,000

Y

Replace and/or repair benches, trash receptacles, fencing as necessary at Senator Gwen Margolis Park.

3,000

Y

Senator Gwen Margolis Park-Park Furnishings

CULTURAL & COMMUNITY SERVICES 180

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION GATEWAY PARK MAINTENANCE

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Cultural & Community Services

Parks Maintenance

577

TOTAL COST REQUESTED $131,180

Justification With the opening of Gateway Park, maintenance staff will need to be added. In addition, there will be ongoing operating costs for this park such as landscaping, utilities, and one-time costs such as uniforms. The park is expected to open in June 2013, so the operating costs reflect 4 months and 5 months for staffing to allow for training.

Required Resources New Personnel Number of Positions (A) 2 1

Title Facility Operations Worker (5 months) Facility Operations Supervisor (5 months)

Description

Cost 16,000 1,700 14,670 1,350

Landscaping (4 months) Electricity (4 months) Water (4 months) Uniforms and Accessories

One Time Costs

Account Number 5642

Cost A x (B +C) 33,880 22,400 -

Other Reoccurring Operating Costs

Account Number 5348 5432 5433 5521

Fringe Salary (B) Benefits (C) 12,100 4,840 16,000 6,400

Description

Cost 41,180

2-Ford F150 4x4

Benefits It is important to maintain the City Parks at the high level of service and care that is used in other parks. This park will have water features what will require daily maintenance and care. These employees can also service other parks that should be open at approximately the same time: Pier Park, Intracoastal Parks, and Bella Vista Bay Park. RECOMMENDED

CULTURAL & COMMUNITY SERVICES 181

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

NEW PROGRAM MODIFICATION INTRACOASTAL PARK MAINTENANCE

DEPARTMENT NAME

DIVISION NAME

DEPT/DIV NO.

Cultural & Community Services

Parks Maintenance

577

TOTAL COST REQUESTED $82,000

Justification With the opening of Intracoastal Park, there will be ongoing operating costs for this park such as landscaping and utilities.

Required Resources New Personnel Number of Positions (A)

Salary (B)

Title

Fringe Benefits (C)

Cost A x (B +C) -

Other Reoccurring Operating Costs

Account Number 5348 5432 5433

Description

Cost 40,000 6,000 36,000

Landscaping Electricity Water

Account Number

One Time Costs Description

Cost

Benefits It is important to maintain the City Parks at the high level of service and care that is used in other parks. These employees can also service other parks that should be open at approximately the same time, Pier Park, Intracoastal Parks, and Bella Vista Bay Park. RECOMMENDED

CULTURAL & COMMUNITY SERVICES 182

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND STRUCTURE

City of Sunny Isles Beach Fund Structure

GOVERNMENTAL FUND TYPES

General Fund

Departments City Commission City Manager City Attorney City Clerk Finance Information Technology Human Resources Cultural Community Services Police Public Works *Fleet *Facilities Maintenance *Administrations Community Development *Planning & Zoning *Parking *Code Enforcement

Capital Projects Fund

Capital Improvement Program Fund

2010 Capital Projects Fund 2011 Capital Projects Fund

PROPRIETARY FUND TYPES

Special Revenue Fund

Enterprise Funds

Building Fund

Stormwater Fund

Departments

Departments

Community Development *Building

Streets Construction and Maintenance Fund

Departments Public Works *Street Maintenance *Transportation

Law Enforcement Trust Fund

183

Public Works *Stormwater

Stormwater Capital Improvement Fund

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND DESCRIPTIONS Governmental accounting systems should be organized and operated on a fund basis. Individual resources are allocated to, and accounted for, in separate accounting entities-identified as fundsbased upon the purposes for which they are to be spent and the means by which spending activities are legally controlled. Governmental units should establish and maintain those funds required by law and sound financial administration. Only the minimum number of funds consistent with legal and operating requirements should be established because unnecessary funds result in inflexibility, undue complexity, and inefficient financial administration. Individual funds are classified into three broad categories: Government, Proprietary, and Fiduciary. The City of Sunny Isles Beach does not utilize any Fiduciary Fund Types. All funds are appropriated except the Law Enforcement Trust Fund. However, Commission has provided authority upon the adoption of the budget to amend the budget for the Law Enforcement Trust Fund based on actual activity.

GOVERNMENTAL FUND TYPES Governmental Fund Types are subdivided into four sections: General Fund, Special Revenue Funds, Debt Service Funds, and Capital Projects Funds. The City does not have any Debt Service Funds. The Law Enforcement Trust Fund is a Special Revenue Fund and are not budgeted. General Fund - Accounts for all financial resources, except those required to be accounted for in another fund. Special Revenue Fund - Account for the proceeds of specific revenue sources that are legally restricted to expenditures for specified purposes. Debt Service Fund - Account for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Capital Project Fund - Account for financial resources to be used for the acquisition or construction of major capital facilities.

•

FUND 10- GENERAL FUND (MAJOR FUND)

•

FUND 11- STREET CONSTRUCTION AND MAINTENANCE FUND

The General Fund of a government unit serves as the primary reporting vehicle for current government operations. The General Fund, by definition, accounts for all current financial resources not required by law or administrative action to be accounted for in another fund. The major sources of revenue for the General Fund include: ad valorem taxes, franchise taxes, user fee charges, and intergovernmental revenues. The major departments funded here are administrative in nature: City Manager, City Attorney, City Clerk, Finance, Human Resources, Cultural & Human Services, Community Development Services, Police, and Public Works. This fund is considered a major fund. The Street Construction and Maintenance Fund is a special revenue fund used to account for revenues received from State and County agencies, which, by State law may only be expended for street construction and maintenance programs.

184

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

FUND DESCRIPTIONS •

FUND 14- BUILDING FUND The Building Fund is a special revenue fund used to account for building permitting revenues which are restricted to be used for the administration and enforcement of the Building Code.

•

FUND 20- CAPITAL IMPROVEMENT PROGRAM FUND (MAJOR FUND) The Capital Improvement Program Fund is used to account for the City's Capital Improvement Program. The projects funded from this fund include street improvement, landscape improvements, park construction, and renovation or expansion of City facilities. This fund is considered a major fund.

•

FUND 32- 2011 CAPITAL PROJECTS FUND The 2011 Capital Projects Fund is used to account for the project costs of park development and improvement. This is funded by the $2.425 million bond proceeds.

•

FUND 35- 2010 CAPITAL PROJECTS FUND The 2010 Capital Projects Fund is used to account for the project costs of park development and improvement. This is funded by the $15 million bond proceeds.

•

FUND 60&61- LAW ENFORCEMENT TRUST FUND The Law Enforcement Fund is a special revenue fund used to account for revenues received from Federal, State and Local law enforcement forfeitures and seizures which are restricted for law enforcement purposes.

Proprietary Fund Types are subdivided into two sections: Enterprise Funds and Internal Service Funds. The City does not use Internal Service Funds. Enterprise Funds- Account for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public police, management control, accountability, or other purposes.

•

FUND 40- STORMWATER FUND The Stormwater Fund provides funding for necessary programs required for compliance with the National Pollutant Discharge Elimination System Permit.

•

FUND 45- STORMWATER CAPITAL IMPROVEMENT FUND The objective of the Stormwater Capital Improvement Fund is to provide funding for improvement of the City's utility infrastructure. It has a one time funding source of $3.5 million from bond proceeds and transfers from the Stormwater operating fund.

All funds discussed above are included in the audited financial statements.

185

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGETARY BASIS The budgets of general government type funds (for example, the General Fund, the Capital Improvement Program Fund) are prepared on a modified accrual basis. Briefly, this means that obligations of the city (for example, outstanding purchase orders) are budgeted as expenditures, but revenues are recognized only when they are measurable and available. The Enterprise Funds (for example, the Stormwater Fund) also recognize expenditures as encumbrances when a commitment is made (e.g., through a purchase order). Revenues, on the other hand, are recognized as revenue when service is provided. In all cases (General Governmental and Enterprise Funds), when goods and services are not received by year end, the encumbrances lapse. The Comprehensive Annual Financial Report (CAFR) shows the status of the City's finances on a basis of "Generally Accepted Accounting Principles" (GAAP). In most cases, this conforms to the way the City prepares its budget. One exception is compensated absence liabilities that are expected to be liquidated with expendable available financial resources are accrued as earned by employees (GAAP) as opposed to being expended when paid (Budget).

186

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGETARY & FINANCIAL POLICIES The City of Sunny Isles Beach Budgetary and Financial Policies provide the basic framework for the overall fiscal management of the City. Some of these tenets can appear to be little more than common sense, barely worthy of the effort necessary to set them forth. On the other hand, they are guidelines, which determine whether or not specific requests, no matter how meritorious, ever reach implementation. When a department seeks the financial support from the Commissioners, it is best for all concerned that the framework for making decisions be clearly understood. The policies consist of: operating, revenue, cash management and investments, debt, reserve, capital improvements program, accounting and financial reporting, organizational, and financial stability. These policies are used in the development of current activities and planning for future programs. They are reviewed at least annually and updated as needed. Balancing the Budget Statement The City will live within its means. All departments supported by the resources of this City must function within the limits of the financial resources identified or available specifically to them. Therefore, the City shall annually adopt a balanced budget where available and anticipated resources are equal to, or exceed, operating expenditures. Any increase in expenses, decrease in revenues, or combination of the two that result in a budget imbalance will require budget revision, rather than spending unappropriated surpluses or designated reserves to support ongoing operations. Rationale A balance must be struck between revenues and expenditures, so that the public can realize the benefits of a strong and stable government. It is important to understand that this policy is applied to budget entities over periods of time, which extend beyond current appropriations. By law, budgets cannot exceed available resources, which is defined as revenues generated in the current period added to balances carried forward from prior years. Temporary shortages, or operating deficits, can and do occur, but they are not tolerated as extended trends. The City cannot develop a legacy of shortages or a legacy of missing one-time resources and expect the continued delivery of services, the very reason for which it exists. Operating Budget Policies 1. The City's budget will support City Commission goals, objectives and policies in meeting the needs of the community. 2. The City will continue to support a scheduled level of maintenance and replacement of its infrastructure and fleet. 3. The City will continuously evaluate its service delivery system according to established efficiency and effectiveness criteria. 4. The City will evaluate its use of intergovernmental service contracts to preclude unwarranted duplication of service in overlapping jurisdictions and assure an effective and efficient service delivery system to the community. 5. The City will comply with mandatory federal, state, and local laws and, when appropriate, will comply with industry and professional requirements or standards. 6. The operating impacts of the Capital Improvements Program (CIP) projects will be reviewed prior to any project being included in the operating budget. 187

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGETARY & FINANCIAL POLICIES Operating Budget Policies (continued) 7. The City will develop and maintain accounting and budgetary control systems to adequately safeguard the assets held in public trust. 8. The City will prepare its Budget using a Balanced Budget; each fund's revenues plus other sources equal its expenditures/expenses plus other uses. 9. Transfer of funds between personal services, operating and capital outlay categories is discouraged. 10. To the extent possible, current operations will be funded by current revenues. The use of unencumbered prior period balances in all funds shall be scrutinized and carefully limited. 11. The City will consider General Fund requests for new or expanded programs during the course of the regular budget process. Only in extreme circumstances will such requests be considered during the course of the year. Revenue Policies 1. The City will attempt to maintain a diversified and stable revenue system to avoid reliance on any one revenue source and will attempt to minimize the dependence on property taxes. 2. The City will pursue alternative revenue sources as an additional source of funds. 3. The City will establish all user charges and fees to recover the partial or full cost of providing a service. Sufficient user charges and fees shall be pursued and levied to support the full cost (operating, direct, indirect, and capital) of operations. 4. Market rates and charges levied by other public and private organizations for similar services should be considered when establishing tax rates, fees and charges. 5. New ongoing operating costs will be funded with permanent, ongoing revenue sources; onetime operating costs are tied to one-time revenue sources to ensure fund balance integrity. 6. New and expanded unrestricted revenue streams should be first applied to support existing programs prior to funding new or expanded programs. 7. The City will pursue federal, state, and local grants but will strictly limit financial support of these programs to avoid commitments which continue beyond funding availability. 8. General Fund expenditures for mandated and priority programs are to be made against current revenue sources, and not dependent upon uncertain reserves or fluctuating prior period cash balances. 9. Special Revenue Funds are supported by special levies and fees, grants or intergovernmental revenues. Expenditures in these funds are strictly limited to the mandates of the funding source. Special Revenue Funds are not to be used to subsidize other funds, except as required or permitted by program regulations. 10. Enterprise Funds are expected to derive at least 50% of their revenues from charges and user fees. Enterprises should strive to become self-supporting entities through periodic reviews of its fee structure, charges for services, and other operating revenues and expenditures.

188

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGETARY & FINANCIAL POLICIES Cash Management and Investment Policies 1. The City will follow its adopted investment/portfolio policy when handling public funds. The investment/portfolio policy is contained in a separate document. 2. The City will collect revenues aggressively, including past due bills of any type and may utilize an outside collection agency to accomplish this. 3. The City will deposit all funds within forty-eight (48) business hours of receipt. 4. The Finance Department will prepare and present an investment report to the City's Commission on a monthly basis to review the City's investment/portfolio activities. Debt Policies 1. The City will seek to maintain its insured AAA bond rating to minimize borrowing costs. 2. The City will review and evaluate its existing debt obligations and future borrowing needs annually. 3. The City will not issue long term debt to finance current operations. 4. The City will publish and distribute an official statement for each bond and note issued. 5. The City will adhere to the bond covenant requirements of each debt issuance. 6. Capital projects financed by the issuance of bonded debt will be financed for a period not to exceed the expected useful life of the project. Reserve Policies 1. The City will maintain a reserve in the General Fund which represents a minimum of 25%-30% of operating expenditures. 2. The City will maintain a reserve in the Stormwater Fund which represents 10% of operating expenditures. Capital Improvements Program (CIP) Policies 1. The City will develop and update a five-year Capital Improvements Program on an annual basis. 2. In the development of the Capital Improvements Program, the City will review the operational impact of each project. 3. The Budget committee will review and evaluate each project, based on an established criteria, prior to any project being included in the Capital Improvements Program. 4. The City will maintain an appropriate mix of debt and pay-as-you-go funding of capital projects. 5. The operating impact of each capital project shall be incorporated into annual operating budgets. Capital assets shall be purchased and maintained on a regular schedule. Within legal limits and the constraints of operating budgets, debt may be issued for the purchase of capital assets, including major renovations.

189

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

BUDGETARY & FINANCIAL POLICIES Accounting and Financial Reporting Policies 1. An independent audit will be performed annually with the subsequent issue of an official annual financial statement. 2. The City will produce comprehensive annual financial reports in accordance with Generally Accepted Accounting Principles (GAAP) as promulgated by the Governmental Accounting Standards Board (GASB) within 180 days of the end of the fiscal year. 3. The City will maintain an accounting and financial reporting system that conforms to GAAP and State laws. Organizational Policies 1. The City will review the organizational structure regularly to assure that residents receive the highest level of service in the most efficient manner. 2. The City will be committed to maintaining and improving the productivity of staff through a productive working environment, appropriate equipment, necessary training, and adequate supplies and materials. 3. Employee compensation will be reviewed regularly to ensure the City is competitive with comparable public entities. Financial Stability Policies 1. The City will review and evaluate its existing debt obligations and future borrowing needs annually. 2. The City will prepare and update its five-year Capital Improvements Program annually. 3. The City will continuously monitor revenues and expenditures to ensure responsible fiscal management of the City.

190

191

192

193

194

195

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEBT ADMINISTRATION DEBT ISSUANCE The objective of the City of Sunny Isles Beach debt management policy is to maintain the City's ability to incur present and future debt at the most beneficial interest rates in amounts needed for financing the adopted Capital Improvement Program without adversely affecting the City's ability to finance essential City services. Review and analysis of the City's debt position is required to provide a capital financing plan for infrastructure and other improvements. Both available resources and city needs drive the City's debt issuance program. Long-term projected financing is linked with economic, demographic and financial resources expected to be available to repay the debt. City debt ratios are examined as well as the impact of future debt financing on those ratios. The use of debt ratios is only one tool of many in determining a course of action and is not used exclusively in making a decision. Decisions regarding the use of debt are based upon a number of factors including, but not limited to, the long-term needs of the City and the amount of resources available to repay the debt. The debt policy is not expected to anticipate every future contingency in the City's capital program or future operational needs. Sufficient flexibility is required to enable City management to respond to unforeseen circumstances or new opportunities, when appropriate. The decision to issue bonds or to obtain bank financing is based upon which alternative will provide the City with lower costs. The City Commission decides on an issue-by-issue basis which method of sale would be more appropriate. The City encourages the use of competitive sales for all issues unless circumstances dictate otherwise. Negotiated sales are considered if the sale is a complex financing structure (certain revenue issues, a combination of taxable/nontaxable issues, etc.) or based upon other factors which lead the Finance Department to conclude that a competitive sale would be less effective. LEGAL DEBT MARGIN The City Charter allows revenue bonds to be issued when authorized by the City Commission. There is no legal debt margin established. General Obligation bonds must be approved by referendum of the electorate. Currently, the City does not have any outstanding general obligation bonds.

197

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEBT SERVICE SUMMARY GOVERNMENTAL FUNDS The City currently has three revenue bonds and one promissory note oustanding as follows: 2010 SERIES CAPITAL IMPROVEMENT REVENUE BOND The Series 2010 provides funds for various City park improvement projects. The note has a fifteen year term and is secured by non-ad valorem revenues. 2011 SERIES CAPITAL IMPROVEMENT REVENUE AND REVENUE REFUNDING BOND This bond was obtained to defease the Florida Municipal Loan Council Revenue Bond-Series 2001Awhich was obtained to retire the then outstanding Utility Tax Revenue Bond Series 1998 and Series 1999 and the Utility Tax Revenue Bond Anticipation Note. In addition, the City obtained an additional $2.425 million in debt for mulitple park improvements. The original bonds were issued to acquire land, construct a new government center and construct 2 new parks. The note has a fifteen year term and is secured by non-ad valorem revenues and half-cent sales tax. 2012 SERIES CAPITAL IMPROVEMENT REVENUE REFUNDING BOND This bond was obtained to defease the Florida Municipal Loan Council Revenue Bond-Series 2002C which was issued to fund various capital projects, including landscaping improvements, park improvements, police station, public works facility. The note has a twenty year term and is secured by non-ad valorem revenues. PROMISSORY NOTE The proceeds were used to fund the City's land purchases and related costs for future development of public parks. The note has a twenty year term and is secured by non-ad valorem revenues.

SCHEDULE OF GOVERNMENTAL FUNDS DEBT AS OF SEPTEMBER 30, 2012 ISSUANCE AMOUNT $ 15,000,000 $ 10,000,000

OUTSTANDING PRINCIPAL BALANCE $ 13,618,025 $ 10,000,000

$ $

$ $

10,000,000 17,979,503

TOTAL OUTSTANDING GOVERNMENTAL FUNDS DEBT $

51,597,528

MATURITY INTEREST DATE RATE DESCRIPTION 4.20% 2010 CAPITAL IMPROVEMNT REVENUE BOND 3/23/2025 11/1/2026 2.38% 2011 CAPITAL IMPROVEMNT REVENUE BOND 2012 CAPITAL IMPROVEMNT REVENUE BOND PROMISSORY NOTE

11/1/2022 7/1/2029

2.00% 4.03%

10,000,000 20,000,000

ENTERPRISE FUND The City currently has two revenue bonds oustanding as follows: 2002 SERIES STORMWATER REVENUE BOND The Series 2002 was issued to fund a portion of the costs of certain improvements to the Golden Shores stormwater utilities system. The note has a twenty year term and is secured by stormwater fee charges. 2010 SERIES STORMWATER REVENUE BOND The Series 2010 was issued to fund a portion of the costs of certain improvements to the stormwater utilities system. The note has a fifteen year term and is secured by stormwater fee charges.

SCHEDULE OF ENTERPRISE FUND DEBT AS OF SEPTEMBER 30, 2012 MATURITY INTEREST DATE RATE

DESCRIPTION

1,500,000 3,141,943

TOTAL OUTSTANDING ENTERPRISE FUND DEBT $

4,641,943

198

4.23% 4.02%

$ $

OUTSTANDING PRINCIPAL BALANCE

3,000,000 $ 3,500,000 $

STORMWATER REVENUE BOND,SERIES 2002 STORMWATER REVENUE BOND,SERIES 2010

7/1/2022 7/1/2025

ORIGINAL ISSUANCE

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEBT SERVICE REQUIREMENTS TO MATURITY TOTAL GOVERNMENT DEBT SERVICE REQUIREMENTS FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTAL

PRINCIPAL 2,139,451 3,129,643 3,231,194 3,334,034 3,444,292 3,556,788 3,673,324 3,792,748 3,919,086 4,048,693 4,182,998 3,206,925 2,983,543 2,034,363 2,104,968 1,378,140 1,437,336 51,597,528

INTEREST 1,716,972 1,627,771 1,526,161 1,423,162 1,312,026 1,199,151 1,082,225 962,740 835,657 705,632 570,899 443,389 319,942 229,981 158,618 94,442 37,022 14,245,793

TOTAL 3,856,423 4,757,414 4,757,355 4,757,196 4,756,318 4,755,939 4,755,549 4,755,488 4,754,743 4,754,325 4,753,897 3,650,313 3,303,485 2,264,345 2,263,586 1,472,583 1,474,358 65,843,321

INTEREST 559,063 523,828 487,089 448,782 408,841 367,196 323,774 278,500 231,293 182,073 130,753 77,243 21,127 4,039,561

TOTAL 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,384,909 1,038,682 17,657,587

2010 Series Capital Improvement Revenue Bond-SunTrust FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 TOTAL

PRINCIPAL 825,846 861,081 897,820 936,127 976,068 1,017,713 1,061,135 1,106,409 1,153,615 1,202,836 1,254,156 1,307,666 1,017,555 13,618,025

2012 Series Capital Improvement Revenue Refunding Bond-BB&T FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 TOTAL

PRINCIPAL

INTEREST 200,000 190,876 172,443 153,638 134,453 114,880 94,912 74,541 53,758 32,555 10,924 1,232,979

912,422 930,855 949,660 968,845 988,418 1,008,386 1,028,757 1,049,540 1,070,743 1,092,374 10,000,000

199

TOTAL 200,000 1,103,298 1,103,298 1,103,298 1,103,298 1,103,298 1,103,298 1,103,298 1,103,298 1,103,298 1,103,298 11,232,979

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEBT SERVICE REQUIREMENTS TO MATURITY TOTAL GOVERNMENT DEBT SERVICE REQUIREMENTS Bank of America Promissory Note FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 TOTAL

PRINCIPAL 749,226 780,311 812,686 844,683 881,450 918,022 956,111 994,474 1,037,040 1,080,067 1,124,879 1,170,734 1,220,124 1,270,747 1,323,471 1,378,140 1,437,336 17,979,503

INTEREST 723,357 692,272 659,897 627,900 591,132 554,561 516,472 478,109 435,542 392,515 347,703 301,849 252,458 201,835 149,112 94,442 37,022 7,056,179

TOTAL 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,472,583 1,474,358 25,035,681

2011 Series Capital Improvement Revenue and Revenue Refunding Bond-SunTrust FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 TOTAL

PRINCIPAL 564,380 575,829 589,833 603,564 617,929 632,636 647,693 663,108 678,890 695,047 711,589 728,525 745,864 763,616 781,497 10,000,000

INTEREST 234,552 220,796 206,733 192,843 177,600 162,514 147,067 131,591 115,064 98,489 81,519 64,297 46,357 28,146 9,506 1,917,074

200

TOTAL 798,932 796,625 796,566 796,407 795,529 795,150 794,760 794,699 793,954 793,536 793,108 792,822 792,221 791,762 791,003 11,917,074

FY 2012/2013 COMPREHENSIVE ANNUAL BUDGET

City of Sunny Isles Beach

DEBT SERVICE REQUIREMENTS TO MATURITY TOTAL ENTERPRISE DEBT SERVICE REQUIREMENTS FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 TOTAL

PRINCIPAL 338,007 345,679 353,665 361,976 370,627 379,631 389,002 398,756 408,908 419,474 280,471 291,917 303,830 4,641,943

INTEREST 184,566 170,549 156,218 141,561 126,566 111,217 95,500 79,402 62,905 45,995 31,031 19,585 7,672 1,232,766

TOTAL 522,573 516,228 509,883 503,538 497,193 490,848 484,503 478,158 471,813 465,468 311,502 311,502 311,502 5,874,710

PRINCIPAL 188,007 195,679 203,665 211,976 220,627 229,631 239,002 248,756 258,908 269,474 280,471 291,917 303,830 3,141,943

INTEREST 123,496 115,823 107,837 99,526 90,875 81,871 72,500 62,746 52,594 42,029 31,031 19,585 7,672 907,585

TOTAL 311,502 311,502 311,502 311,502 311,502 311,502 311,502 311,502 311,502 311,502 311,502 311,502 311,502 4,049,528

PRINCIPAL 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 150,000 1,500,000

INTEREST 61,071 54,726 48,381 42,036 35,691 29,346 23,001 16,656 10,311 3,966 325,182

TOTAL 211,071 204,726 198,381 192,036 185,691 179,346 173,001 166,656 160,311 153,966 1,825,182

2010 Series Stormwater Revenue Bond FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 TOTAL 2002 Series Stormwater Revenue Bond FISCAL YEAR 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 TOTAL

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GLOSSARY Account

A separate financial reporting unit for budgeting, management, or accounting purposes. All budgetary transactions, whether revenue or expenditure are recorded in accounts.

Accounting Standards

The generally accepted accounting principles (GAAP) promulgated by the Government Accounting Standards Board (GASB), which guide the recording and reporting of financial information by state and local governments. The standards establish such guidelines as when transactions are recognized, the types and purposes of funds, and the content and organization of the annual financial report.

Accrual Basis

A method of accounting in which revenues are recorded when measurable and earned, and expenses are recognized when a good or service is used.

Activity

A department effort contributing to the achievement of a specific set of program objectives; the smallest unit of the program budget.

Activity Measure

Data collected to determine how effective or efficient a program is in achieving its objective.

Adopted Budget

The original budget as approved by the City Commission at the beginning of the fiscal year.

Ad Valorem Taxes Commonly referred to as property taxes, levied on both real and personal property, according to the property's valuation and tax rate.

Allotment

The distribution of budget authority by an agency to various sub-units or regional offices.

Amended Budget

The current budget, resulting from changes to the Adopted Budget. An example of a common change would be a line item transfer of funds.

Annualize

Taking changes that occurred mid-year and calculating their cost for a full year, for the purpose of preparing an annual budget.

Apportionment

The release of funds on a quarterly or project basis. Apportionment is designed to prevent the premature depletion of a unit's appropriation and is more common at the state and federal levels than at the local level.

Assessed Valuation

The valuation set upon real estate and certain personal property by the Property Appraiser as a basis for levying property taxes.

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GLOSSARY Assets

Resources owned or held by a government, which have monetary value.

Audit

An examination of evidence, including records, facilities, inventories, systems, etc., to discover or verify desired information.

Authorized Positions

Employee positions, which are authorized in the adopted budget, to be filled during the year.

Available (Undesignated) Fund Balance

This refers to funds remaining from prior years, which are available for appropriation and expenditure in the current year.

Available (Undesignated) Fund Balance

This refers to funds remaining from prior years, which are available for appropriation and expenditure in the current year.

Available (Undesignated) Fund Balance

This refers to funds remaining from prior years, which are available for appropriation and expenditure in the current year.

Balanced Budget

A budget in which current revenues equal current expenditures. The legal requirements for a balanced budget may be set by the state or local government.

Base Budget

A budget in which current revenues equal current expenditures. The legal requirements for a balanced budget may be set by the state or local government.

Benchmark

A point of reference from which measurements may be made. A benchmark is something that serves as a standard by which other performance indicators may be evaluated or compared.

Bond

A promise to repay borrowed money on a particular date, often ten or twenty years in the future. Most bonds also involve a promise to pay a specified dollar amount of interest at predetermined intervals. Local governments use bonds to obtain long-term financing for capital projects.

Bond Covenant

A legally enforceable agreement with bondholders that requires the governmental agency selling the bond to meet certain conditions in the repayment of the debt.

Bond Ordinance

A law approving the sale of government bonds that specifies how revenues may be spent.

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GLOSSARY Bond Refinancing

The payoff and re-issuance of bonds, to obtain better interest rates and/or bond conditions.

Budget

A plan of financial activity for a specified period of time (fiscal year or biennium) indicating all planned revenues and expenses for the budget period.

Budget Amendment

A revision of the adopted budget that, when approved by the Commission, replaces the original provision. Budget amendments occur throughout the fiscal year, as spending priorities shift.

Budgetary Basis

This refers to the basis of accounting used to estimate financing sources and uses in the budget. This generally takes on the three forms: GAAP, cash, or modified accrual.

Budgetary Control The control or management of a government in accordance with the approved budget for the purpose of keeping expenditures within the limitations of available appropriations and resources.

Budget Calendar

The schedule of key dates, which a government follows in the preparation and adoption of the budget.

Budget Cycle

The recurring process-either annual or biennial-in which a government prepares, adopts, and implements a spending plan. The budget cycle consists of (1) preparation of a budget proposal, (2) legislative approval of the proposed budget, (3) executive-branch implementation of the proposed budget, and (4) preparation of an annual report detailing the results of operations.

Budget Manual

A booklet prepared by the Finance Department or Budget Office that includes, at a minimum, the budget calendar, the forms departments need to prepare their budget requests, and a description of the budget process.

Capital Assets

Assets of significant value and having a useful life of several years. Capital Assets are also called fixed assets.

Capital Budget

The appropriation of bonds or operating revenue for improvements to facilities, and other infrastructure.

Capital Outlay / Expenditures

Spending on fixed assets; generally, such acquisitions cost more than a specified amount (e.g. $1,000) and are intended to last more than one year.

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GLOSSARY Capital Improvements

Expenditures related to the acquisition, expansion or rehabilitation of an element of the physical plant of the government - sometimes referred to as infrastructure.

Capital Improvement Program (CIP)

A plan for future capital expenditures that identifies each capital project, its anticipated start and completion, the amount spent each year, and the method of finance.

Capital Project

Major construction, acquisition, or renovation activities that add value to the physical assets of a government, or significantly increase their useful life. Also called capital improvements.

Capital Projects Funds

Governmental funds established to account for resources used for the acquisition/construction of large capital improvement other than those accounted for in the proprietary or trust funds.

Cash Basis

A method of accounting in which revenues are recorded only when cash is received and expenditures are recorded only when payment is made. Since payments for goods and services can be delayed to the next fiscal year, cash on hand can result in an inaccurate picture of the financial condition of a fund. To be in conformance with generally accepted accounting principles, local governments must use the accrual basis, rather than the cash basis of accounting.

Cash Flow

The net cash balance at any given point. The treasurer prepares a cash budget that projects the inflow, outflow, and net balance of cash reserves on a daily, weekly, and/or monthly basis.

Change Order

A change in the design or specifications of an approved capital project; change orders often increase the cost of a project.

Chart of Accounts

A chart that assigns a unique number to each type of transaction (e.g., salaries or property taxes) and to each budgetary unit in the organization. The chart of accounts provides a system for recording revenues and expenditures that fits the organizational structure.

Comprehensive Annual Financial Report (CAFR)

Usually referred to by its abbreviation, this report summarizes financial data for the previous fiscal year in a standardized format. The CAFR is organized by fund and contains two basic types of information: (1) a balance sheet that compares assets with liabilities and fund balance and (2) an operating statement that compares revenues with expenditures.

Constant or Real Dollars

The presentation of dollar amounts adjusted for inflation to reflect the real purchasing power of money as compared to a certain point in time. 205

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GLOSSARY Consumer Price Index (CPI)

A statistical description of price levels provided by the U.S. Department of Labor. The index is used as a measure of the increase in the cost of living (e.g. economic inflation).

Contingency

A budgetary reserve set-aside for emergencies or unforeseen expenditures not otherwise budgeted. This type of account protects the local government from having to issue short-term debt to cover such needs.

Contractual Services

Services rendered to a government by private firms, individuals, or other governmental agencies. Examples include utilities, rent, maintenance agreements, and professional consulting services.

Cost-of-Living Adjustments (COLA)

An increase in salaries to offset the adverse effect of inflation on compensation.

Debt Service

The cost of paying principal and interest on borrowed money according to a predetermined payment schedule.

Debt Service Funds One or more funds established to account for expenditures used to repay the principal and interest on debt.

Dedicated Tax

A tax levied in order to support a specific government program or purpose.

Default

Failure to make a debt payment (principal or interest) on time.

Deficit

The amount by which expenditures exceed revenues during a single accounting period.

Department

The basic organizational unit of government, which is functionally unique in its delivery of services.

Depreciation

Expiration in the service life capital assets attributes to wear and tear, deterioration, and action of the physical elements, inadequacy, or obsolescence.

Developmentrelated Fees

Those fees and charges generated by building, development and growth in community, also known as impact fees.

Disbursement

Payment for goods or services that have been delivered and invoiced.

Earmarking

Legal limitations on the revenue from fees, licenses, taxes, or grants, which determine how the funds may be spent. Many state and federal grants are earmarked for particular types of projects. Earmarked revenues are frequently accounted for in special revenue funds. 206

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GLOSSARY Economies of Scale

The cost savings that usually occur with increases in output. If the number of units increase, fixed costs are divided into more units, and the ratio of units to fixed costs will result in lower costs per unit.

Employee (or Fringe) Benefits

Contributions made by a government to meet commitments or obligations for employee fringe benefits. Included are the governments share of costs for Social Security and the various pensions, medical, and life insurance plans.

Encumbrance

Budget authority that is set aside when a purchase order or contract is approved. The encumbrance assures suppliers that sufficient funds will be available once the order is fulfilled. Encumbrances are also known as obligations.

Enterprise Funds

A separate fund used to account for services supported primarily by service charges; examples are water, sewer, golf, and airport funds.

Enterprises

Government-owned services, such as utilities, that are supported primarily by fees rather than by tax revenue.

Expenditure

The payment of cash on the transfer of property or services for the purpose of acquiring an asset, service or settling a loss.

Expense

Charges incurred (whether paid immediately or unpaid) for operations, maintenance, interest, or other charges.

Fiduciary Funds

Funds that account for resources that government holds in trust for individuals or other governments.

Fiscal Policy

A government's policies with respect to revenues, spending, and debt management as these relate to government services, programs, and capital investment. Fiscal policy provides an agreed-upon set of principles for the planning and programming of government budgets and their funding.

Fiscal Year

A twelve-month period designated as the operating year for accounting and budgeting purposes in an organization. For Sunny Isles Beach, this twelve (12) month period is October 1 to September 30.

Fixed Assets

Assets of long-term character that are intended to continue to be held or used, such as land, buildings, machinery, furniture, and other equipment.

Full Faith and Credit

A pledge of government's taxing power to repay debt obligations. 207

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GLOSSARY Fund

A self-balancing set of accounts. Governmental accounting information is organized into funds, each with separate revenues, expenditures, and fund balances.

Fund Balance

The difference between a fund's assets and its liabilities. Portions of the fund balance may be reserved for various purposes, such as contingencies or encumbrances.

General Fund

The major fund in most governmental units, the General Fund accounts for all activities not accounted for in other funds. Most tax-funded functions-such as police and fire protection - are accounted for in the General Fund.

Generally Accepted Uniform minimum standards used by state and local governments for financial recording and reporting; established by the accounting profession through the Accounting Principles (GAAP) Governmental Accounting Standards Board (GASB). General Obligation This type of bond is backed by the full faith, credit and taxing power of the government. (G.O.) Bond Governmental Accounting Standards Board (GASB)

The body that sets accounting standards specifically for governmental entities at the state and local levels.

Governmental Funds

Funds typically used to account for tax supported, governmental activities (e.g. the general fund, special revenue funds, debt service funds, capital projects funds and permanent funds).

Goal

A statement of broad direction, purpose or intent based on the needs of the community.

Grants

A contribution by a government or other organization to support a particular function. Grants may be classified as either operational or capital, depending upon the grantee.

Indirect Cost

A cost necessary for the functioning of the organization as a whole, but which cannot be directly assigned to one service.

Infrastructure

The physical assets of a government (e.g., streets, water, sewer, public buildings and parks). 208

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GLOSSARY Interfund Transfers The movement of monies between funds of the same governmental entity. Intergovernmental Funds received from federal, state and other local government sources in the form of grants, shared revenues, and payments in lieu of taxes. Revenue Internal Service Charges

The charges to user departments for internal services provided by another government agency, such as data processing or insurance funded from a central pool.

Internal Service Funds

One or more funds that account for the goods and services provided by one department to another within government on a cost-reimbursement basis. Departments that use internal services (e.g., data processing) may have a line item in their budget for such services.

Levy

To impose taxes for the support of government activities.

Line-item Budget

A budget prepared along departmental lines that focuses on what is to be bought by linking appropriations to objects of expenditures.

Long-term Debt

Debt payable more than one year after date of issue.

Mandate

A requirement from a higher level of government that a lower level of government perform a task in a particular way, or perform a task to meet a particular standard, often without compensation from the higher level of government.

Mill

The property tax rate, which is based on the valuation of property. A tax rate of one mill produces one dollar of taxes on each $1,000 of assessed property valuation. One tenth of one cent.

Mission

A clear and concise statement that focuses on the purpose of the program and sets program goals to align practices with values. A mission statement is an actionable plan for a program's future, which includes the objectives, how these objectives will be reached, who is responsible for performance and why the program must meet it's goals.

Modified Accrual Basis of Accounting

A form of accrual accounting in which (1) expenditures are recognized when the goods or services are received and (2) revenues, such as taxes, are recognized when measurable and available to pay expenditures in the current accounting period.

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GLOSSARY National Pollutant A permit program, which controls water pollution by regulating point sources that discharge pollutants into waters of the United States. Discharge Elimination System Object of Expenditure

An expenditure classification, referring to the lowest and most detailed level of classification, such as electricity, office supplies, asphalt, and furniture.

Objective

Something to be accomplished in specific, well-defined, and measurable terms and is achievable within a specific period.

Obligations

Amounts, which a government may be legally required to meet out of its resources. They include not only actual liabilities, but also encumbrances not yet paid.

Operating Budget

That portion of a budget that deals with recurring expenditures such as salaries, electric bills, postage, printing, office supplies, and gasoline. The operating budget may be a separate document from the capital budget, or a consolidated document may be prepared that has one section devoted to operating expenditures and another to capital expenditures. Taken together, the operating and the capital budgets should equal the total amount of spending for the fiscal period.

Operating Deficit

The amount by which this year's (or budget period's) revenues are exceeded by expenditures for the same period. An operating deficit does not take into account any balances left over from prior years that may be used to pay off shortfalls.

Operating Expenses

The cost for personnel, materials, and equipment required for a department to function.

Operating Revenue Funds that the government receives as income to pay for ongoing operations.

It includes such items as taxes, fees from specific services, interest earnings, and grant revenues. Operating revenues are used to pay for day-to-day services.

Ordinance

A municipal regulation or an authoritative decree or law.

Pay-as-you-goBasis

A term used to describe a financial policy by which capital outlays are financed from current revenues rather than through borrowing.

Performance Budget

A budget format that includes (1) performance goals and objectives and (2) demand, workload, efficiency, and effectiveness (outcome or impact) measures for each governmental program. 210

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GLOSSARY Performance Measures

Indicators used in budgets to show, for example, (1) the amount of work accomplished, (2) the efficiency with which tasks were completed, and (3) the effectiveness of a program, which is often expressed as the extent to which objectives were accomplished.

Personal Services

Expenditures for salaries, wages, and fringe benefits of government employees. Obligations from previous fiscal years in the form of purchase orders, contracts or salary commitments which are chargeable to an appropriation, and for which a part of the appropriation is reserved. They cease to be encumbrances when the obligations are paid or otherwise terminated.

Prior-year Encumbrances

Productivity

The cost per unit of goods or services, holding quality constant. Productivity increases when the cost per unit goes down but quality remains constant or increases.

Program

A group of related activities performed by one or more organizational units for the purpose of accomplishing a function for which the government is responsible.

Program Budget

A budget format that organizes budgetary information and allocates funds along program rather than departmental lines.

Proprietary Funds

The funds used to account for operations (a) that are financed and operated in a manner similar to private business enterprises - where the intent of the governing body is that the costs of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges; or (b) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability, or other purposes.

Public Hearing

An open meeting regarding proposed operating or capital budget allocations, which provides citizens with an opportunity to voice their views on the merits of the proposals.

Purchase Order

An agreement to buy goods and services from a specific vendor, with a promise to pay on delivery.

Reserve

An account used either to set aside budgeted revenues that are not required for expenditure in the current budget year or to earmark revenues for a specific future purpose. 211

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GLOSSARY Resolution

A special or temporary order of legislative body; an order of a legislative body requiring less legal formality than an ordinance or statute.

Resources

Total amounts available for appropriation including estimated revenues, fund transfers, and beginning balances.

Revenues

All amounts of money received by a government from external sources for the purpose of financing the operations of the government.

Revenue Bond

This type of bond is backed only by revenues, which come from a specific enterprise or project, such as a hospital or toll road.

Service Lease

A lease under which the lessor maintains and services the asset.

Service Level

Services or products which comprise actual or expected output of a given program. Focus is on result, not measures of workload.

Source of Revenue Revenues are classified according to their source or point of origin. Statute

A law enacted by a legislative body.

Target-based Budgeting

A budget process in which departments are provided with a maximum level for their budget requests. The budget office requires separate justification for proposed spending levels that exceed the target.

Taxes

Compulsory charges levied by a government for the purpose of financing services performed for the common benefit of the people. This term does not include specific charges made against particular persons or property for current or permanent benefit, such as special assessments.

Temporary Positions

An employee who fills a temporary or short-term position. Such employees provide contingency staffing for government operations during peak workloads, or to address temporary staffing needs. Temporary employees are on a per-hour basis, and do not receive benefits.

Trust Funds

A fund established to receive money that the local government holds on behalf of individuals or other governments; the government holding the money has little or no discretion over it. Examples include employee pension funds and taxes collected for other governments.

Unencumbered Balance

The amount of an appropriation that is neither expended nor encumbered. It is essentially the amount of money still available for future use.

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GLOSSARY Unreserved Fund Balance

The portion of a fund balance that is not restricted for a specific purpose and is available for general appropriation.

User Charges

The payment of a fee for direct receipt of a public service by the party who benefits from the service.

Working Cash

Excess of readily available assets over current liabilities, or cash on hand equivalents, which may be used to satisfy cash flow needs.

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ACRONYMS ACD

Automated Call Distribution

ADA

Americans with Disabilities Act

ALS

Advanced Life Support

ARRA

American Resource and Recovery Act

BCC

Board of Miami-Dade County Commissioners

BPE

Board of Professional Engineers

CAD

Computer Aided Dispatch

CAFR

Comprehensive Annual Financial Report

CD

Certificate of Deposit

CDBG

Community Development Block Grant

CID

Criminal Investigation Division

CIP

Capital Improvement Program

CMAQ

Congestion Mitigation and Air Quality

COLA

Cost of Living Adjustment

CPA

Certified Public Accountant

CRS

Community Rating System

DARE

Drug Awareness Resistance Education

DMV

Department of Motor Vehicles

EAP

Employee Assistance Program

EEOC

Equal Employment Opportunity Commission

EMS

Emergency Medical Services

EOC

Emergency Operations Center

EPA

Environmental Protection Agency 214

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ACRONYMS ERC

Equivalent Residential Connection

FCAT

Florida Comprehensive Assessment Test

FDIC

Federal Deposit Insurance Corporation

FDOT

Florida Department of Transportation

FEMA

Federal Emergency Management Agency

FPL

Florida Power and Light

FRDAP

Florida Recreation Development Assistance Program

FRS

Florida Retirement System

FTGA

Florida Turf Grass Association

GAAP

Generally Accepted Accounting Principles

GAO

General Accountability Office

GASB

Governmental Accounting Standards Board

GFOA

Government Finance Officers Association

GIS

Geographic Information Systems

GOB

General Obligation Bond

GPS

Global Positioning System

HMGP

Hazard Mitigation Grant Program

HR

Human Resources

IFAS

Institute of Food and Agricultural Sciences

IRS

Internal Revenue Services

IT

Information Technology

ISTEA

Intermodal Surface Transportation Efficiency Act

ISO

Insurance Office, Inc. 215

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ACRONYMS LETF

Law Enforcement Trust Fund

NFPA

National Fire Protection Association

NPDES

National Pollutant Discharge Elimination System

OEM

Original Equipment Manufacturer

OMB

U.S. Office of Management and Budget

OSSI

Office Software Solutions Incorporated

VOCA

Victims of Crime Agency

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Bella Vista Vista Bay Park

Gateway Park Development

City of Sunny Isles Beach Capital Improvement Program FY 2012/2013

Newport Fishing Pier

FY 2012/2013 Capital Improvement Program

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CAPITAL IMPROVEMENT PROGRAM Table of Contents Introduction Major Capital Improvement Projects by Location FY 2012/2013 City-wide Capital Budget Summary FY 2012/2013-FY2016/2017 City-wide Capital Budget Summary FY 2012/2013-FY 2016/2017 General Capital Projects Fund Summary FY 2012/2013-FY 2016/2017 2010 Capital Projects Fund Summary FY 2012/2013-FY 2016/2017 2011 Capital Projects Fund Summary FY 2012/2013-FY 2016/2017 Stormwater Capital Fund Summary Estimated Operating Impact by Project

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Capital Improvement Projects Newport Fishing Pier Pedestrian & Emergency Vehicular Bridge Gateway Park Development Gwen Margolis Park Upgrades Pelican Community Park Improvements Town Center Park Upgrades Collins Avenue Sidewalk Improvements (Westside) Heritage Park and Parking Garage Improvements Town Center Skateboard Park Noise Control Intracoastal Park-Arlen House Intracoastal Park-16050 Collins Avenue Samson Park Restroom Expansion New City Parking Garage - Walgreens Beach Access Widening FP&L Undergrounding WASD Demolition and Park Construction Collins Avenue Sidewalk Improvements (Eastside) Atlantic Isle Bridge Rehabilitation City Wide Security Project

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CAPITAL IMPROVEMENT PROGRAM

FY 2012/2013 Capital Improvement Program

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CAPITAL IMPROVEMENT PROGRAM INTRODUCTION The Capital Improvement Program (CIP) concentrates on the development of a long-range framework in which physical projects may be planned while, at the same time, implementing projects within the City's financial capabilities. The comprehensive program is prepared for the ensuing five years and is based upon the requirements of the community for all types of public improvements. To that end, each department of the municipality submitted to the City Manager those projects and estimates of time and cost for improvements within the purview of each department. PURPOSE The primary purpose of the Capital Improvement Program includes: The development of a long-range framework in which physical projects are planned, evaluated, and presented in an order sequence; The coordination of the capital related projects of City departments to ensure equitable distributions of projects with regard to the needs of the community, the timing of related projects, and the fiscal ability of the City to undertake the projects; The assistance of City staff and City Commission members in the determination of project requests and funding with regard to short and long-range plans; and the provision of information regarding planned capital projects to the residents of the City of Sunny Isles Beach. DEFINITIONS Capital Improvement: Any major expenditure for physical development, which generally falls into one of the following categories: Land and non-structural improvements; New structures; Major repairs; Major equipment. Capital Improvement Project: Any major non-recurring expenditure for physical facilities of government such as costs for acquisition of land or interests in land; construction of buildings or other structures including additions or major alterations; construction of streets or utility lines; fixed equipment; landscaping and similar expenditures including associated planning and design work related directly to an individual project. A Capital Improvement Project generally exceeds $25,000 and has a useful life of five (5) years or more. Capital Improvement Budget: A list of projects, together with cost amounts and sources of funds for the coming fiscal year, regarded as the first year of the Capital Improvement Program. The Capital Improvement Program may be included as a part of the City operating budget. METHODOLOGY Projects included in the Capital Improvement Program were derived from needs identified by City staff. Departments submitted projects that encompassed both the improvement of the City's physical development as well as the improvement of the particular programs and services that they provide to the public. Each department estimated the project's cost, assigned a project manager, determined the priority level, identified the source of possible funding across the five fiscal years, gave an explanation and justification of the project, identified costs which would extend beyond the five years, and identified any annual impact on the operating budget. After initial compilation, the projects were organized and reports generated. The Director of Finance and City Manager assessed and ranked the projects by priority for City Commission consideration. After the City Commission's review and approval, funded projects would be implemented.

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CAPITAL IMPROVEMENT PROGRAM FUNDING OF CAPITAL PROJECTS The success of the Capital Improvement Program depends on the close coordination of the physical plan with a financial plan. Projects may be financed through regular operating funds such as the General Fund, which frequently are insufficient for very large Capital Improvement Projects and which must compete with recurring operating requirements. The financial plan may require in-depth research in determining alternative means within a desired timetable to finance Capital Improvements. The City can borrow money through the sale of bonds. Bonds sold by the City fall into two categories: General Obligation Bonds and Revenue Bonds. A property tax levy is used to pay for General Obligation Bonds, which normally requires voter approval. Revenue Bonds are paid for by pledging a specific revenue stream for the repayment of debt. It has become practical to pay for some very large Capital Improvements on a pay-as-you-go basis with the popularity of various lease-purchase options. Federal and State Aid Programs can also play an important role in Capital Improvement planning. Federal and State Grant Programs can aid in the planning and financing of projects. The administrative ability to seek and utilize the best possible source, or combination of sources, from the various alternatives for financing Capital Improvements can maximize the City's Capital Improvement Program, saving the cost of inefficiencies, which occur from not adequately addressing infrastructure NEED FOR CAPITAL PROJECTS In recent years, a vast array of new federal and state regulations, primarily in areas of environmental quality, have imposed tremendous costs upon local units of government for Capital Improvements in order to comply with the law. Although some programs are combined with financial aid to encourage and assist cities in gaining compliance, the local share of costs often runs into the millions of dollars. Once built, facilities must be maintained and operated which imposes tremendous ongoing costs for labor and materials. The ability to absorb future operating costs is as important in planning a Capital Improvement Program as the ability to finance the actual construction. Rapidly changing technology often contributes to capital projects planning. Modernization of facilities and equipment, while costly, can often help reduce maintenance and operating costs significantly over the long run. There is a constant need to rebuild and or replace facilities, which have begun to deteriorate due to age. This is particularly true with streets and bridges. The impact of the various factors, which contribute to generating Capital Improvements, highlight the need for sound fiscal planning in the preparation of Sunny Isles Beach's Capital Improvement Program. The future development, growth and general well being of our citizens is directly related to an affordable and realistic Capital Improvement Program.

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MAJOR CAPITAL IMPROVEMENT PROJECTS BY LOCATION FY 2013 FY 2014 FY 2015 FY 2016 FY 2017

CAPITAL IMPROVEMENT PROGRAM

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FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

CITY-WIDE CAPITAL BUDGET SUMMARY FISCAL YEAR 2012/2013 General Capital Improvemen 2010 Capital t Program Projects Fund

2011 Capital Projects Fund

Stormwater Capital Projects Fund

Total

Revenues Second Local Option Gas Tax

$

-

$

-

$

-

$

79,300

$

79,300

Interest

479,600

35,000

10,000

5,000

529,600

Miscellaneous Revenues

400,000

0

0

0

400,000

Transfers In-General Fund

2,000,000

0

0

0

2,000,000

Transfer Development Rights

7,828,000

0

0

0

7,828,000

560,000

0

0

0

560,000

Impact Fees Reappropriated Fund Balance

10,147,280

Appropriations

$

Newport Pier Park

100,000

130,930 15,758,210 $215,230 $27,155,110

3,170,000 2,310,000 $3,205,000 $2,320,000

Total Revenue $21,414,880 $

-

$

-

$

$

-

100,000

School Expansion

3,600,000

0

0

0

3,600,000

Emergency Bridge

1,000,000

0

0

0

1,000,000

10,550,000

3,205,000

2,320,000

0

16,075,000

960,000

0

0

0

960,000

1,065,000

0

0

0

1,065,000

Town Center Park Improvements

348,000

0

0

0

348,000

Town Center Park Noise Control

0

0

0

0

0

Collins Ave Sidewalk Impr-West

60,000

0

0

0

60,000

530,000

0

0

0

530,000

70,000

0

0

0

70,000

Beach Access Widening

270,000

0

0

0

270,000

Intracoastal Park-Arlen House

500,000

0

0

0

500,000

2,361,880

0

0

215,230

2,577,110

Gateway Park Pelican Community Park Improvements Gwen Margolis Park Improvements

Heritage Park Improvements Intracoastal Parks-16050 Collins Ave

Reserves for Fund Balance

Total Appropriations $21,414,880

$3,205,000 $2,320,000

$215,230 $27,155,110

CAPITAL IMPROVEMENT PROGRAM

C-4

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

CITY-WIDE CAPITAL BUDGET SUMMARY FISCAL YEAR 2012/2013-FISCAL YEAR 2016/2017 FY 2013

FY 2014

FY 2015

FY 2016

FY 2017

Revenues $

Interest

529,600

$ 290,800

$

123,400 $

13,600

$

9,000

400,000

0

500,000

0

0

Transfers In-General Fund

2,000,000

2,000,000

2,000,000

2,000,000

2,000,000

Transfer Development Rights

7,828,000

500,000

6,204,100

859,200

0

560,000

0

0

0

0

Second Local Option Gas Tax

79,300

75,000

75,000

75,000

75,000

Reappropriated Fund Balance

15,758,210 $27,155,110

2,577,110 $5,442,910

1,442,910 $10,345,410

8,328,410 $11,276,210

5,137,210 $7,221,210

Grants/Contributions

Impact Fees

Total Revenue Appropriations $

Newport Pier Park

100,000

School Expansion

3,600,000

Emergency Bridge

1,000,000

Gateway Park Pelican Community Park Improvements Gwen Margolis Park Improvements Town Center Park Improvements

$

4,000,000

$

-

$

-

$

-

-

-

-

-

-

-

-

-

-

-

-

16,075,000

-

960,000

-

1,065,000

-

-

-

-

348,000

-

-

-

-

1,435,000

Town Center Park Noise Control

-

-

-

-

-

Collins Ave Sidewalk Impr-West

60,000

-

-

-

-

530,000

-

-

-

-

70,000

-

-

-

-

-

-

Heritage Park Improvements Intracoastal Parks-16050 Collins Ave City Parking Garage-Walgreens Beach Access Widening

270,000

400,000

-

-

2,380,000 -

FPL-Undergrounding

-

-

-

2,000,000

WASD Demo & Park-Sunny Isles Blvd

-

-

-

475,000

-

-

Intracoastal Park-Arlen House

500,000

4,300,000 -

-

-

-

-

Samson Park Restroom Expansion

-

-

Collins Ave Sidewalk Impr-East

-

-

-

784,000

-

Atlantic Isle Bridge

-

-

-

500,000

-

Reserves for Fund Balance

Total Appropriations

2,577,110 $27,155,110

1,442,910 $5,442,910

182,000

-

8,328,410 $10,345,410

5,137,210 $11,276,210

2,921,210 $7,221,210

CAPITAL IMPROVEMENT PROGRAM

C-5

City of Sunny Isles Beach

FY 2012/2013 Capital Improvement Program

CAPITAL IMPROVEMENT PROGRAM FUND SUMMARY FISCAL YEAR 2012/2013-FISCAL YEAR 2016/2017 FY 2013

FY 2014

FY 2015

FY 2016

FY 2017

479,600

$ 285,800

$ 118,400

400,000

-

500,000

-

-

Transfers In-General Fund

2,000,000

2,000,000

2,000,000

2,000,000

2,000,000

Transfer Development Rights

7,828,000

500,000

6,204,100

859,200

-

560,000

-

-

-

-

Revenues $

Interest Grants/Contributions

Impact Fees

10,147,280 $21,414,880

Reappropriated Fund Balance

Total Revenue

2,361,880 $5,147,680

1,147,680 $9,970,180

$

8,600

$

7,953,180 $10,820,980

4,000

4,681,980 $6,685,980

Appropriations $

Newport Pier Park

100,000

$

-

$

-

$

-

$

-

School Expansion

3,600,000

-

-

-

-

Emergency Bridge

1,000,000

4,000,000

-

-

-

10,550,000

-

-

-

-

960,000

-

1,435,000

-

-

1,065,000

-

-

-

-

Town Center Park Improvements

348,000

-

-

-

-

Town Center Park Noise Control

-

-

-

-

-

Collins Ave Sidewalk Impr-West

60,000

-

-

-

-

530,000

-

-

-

-

70,000

-

-

-

-

-

-

400,000

2,380,000

-

270,000

-

-

-

-

FPL-Undergrounding

-

-

-

2,000,000

4,300,000

WASD Demo & Park-Sunny Isles Blvd

-

-

-

475,000

-

500,000

-

-

-

-

Samson Park Restroom Expansion

-

-

182,000

-

-

Collins Ave Sidewalk Impr-East

-

-

-

784,000

-

Atlantic Isle Bridge

-

-

-

500,000

-

Gateway Park Pelican Community Park Improvements Gwen Margolis Park Improvements

Heritage Park Improvements Intracoastal Parks-16050 Collins Ave City Parking Garage-Walgreens Beach Access Widening

Intracoastal Park-Arlen House

Reserves for Fund Balance

Total Appropriations

2,361,880 $21,414,880

1,147,680 $5,147,680

7,953,180 $9,970,180

4,681,980 $10,820,980

2,385,980 $6,685,980

CAPITAL IMPROVEMENT PROGRAM

C-6

City of Sunny Isles Beach

FY 2012/2013 Capital Improvement Program

2010 CAPITAL PROJECT FUND SUMMARY FISCAL YEAR 2012/2013-FISCAL YEAR 2016/2017

FY 2013

FY 2014

FY 2015

FY 2016

FY 2017

Revenues $35,000

$0

$0

$0

$0

Total Revenue

3,170,000 $3,205,000

0 $0

0 $0

0 $0

0 $0

Total Appropriations

3,205,000 $3,205,000

$0

$0

$0

$0

Interest Reappropriated Fund Balance

Appropriations Gateway Park

CAPITAL IMPROVEMENT PROGRAM

C-7

City of Sunny Isles Beach

FY 2012/2013 Capital Improvement Program

2011 CAPITAL PROJECT FUND SUMMARY FISCAL YEAR 2012/2013-FISCAL YEAR 2016/2017

FY 2013

FY 2014

FY 2015

FY 2016

FY 2017

Revenues $10,000

$0

$0

$0

$0

Total Revenue

2,310,000 $2,320,000

0 $0

0 $0

0 $0

0 $0

Total Appropriations

2,320,000 $2,320,000

0 $0

0 $0

0 $0

0 $0

Interest Reappropriated Fund Balance

Appropriations Gateway Park

CAPITAL IMPROVEMENT PROGRAM

C-8

City of Sunny Isles Beach

FY 2012/2013 Capital Improvement Program

STORMWATER CAPITAL FUND SUMMARY FISCAL YEAR 2012/2013-FISCAL YEAR 2016/2017

FY 2013

FY 2014

FY 2015

FY 2016

FY 2017

Revenues Second Local Option Gas Tax Interest Reappropriated Fund Balance

Total Revenue

$79,300

$75,000

$75,000

$75,000

$75,000

5,000

5,000

5,000

5,000

5,000

130,930 $215,230

215,230 $295,230

295,230 $375,230

375,230 $455,230

455,230 $535,230

215,230 $215,230

295,230 $295,230

375,230 $375,230

455,230 $455,230

535,230 $535,230

Appropriations Reserves for Fund Balance

Total Appropriations

CAPITAL IMPROVEMENT PROGRAM

C-9

City of Sunny Isles Beach

FY 2012/2013 Capital Improvement Program

ESTIMATED OPERATING IMPACT BY PROJECT FISCAL YEAR 2012/2013-FISCAL YEAR 2016/2017

Project Title

Personnel

Gateway Park

628,600.00

Operating 730,951.00

Total 1,359,551.00

Pelican Community Park Improvements

-

(14,400.00)

(14,400.00)

Gwen Margolis Park Imrovements

-

(124,200.00)

(124,200.00)

City Parking Garage-Walgreens

-

141,000.00

141,000.00

WASD-Demo & Park-Sunny Isles Blvd

-

24,400.00

24,400.00

Intracoastal Park-Arlen House

-

115,325.00

115,325.00

Total CIP Operating Impact

$628,600

$873,076

$1,501,676

CAPITAL IMPROVEMENT PROGRAM

C-10

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

NEWPORT FISHING PIER LOCATION:

East side of Collins Avenue and 167th Street

STATUS:

Continuing Project

PRIORITY:

1

DESCRIPTION/JUSTIFICATION The Newport Fishing Pier and Restaurant Project was contracted for construction in FY11 with Shoreline Foundation Inc. The project consists of the complete demolition and reconstruction of the historic Newport Fishing Pier and Restaurant. The FY12 budget consisted primarily in consulting, project management and special inspection services to ensure that the project is completed in accordance to the plans and specifications, code, and regulatory agency special requests and requirements. In addition, FY 12 budget included builder's risk insurance for the project and costs related to utility permits and utility installations. The FY 13 budget allows for any additional scope changes.

FY 2017 FUNDING SOURCES:

FY13

Capital Projects Fund

100,000

TOTAL

PROJECT COMPONENTS:

$100,000

FY13

FY14

$0

FY14

FY15

$0

FY15

FY16

$0

FY16

FY17

PROJECT

0

ESTIMATED Start Date

Completion Date

$0

$100,000

10/2010

1/2013

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$4,276,343

1,039,711

$4,276,343

1,039,711

$0 100,000

$100,000

Equipment TOTAL

100,000

0

Plans and Studies Construction

TOTAL

$0 $100,000

$0

$0

$0

$0

$100,000

PROJECT TOTAL

$5,416,054

ANNUAL OPERATING IMPACT DESCRIPTION:

FY13

FY14

FY15

FY16

FY17

Five Year Total

OTHER:

Personnel

Account Numbers:

Operating

20-600-5670

Capital Outlay

35-600-5670

TOTAL

$0

$0

$0

$0

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-11

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

PEDESTRIAN AND EMERGENCY VEHICULAR BRIDGE LOCATION:

North Bay Road between 172nd and 174th Street

STATUS:

Continuing Project

PRIORITY:

2

DESCRIPTION/JUSTIFICATION The City is designing and planning to build a concrete emergency vehicular bridge with pedestrian access as well as improvements to the proposed bridge approaches. The proposed 263' bridge will span the canal at North Bay Road from 172nd Street to 174th Street. FY13 consists of the commencement of construction and special inspection services. There are several critical items that influence the progression, implementation and ultimate cost of this project. There are environmental impacts to both mangroves and sea grasses that need to be satisfactorily mitigated or addressed. Additionally, the tie-in point on the south side of the canal has only 25 feet of available right of way; the net result is that the bridge, until the additional 25 feet of right of way or easement is acquired to the east, can only accommodate one way traffic at a time. Signalization or some other traffic control feature will be required to place the bridge in service.

FUNDING SOURCES:

FY13

FY14

Capital Projects Fund

1,000,000

4,000,000

TOTAL

PROJECT COMPONENTS:

$1,000,000

FY13

$4,000,000

FY14

FY15

$0

FY16

$0

FY15

FY16

FY17

5,000,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$5,000,000

10/2012

10/2014

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

Plans and Studies Construction

TOTAL

$0 1,000,000

4,000,000

$5,000,000

Equipment

$0

Other

$0

TOTAL

$1,000,000

$4,000,000

$0

$0

$0

$5,000,000

PROJECT TOTAL

662,156

$776,729 $662,156

776,729

$6,438,885

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

20-600-5651

Capital Outlay

$0

35-600-5651

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

$0

FY16

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-12

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

GATEWAY PARK DEVELOPMENT LOCATION:

151, 215, 287 Sunny Isles Boulevard

STATUS:

Continuing Project

PRIORITY:

3

DESCRIPTION/JUSTIFICATION In FY11, the City of Sunny Isles Beach entered into a public-private partnership for the purpose of developing the Gateway Park area along Sunny Isles Boulevard adjacent to Collins Avenue which is the main entrance to the City. Once the City demolishes the entire site, the project envisions the development of a +300 car parking garage and an enhanced park area (green space) on City property. The enhancements will promote the City and provide a destination for residents and visitors alike.

FUNDING SOURCES:

FY13

Capital Projects Fund

10,550,000

10,550,000

PROJECT

2010 CIP Fund

3,205,000

3,205,000

ESTIMATED

2011 CIP Fund TOTAL

2,320,000

2,320,000

Start Date

Completion Date

$0

$16,075,000

5/2012

7/2013

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

767,490

57,510

$767,490

$57,510

PROJECT COMPONENTS:

$16,075,000

FY13

FY14

$0

FY14

FY15

FY16

$0

$0

FY15

FY16

FY17

Plans and Studies Construction

TOTAL

$0 15,675,000

15,675,000

Equipment

300,000

300,000

Project Management

100,000

100,000

TOTAL

$16,075,000

$0

$0

$0

$0

$16,075,000

PROJECT TOTAL

$16,900,000

ANNUAL OPERATING IMPACT DESCRIPTION:

FY13

FY14

FY15

FY16

FY17

Five Year Total

OTHER:

Personnel

56,280

136,800

140,904

145,131

149,485

$628,600

Account Numbers:

Operating

49,020

163,000

167,890

172,927

178,115

730,951

20-600-5688

Capital Outlay

41,180

0

0

0

0

41,180

35-600-5688, 32-600-5688

$146,480

$299,800

$308,794

$318,058

$327,600

$1,400,731

TOTAL

CAPITAL IMPROVEMENT PROGRAM C-13

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

GWEN MARGOLIS PARK UPGRADES LOCATION:

17815 North Bay Road

STATUS:

New Project

PRIORITY:

4

DESCRIPTION/JUSTIFICATION This project includes replacing the natural turf playfield with an artificial surface. Minimal lighting, similar to that at Town Center Park, will be added. Public Works crews will remove and salvage the existing perimeter security fencing.

FUNDING SOURCES:

FY13

Capital Projects Fund

1,065,000

TOTAL

$1,065,000

FY14

$0

$0

FY15

FY16

$0

FY16

FY17

TOTAL 1,065,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$1,065,000

12/12

12/12

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

0

PROJECT COMPONENTS:

FY13

Plans and Studies

35,000

$35,000

1,030,000

$840,000

Construction

FY14

FY15

Equipment TOTAL

$0 $1,065,000

$0

$0

$0

$0

$875,000

PROJECT TOTAL

$875,000

ANNUAL OPERATING IMPACT DESCRIPTION:

FY13

FY14

FY15

FY16

FY17

Personnel Operating

-13,800

-27,600

-27,600

-27,600

-27,600

Capital Outlay TOTAL

($13,800)

($27,600)

($27,600)

($27,600)

($27,600)

Five Year Total

OTHER:

$0

Account Numbers:

($124,200)

20-600-5617

$0

35-600-5617

($124,200)

CAPITAL IMPROVEMENT PROGRAM C-14

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

PELICAN COMMUNITY PARK IMPROVEMENTS LOCATION:

18115 North Bay Road

STATUS:

New Project

PRIORITY:

5

DESCRIPTION/JUSTIFICATION This project includes two main components phased over two different fiscal years for upgrades to Pelican Community Park. Specifically, the first phase includes conversion of the existing ball field, which is a shared facility with Norman S. Edelcup School, from natural to artificial turf. The existing field is unplayable after even moderate rains and replacing the turf will allow for use more quickly. Additionally, the recurring maintenance of the clay trap along the left field foul line will be eliminated. The second phase of this project includes the construction of a cantilevered second floor over the existing playground area to accommodate the additional space needed for the Cultural and Community Services Department.

FUNDING SOURCES:

FY13

Capital Projects Fund

960,000

FY14

Grant TOTAL

$960,000

PROJECT COMPONENTS:

FY13

Plans and Studies

20,000

Construction

940,000

$0

FY14

FY15

FY16

FY17

935,000

1,895,000

PROJECT

500,000

500,000

ESTIMATED

$1,435,000

FY15

$0

FY16

0

Start Date

Completion Date

$0

$2,395,000

12/12

1/13*

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

$0

$20,000 1,435,000

$2,375,000

Equipment TOTAL

TOTAL

$0 $960,000

$0

$1,435,000

$0

$0

$2,395,000

PROJECT TOTAL

$2,395,000

ANNUAL OPERATING IMPACT DESCRIPTION:

FY13

FY14

FY15

FY16

FY17

Personnel Operating

-10,000

-10,000

2,800

2,800

Capital Outlay TOTAL

$0

-$10,000

-$10,000

$2,800

$2,800

Five Year Total

OTHER:

$0

Account Numbers:

($14,400)

20-600-5611

$0

35-600-5611

-$14,400

CAPITAL IMPROVEMENT PROGRAM C-15

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

TOWN CENTER PARK UPGRADES LOCATION:

17200 Collins Avenue

STATUS:

New Project

PRIORITY:

6

DESCRIPTION/JUSTIFICATION This new project includes the replacement of those portions of the existing concrete path that have cracked and settled. Additional subgrade work is needed to provide for a firm stable surface for the concrete along with resurfacing of the sidewalk area that runs throughout the main park area at the Town Center Park to include "rumble strips" or some form of skateboard deterrent. In addition, the mulched play surfaces will be replaced with a poured in place rubberized surface. Along with bringing the existing bathrooms into full ADA Compliance, there will be installation of an additional pedestrian gate by the restroom facilities as well as mitigation of a persistent drainage problem near the northwest corner of the site before getting to the skate park. Additional site improvements include replacing and/or repairing benches, trash receptacles and adding life trail stations.

FUNDING SOURCES:

FY13

Capital Projects Fund

348,000

TOTAL

PROJECT COMPONENTS:

$348,000

FY13

FY14

$0

FY14

FY15

$0

FY15

FY16

$0

FY16

FY17

TOTAL 348,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$348,000

10/2010

3/2013

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

$0

Plans and Studies

$0

Construction

330,000

$330,000

Equipment

18,000

$18,000

TOTAL

$348,000

$0

$0

$0

$0

$348,000

PROJECT TOTAL

$348,000

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

20-600-5695

Capital Outlay

$0

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

$0

FY16

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-16

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

COLLINS AVENUE SIDEWALK IMPROVEMENTS (Westside)

STATUS:

West side of Collins Avenue - Remaining Segments Continuing Project

PRIORITY:

7

LOCATION:

DESCRIPTION/JUSTIFICATION This project is the completion of curb returns at intersecting streets and possible mast arm foot modifications to allow for paver treatments to complete aesthetic enhancements to the overall corridor. This is in lieu of the previous plan to simply paint or stain all the ADA ramps and mast arm bases; due to top slab thickness limitations on the drainage structures, these facilities will be either left as is or stained. Approximately 19 curb ramps and/or mast arm locations are slated to be improved. Some curb returns have already been upgraded but there are a total of 19 more curb returns on the west side of Collins Avenue that would benefit from this proposed upgrade and complete the aesthetic improvements.

FUNDING SOURCES:

FY13

Capital Projects Fund

60,000

TOTAL

$60,000

PROJECT COMPONENTS:

FY13

FY14

$0

FY14

FY15

FY16

$0

FY15

$0

FY16

FY17

TOTAL 60,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$60,000

11/2011

1/2013

FY17

Five Year Total

FY 2012 Budget

Expenditure Through 9/30/11

Plans and Studies

$0

Construction

60,000

$60,000

Equipment

$0

Other

$0

$1,457,000

$3,311,640

$60,000

$1,457,000

$3,311,640

TOTAL

$60,000

$0

$0

$0

$0

PROJECT TOTAL

$4,828,640

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

20-600-5621

Capital Outlay

$0

35-600-5621

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

FY16

$0

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-17

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

HERITAGE PARK AND PARKING GARAGE IMPROVEMENTS LOCATION:

19200 Collins Avenue

STATUS:

Continuing Project

PRIORITY:

8

DESCRIPTION/JUSTIFICATION This project is a continuation of the improvements to the Heritage Park and Garage Project located at 19200 Collins Avenue. The improvements include adding a wall between the Lehman property line and the Oceanview/Ocean Reserve property and the removal of the barbed wire fence that exists; this wall will look like the existing block wall on the south side of the Lehman Causeway and will have a solid metal twelve foot wide gate for access to the utilities and landscape strip north of the wall. In addition, this project includes the installation of 4 bocce ball courts just west of the existing basketball court along with benches and trash receptacles.

FUNDING SOURCES:

FY13

Capital Projects Fund

530,000

TOTAL

PROJECT COMPONENTS:

$530,000

FY13

FY14

$0

FY14

FY15

$0

FY16

$0

FY15

FY16

FY17

TOTAL 530,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$530,000

9/2011

2/2012

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

Plans and Studies

$0

Construction

515,000

$515,000

Equipment

15,000

$15,000

Other TOTAL

1,172,576 670,107

13,913,418

$670,107

$15,085,994

$0 $530,000

$0

$0

$0

$0

$530,000

PROJECT TOTAL

$16,286,101

Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

20-600-5663

Capital Outlay

$0

35-600-5663

ANNUAL OPERATING IMPACT DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

$0

FY16

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-18

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

TOWN CENTER SKATEBOARD PARK NOISE CONTROL LOCATION:

17200 Collins Avenue

STATUS:

Continuing Project

PRIORITY:

9

DESCRIPTION/JUSTIFICATION This project involves the development of a noise control solution for the skateboard park located in Town Center Park. The skateboard park was developed to allow skateboarders access to public facilities within the City. It is located on the west end of Town Center Park between mangroves to the south and a condo complex to the north. As a result of community concerns over noise created by the skateboards as they are utilized by patrons, an acoustic consulting firm is currently preparing an assessment of ambient noise levels versus noise levels when the park is being used and further to identify three different noise abatement options with cost estimates for City consideration. While preliminary results from field measurements are expected in July, the full report with three mitigation options and associated cost estimates is due in September 2012.

FUNDING SOURCES:

FY13

FY14

FY15

FY16

FY17

Capital Projects Fund

TOTAL 0

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$0

10/2011

9/2013

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

Plans and Studies

$0

$50,000

Construction

$0

Equipment

$0

Other

$0

TOTAL

PROJECT COMPONENTS:

TOTAL

$0

FY13

$0

$0

FY14

$0

$0

FY15

$0

FY16

$0

$0

$0

$0

PROJECT TOTAL

$497,166 $50,000

497,166 $547,166

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

Capital Outlay

$0

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

FY16

$0

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-19

FY 2013 Capital Improvement Program

City of Sunny Isles Beach

INTRACOASTAL PARK-ARLEN HOUSE LOCATION:

Collins Avenue Bayview Drive

STATUS:

New Project

PRIORITY:

10

DESCRIPTION/JUSTIFICATION The purpose of this project is to construct a landscape area on an easement fronting the Arlen House Condo located at 100 Bayview Drive and to improve the Right of Way.

FUNDING SOURCES:

FY13

Capital Projects Fund

500,000

TOTAL

$500,000

PROJECT COMPONENTS:

FY13

FY14

$0

FY14

FY15

FY16

$0

$0

FY15

FY16

FY17

500,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$500,000

10/2012

9/2013

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

Plans and Studies Construction

TOTAL

$0 500,000

$500,000

Equipment

$0

Other /Demolition

$0

TOTAL

$500,000

$0

$0

$0

$0

$500,000

PROJECT TOTAL

0

$0

$0 $500,000

ANNUAL OPERATING IMPACT DESCRIPTION:

FY13

FY14

FY15

FY16

FY17

Personnel Operating

16,000

31,500

33,075

34,750

Capital Outlay TOTAL

Five Year Total

OTHER:

$0

Account Numbers:

$115,325

20-600-5697

$0 $16,000

$31,500

$33,075

$34,750

$0

$115,325

CAPITAL IMPROVEMENT PROGRAM C-20

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

16050 COLLINS AVENUE INTRACOASTAL PARK LOCATION:

16050 Collins Avenue

STATUS:

New Project

PRIORITY:

11

DESCRIPTION/JUSTIFICATION The purpose of this project is to redevelop the property located at 16050 Collins Avenue into a park. Property improvements have been demolished, and the site regraded and sodded and an irrigation system installed. Park improvements include a tot lot at the south end of the parcel, along with a decorative coral rock/metal fence along the west, north and south sides of the parcel, along with a meandering path, landscaping, and park furniture. This park, along with the 16100 and 16200 parcels provide a location for residents and visitors to enjoy a green space within the community located south of Sunny Isles Blvd.

FUNDING SOURCES:

FY13

2010 CIP Fund

70,000

TOTAL

$70,000

PROJECT COMPONENTS:

FY13

FY14

$0

FY14

FY15

FY16

$0

$0

FY15

FY16

FY17

TOTAL 70,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$70,000

11/2011

3/2013

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

Plans and Studies

$0

Construction

50,000

$50,000

Equipment

20,000

$20,000

Other /Demolition TOTAL

307,000

$0 $70,000

$0

$0

$0

$0

$70,000

PROJECT TOTAL

$307,000

$0 $377,000

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

20-600-5686

Capital Outlay

$0

35-600-5686

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

FY16

$0

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-21

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

SAMSON PARK RESTROOM EXPANSION LOCATION:

17425 Collins Avenue

STATUS:

New Project

PRIORITY:

12

DESCRIPTION/JUSTIFICATION Proposed improvements for this park include expanding the public restrooms by approximately 400 square feet and extending the beach wall. This park will be used for construction staging during development of the proposed condominiums directly north and adjacent to the park. Other park improvements by the developer will be done once the building is completed.

FUNDING SOURCES:

FY13

FY14

Capital Projects Fund

TOTAL

PROJECT COMPONENTS:

FY15

FY16

FY17

182,000

$0

FY13

$0

FY14

$182,000

FY15

$0

FY16

TOTAL 182,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$182,000

1/1/16

9/30/16

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

0

Plans and Studies

12,000

$12,000

Construction

170,000

$170,000

Equipment TOTAL

$0 $0

$0

$182,000

$0

$0

$182,000

PROJECT TOTAL

$182,000

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

Capital Outlay

$0

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

$0

FY16

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-22

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

NEW CITY PARKING GARAGE-WALGREENS LOCATION:

Behind 17534 Collins Avenue

STATUS:

New Project

PRIORITY:

13

DESCRIPTION/JUSTIFICATION The City owns a surface parking lot behind the Walgreen's located at 17534 Collins Avenue that has access off of 175th Street. This project includes the construction of a 4 deck parking garage with a capacity of approximately 120 parking spaces. Design will consider possible future recreational amenities on the top deck.

FUNDING SOURCES:

FY13

FY14

Capital Projects Fund

TOTAL

PROJECT COMPONENTS:

$0

FY13

$0

FY14

Plans and Studies

FY15

FY16

400,000

2,380,000

$400,000

FY15

$2,380,000

FY16

FY17

PROJECT

0

ESTIMATED Start Date

Completion Date

$0

$2,780,000

10/14

9/16

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

0

$400,000 2,380,000

$2,380,000

Equipment TOTAL

2,780,000

0

400,000

Construction

TOTAL

$0 $0

$0

$400,000

$2,380,000

$0

$2,780,000

PROJECT TOTAL

$2,780,000

ANNUAL OPERATING IMPACT DESCRIPTION:

FY13

FY14

FY15

FY16

FY17

Personnel Operating

70,500

Capital Outlay

80,000

TOTAL

$0

$0

$0

$150,500

70,500

Five Year Total

OTHER:

$0

Account Numbers:

$141,000 $80,000

$70,500

$221,000

CAPITAL IMPROVEMENT PROGRAM C-23

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

BEACH ACCESS WIDENING LOCATION:

Various Existing Access Locations

STATUS:

New Project

PRIORITY:

14

DESCRIPTION/JUSTIFICATION In order to provide for more timely and effective delivery of emergency services on the beach, the Police Department has recommended improvements and/or additions to current beach access. There are currently three access points with no vehicular restrictions; Pier Park, Samson Park and the Ellen Wynn Beach Access. The Police Department has recommended new or improved priority access points at 158th Street, between 167th and 174th Streets, and between 180th and 192nd Street.

FUNDING SOURCES:

FY13

Capital Projects Fund

270,000

FY14

FY15

FY16

FY17

TOTAL 270,000

PROJECT

0

ESTIMATED

0

TOTAL

PROJECT COMPONENTS:

$270,000

FY13

$0

FY14

$0

FY15

$0

FY16

$0

$270,000

FY17

Five Year Total

Plans and Studies Construction

Completion Date

FY12 Budget

Expenditure Through 9/30/11

$0

0

$0 270,000

$270,000

Equipment TOTAL

Start Date

$0 $270,000

$0

$0

$0

$0

$270,000

PROJECT TOTAL

$270,000

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

20-600-5696

Capital Outlay

$0

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

$0

C-24

FY16

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

FP&L UNDERGROUNDING LOCATION:

Throughout the City

STATUS:

New Project

PRIORITY:

15

DESCRIPTION/JUSTIFICATION City-wide undergrounding of FPL overhead lines, equipment, and pole removal. All work shall be designed and distribution lines pulled in conduits installed by others. The undergrounding of overhead cables and lines on FPL poles will minimize power outages due to extreme windstorm conditions and allow City neighborhoods and roadways to be more aesthetically pleasing. Many of the existing pole and streetlights do not match the intended decor in the areas and do not complement the existing structures, parks, and buildings. To complete the project City-wide, there are three primary areas being the east side of Collins Avenue, Golden Shores and the central area. With upcoming resurfacing projects, there may be an opportunity to install conduit in Collins Avenue by the FDOT contractor at City expense.

FUNDING SOURCES:

FY13

FY14

FY15

Capital Projects Fund

TOTAL

PROJECT COMPONENTS:

$0

FY13

$0

FY14

$0

FY15

FY16

FY17

TOTAL

2,000,000

4,300,000

6,300,000

PROJECT

0

ESTIMATED

$2,000,000

FY16

0

Start Date

Completion Date

$4,300,000

$6,300,000

10/2011

9/2017

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

Plans and Studies

$0

Construction

2,000,000

4,300,000

$6,300,000

6,862

Equipment

$0

Other

$0

429,000

$6,300,000

$429,000

TOTAL

$0

$0

$0

$2,000,000

$4,300,000

6,862

PROJECT TOTAL

$6,735,862

Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

Capital Outlay

$0

ANNUAL OPERATING IMPACT DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

FY16

$0

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-25

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

WASD DEMOLITION AND PARK CONSTRUCTION LOCATION:

350 Sunny Isles Blvd

STATUS:

New Project

PRIORITY:

16

DESCRIPTION/JUSTIFICATION This project includes the demolition of the WASD holding tank and the asphalt parking lot adjacent to WASD's Pump Station 31 located at 350 Sunny Isles Blvd. The project will consist of the creation of a passive park inclusive of a paved walkway, landscaping, irrigation, and seating areas. Any improvements to this area will be submitted to Miami-Dade County for approval in accordance with the existing lease agreement.

FUNDING SOURCES:

FY13

FY14

FY15

FY16

Capital Projects Fund

TOTAL

PROJECT COMPONENTS:

FY17

475,000

$0

FY13

$0

FY14

$0

$475,000

FY15

FY16

TOTAL 475,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$475,000

10/2015

5/2016

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

0

Plans and Studies

75,000

$75,000

Construction

225,000

$225,000

Equipment

$0

Other /Demolition TOTAL

175,000 $0

$0

$0

$475,000

$175,000 $0

$475,000

PROJECT TOTAL

$475,000

ANNUAL OPERATING IMPACT DESCRIPTION:

FY13

FY14

FY15

FY16

FY17

Personnel Operating

8,000

16,400

OTHER:

$0

Account Numbers:

$24,400

Capital Outlay TOTAL

Five Year Total

$0 $0

$0

$8,000

$16,400

$0

$24,400

CAPITAL IMPROVEMENT PROGRAM C-26

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

COLLINS AVENUE SIDEWALK IMPROVEMENTS (EASTSIDE) LOCATION:

East side of Collins Avenue (n-s)

STATUS:

New Project

PRIORITY:

17

DESCRIPTION/JUSTIFICATION The proposed sidewalk improvement includes the removal of the concrete sidewalks on the east side of Collins Avenue and replacing the surface with decorative concrete pavers similar to those placed on the sidewalk on the west side of Collins Avenue. In addition to the paver installation, all ADA ramps, drainage structure tops, and mast arm bases remaining, will be painted with colors similar to the pavers. This project is to increase the aesthetics of the Collins Avenue corridor for residents and visitors.

FUNDING SOURCES:

FY13

FY14

FY15

Capital Projects Fund

TOTAL

PROJECT COMPONENTS:

FY16

FY17

784,000

$0

FY13

$0

FY14

$0

$784,000

FY15

FY16

TOTAL 784,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$784,000

11/2015

7/2016

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

Plans and Studies

$0

Construction

784,000

$784,000

Equipment

$0

Other /Demolition

$0

0

$784,000

$0

TOTAL

$0

$0

$0

$784,000

$0

PROJECT TOTAL

$0 $784,000

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

Capital Outlay

$0

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

FY16

$0

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-27

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

ATLANTIC ISLE BRIDGE REHABILITATION LOCATION:

Atlantic Isle

STATUS:

New Project

PRIORITY:

18

DESCRIPTION/JUSTIFICATION This project is to rehabilitate the aging bridge No. 874218 within Atlantic Isles Community. The bridge is currently restricted for traffic eastbound and has posted vehicular restrictions. This is one of the original bridges in Sunny Isles Beach and is designated as a historic site.

FUNDING SOURCES:

FY13

FY14

FY15

Capital Projects Fund

TOTAL

PROJECT COMPONENTS:

FY16

FY17

500,000

$0

FY13

$0

FY14

$0

$500,000

FY15

Plans and Studies

FY16

TOTAL 500,000

PROJECT

0

ESTIMATED

0

Start Date

Completion Date

$0

$500,000

10/2012

8/2016

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

$0

500,000

$500,000

Construction

$0

Equipment

$0

Other

$0

TOTAL

$0

$0

$0

$500,000

$0

$500,000

PROJECT TOTAL

$500,000

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

Capital Outlay

$0

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

FY16

$0

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-28

FY 2012/2013 Capital Improvement Program

City of Sunny Isles Beach

CITY WIDE SECURITY PROJECT LOCATION:

City-Wide

STATUS:

New Project

PRIORITY:

19

DESCRIPTION/JUSTIFICATION

The City Wide Security Project will consist of several phases of CCTV Cameras being installed in all of the city owned Public Parks and Government Center. The first phase will include the procurement of a close circuit television camera system to be installed at Heritage Park and Gateway Park. Phase one will also include the installation of a video wall / monitoring & recording station with the capability of being expanded to handle the installation of additional phases of this project.

FUNDING SOURCES: Forfeiture Fund

TOTAL

PROJECT COMPONENTS:

FY13

FY14

FY15

400,000

200,000

200,000

$400,000

FY13

$200,000

FY14

$200,000

FY15

FY16

$0

FY16

FY17

PROJECT

0

ESTIMATED Start Date

Completion Date

$0

$800,000

10/12

9/15

FY17

Five Year Total

FY12 Budget

Expenditure Through 9/30/11

$0

0

$0 400,000

200,000

200,000

$800,000

Equipment TOTAL

800,000

0

Plans and Studies Construction*

TOTAL

$0 $400,000

$200,000

$200,000

$0

$0

$800,000

PROJECT TOTAL

$800,000

ANNUAL OPERATING IMPACT Five Year Total

OTHER:

Personnel

$0

Account Numbers:

Operating

$0

Capital Outlay

$0

DESCRIPTION:

TOTAL

FY13

$0

FY14

$0

FY15

$0

FY16

$0

FY17

$0

$0

CAPITAL IMPROVEMENT PROGRAM C-29